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HomeMy WebLinkAboutMinutes - City Council - unsigned - 1995-06-201 06/20/95 City Council, Regular Meeting City Council Chambers 1313 California Street Redding, California June 20, 1995 7:00 p.m. The Pledge of Allegiance to the flag was led by Clay McClain. The invocation was offered by Pastor Dick McBride, North Valley Baptist Church. The meeting was called to order by Mayor Kehoe with the following Council Members present: P. Anderson, R. Anderson, McGeorge, Murray and Kehoe. Also present were City Manager Warren, Assistant City Manager Perry, City Attorney Wingate, Director of Public Works Galusha, Director of Electric Utility Lindley, Acting Planning Director Keaney, Chief of Police Blankenship, Electric Utility Engineering Manager Russell, Fire Chief Bailey, Director of Administrative Services Starman, Associate Planner Morgon, Personnel Analyst Sciarra, Management Assistant to the City Manager Bachman, City Clerk Strohmayer, and Secretary to the City Council Rudolph. RESOLUTION - re Fire Chief Paul Bailey's Retirement (A-050-140) MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that Resolution No. 95-147 be adopted, a resolution of the City Council of the City of Redding commending Paul Bailey for his years of service to the City on the occasion of his retirement. Voting was as follows: Ayes: Council Members - R. Anderson, P. Anderson, McGeorge, Murray and Kehoe Noes: Council Members - None Absent: Council Members - None Resolution No. 95-147 is on file in the office of the City Clerk. Mayor Kehoe read the resolution into the record. PRESENTATION OF PLAQUE - Namaste, Redding Community Access Corporation (B-080-120) Mayor Kehoe and Vice Mayor McGeorge expressed appreciation to former Redding Community Access Corporation Member-at-Large Namaste for his service to the City and presented him with a plaque. Namaste thanked Assistant City Manager Perry for making Redding Community Access Corporation a reality in the City of Redding. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Special Meeting of May 2, 1995 Regular Meeting of May 2, 1995 Regular Meeting of May 16, 1995 Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register 23, for the period June 1, 1995, through June 15, 1995, check numbers 220575 through 221210 inclusive, in the amount of $4,895,067.38, and Payroll Register 25, check numbers 399882 through 400697 inclusive, and electronic deposit transactions numbers 24344 through 24562, totaling $1,316,911.95, for the period May 21, 1995, through June 3, 1995, be approved. TOTAL: $6,211,979.33 Ordinance No. 2130 - re Modifying Redding Municipal Code Section 6.14.150 to add three additional authorized card games (L-070-030) 2 06/20/95 It is recommended that Ordinance No. 2130 be adopted, an ordinance of the City Council of the City of Redding amending Redding Municipal Code Chapter 6.14, Card Rooms, by adding three additional card games to Section 6.14.150, Authorized Games. Emergency Roadside Call Box Program (P-150) It is the recommendation of the City Manager that the City Council accept the report regarding the proposed Emergency Roadside Call Box Program for Shasta County, thereby deferring any action until such time as Shasta County takes favorable action on the matter. Resolution - Extension of Cooperation Agreement with the Redding Redevelopment Agency (R-030-010 & R-030-060) It is the recommendation of the Assistant City Manager that Resolution No. 95-148 be adopted, a resolution of the City Council of the City of Redding authorizing the extension of the Cooperation Agreement with the Redding Redevelopment Agency through June 30, 1996. Resolution - Agreement with People of Progress, Inc. re Community Garden Site at Enterprise Community Park (C-070-100) It is the recommendation of the Assistant City Manager that Resolution No. 95-149 be adopted, a resolution of the City Council of the City of Redding approving the lease agreement, for the period June 21, 1995, through June 20, 1996, entered into between the City of Redding and People of Progress, Inc., for 3.2 acres of land located within the Enterprise Community Park and authorizing the Mayor to sign same. Excess Workers' Compensation Insurance (R-100-375-325) It is the recommendation of the Director of Administrative Services that the City Council authorize the purchase of a workers' compensation policy from Employers' Reinsurance Corporation at the rate of $0.12 per $100 of payroll for fiscal year 1995-96. Resolution - Appropriation Limit for Fiscal Year 1995-96 (A-050-135) It is the recommendation of the Director of Administrative Services that Resolution No. 95-150 be adopted, a resolution of the City Council of the City of Redding establishing the appropriation limit for fiscal year 1995-96 for the City of Redding at $85,033,607. Street Banner Schedule Update (U-500-850) It is the recommendation of the Director of Administrative Services that the City Council approve the addition of KIXE Invitation Art Auction, August 21-27, 1995, to the street banner schedule for 1995 and direct staff to prepare the necessary notification to Caltrans. Renewal of Contract - CEB Business Insurance Services (P-100-150) It is the recommendation of the Director of Administrative Services that the contract with CEB Business Insurance Services be renewed through June 30, 1996, under the same terms and conditions. Resolution - Appropriating funds for personnel costs in the offices of the City Manager and City Attorney * (B-130-070 & A-050-050 & A-050-080) It is the recommendation of the Director of Administrative Services that Resolution No. 95-151 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 71st amendment to City Budget Resolution No. 94-199 appropriating $104,720 for personnel costs in the City Manager's Office and City Attorney's Office. Planning and Community Development Monthly Status Report (A-050-250) It is the recommendation of the Acting Planning Director that the Monthly Status Report through May 1995 for the following work areas be accepted: (1) Annexations; (2) Zoning, Subdivision, and General Plan 3 06/20/95 Amendments; (3) Building and Population; and (4) Housing Assistance and Rehabilitation. Resolution - Appropriating remaining funds from 