HomeMy WebLinkAboutMinutes - City Council - unsigned - 1995-08-15 City Council, Regular Meeting
City Council Chambers
1313 California Street
Redding, California
August 1, 1995 7:00 p.m.
The Pledge of Allegiance to the flag was led by Clay McClain.
The invocation was offered by Pastor Mike Neumeister, Little Country
Church.
The meeting was called to order by Mayor Kehoe with the following
Council Members present: R. Anderson, McGeorge, Murray and Kehoe.
Council Member P. Anderson was absent.
Also present were City Manager Warren, Assistant City Manager Perry,
City Attorney Wingate, Director of Public Works Galusha, Acting Planning
Director Keaney, Fire Chief Wagner, Electric Utility Engineering Manager
Russell, Director of Administrative Services Starman, Director of
Community Services Gorman, Director of Recreation and Parks Riley,
Director of Information Systems Kelley, Human Resources Manager Sciarra,
Director of Utilities/Customer Service Vokal, Associate Planner Hanson,
Management Assistant to the City Manager Bachman, Chief Engineering
Technician Taylor, Assistant Planner Thesken, Recreation Superintendent
Carpenter, Print Shop Supervisor Jackson, City Treasurer Linville,
Assistant City Clerk Moscatello, and Secretary to the City Council
Rudolph.
RIGHT-OF-WAY GRANT FROM BUREAU OF LAND MANAGEMENT
- re Westside Trail
(C-070-010 & F-200-200-040)
In the Report to City Council dated July 21, 1995, Acting Planning
Director Keaney recalled that in 1992, citizen proponents of a westside
trail on Bureau of Land Management (BLM) lands west of Mary Lake
approached the City concerning facilitating the trail easement and
development. Recognizing limitations on City funds and staff time, the
proponents expressed a willingness to complete the necessary paperwork
with BLM and construct the trail as a volunteer project. BLM also
expressed a willingness to be flexible on a timetable for improvements
and the level of improvements, and has approved the City's request for a
trail easement.
MOTION: Made by Council Member R. Anderson, seconded by Council Member
McGeorge, to accept the right-of-way grant from the Bureau of Land
Management for the Westside Trail and authorize the Mayor to sign on
behalf of the City. The Vote: Unanimous Ayes
Chuck Shultz, Area Manager for BLM, acknowledged the issuance of a
right-of-way grant for six miles of pedestrian and non-motorized traffic
trail west of Redding. He stated the project represents a collaborative
effort on the part of federal government, County, City, private interest
groups and individuals working together to seek a common goal.
Mr. Shultz presented the following individuals with Certificates of
Appreciation for their contributions to the project: Ted Klaseen, Bill
Stockton, Paul Edgren, Kathy Ramirez, Gary German, Charlie Moss, Buz
Loring, Kathy Crabtree, Dr. Lang Dayton, and Stewart Oliver.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent
Calendar:
Approval of Payroll and Accounts Payable Register
(A-050-100-500)
It is recommended that Accounts Payable Register 2, for the period July
18, 1995, through July 27, 1995, check numbers 222194 through 222699
inclusive, in the amount of $3,333,459.12, and Payroll Register 2, check
numbers 402468 through 403527 inclusive, and electronic deposit
transactions numbers 24785 through 25002, totaling $1,492,424.50, for
the period July 2, 1995, through July 15, 1995, be approved.
TOTAL: $4,825,883.62
Treasurer's Report
- June 1995
(A-050-100-600)
Total Treasurer's Accountability - $ 61,574,395.88
Total City of Redding Funds, Funds Held in
Trust, and Funds of Related Entities - $203,714,442.66
Cash Reconciliation Report
- June 1995
(F-205-095-650)
It is the recommendation of the Director of Administrative Services that
the Cash Reconciliation Report as of June 30, 1995, be accepted.
Ordinance No. 2132
- Amending Redding Municipal Code Chapter 10.20
entitled Public Parks-Prohibited Activities, adding additional parks
(P-050)
It is recommended that Ordinance No. 2132 be adopted, an ordinance of
the City Council of the City of Redding amending Redding Municipal Code
Chapter 10.20 entitled Public Parks-Prohibited Activities, adding the
following parks: Meadow Creek Park, Minder Park, Northridge Gardens
Park, and Stillwater Heights Park.
Ordinance No. 2133
- Adding Section 2.12.030, authorizing City Attorney
to contract for special legal and support services not exceeding $25,000
(A-050-050 & L-100)
It is recommended that Ordinance No. 2133 be adopted, an ordinance of
the City Council of the City of Redding adding Section 2.12.030,
Contracts for Special Services, to the Redding Municipal Code
authorizing the City Attorney to contract for special legal and support
services not exceeding $25,000.
Report
- re City's Pavement Maintenance Plan
(S-070-200)
It is the recommendation of the City Manager that the City Council
accept the Report to City Council dated July 17, 1995, incorporated
herein by reference, regarding the City's Pavement Maintenance Plan.
Resolution
- Establishing New Employee Incentive Program
(P-100-200)
It is the recommendation of the City Manager that Resolution No. 95-170
be adopted, a resolution of the City Council of the City of Redding
amending the City of Redding Miscellaneous Employee Benefit Policies,
effective August 2, 1995, by repealing the Program for Redding
Improvement and Developing Excellence, and adding a Redding Employee
Awards Program (REAP).
Title to Shasta Cascade Wonderland Building
(Corner of South Market
Street and Highway 273)
(C-070-010)
It is the recommendation of the Assistant City Manager that the City
Council accept title to the Shasta Cascade Wonderland Association
building located at the corner of South Market Street and Highway 273
and the City Attorney be authorized to complete the process to transfer
said title to the City.
Resolution
- CDBG Funding Agreement with Shasta County Women's Refuge
for Housing and Counseling Services
(G-100-030-040)
It is the recommendation of the Assistant City Manager that Resolution
No. 95-171 be adopted, a resolution of the City Council of the City of
Redding approving the agreement, in the amount of $35,000, for the
period November 1, 1995, through October 31, 1996, between the City of
Redding and the Shasta County Women's Refuge for housing and counseling
services and authorizing the City Manager to sign same.
Resolution
- CDBG Funding Agreement with Shasta Homeless Shelter
Coalition for Winter Armory Emergency Shelter
(G-100-030-040)
It is the recommendation of the Assistant City Manager that Resolution
No. 95-172 be adopted, a resolution of the City Council of the City of
Redding approving the agreement, in the amount of $20,000, for the
period November 1, 1995, through April 30, 1996, between the City of
Redding and the Shasta Homeless Shelter Coalition for the winter armory
emergency shelter, and authorizing the City Manager to sign same.
Resolution
- CDBG Funding Agreement with Shasta Housing Development
Corporation for transitional housing
(G-100-030-040)
It is the recommendation of the Assistant City Manager that Resolution
No. 95-173 be adopted, a resolution of the City Council of the City of
Redding approving the agreement, in the amount of $18,697, for the
period September 1, 1995, through August 31, 1996, between the City of
Redding and the Shasta Housing Development Corporation for transitional
housing, and authorizing the City Manager to sign same.
Resolution
- CDBG Funding Agreement with Shasta Natural Science
Association and Redding Museum and Art Center for the Community Oriented
Policing & Problem Solving (COPPS) Program
(G-100-030-040)
It is the recommendation of the Assistant City Manager that Resolution
No. 95-174 be adopted, a resolution of the City Council of the City of
Redding approving the agreement, in the amount of $18,755, for the
period August 5, 1995, through August 4, 1996, between the City of
Redding and the Shasta Natural Science Association and Redding Museum
and Art Center for the Community Oriented Policing and Problem Solving
(COPPS) Program, and authorizing the City Manager to sign same.
Resolution
- CDBG Funding Agreement with Shasta Senior Nutrition
Programs, Inc. for Emergency Food Assistance
(G-100-030-040)
It is the recommendation of the Assistant City Manager that Resolution
No. 95-175 be adopted, a resolution of the City Council of the City of
Redding approving the agreement, in the amount of $7,500, for the period
September 1, 1995, through August 31, 1996, between the City of Redding
and the Shasta Senior Nutrition Program, Inc. for emergency food
assistance, and authorizing the City Manager to sign same.
Resolution - CDBG Funding Agreement with Redding Community Service
Center for the Shasta/Trinity HIV Food Bank and Support Services
(G-100-030-040)
It is the recommendation of the Assistant City Manager that Resolution
No. 95-176 be adopted, a resolution of the City Council of the City of
Redding approving the agreement, in the amount of $2,510, for the period
of August 5, 1995, through August 4, 1996, between the City of Redding
and the Redding Community Service Center for the Shasta/Trinity HIV Food
Bank and support services, and authorizing the City Manager to sign
same.
Resolution
- Amending Executive Management Pay-for-Performance Salary
and Classification Plan
(P-100-320 & A-050-080)
It is the recommendation of the Director of Administrative Services that
Resolution No. 95-177 be adopted, a resolution of the City Council of
the City of Redding establishing a new Executive Management Pay-for-
Performance Salary Plan for unrepresented employees, effective July 1,
1995, and June 30, 1996, to reflect the following: 3.5 percent salary
increase for the City Manager effective July 1, 1995 and changing
classifications of Director of Finance to Finance Officer and Director
of Personnel to Human Resources Manager and eliminating the
classification of Assistant Finance Director.
Resolution
- City Council policy regarding expenditure of funds for
rolling stock
(A-050-060-555)
It is the recommendation of the Director of Administrative Services that
Resolution No. 95-178 be adopted, a resolution of the City Council of
the City of Redding adopting Policy No. 416: the rolling stock
replacement fund.
Resolution
- Approving contract with Connecticut General for insurance
coverages
(P-100-150 & P-100-150-055)
It is the recommendation of the Director of Administrative Services that
Resolution No. 95-179 be adopted, a resolution of the City Council of
the City of Redding authorizing entering into a one-year contract
effective July 1, 1995, through June 30, 1996, with Connecticut General
for the following insurance coverages: specific stop-loss, aggregate
stop-loss, employee and dependent life, accidental death and
dismemberment, and conversion.
Street Banner Schedule Update
(U-500-800)
It is the recommendation of the Director of Administrative Services that
the street banner schedule be updated to include the Shasta College Open
Registration -Week of August 7-11, 1995, and staff directed to provide
the appropriate notification to the Caltrans permit engineer.
Tentative Subdivision Map S-8-94
- Country Heights Subdivision, Unit 15,
by Signature Northwest (Westerly terminus of Sunglow Drive)
(S-100-010)
It is the recommendation of the Acting Planning Director that the City
Council accept the report containing the map and conditions of approval
for Tentative Subdivision Map S-8-94, Country Heights Subdivision, Unit
15, approved by the Planning Commission granting permission to create
140 single-family residential lots on 153 acres located at the westerly
terminus of Sunglow Drive.