1987 anonymous donation * (B-130-070 & G-100 & P-050-460-700) It is the recommendation of the Acting Planning Director that Resolution No. 95-152 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 69th amendment to City Budget Resolution No. 94-199 appropriating $120,000 for additional entry kiosk plaza improvements $7,000 and perimeter trail around the arboretum $113,000. Agreement - Redding Arboretum for facility maintenance (A-070-020 & P-050-460-700) It is the recommendation of the Acting Planning Director that the City Council approve the agreement with the Shasta Natural Science Association for the Arboretum's use of City facilities in accordance with Use Permit UP-77-92. Award of Bid - Bid Schedule No. 2943, Single Phase Pad Type Distribution Transformers (B-050-100) It is the recommendation of the Electric Utility Director that Bid Schedule No. 2943, single phase pad type distribution transformers for the period August 1, 1995, through July 31, 1996, be awarded to the evaluated low bidder, Central Maloney, in the evaluated amount of $424,460.99 (delivered cost $193,852.00). Funds for these purchases have been included in the proposed 1995-96 budget. Award of Bid - Bid Schedule No. 2944, Three Phase Pad Type Distribution Transformers (B-050-100) It is the recommendation of the Electric Utility Director that Bid Schedule No. 2994, three phase pad type distribution transformers for the period August 1, 1995, through July 31, 1996, be awarded to the low evaluated bidder, General Electric Supply Company , in the evaluated amount of $454,418.99 (delivered cost $252,022.00). Funds for these purchases have been included in the proposed 1995-96 budget. Agreement - Shasta County Women's Refuge for rape crisis intervention services (P-150-150) It is the recommendation of the Police Chief that the City Council approve the agreement with Shasta County Women's Refuge for rape crisis intervention services for the period July 1, 1995, through June 30, 1996, at a rate of $15.00 per hour. Set Public Hearing - re Fee Schedule for Solid Waste Transfer/Recycling Facility on Abernathy Lane (F-205-600 & S-020-500) It is the recommendation of the General Services Director that a public hearing be set for 7:00 p.m., July 18, 1995, to consider the proposed fee schedule for the Solid Waste Transfer/Recycling Facility on Abernathy Lane. Set Public Hearing - re Non-Disposal Facilities Element (S-020) It is the recommendation of the General Services Director that a public hearing be set for 7:00 p.m., July 18, 1995, to consider the adoption of the Non-Disposal Facilities Element. Award of Bid - Bid Schedule No. 2934, Benton Landfill Gas Extraction System (B-050-020 & S-020-300) It is the recommendation of the Director of Public Works that Bid Schedule No. 2934 (Job No. 2015), Benton Landfill Gas Extraction System, be awarded to Tico Construction in the amount of $960,385, an additional $50,000 be approved to cover the cost of engineering and inspection fees, $18,000 for materials testing, and $93,000 be approved to cover the cost of contract change orders, for a total of $1,121,385. 4 06/20/95 Acceptance of Improvements and Notice of Completion - Bid Schedule No. 2861, Traffic Signal Installation at Cypress Avenue and Larkspur Lane by the Redding Redevelopment Agency (T-080-700 & R-030-060) It is the recommendation of the Director of Public Works that the improvements by the Redding Redevelopment Agency in association with Bid Schedule No. 2861 (Job No. 9305), traffic signal installation at Cypress Avenue and Larkspur Lane, awarded to Richard A. Heaps, be accepted as satisfactorily completed and the City Clerk be authorized to file a Notice of Completion. The final contract price is $161,656.20. Transfer of Funds - Cover Utility Expenses * (B-130-070 & W-030) It is the recommendation of the Director of Public Works that the City Council authorize the transfer of savings ($166,500) from the Water Utility's personnel and capital outlay budgets to its operations and materials accounts to cover the increase cost of electrical energy ($162,000) and legal fees ($4,500). Acceptance of Final Map - Duane Ridge Subdivision, Unit 1 (S-5-94), by Robert Roesner (East of Shasta View Drive and south of Goodwater Avenue) (S-101-011) It is the recommendation of the Director of Public Works that the Final Map for Duane Ridge Subdivision, Unit 1, be approved, and the City Clerk instructed to file the map with the Shasta County Recorder. Notice of Completion - Bid Schedule No. 2732, Instrumentation and Control, Buckeye Water Treatment Plant (B-050-020 & W-030-600) It is the recommendation of the Director of Public Works that Bid Schedule No. 2732 (Job No. 9816), Instrumentation and Control, Buckeye Water Treatment Plant, awarded to Control Manufacturing Co., Inc., be accepted as satisfactorily completed and the City Clerk be authorized to file a Notice of Completion. The final contract price is $573,506.10. Award of Bid - Bid Schedule No. 2941, Reconstruction and Signalization of Placer Street and Buenaventura Boulevard (B-050-020 & T-080-700) It is the recommendation of the Director of Public Works that Bid Schedule No. 2941 (Job No. 9188), reconstruction and signalization of Placer Street and Buenaventura Boulevard, be awarded to North State Constructors in the amount of $519,000, an additional $35,000 for engineering/inspection/testing, $52,000 for contract change orders, and $12,850 for utility relocation, for a total of $618,850. It is further recommended that $46,000 of State exchange funds be appropriated to fund the costs of this project and that $70,000 be disbursed to Signature Northwest in conformance with the existing City Council-approved agreement to pay for project design and acquisition of signal standards. Award of Bid - Bid Schedule No. 2940, 1994-95 Asphalt Concrete Overlay Program (B-050-020 & S-070-200) It is the recommendation of the Director of Public Works that Bid Schedule No. 2940 (Job No. 9523), 1994-95 Asphalt Concrete Overlay Program, be awarded to J. F. Shea in the amount of $474,788.80, an additional $5,000 for testing, $5,000 for inspection, and $100,000 for an additional street overlay and contingencies, for a total of $584,788.80. Settlement of Claims - re Bid Schedule No. 2815, Materials Recovery and Transfer Station (B-050-020 & S-020-650) It is the recommendation of the Director of Public Works and the City Attorney that the City Council authorize the settlement of all claims of Baker-Gifford Joint Venture in regard to Bid Schedule No. 2815, Materials Recovery and Transfer Station, in the amount of $65,000 and the City Manager be authorized to sign Change Order No. 76. 5 06/20/95 Subrogation Action - Recover City's deductible on property damage claim relating to sawmill fire at Redding Power Plant (R-100-375-550) It is the recommendation of the City Attorney that the City Council authorize the City to join CNA Insurance in a subrogation action to recover the City's $25,000 deductible on the property damage claim relating to the July 3, 1992, sawmill fire at the Redding Power Plant. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, that all the foregoing items on the Consent Calendar be accepted, approved and adopted as recommended. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, Murray and Kehoe Noes: Council Members - None Absent: Council Members - None Ordinance No. 2130 and Resolution Nos. 95-148, 95-149, 95-150, 95-151, and 95-152 are on file in the office of the City Clerk. - - - - - - - - - STATUS REPORT RE REDDING RANCHERIA - Water Service Agreement (W-030-500) City Manager Warren recalled that the City Council requested City staff and representatives of the Redding Rancheria Tribal Council to develop a water service agreement. He noted that significant progress has been made and the Rancheria's negotiation team will be recommending today that the Tribal Council approve the agreement. The agreement should be before the City Council for consideration on July 18, 1995. Mr. Warren highlighted the following key points of the agreement: 1) A dependable and reliable source of water to the Rancheria; 2) Development on the Rancheria meeting City building code requirements; 3) Funding by the Tribal Council to offset the impacts of the Casino on the City and City services; 4) Approval by the City of development on the Rancheria after a level established by the agreement; and 5) The installation of an adequate fire plan system on the Rancheria. This was an information item. No action was required. OPPOSITION TO ASSEMBLY BILL 318 (KATZ) (L-040-300) City Manager Warren related that Assembly Bill 318 passed the Assembly on June 1, 1995. He stated that the City has written its representations expressing opposition to AB318 which has been referred to two Senate Committees: the Senate Local Government Committee and the Senate Agriculture and Water Resources Committee. No hearing dates have been set, although it could be heard as early as the week of June 19. Mr. Warren explained that AB318 would restrict the ability of cities to make certain types of transfer from their water and power utilities to the General Fund. It also prescribes the types of direct and indirect costs that can be included in the rates. He conveyed that adoption of this bill could jeopardize approximately $3.5 million of funding for the City of Redding from the water and electric funds to the General Fund. Additionally, if the bill is adopted, the City may have to hold an election within two years of the effective date for the voters to approve, by a majority vote, the transfer of any "surplus" funds to the General Fund. Should the vote fail, the City must reduce "surplus" transfers by 20% each year over five years, with a proportionate reduction in utility rates. For cities that have a utility users tax, however, the bill does not restrict collection of and transfer to the municipality, the revenues generated by that utility tax. It is the recommendation of staff that the City Council designate the Mayor to make a personal, direct contact with Senator Johannessen, who is on the Senate Agriculture and Water Resources Committee, indicating the City's strong opposition to AB318 and urging his "no" vote. This implies that the City Council opposes the bill in total and believes 6 06/20/95 that rate policy is best established at the local level, without Senate intrusion. Council Member Murray related that cost of each utility having to hire their own personnel, i.e., personnel manager and attorney, would exceed the expected $3,800,000 loss to the General Fund; thereby resulting in no cost savings to the ratepayer. Council Member R. Anderson clarified that it is not really a transfer between the utility fund and the General Fund, but a payment for departmental services provided by the General Fund. MOTION: Made by Council Member Murray, seconded by Council Member McGeorge, directing the Mayor to make personal, direct contact with Senator Johannessen on behalf of the City indicating strong opposition to AB318 and urging his "no" vote and directed a letter be sent to Senator Johannessen (and any other Senator we know) opposing AB318 and urging a "no" vote. The Vote: Unanimous Ayes CITY COUNCIL MEETING OF JULY 5, 1995 (A-050-060) City Manager Warren conveyed that the City Council's first regular meeting in July would fall on July 4. Since this is a legal holiday, the Redding Municipal Code provides that the meeting be held the following day, July 5, 1995. He noted that City Councils normally like to take a break during the summer months. He stated that he would work at keeping the July 5, 1995, agenda light and, if there are no issues for consideration, staff will notify the City Council and the press in advance of the meeting. This was an information item. No action was required. OFFER TO SELL PROPERTY TO THE CITY - by Lois Marsh (10 Hilltop Drive - "Doc's Property") (C-070-010) Assistant City Manager Perry conveyed that a letter was received from Haedrich & Cox, on behalf of Lois Marsh, offering to sell the City land located at 10 Hilltop Drive. The property is listed for $475,000, however, Mrs. Marsh is offering the property to the City at a price of $415,000. The property consists of two parcels, one on either side of Hilltop Drive. The parcel west of Hilltop Drive consists of approximately .7 acres and is improved with a 6,100-square-foot vacant commercial building previously used as a restaurant and nightclub and a 1,424-square-foot residence. The parcel on the east side of