Turtle Bay Park and Museum Master Plan (L-010-390 & C-070-250-250)
It is the recommendation of the Acting Planning Director that the City
Council direct staff to prepare a letter for the Mayor's signature
approving the Turtle Bay Park and Museum Master Plan and authorizing
Phase 1A development only.
Resolution
- Intention to begin legal proceedings of abatement re
property located at 2954 Lanning Avenue, owned by Great Western Bank
(A-030-070)
It is the recommendation of the Acting Planning Director that Resolution
No. 95-180 be adopted, a resolution of the City Council of the City of
Redding to begin legal proceedings of abatement on the real property
located at 2954 Lanning Avenue, owned by Great Western Bank.
Resolution
- Intention to begin legal proceedings of abatement re
property located at 1448 Old Alturas Road, owned by Frank Smith and Ruby
Smith
(A-030-070)
It is the recommendation of the Acting Planning Director that Resolution
No. 95-181 be adopted, a resolution of the City Council of the City of
Redding to begin legal proceedings of abatement on the real property
located at 1448 Old Alturas Road, owned by Frank Smith and Ruby Smith.
Resolution
- Intention to begin legal proceedings of abatement re
property located at 2774 Akard Avenue, owned by Grady M. Cramer
(A-030-070)
It is the recommendation of the Acting Planning Director that Resolution
No. 95-182 be adopted, a resolution of the City Council of the City of
Redding to begin legal proceedings of abatement on the real property
located at 2774 Akard Avenue, owned by Grady M. Cramer.
Award of Bid
- Bid Schedule No. 2945, 15kV Pad-Type Distribution
Switches
(B-050-100)
It is the recommendation of the Director of Electric Utility that Bid
Schedule No. 2945, 15kV pad-type distribution switches for the period
September 1, 1995, through August 31, 1996, be awarded to A. B. Chance
Company in the evaluated amount of $85,327.85. Funds for these
purchases are included in the 1995-96 budget.
Award of Bid
- Bid Schedule No. 2946, Single Phase and Three Phase Pole-
Type Distribution Transformers
(B-050-100)
It is the recommendation of the Director of Electric Utility that Bid
Schedule No. 2946, single phase and three phase pole-type distribution
transformers for the period September 1, 1995, through August 31, 1996,
be awarded as follows: 1) Group I, single phase pole-type distribution
transformers, to General Electric Supply Co., in the evaluated total of
$297,136.07 (delivered cost $134,778.00); and 2) Group II, three phase
pole-type distribution transformers, to WESCO Distribution, Inc. in the
evaluated total of $126,053.91 (delivered cost $35,687.47). Funds for
these purchases are included in the 1995-96 budget.
Resolution
- Approving Revision 3 to Amendment 3 to Contract DE-MS65-
83WP59008 with the Department of Energy, Western Area Power
Administration re Calculation of Monthly Energy Entitlement
(E-120-900)
It is the recommendation of the Director of Electric Utility that
Resolution No. 95-183 be adopted, a resolution of the City Council of
the City of Redding approving entering into Exhibit D (Calculation of
Monthly Energy Entitlement), Revision 3 to Amendment 3 to Contract DE-
MS65-83WP59008 dated January 16, 1984, with the Department of Energy,
Western Area Power Administration; and authorizing the Director of
Electric Utility or his designee to execute the amendment. Said
amendment would change the time period used in the calculations which
determine Redding's energy entitlement.
Acceptance of Improvements
- The Vineyard Planned Development, Unit 2C
(West of Shasta View Drive and south of Highway 299)
(L-010-210-785)
It is the recommendation of the Director of Public Works that the
improvements in The Vineyard Planned Development, Unit 2C, be accepted
as satisfactorily completed, and the City Clerk instructed to return the
securities to the developer, Scottsdale Homes.
Resolution
- Summarily vacating portion of public utility easement
located on Lot 33, Manzanita Villas Subdivision
(A-010-040)
It is the recommendation of the Director of Public Works that Resolution
No. 95-184 be adopted, a resolution of the City Council of the City of
Redding summarily vacating only that portion of the public utility
easement located on lot 33, Mazanita Villas Subdivision, containing an
obsolete 24-inch steel waterline.
Resolution
- Awarding contract for preliminary engineering design for
Clear Creek Lift Station Expansion Project
(W-010-450)
It is the recommendation of the Director of Public Works that Resolution
No. 95-185 be adopted, a resolution of the City Council of the City of
Redding approving: 1) entering into the CH2M Hill standard agreement
for professional services between the City of Redding and CH2M Hill,
California, Inc. for Phase I engineering design services on the Clear
Creek Lift Station expansion project (Bid Schedule No. 2950), to be
signed by the Mayor on behalf of the City; and 2) the implementation of
the Phase I Preliminary Engineering Design Services for the project, not
to exceed $64,665; and approving a contingency fund of $5,000.
Agreement
- Purity Oil Participating Party ADR Agreement
(L-100)
It is the recommendation of the City Attorney that the City Council
authorize the execution of the Purity Oil Participating Party ADR
Agreement regarding the Purity Oil Sales Superfund Site in Malaga,
California.
MOTION: Made by Council Member McGeorge, seconded by Council Member R.
Anderson, that all the foregoing items on the Consent Calendar be
accepted, approved and adopted as recommended.