Hilltop Drive is approximately 1 acre in area, most of which is paved. Mr. Perry explained the purpose for acquiring the improved parcel would be for a future Hilltop Drive bypass of Market Street or to widen Hilltop Drive. The bypass is identified in the Circulation Element of the Redding General Plan as mitigation for traffic congestion at the Market Street/Lake Boulevard intersection. The 1990 DKS Urban Transportation Study further verified the need for a new two-lane bypass of Lake Boulevard from Hilltop Drive to North Point. He noted that it was initially believed the alignment could transect an undeveloped parcel south of the property. However, because of the amount of earthwork that would have been required, the preferred alignment is through the Doc's parcel. Mr. Perry stated the purpose for acquiring the parcel currently used for parking would be to obtain an additional 44 feet of right-of-way to widen Hilltop Drive from two lanes to four lanes. The widening of Hilltop Drive is cited as needed by both the Circulation Element of the Redding General Plan and the DKS Study. Mr. Perry noted the property is not within a redevelopment project area. He explained the Redding Redevelopment Agency is precluded from constructing infrastructure outside a project area unless it makes a finding that the project would benefit the project area or that acquisition would remove blight that impacts on the redevelopment project area. The project area boundary is 2,400 feet south of this property. 7 06/20/95 Mr. Perry related that acquisition of right-of-way is desirable, but at this time, it would have to be done by a land exchange, which does not look feasible on the surface. Right-of-way will be needed to widen Hilltop Drive, however, the bypass has not been evaluated enough to know if that is the best solution and when and if it would be funded. It is the recommendation of staff that the City Council advise Haedrich & Cox that unless an exchange of land is possible, the City is not interested in acquiring the property at this time. Council Member Murray questioned, given the fact that the property is at the low point in its historical value, whether it might be an appropriate time to condemn the 44 feet necessary for the Hilltop Drive widening. Mr. Perry confirmed that Council Member Murray's suggestion would be an option. He noted that improvements to the parcel would not, however, be completed for some time. He stated that staff would need to consult with the City Attorney to verify the time difference between acquiring right-of-way and building the property. MOTION: Made by Council Member Murray, seconded by Council Member R. Anderson, to reject Lois Marsh's offer to sell property to the City located at 10 Hilltop Drive and direct staff to prepare a report for the City Council's consideration regarding options available for the City to acquire the necessary right-of-way to widen Hilltop Drive to four lanes. The Vote: Unanimous Ayes ACQUISITION OF PROPERTY - Owned by Alven Arbuckle (Abernathy Lane) (C-070-010) Assistant City Manager Perry related the City has been contacted by Ann Arbuckle on behalf of her father-in-law, Alven Arbuckle, indicating Mr. Arbuckle's willingness to sell property he owns on Abernathy Lane at a fair market value. He stated the property consists of an unimproved 2.5 acre parcel that could be used to accommodate a softball complex or other City facilities. He indicated that development of the site for anything other than residential purposes would require a use permit from the County and general plan conformance. Mr. Perry noted that because the property is unimproved and lacks legal access, the cost to acquire the property should be reasonable. It is the recommendation of staff that the City Council direct staff to prepare a purchase offer for signature by the Mayor subject to a purchase price of the fair market value; a determination by the Planning Commission that acquisition would be consistent with the Redding General Plan; the property being free of environmental hazards; and the property being delivered to the City free and clear of all encumbrances other than easements of record. Staff estimates the cost for an appraisal and an environmental assessment is $4,000. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, to direct staff to determine if a purchase agreement can be obtained to purchase the property at fair market value, subject to the aforementioned terms as noted in the Report to City Council dated June 20, 1995, incorporated herein by reference. The Vote: Unanimous Ayes OFFER TO SELL PROPERTY TO THE CITY ON OREGON STREET (C-070-010) Assistant City Manager Perry related a letter was received from Coldwell Bankers, C&C Properties, inquiring if the City is interested in acquiring a 2.8 acre parcel owned by Southern Pacific on the northeast corner of Oregon and Yuba Streets. He stated the asking price is $726,000, or about $6.00 per square foot. He indicated that possible uses, if acquired, could include the following: 1) Public parking: short term at grade, long term as a structure; 2) A conference center; 3) A site for a new Veterans Hall; 4) Offices and shops; and 5) A future site for a high speed rail station through the alley. Mr. Perry conveyed that from staff's perspective, none of the short term possible uses need to be accomplished by the City at this location. In looking at some long range uses, either there is not enough of a need or 8 06/20/95 things are speculative enough not to warrant acquisition by the public, except to remove some blighted buildings and uses that do not particularly add to the downtown area. It is the recommendation of staff that the City advise Coldwell Bankers, C&C Properties, that the City is not interested in acquiring the property. MOTION: Made by Council Member R. Anderson, seconded by Council Member P. Anderson, to decline the offer to purchase 2.8 acre parcel owned by Southern Pacific on the northeast corner of Oregon and Yuba Streets. The Vote: Unanimous Ayes INDEPENDENT AUDITOR'S COMMUNICATION TO THE AUDIT COMMITTEE AND SINGLE AUDIT REPORTS FOR FISCAL YEAR ENDED JUNE 30, 1995 (F-205) Director of Administrative Services Starman presented the City Council with copies of the Independent Auditor's Communication to the Audit Committee and the Single Audit Reports for the fiscal year ended June 30, 1994, incorporated herein by reference. The Audit Committee, consisting of Council Members P. Anderson and McGeorge, has reviewed and accepted the reports. Council Member Murray noted that traditionally the management letters are reviewed by the City departments and responded to accordingly. He opined that the auditor is an employee of the City Council, and when a recommendation is made which requires the expenditure of funds or requires a policy decision on the part of the City Council, the response should come from the City Council. He noted that the management letter took a year to receive. He compared the receipt of the City's management letter to Shasta County, who received theirs in mid-January. He requested that staff review the internal process and look at methods to ensure the management letter is received in a more timely fashion. Council Member R. Anderson noted that most CPAs take on governmental type audits at cheaper rates for summer work. When records are not received until December, the CPA firm is already working overtime preparing taxes and it is very difficult to allocate time for this type of audit. He viewed this as an internal problem. Mr. Starman related that staff, as well as the auditor, place less emphasis on the management letter than the actual audit itself. He stated the financial statement was completed and available in December. He indicated that if the City Council desires to review this document earlier, staff will attempt to facilitate the request, however, it will depend on staffing levels in the Finance Department. With regard to the interaction on the management letter between staff responding and the Audit Committee, he said staff can facilitate whatever methodology the City Council wishes to employ. Mayor Kehoe recommended that the Audit Committee meet with staff and develop options for the City Council's consideration. Council Member Murray explained that earlier receipt of the management letter would enable the City Council to consider any recommendation which may require expenditure of funds during budget deliberations. This was an informational item. No action was required. AMENDMENT TO PLANNING DEPARTMENT'S SCHEDULE OF FEES AND SERVICE CHARGES (F-205-600 & A-050-250) Acting Planning Director Keaney recalled the City Council, at its meeting of November 15, 1994, considered an increase of City fees and service charges and deferred a decision until after additional study sessions. Since that time, there have been some changes in zoning permit processing in order to streamline procedures. The changes in processing warrant having the City Council consider a reduction in the application fees. The categories where a reduction may be appropriate include home occupation permits, site-plan reviews, lot mergers, and environmental impact report (EIRs). At the same time, there are several areas where the General Fund subsidy of applications is substantial. 9 06/20/95 Most significant are subdivisions and General Plan amendments. Also, an increase in the application fee may be appropriate for property-line adjustments. Mr. Keaney explained the proposed fee amendments are a combination of increases and decreases to more accurately reflect relative staff time involved. Since the net result roughly balances, staff does not feel the amendment proposal should be considered a "fee increase." It is the recommendation of staff that the City Council set a public hearing for July 18, 1995, to consider this proposed amendment to the schedule of fees. Council Member Murray recommended that all fees and charges previously tabled by the City Council be considered given the fact that the citizens who participated in the budget deliberations strongly encouraged the City to review its fees and charges. Council Member P. Anderson requested the public hearing be deferred to accommodate the Fee Committee's review of the proposed changes. She noted that last year the Committee found the majority of the fees acceptable and would probably be delighted to see some reductions. MOTION: Made by Council Member Murray, seconded by Council Member R. Anderson, directing staff to review the Schedule of Fees and Service Charges in its entirety and schedule a public hearing for the earliest possible date. The Vote: Unanimous Ayes GENERAL PLAN UPDATE - Public Participation Program (G-030) Associate Planner Morgon recalled the City Council, at its meeting of June 6, 1995, authorized staff to proceed with the preparation and circulation of a Request for Proposals for consultant services to assist staff in the General Plan update project. At that meeting, several City Council Members inquired as to the proposed nature of the public participation program. He provided an overview of the Report to City Council dated June 1, 1995, incorporated herein by reference, which addressed staff's proposed structure of an effective broad-based participation program. It is the recommendation of staff that the City Council approve the approach as presented, recognizing that modifications may be required later. Council Member Murray recommended contacting other communities for sample questionnaires which may have been utilized in general plan updates. He commended staff's efforts in developing such an aggressive program involving the community at the highest possible level, thereby resulting in a General Plan which is reflective of the community as a whole. MOTION: Made by Council Member P. Anderson, seconded by Council Member Murray, to approve the proposed Public Participation Program regarding the General Plan update as outlined in the Report to City Council dated June 1, 1995. The Vote: Unanimous Ayes NEIGHBORHOOD PRIDE AND AWARDS PROGRAM (C-110-100-400) Senior Planner King highlighted the Report to City Council dated June 1, 1995, incorporated herein by reference, which outlined the results of the Neighborhood Pride and Awards Program to date. Mr. King stated that in staff's opinion, the Neighborhood Pride and Awards Program can be uniquely Redding's and the City should take ownership and make it work. Although the program, in the long run, may not cut the cost of code enforcement, it should increase the City's capacity to handle a greater number of complaints at a lower cost. It is the recommendation of staff that the City Council accept the report and direct staff to continue with its implementation for one year with a final report on its success due in June 1996. 