Voting was as follows:
Ayes: Council Members - Kehoe, McGeorge, Murray and R. Anderson
Noes: Council Members - None
Absent: Council Members - P. Anderson
Ordinance Nos. 2132, and 2133 and Resolution Nos. 95-170, 95-171, 95-
172, 95-173, 95-174, 95-175, 95-176, 95-177, 95-178, 95-179, 95-180,
95-181, 95-182, 95-183, 95-184 and 95-185 are on file in the office of
the City Clerk.
- - - - - - - - -
PUBLIC HEARING - re Wilshire Drive Waterline Assessment District No.
1994-1
(A-170-150-965)
The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public
hearing regarding Wilshire Drive Area Waterline Assessment District.
The following documents are on file in the office of the City Clerk:
Affidavit of Mailing - Notice of Public Meeting/Hearing
Staff recommendation dated July 25, 1995
Assistant City Clerk Moscatello noted that protests had been received
from Michael C. Wanless and Carolyn Allred.
Director of Public Works Galusha provided an overview of the Report to
City Council dated July 25, 1995, incorporated herein by reference,
regarding the protest hearing for Wilshire Drive Waterline Assessment
District No. 1994-1.
Mr. Galusha noted that two official protest letters were received in the
office of the City Clerk protesting the assessment district for economic
reasons and a preference to remain on their own wells. Staff has
determined that both of these parcels would receive benefit from the
proposed improvement and the City has the duty to divide the cost of the
improvement fairly among the benefitting parcels of land. He indicated
that staff also received two verbal protests from other property owners
citing similar reasons. He stated that approximately 68 percent of the
50 property owners in the district were in favor of the improvements.
Mr. Galusha explained the total cost of the project is estimated to be
$193,499.37, or $3,869.99 per parcel. Construction bids received on
July 6, 1995, indicate Bobby Martin Construction was the low bid at
$147,611.92. He related that the bid is anticipated to be awarded at
the September 19, 1995, meeting.
Following the public hearing, it is the recommendation of staff that the
City Council adopt a resolution overruling protests, and a resolution
approving the Amended Engineer's Report, levying assessments and
ordering the improvements.
Mayor Kehoe determined that there was no one present wishing to speak on
the matter and closed the public hearing.
MOTION: Made by Council Member R. Anderson, seconded by Council Member
Murray, that Resolution No. 95-186 be adopted, a resolution of the City
Council of the City of Redding overruling protests associated with
Wilshire Drive Area Waterline Assessment District No. 1994-1.
Voting was as follows:
Ayes: Council Members - R. Anderson, McGeorge, Murray and Kehoe
Noes: Council Members - None
Absent: Council Members - P. Anderson
Resolution No. 95-186 is on file in the office of the City Clerk.
MOTION: Made by Council Member R. Anderson, seconded by Council Member
Murray, that Resolution No. 95-187 be adopted, a resolution of the City
Council of the City of Redding approving amended Engineer's Report,
levying assessments and ordering acquisition of completed improvements
concerning Wilshire Drive Area Waterline Assessment District 1994-1.
Voting was as follows:
Ayes: Council Members - R. Anderson, McGeorge, Murray and Kehoe
Noes: Council Members - None
Absent: Council Members - P. Anderson
Resolution No. 95-187 is on file in the office of the City Clerk.
PUBLIC HEARING
- re Amending City's Master Fee Schedule adjusting
overhead charges for engineering services
(F-205-600)
The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public
hearing regarding the amendment of the City's Master Fee Schedule to
adjust overhead charges for engineering services.
The following documents are on file in the office of the City Clerk:
Affidavit of Publication - Notice of Public Hearing
Staff recommendation dated July 24, 1995
Assistant City Clerk Moscatello advised that no protests had been
received.
Public Works Director Galusha recalled that during the budget study
sessions, the City Council requested that the Public Works Department
review charges for its overhead to ensure that the true cost of
providing engineering services was being recovered. He stated that
staff has subsequently determined that the current overhead charge of 50
percent should be increased to 57.8 percent (or 57.5 percent rounded
off).
Following the conclusion of the public hearing, it is the recommendation
of staff that the City Council adopt the necessary resolution amending
the City's Master Schedule of Fees and Service Charges to increase the
overheard charge for engineering services from 50 percent to 57.5
percent to cover actual costs.
Mayor Kehoe determined that there was no one present wishing to speak on
the matter and closed the public hearing.
In response to Council Member R. Anderson, City Attorney Wingate stated
that the fee must be equal to or less than the actual cost; therefore,
the fee could not be rounded to 58 percent.
MOTION: Made by Council Member Murray, seconded by Council Member
McGeorge, that Resolution No. 95-188 be adopted, a resolution of the
City Council of the City of Redding amending its Schedule of Fees and
Service Charges to increase the Public Works Department overhead charge
for land development and engineering services from 50 percent to 57.5
percent.
Voting was as follows:
Ayes: Council Members - R. Anderson, McGeorge, Murray and Kehoe
Noes: Council Members - None
Absent: Council Members - P. Anderson
Resolution No. 95-188 is on file in the office of the City Clerk.
REPORT REGARDING POSSIBLE AMENDMENTS TO 1995-96 ANNUAL BUDGET
(B-130-070)
Management Assistant to the City Manager Bachman provided an overview of
the Report to City Council dated July 24, 1995, incorporated herein by
reference, which outlined requests for additional monies which were
deferred during the City Council's budget workshop on June 19, 1995.
Mr. Bachman summarized each request and recommendation as follows:
Shasta County Women's Refuge is requesting $35,000 to be used as
operating funds. It is staff's recommendation that this request be
denied. He noted that at such time as Community Development Block Grant
funding is unavailable, the Women's Refuge could submit another request.
Redding Symphony Association is requesting $5,000 to be used as
operating funds. It is the recommendation of staff that the request be
denied. He indicated it would be inconsistent for the City to fund such
a request when it is planning to eliminate public funding for the
museums.
The City Manager is requesting an additional $20,000 for "City Special
Projects" in the Non-Departmental budget for use as a small emergency
fund. Given the other two recommendations, Mr. Bachman said the City
Council may wish to be consistent and deny the request.
Jerry Peters, representing the Shasta County Women's Refuge, provided
the City Council with a copy of the Shasta County Women's Refuge, Inc.'s
annual report for the period July 1, 1993, through June 30, 1994. He
requested that the City Council reconsider the Refuge's request for an
additional $35,000. He cited that approximately 75 percent of the
Refuge's services benefit the City and the City's contribution is
approximately 7 percent of its budget. Mr. Peters stated that the
Refuge also provides rape crisis intervention services to the City's
Police Department at a rate of $15.00 per hour. He noted that these
services reduce the City's cost because an officer is not required to
spend as much time with the victim and the hourly rate is less than what
the private sector would charge. He related that it is in the City's
best benefit for the Refuge to continue to be a strong and viable
organization; because without it, the impact on the City's budget would
far exceed the $35,000 being requested. He explained that the Refuge
has also established an endowment fund with a long-term goal of becoming
self-sufficient.
In response to Mayor Kehoe, Mary Stegall, Executive Director for the
Refuge, emphasized that the Refuge has never received $5,000 annually
for rape crisis intervention services. She explained the contract is
based strictly on service provided and averages approximately $3,000 to
$4,000 per year.
Council Member Murray questioned whether the Refuge has to subsidize any
of the rape crisis intervention services provided to the City.
Mr. Peters responded that the Refuge administers a sexual crisis program
and has individuals available to provide rape crisis intervention
services. He noted that some of these individuals are fulltime
employees and the $4,000 to $5,000 received annually from the City does
not cover the associated employee costs.
Council Member Murray wanted to ensure that the Refuge was not
subsidizing any of the costs associated with the rape crisis counseling
services it provides to the City's Police Department.
In response to Council Member Murray, Ms. Stegall related that
approximately 30 percent of the Refuge's budget is raised by the Refuge
through various fundraising activities and the remaining 70 percent
comes from other sources, including government. She indicated that the
following monies have been received from local governments: 1) County
of Shasta has historically provided $30,000 annually from its General
Fund; 2) Monies from the County's marriage license program for domestic
violence programs; 3) The City of Anderson has provided $5,000 in CDBG
funding the last two years; and 4) The City of Shasta Lake has
allocated $2,500, but has been unable to fund the monies due to their
own financial situation. She indicated that monies are also received
from the State.
Ms. Stegall stressed that the Refuge is before the City Council because
it has been told its CDBG funding is threatened. She stated the purpose
is not to tell the City that the Refuge needs more money, but that the
City does, in fact, still need to participate in the program if CDBG
funding is no longer available.
Frances Jenkins stated that when unemployment is high, domestic violence
increases. She pointed out that when police are called to a scene of
domestic violence, something has to be done to separate the two parties
and house the victim. She urged the City Council to support the
request.
In response to Council Member Murray, Ms. Stegall confirmed that
additional funding is not requested for this fiscal year.
Council Member R. Anderson supported providing future funding to the
Women's Refuge either through General Fund support or CDBG funding.
Council Member Murray stated he has served on the Women's Refuge Board
of Directors and understands its problems. He also supported providing
future funding to the Women's Refuge; however, he recommended examining
how the funding is allocated and reviewing the cost of services.
Council Member McGeorge concurred with examining the funding provided to
the Refuge in the upcoming 1996-1997 fiscal year.
Mayor Kehoe concurred with the comments of the City Council Members and
he specifically supported the fact that the Refuge's cost of providing
services should be reflected in their hourly rate.
MOTION: Made by Council Member R. Anderson, seconded by Council Member
McGeorge, to deny the requests for funding in the 1995-96 fiscal year
budget by the Shasta County Women's Refuge, Redding Symphony
Association, and the additional $20,000 for "City Special Projects" in
the Non-Departmental budget. The Vote: Unanimous Ayes
It was the consensus of the City Council that the City Manager be
directed to meet with the Director of the Women's Refuge and discuss the
cost allocation associated with rape crisis intervention services and
perhaps develop additional ideas where the City may be able to assist
the Refuge with overhead, i.e., the thrift shop.
RESOLUTION
- City Council Policy re Business Philosophy
(A-050-060-555)
City Manager Warren explained that the Mayor had suggested that the City
Council create a business philosophy that not only included the City's
commitment on how it will deal with the public, but the expectation of
how the public will treat the City of Redding. He related that while
attempting to gather information, staff found that some cities had goals
and some cities had employee expectations, but no city captured the
commitment it was willing to make along with the expectations it had of
those doing business with that particular city.
Mr. Warren stated that the business philosophy as depicted in the Report
to City Council dated July 24, 1995, incorporated herein by reference,
is about being honest, open, and direct on all transactions with all
parties. He related that the business philosophy would be included in
all of the City's dealings with potential outside contractors. Mr.