10 06/20/95 In response to Council Member Murray, Mr. King stated that staff is currently exploring a five-member panel concept. This panel is separate from the volunteers and provides recommendations to staff regarding the program. Staff believed that in order for the program to work, the support of the business community is necessary. City Manager Warren related that he was previously associated with a community which designated a small amount of public land each year for clean up. Redding's program focuses on privately-owned properties which enhances the community's attractiveness. He said the key to this program is people helping people and commended staff for their work on this project. He also pointed out that Mr. King designed the program's logo. Mr. Warren added that this appears to be the first program of this type and staff will be submitting an article to Western Cities. MOTION: Made by Council Member P. Anderson, seconded by Council Member McGeorge, to accept the Report to City Council dated June 1, 1995, as presented, and direct staff to continue with the implementation of the Neighborhood Pride and Awards Program for one year with a final report on its success due in June 1996. The Vote: Unanimous Ayes NEIGHBORHOOD PRIDE AND AWARDS PROGRAM - Business Contributions (C-110-100-400) Council Member McGeorge abstained from discussion and voting on this matter. Senior Planner King related that Redding's business community has shown a great deal of support for the Neighborhood Pride and Awards Program through their generous contributions for the annual awards and prizes. Mr. King highlighted the Report to City Council dated June 1, 1995, incorporated herein by reference, which listed businesses (fast food restaurants and home improvement businesses) which have contributed a total of $11,500 worth of awards, prizes and advertising. He stated that while the program will acknowledge their contributions in various campaign promotions throughout the year, the City Council may wish to personally thank them by sending an appreciation letter from the Mayor. He related that the volunteer support for this program, valued at over $20,000, will be acknowledged at a special event. Mr. King conveyed that the program will also be promoted through the use of television, radio, and newspaper media. A billboard will feature the program's three main supporters and rotate throughout the City to other billboard locations owned by 3-M Corporation. All of these promotion efforts will in some way advertise who the program supporters are, but none will advertise their products, sales, or any other aspect of their business, except for the company's name. It is the recommendation of staff that the City Council authorize the Mayor to send a letter to the various businesses expressing the City's gratitude for their financial support of the Neighborhood Pride and Awards program. With regard to the proposed promotion campaign, it is staff's opinion that it is the key to making this program work. Unless the City Council has any reservations, staff will begin the campaign this month. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, authorizing the Mayor to send letters to the participating businesses expressing the City's gratitude for their financial support provided for the Neighborhood Pride and Awards Program. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, Murray and Kehoe Noes: Council Members - None Absent: Council Members - None Abstain: Council Members - McGeorge PUBLIC INTEREST AND NECESSITY - re Acquisition of property for South Airport 115/12kV Transmission Line Project *(C-070-010 & E-090-160-600) Electric Utility Engineering Manager Russell stated the Report to City Council dated June 8, 1995, incorporated herein by reference, discussed 11 06/20/95 the need to proceed with Resolutions of Necessity to authorize the City Attorney to commence eminent domain actions against the property owners who have not granted the City the necessary easement required for project construction. This action is necessary if the City is to proceed with project development as planned. Mr. Russell stated he would briefly review the project, discuss the project need and necessity, and then discuss the powerline easements being requested from two unsigned property owners. Mr. Russell explained the South Airport Project is an approximately 4 mile 115/12kV transmission line in the south/southeast Redding area. The project also includes the future construction of a 115/12kV Substation on the Stillwater Treatment Plant property. The line is routed south and easterly from the City's Airport Substation to the Stillwater Treatment Plant. The project includes 1.2 miles of joint overhead construction with Pacific Gas & Electric Co. and Pacific Bell Telephone, principally along Airport Road. As discussed in the project EIR, joint construction helps reduce project impacts by minimizing the number of new utility lines in a given area. 3.7 miles of the route overbuilds existing City, PG&E or Pacific Bell powerline facilities or is adjacent or within 500' of a major overhead powerline. Mr. Russell indicated that the South Airport project, including the future Stillwater Substation, is vital to maintaining a reliable electric system in the south/southeast Redding area and to providing service to new residential and commercial customers in this area. The project will benefit Redding business, residential customers, and other ratepayers by enabling the City to maintain a reliable City electric system as the City grows. Specifically, the purpose of the project is to provide the following electric utility improvements: 1. 12kV distribution to new loads south of the Airport Substation/Sylvia Lane area. 2. City electric service to the recently annexed Stillwater Treatment Plant and to other areas currently located in the City and south of Meadowview Drive that are currently served by Pacific Gas and Electric Company (PG&E). 