Warren recommended that the City Council adopt the business philosophy
as presented.
In response to Council Member Murray, Mr. Warren stated the first step
of implementation would be to develop the card and distribute them to
employees. He related that if people know your expectations, you come
closer to your goal of receiving quality service.
It was the consensus of the City Council to utilize the business
philosophy card which depicts Mt. Shasta on the front.
MOTION: Made by Council Member McGeorge, seconded by Council Member R.
Anderson, that Resolution No. 95-189 be adopted, a resolution of the
City Council of the City of Redding adopting Policy No. 210 entitled
"Business Philosophy."
Voting was as follows:
Ayes: Council Members - R. Anderson, McGeorge, Murray and Kehoe
Noes: Council Members - None
Absent: Council Members - P. Anderson
Resolution No. 95-189 is on file in the office of the City Clerk.
City Manager Warren complimented Print Shop Supervisor David Jackson for
his instrumental role in developing the Business Philosophy card in such
a short time frame.
REQUEST BY MARTIN LUTHER KING, JR. MEMORIAL CENTER ADVISORY BOARD FOR
ASSISTANCE
(C-050-400 & A-050-220)
City Manager Warren related that a letter was received from the Martin
Luther King, Jr. Memorial Center Advisory Board requesting additional
assistance from the City for staffing at the Martin Luther King (MLK)
Center. He stated the request is due to the Board's concern regarding
increasing violence and risk to the children and other users of the
Center.
Mr. Warren explained that in 1988 both Federal Revenue Sharing and
United Way support were cut due to budget constraints. At that time,
the City's Recreation and Parks Department began staffing two part-time
recreation leaders to provide recreation programs and events for
children. In addition, the City has provided assistance for capital
projects through the Community Development Block Grant (CDBG) Program.
Mr. Warren stated that the Board is requesting the City fund a full-time
director to increase on-going programming and provide more stability to
the MLK Center. The Recreation and Parks Department agrees that a
director is needed and if additional recreation funding was available,
that would be one of the highest priorities. The position would
require approximately $40,000 annually.
Mr. Warren conveyed the before any type of commitment could be made,
answers to the following questions would be needed: 1) How does the
Board interact with the City, specifically the Recreation and Parks
Commission; 2) Who is responsible for the day-to-day operations; 3)
Who would supervise the City employee; 4) What is the role of the City
in the Center; and 5) Who is responsible for developing the process for
solutions to problems which develop. He also recommended that following
matters be addressed: 1) Establish a structure to recreation programs;
2) Develop coordination with community and the City; and 3) Provide an
overview of day-to-day operations.
Mr. Warren indicated that he was not comfortable recommending the
addition of a position to the recently adopted budget because this type
of issue should be addressed in the budget. He recommended that if the
City Council is interested in pursuing this matter further, it should be
referred back to staff and the Recreation and Parks Commission for a
recommendation.
David Ledger, former MLK Board Member, noted many positive activities
have transpired at the MLK Center over the past several years, and he
opined that the one thing lacking has been a director to coordinate all
the various activities.
Fran Brady, MLK Board Member, conveyed that most of the MLK programs are
administered by volunteers and coordinated by the Board. She opined
that if the children do not have meaningful, constructive activities, it
results in non-productive behavior, violence and racism. She requested
the City Council's guidance and direction in obtaining a qualified staff
person to assist with the MLK Center.
Georgia Fowler requested the City Council to consider the Board's
request during the 1996-97 budget deliberations.
Council Member McGeorge asked if there would be individuals available to
assist with grant writing. Mr. Warren replied that the City is a member
of the Grant Resource Center. Mr. Perry added that the Housing
Authority could assist and possibly locate additional grant sources for
the City.
Council Member Murray questioned whether the facility, due to its
existence or operation, could lead to the injury of a child. Director
of Recreation and Parks Riley stated that there have been problems in
the area. He believed the author of the letter was trying to stress the
area's serious crime problem and prevent something serious from
happening in the future.
Council Member Murray stated he was not prepared to act on this request
without knowing additional information, i.e., the nature of the
relationship between the MLK Center and the City and the history and
events leading up to the current relationship. He also expressed
concern with a City employee performing administrative duties and
participating in fundraising activities.
Mayor Kehoe concurred that questions need to be answered and he
recommended having a dialogue with the Board to explore the
possibilities. He suggested that the matter be referred to staff for an
in-depth analysis for consideration by both the Recreation and Parks
Commission and the City Council.
If additional monies are required, Council Member R. Anderson
recommended that it be considered during the 1996-97 budget year.
Council Member Murray wanted to determine the justification for the
current funding and requested that all options be considered, including
discontinuing the funding.
It was the consensus of the City Council to direct staff to prepare a
report providing background information regarding the MLK Center, events
to date, support being provided and alternatives to be considered.
1994-95 GRAND JURY FINAL REPORT
(B-080-600-800)
Assistant City Manager Perry related that the 1994-95 Grand Jury Final
Report addresses six areas of operation of the City: 1) Drug related
asset seizures/forfeitures; 2) Duration of independent audit contracts;
3) Investment of public funds by various entities in Shasta County; 4)
Non-voter approved long-term debt; 5) City of Redding Electric Utility
Commission, and 6) City of Redding Peaking Power Project. He indicated
that the Grand Jury made nine recommendations which pertain to the City.
Mr. Perry stated the Report to City Council dated July 24, 1995,
incorporated herein by reference, contains a consolidated response to
the nine recommendations. If the letter reflects the opinions of the
City Council, it is the recommendation of staff that the City Council
authorize the Mayor to submit the response.