3. A portion of the infrastructure needed to provide transmission service to large industrial customers in the Airport area. 4. Backup to existing City electrical facilities in the event of planned maintenance or outages of other facilities. 5. Transmission to a future substation on the Stillwater Treatment Plant property. 6. A vital link in the preferred expansion plan of the City's 115kV transmission system. It is the first segment of a future 115/12kV loop along the City's east "Sphere of Influence" line or east side of the Municipal Airport. It is also the first segment of a future southwest 115/12kV loop to a future 115/12kV substation on the Clear Creek Treatment Plant property. 7. Reduced system losses and improved system reliability. Mr. Russell noted the South Airport transmission line is scheduled for construction during January 1996 through November of 1996. Mr. Russell related the line has been strategically located to service areas currently in the City and areas within the City sphere of influence that may eventually annex to the City. The line is shown highlighted on Map C which shows the 20-year electric system transmission improvement plan. A. While the Report to City Council gives a detailed three-year history of the South Airport Transmission Line Project Development, Mr. Russell highlighted some of the more important points: 1. A public hearing for the project EIR was held on January of 1994 before the Redding Planning Commission. Although not legally required, over 400 property owners within 300' of the preferred and alternate routes and substation sites 12 06/20/95 studied in detail were notified by mail of the public hearings. In addition, required legal notice was placed in the local paper. The three principal alternative routes studied along with initially considered route segments are shown on Map 1 included in your City Council packet. 2. EIR 6-92 for the project was certified by City Council on March 1, 1994 as adequately addressing project impacts in accordance with the California Environmental Quality Act (CEQA). City Council also adopted Preferred Route A and Substation Site A of EIR 6-92 as the routing of the project and authorized the City Manager to direct staff to proceed with right-of-way acquisition along Preferred Route A. Based on the detailed criteria set forth in the EIR, Preferred Route A has the least impacts and provides the best balance between land use, environmental, engineering and financial considerations. In fact, Route A has the best ranking of the routes studied in three of the four categories considered (land use, environmental, and economic issues). 3. On May 17, 1994, City Council awarded a contract with Power Engineers (Power) for surveying, permitting, design, and property acquisition for the project. The design of the line is in final review by Power and the Electric Department. 4. The project crosses 24 private parcels where new utility rights are required. Attachment B of the City Council memo lists two property owners (representing three parcels) along the route who will not sign a required easement. The two ownerships (three parcels) represent about 9 percent of the project route. The location of these unsigned owners are shown on Drawing SA-5 included in the Report to City Council. The unsigned parcels affected by the line are highlighted in green. The two property owners listed on Attachment B, who have not signed easements, were sent final offer letters by the project consultant by certified mail on May 8, 1995. These property owners were also sent letters by the City Attorney on June 2, by certified mail, indicating tonight's intent to adopt Resolutions of Necessity to condemn for needed South Airport Project easement rights. 5. Fair Market appraisals of the easements and fee property acquisitions were performed by the Redding firm of Ryan and Associates of Redding, a subconsultant to Power. Offers to property owners were made by Robert Martin of Martin Appraisal & Acquisition of Redding, a subconsultant to Power in cooperation with the City Attorney's office. Mr. Russell stated that unless the City Council had questions, he would like to discuss one at a time the property rights needed from the two property ownerships listed on Attachment B of the City Council packet. He related it was his understanding that one property owner has sent a letter to the City Clerk requesting that they or their representative be allowed to address City Council. He suggested they address City Council after their specific property and the easement or fee property rights being acquired has been discussed. After discussing each easement, he requested, with the City Attorney's help, adoption of a resolution of Necessity to authorize the City Attorney to commence eminent domain actions against each unsigned owner. Richard A. Falk and Christelle B. Falk, his Wife as Joint Tenants a. The property is located just south of Sylvia Lane approximately 2500' west of Kisling Road which is just east and south of the existing Airport 115/12kV Substation. 13 06/20/95 b. The City is requesting a 15' wide overhead powerline easement along the Falk's south property line. c. Total acreage of the easement = .11 acres. d. The total acreage in the parcel is 3.75 acres. e. One new pole is on the parcel. f. A single homesite is located on the parcel which is in Shasta County. g. The Falks are opposed to the project, and they feel the City compensation is too low. h. The Falks have not sent a letter to the City requesting to be allowed to speak. i. Unless the City Council has questions, he requested that the City Council proceed with adoption of a Resolution of Necessity for this needed project easement. Mayor Kehoe determined that neither Richard A. Falk, Christelle B. Falk, or a representative were present wishing to speak on this matter. City Attorney Wingate questioned whether the project would be delayed if the City did not adopt the resolution of necessity from the Falk's until July 18, 1995. Mr. Russell indicated this would be acceptable. Mr. Wingate explained that the letter sent by the City Attorney's Office providing notice of the hearing this evening failed to advise the owner of the real property the purposes of the hearing. The purposes are to provide an opportunity to speak against the location of the project and discuss whether the project is designed for the greatest public good with the least private injury. He related this requirement is inserted into the eminent domain act, which if strictly followed, allows the City Council to make the final conclusive determination that the project is, in fact, located in the best place and is for the greatest public good with the least threat of injury. He stated that if the law is not strictly followed, the property owner could contest that issue during legal proceedings. He recommended that the matter be continued to July 18, 1995, thereby, allowing staff to send another letter to the Falks explaining the purpose of the hearing. It was the consensus of the City Council to defer action on the acquisition of property from Richard a. Falk and Christelle B. Falk for the South Airport 115/12kV Transmission Line Project until July 18, 1995. Shasta Butte Electrical Workers Pension Trust a. The two parcels crossed by the line are located at the west end of Lyal Lane in Shasta County. b. The City is requesting a 15' wide overhead powerline easement along the north property line of Parcel 54-300-17, as well as a 10' wide overhead powerline easement along the west property line of Parcel 54-300-19. The 10' wide easement parallels and is on the east side of an existing 20' public service easement for the Clover Creek sewer trunk line. c. Total acreage in easement is .38 acres. d. Total acreage in the parcels is approximately 24.8 acres. e. Eight new poles are on the property. f. A portion of a single homesite exists on the northwesterly corner of Parcel 54-300-17. 14 06/20/95 g. The property is located in Shasta County. h. Shasta Butte is opposed to the project route. They feel the compensation is too low, and they are unhappy with the results of the Clover Creek sewer line construction which occurred several years ago. i. Shasta Butte Electrical Workers has sent a letter requesting they be allowed to speak. It would be appropriate for them to do so now. j. Unless the City Council has questions, he requested that the City Council proceed with adoption of a Resolution of Necessity for this needed project easement. In response to Mr. Wingate, Mr. Russell clarified that the purpose of the easement on the one parcel is to add both height and width to the existing set of poles. He noted on the other parcel there are currently no poles along the north property line where the easement is being sought. Norma Comnick, 2816 Martha Street, Chair of the Board of Trustees for the Shasta-Butte Electrical Workers Trust Fund, entered a letter from the Trust Fund, which included an appraisal and a letter from a local realtor, into the record. She stated the Shasta-Butte Electrical Workers Trust Fund is present to protect the assets of its participants. She explained the property is being held for future development and the powerline will essentially split the property in half. She noted that most new development has underground power. She related the appraisal obtained by the Trust Fund is substantially different from that being utilized by the City, therefore, it is not believed the City's offer will duly compensate the Trust Fund. She conveyed that because they are a Trust Fund, they are regulated by the Department of Labor and must make an attempt to receive full value for damages. In response to Mr. Wingate, Ms. Comnick stated that the Trust Fund previously forwarded to the City its opinion on why the powerline should be located in an alternate location and felt their objection had been registered at that time. Ms. Comnick indicated that she would prefer that the City Council continue this matter and requested the City Attorney to send another letter stating that the Trust Fund has the right to speak and be afforded that opportunity again in July. It was the consensus of the City Council to defer action on the acquisition of property from Shasta-Butte Electrical Workers Pension Trust for the South Airport 115/12kV Transmission Line Project until July 18, 1995. ORDINANCE - Amending portions of Redding Municipal Code Chapter 2.04 pertaining to Council liaison and special committees, and repealing Chapter 2.46, Electric Utility Commission (B-080 & B-080-160) City Attorney Wingate related the Mayor had requested staff to prepare the following ordinance: 1) Amending Section 2.04.230, City Council Liaisons, to reflect the reorganized departments, the remaining commissions, and other county and City agencies as the Mayor may determine, to which City Council liaisons are appointed; 2) Amending Section 2.04.250 to delete the reference to standing committees; and 3) Repeals Chapter 2.46, Electric Utility Commission. It is recommended that the ordinance be offered for first reading by title only and the full reading of the ordinance be waived. Council Member P. Anderson offered Ordinance No. 2131 for first reading, an ordinance of the City Council of the City of Redding amending portions of Redding Municipal Code Chapter 2.04 pertaining to Council Liaisons and Special Committees, and repealing Redding Municipal Chapter 2.46 entitled Electric Utility Commission. MOTION: Made by Council Member P. Anderson, seconded by Council Member McGeorge, that the full reading of Ordinance No. 2131 be waived and the 15 06/20/95 City Attorney be instructed to read the full title. The Vote: Unanimous Ayes ORAL COMMUNICATIONS (B-130-070) Vi Klaseen requested the City Manager to repeat the four areas he felt the budget needed to balance in order to have a balanced community. Mr. Warren replied that the following four areas need to be balanced: 1) money appropriation toward personnel; 2) equipment, material and supplies; 3) capital projects; and 4) community projects. He related that community projects are more discretionary, i.e, libraries, museums, symphony, etc. Ms. Klaseen stated the community is comprised of many different segments and stressed the need to ensure that such a balance remains, particularly with regard to community projects. ADJOURNMENT There being no further business, at the hour of 8:34 p.m., Mayor Kehoe declared the meeting adjourned. APPROVED: ________________________________ Mayor ATTEST: ______________________________ City Clerk