Council Member Murray recommended that the last sentence of Item 94/95-
30 be eliminated.
MOTION: Made by Council Member R. Anderson, seconded by Council Member
McGeorge, authorizing the Mayor to send the City of Redding response to
the 1994-95 Final Report of the Grand Jury with the following
modification: Last sentence of Item 94/95-30 is to be eliminated. The
Vote: Unanimous Ayes
At the hour of 8:30 p.m., Mayor Kehoe declared the meeting recessed.
At the hour of 8:42 p.m., Mayor Kehoe reconvened the meeting to regular
session.
MONTHLY FINANCIAL REPORT
- June 1995
(B-130-070)
Director of Administrative Services Starman provided an overview of the
Report to City Council dated July 20, 1995, incorporated herein by
reference, which detailed the Monthly Financial Report for June 1995.
In summary, total revenue to date is $30,800,000, well above staff's
estimate of $30,200,000, and expenditures are $31,740,959, well below
the budget figures of $34,649,483.
MOTION: Made by Council Member McGeorge, seconded by Council Member R.
Anderson, to accept the Monthly Financial Report for June 1995. The
Vote: Unanimous Ayes
PURCHASING TRANSACTIONS BETWEEN $5,000 AND $25,000
- Second Quarter 1995
(B-050-100)
Director of Administrative Services Starman recalled that in 1992, the
City Council increased the administrative purchasing limit from $5,000
to $25,000. He related that these transactions are approved by the City
Manager and reported to the City Council on a quarterly basis.
It is the recommendation of staff that the Quarterly Transaction Listing
of Transactions between $5,000 and $25,000 for the period April 1995
through June 1995 be approved and staff authorized to amend the
Purchasing Manual to discontinue the quarterly report to City Council.
Council Member R. Anderson recommended that the report continue to be
provided to the City Council on a quarterly basis.
MOTION: Made by Council Member R. Anderson, seconded by Council Member
Murray, to accept the Quarterly Transaction Listing for the period April
1995 through June 1995 and direct staff to continue to provide said
report on a quarterly basis. The Vote: Unanimous Ayes
RESOLUTION
- Authorizing entering into a five-year lease/purchase of
Xerox photocopying equipment
(A-070-090)
Print Shop Supervisor Jackson provided an overview of the Report to City
Council dated July 14, 1995, incorporated herein by reference, regarding
the proposed lease option for photocopying equipment. He explained that
the Reproduction Division is currently administered by the City Clerk's
Office and the Administrative Services Department administers the
Printing Division. Effective August 2, 1995, reproduction and offset
printing services will merge together to enable the City to provide
these services in a more efficient and economical manner.
Mr. Jackson related that in order to achieve the optimum benefits from
this merger, staff is recommending that the existing equipment in use by
the Reproduction Division be upgraded and that some of the equipment
used by the Printing Division be sold. It is recommended that both the
Xerox 1090 copier and the Multigraphics 3650 Offset Press be replaced
with a Xerox 5390 high speed duplicator. Xerox has agreed to the
following: 1) compensate the City for the remaining payment due on the
Multigraphics 3650 Offset Press and thereby eliminate the City's
remaining financial obligation; and 2) Upgrade two other Xerox 5365
high volume copiers currently under a long-term lease to reduce costs.
Mr. Jackson estimated the proposal would result in a total annual
savings of $13,296 (plus reduced labor costs).
It is the recommendation of staff that the City Council adopt a
resolution authorizing the following: 1) acquisition of the Xerox 5390
duplicator; 2) upgrade of two other Xerox 5365 High Volume Copiers; and
3) authorize the City Manager to execute the required documents.
Council Member Murray questioned why an alternative was not listed which
provided for the item going out to bid.
Mr. Jackson replied that staff has conducted a market research of local
vendors and found that the Xerox product was the only product which
could offer the reproduction capabilities, as well as the finishing
capabilities. The Xerox product has finishing capabilities that are
currently being completed manually by staff and are very labor
intensive.
Mr. Starman added that while staff did not issue a formal Request for
Qualifications, the product which came closest to comparing with Xerox
would require three pieces of equipment to perform the capabilities of
the Xerox 5390 duplicator.
In response to Mayor Kehoe, Mr. Starman related that staff is reviewing
methods to possible reduce the number of copies currently being made.
He stated that staff will encourage black and white copies wherever
possible.
MOTION: Made by Council Member McGeorge, seconded by Council Member R.
Anderson, that Resolution No. 95-190 be adopted, a resolution of the
City Council of the City of Redding authorizing entering into a five-
year lease/purchase of Xerox reproduction equipment, at a monthly
payment of $6,956.00, and authorizing the City Manager to sign the
necessary documentation.
Voting was as follows:
Ayes: Council Members - R. Anderson, McGeorge, Murray and Kehoe
Noes: Council Members - None
Absent: Council Members - P. Anderson
Resolution No. 95-190 is on file in the office of the City Clerk.
REJECT BIDS
- re Bid Schedule No. 2951, Enterprise Community Park Phase
1A-Amenities
(B-050-020 & P-050-145)
Director of Recreation that in 1993, the City Council approved a design
contract for Enterprise Community Park with HLA Group in Sacramento and
authorized $2,750,000 for the development of the park in three different
phases. Mr. Riley related that Phase 1 improvements totalling
$1,040,000 were completed in the fall of 1994 and included utilities,
parking lot, roads and infrastructure necessary for Phase 1A.
Mr. Riley explained that bids for Phase 1A ranged from a low of
$2,196,000 to a high of $2,317,000. Given the possibility that there
would not be sufficient monies to complete the project, he related that
the bid provided for deductive alternates, i.e., basketball court,
roller hockey rink, tennis courts and group picnic structure.
Mr. Riley said it is the recommendation of both the Recreation and Parks
Commission and staff that the City Council reject all bids and direct
staff to negotiate a contract amendment with The HLA Group to redesign
the project at a cost not to exceed $7,000. Mr. Riley stated that by
rejecting all the bids and rebidding the project, the project would then
be completed in one construction season. He noted that if this bid were
to be awarded now, depending on the weather, there could be winter down
time. He indicated that in order to award the bid this evening, an
additional $750,000 would need to be appropriated to cover the
construction contract, engineering, inspection, and project
contingencies.
Council Member Murray voiced his displeasure with The HLA Group,
specifically the fact that the consultant is requesting an additional
$7,000 to redesign a $1.6 million project that the consultant was paid
$259,000 to design. He referenced the consultant's letter dated July
21, 1995, incorporated herein by reference, containing the reasons why
the consultant believed the bids came in over budget. Council Member
Murray opined that the bids came in higher because of poor design,
inattention to detail, insufficient background investigation, and
insensitivity to budget constraints. Given the fact that the project
came in over budget, he questioned whether the consultant had performed
under the terms of the contract and whether total payment had been made.
Director of Public Works Galusha replied that The HLA Group is paid via
progress payment and has been paid for the work completed to date.
Council Member Murray asked whether the City's contracts require that a
design consultant design according to the engineer's estimate.
City Attorney Wingate replied that he had not reviewed the contract and
could not provide an answer. Mr. Galusha did not know of any City
contracts which contained such a provision.
Council Member Murray opined that City contracts should tie performance
to payment and he did not believe the consultant fulfilled his
obligation as the project came in $600,000 over budget.
Mr. Galusha believed the following factors increased the bid results:
1) Bids were 10-15 percent higher than past bids on similar
construction items on park projects. He noted that most of this
consultant's work is in the Sacramento area, and possibly bids are lower
in that area; 2) The City would get lower bids if bid during winter
months; and 3) Higher costs due to required time constraints to
complete the job and have turf planted in the upper terrace before the
end of the construction season.
Given the small difference between the high and low bids, Council Member
Murray believed that the bids were competitive. He recommended that the
City Attorney determine if the consultant did fulfill the terms of his
contract. If so, he recommended that alternate language be developed
for utilization in future consultant contracts which eliminates payment
for contracts which do not provide the required results. He stressed
that redesigning the project will essentially make the park unavailable
for utilization until the summer of 1997. He recommended that the
Recreation and Parks Department, the Public Works Department, the
consultant, and possibly the City Attorney, meet to determine if the
project can somehow be started this construction season.
City Attorney Wingate suggested inviting contractors to meet and discuss
ways to reduce the contract price and determine when the best time would
be to rebid the project.
Council Member Murray expressed his concern about the lack of
infrastructure surrounding the Kids Kingdom and requested a report at
the next City Council meeting on ways to get this project underway.
Council Member R. Anderson shared Council Member Murray's concern
regarding the architects and the fact that the project should have been
designed to accommodate available funding. He added that in this past
year, most projects have come in under the engineer's estimate. If the
timing of the project was not correct, he believed this was the City's
responsibility and timelines should be developed for future projects to
ensure that projects are bid at the most opportune time.
Council Member McGeorge concurred with Council Member Murray's
statements. He also believed that meeting with the contractors would be
beneficial and requested an update on the project at the next City
Council meeting.
Mayor Kehoe referenced the letter received from The HLA Group and
stressed there would have to be a compelling case made before he could
concur in authorizing an additional $7,000 to the consultant. Before
awarding a contract or making a determination on how to proceed, he
recommended that staff prepare a comprehensive report that addresses
questions posed by the City Council this evening, as well as the
questions raised in the City Manager's memorandum dated July 28, 1995.
Recreation and Parks Commissioner Quibell stated that Enterprise
Community Park has been the Commission's number one priority. He
related that the Commission has eliminated a number of things such as
trees and shrubbery and requested deductive alternates in the bid. He
indicated the high bids placed the City in a situation of building a
park with just grass and no amenities; therefore, the Commission felt it
would be more prudent to refuse all bids and go back to square one.
Mr. Wingate stated that the City Council is required by law to either
accept or reject all bids within 30 days of bid opening and must,
therefore, act this evening by either awarding or rejecting the bids.
MOTION: Made by Council Member Murray, seconded by Council Member R.
Anderson, to reject all bids regarding Bid Schedule No. 2951, Enterprise
Community Park Phase 1A-Amenities, and direct staff to come forward with
a report by next Council meeting outlining alternatives for
consideration. The Vote: Unanimous Ayes
NEW FIRE CHIEF
- Ken Wagner
(A-050-140)
City Manager Warren introduced the City's new Fire Chief Ken Wagner. He
provided a brief overview of Mr. Wagner's background and welcomed him to
the City.
ADJOURNMENT
There being no further business, at the hour of 9:28 p.m., Mayor Kehoe
declared the meeting adjourned.
APPROVED:
________________________________
Mayor
ATTEST:
______________________________
Assistant City Clerk