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HomeMy WebLinkAboutMinutes - City Council - unsigned - 1995-05-021 05/02/95 City Council, Regular Meeting City Council Chambers 1313 California Street Redding, California May 2, 1995 7:00 p.m. The Pledge of Allegiance to the flag was led by Secretary to the City Council Rudolph. The invocation was offered by Pastor Royal Blue, North Valley Baptist Church. The meeting was called to order by Kehoe with the following Council Members present: P. Anderson, R. Anderson, McGeorge, Murray and Kehoe. Also present were City Manager Warren, Assistant City Manager Perry, City Attorney Wingate, Director of Public Works Galusha, Chief of Police Blankenship, Administrative Services Director Starman, Assistant City Attorney Calkins, Acting Planning Director Keaney, Director of General Services Masingale, Superintendent-Wastewater Craig, Director of Information Systems Kelley, Senior Planner King, Housing Program Supervisor Garrity, Management Assistant to City Manager Bachman, Personnel Analyst Sciarra, Assistant City Clerk Moscatello, City Clerk Strohmayer, and Secretary to the City Council Rudolph. RESOLUTION - Designating Week of May 1 through May 5, 1995, as "Just Say No" Week (A-050-060-600) MOTION: Made by Council Member McGeorge, seconded by Council Member P. Anderson, that Resolution No. 95-111 be adopted, a resolution of the City Council of the City of Redding designating the week of May 1 through May 5, 1995, as "Just Say No" Week. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, Murray and Kehoe Noes: Council Members - None Absent: Council Members - None Resolution No. 95-111 is on file in the office of the City Clerk. The following students from the Sycamore Elementary School "Just Say No" Club addressed the City Council: Bobbie Lee Maki stated the Club meets bi-weekly to discuss various drug topics, including peer pressure; Emily Wooden explained that the members do role playing to assist them in saying no to drugs and alcohol. She said club members are taught a three step process; Brittany Pursley stated Step 1 is to simply say no and suggest something else; Travis Day indicated that Step 2 is to explain the dangers of drugs and alcohol; Lindsey Henrich explained Step 3 requires explaining that a friend is someone who cares unconditionally. If the individual cannot respect that opinion, leave; and Paula O'Gorman outlined the club's activities planned for "Just Say No" week. Mayor Kehoe presented the students with a resolution designating the week of May 1 through May 5, 1995, as "Just Say No" Week. PRESENTATION FROM SHASTA COUNTY CATTLEWOMEN (A-050-060) Fran Jenkins, representing the Shasta County Cattlewomen, presented the City Council, City Manager, and Assistant City Manager with scarves to wear during Rodeo Week activities. She stated the purpose of the Shasta County Cattlewomen is to promote agricultural and the scarves depict the beef industry's contribution to the economy and history of Shasta County. This item required no action. STATE AND NATIONAL WASTEWATER DIVISION AWARDS (A-050-300-400) City Manager Warren provided an overview of the Report to City Council dated April 25, 1995, incorporated herein by reference, outlining the 2 05/02/95 State and National Wastewater Division Awards received by City of Redding employees. Mr. Warren related that on April 21, 1995, the Public Works Department's Wastewater Division received the following two awards at the Sixty- Seventh Annual Awards Banquet for the California Water Environmental Association: 1) Treatment Plant Operator of the Year award from the California Water Environmental Association went to John Jardin, Senior Plant Operator at the Stillwater Treatment facility. Mr. Jardin was the only operator in the State selected for the award this year. He has previously received the local Northern Sacramento Valley Section Operator of the Year award; and 2) Laboratory Analyst of the Year award from the Water Environmental Federation went to Nancy Cameron, Laboratory Technician at the Stillwater Treatment Plant. Ms. Cameron was previously awarded the State and local section Laboratory Analyst of the Year Award. Mr. Jardin and Ms. Cameron displayed their awards to the City Council. The City Council applauded the accomplishments of these two individuals. Public Works Director Galusha expressed appreciation to Superintendent- Wastewater Craig and Chief Wastewater Plant Operator Mercer for the support they provide to their employees in allowing them to test innovative ideas. Mr. Jardin reiterated that the awards would not have been possible without the support and encouragement of Mr. Mercer and Mr. Craig. This was an informational item only and no action was required. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register 20, for the period April 18, 1995, through April 27, 1995, check numbers 218925 through 219536 inclusive, in the amount of $2,466,511.25, and Payroll Register 22, check numbers 397689 through 398417 inclusive, and electronic deposit transactions numbers 23705 through 23915 inclusive, totaling $1,199,718.11, for the period of April 9, 1995, through April 22, 1995, be approved. TOTAL: $3,666,229.36 Treasurer's Report - March 1995 (A-050-100-600) Total Treasurer's Accountability - $ 63,044,338.18 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities - $208,669,493.80 Cash Reconciliation Report - March 1995 (F-205-095-650) It is the recommendation of the Director of Administrative Services that the Cash Reconciliation Report for March 1995 be accepted. Ordinance No. 2123 - re Planned Development Application PD-3-94, Shasta Hills Estates, by Redwood Investors (West of the intersection of Churn Creek Road and Golden Gate Trail) (L-010-211-002) It is recommended that Ordinance No. 2123 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "PD" Planned Development District, subject to conditions of approval. Ordinance No. 2124 - re Rezoning Application RZ-3-95, by the City of Redding (South of Cypress Avenue between Heather Lane and Oxford Road) 3 05/02/95 (L-010-230) It is recommended that Ordinance No. 2124 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R3-40" Multiple-Family Residential District. Ordinance No. 2125 - re Adding Chapter 7.28, Seizure of Inhumanely Treated Animals (A-130-150) It is recommended that Ordinance No. 2125 be adopted, an ordinance of the City Council of the City of Redding amending Title 7, Animals, by adding Chapter 7.28 entitled Seizure of Inhumanely Treated Animals. Resolution - 1995-1999 Consolidated Plan and Authorizing Submittal to HUD (G-100) It is the recommendation of the Assistant City Manager that Resolution No. 95-112 be adopted, a resolution of the City Council of the City of Redding accepting the Consolidated Plan for 1995-1999 and authorizing the City Manager to sign all necessary documents and submit the plan to the U.S. Department of Housing and Urban Development. Acquisition of Property - 9787 Abernathy Lane (C-070-010) It is the recommendation of the Assistant City Manager that the City Council take no further action to acquire Jerry and Helen Kelly's property located at 9787 Abernathy Lane. Resolution - Amending City Council Policy No. 1501 re Selection of Technical Consultants (A-050-060-555 & B-050-100) It is the recommendation of the Director of Administrative Services that Resolution No. 95-113 be adopted, a resolution of the City Council of the City of Redding amending City Council Policy No. 1501 regarding the Selection of Technical Consultants. Resolution - Appropriating funds to purchase police vehicles * (B-130-070 & B-050-100) It is the recommendation of the Director of Administrative Services that Resolution No. 95-114 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 61st amendment to City Budget Resolution No. 94-199 appropriating $214,500 for authorization to purchase 11 police-field operations patrol vehicles. Set Public Hearing - re Amendment to Redding Municipal Code Chapter 16.28, Swimming Pools (L-010-500-050) It is the recommendation of the Acting Planning Director that a public hearing be set for 7:00 p.m., May 16, 1995, to consider revisions to Redding Municipal Code Chapter 16.28 addressing fencing requirements for swimming pools. Resolution - Ordering vacation of a block of Liberty Street between Tehama and Butte Streets, and a block of Butte Street between East and Liberty Streets re Abandonment Application A-2-90, Redding Medical Center (A-010-100) It is the recommendation of the Acting Planning Director that Resolution No. 95-115 be adopted, a resolution of the City Council of the City of Redding ordering the vacation of a block of Liberty Street between Tehama (Highway 299) and Butte Streets, and a block of Butte Street between East and Liberty Streets, as depicted in Exhibit A and more particularly described in Exhibit B (A-2-90). Reject Proposals - re Pedestrian Bridge at Turtle Bay (P-050-460-700) It is the recommendation of the Acting Planning Director that the City Council reject all proposals received for bridge design services for the pedestrian bridge at Turtle Bay and direct staff to waive the requirements of City Council Policy No. 1501 related to the selection of 4 05/02/95 technical consultant, and modify the Request for Proposals (RFP) and invite responses to the design competition from only Charles Redfield/Jiri Straski/CH2M Hill and T-Y-Lin/Bill Gelonek/KLH as recommended by both the interview panel and The McConnell Foundation. Resolution - Proclaiming week of May 14-20, 1995, as "National Peace Officers' Memorial Week" and May 17, 1995, as "Police Memorial Day" in the City of Redding (A-050-060-600) It is the recommendation of the Police Chief that Resolution No. 95-116 be adopted, a resolution of the City Council of the City of Redding proclaiming the week of May 14-20, 1995, as "National Peace Officer' Memorial Week," and May 17, 1995, as "Police Memorial Day" in the City of Redding, ordering that flags be flown at half-mast on May 17, and prohibiting parking on certain City streets on May 17, 1995. Shasta County Police Officer Memorial Run (A-050-270) It is the recommendation of the Police Chief that the City Council approve the Shasta County Peace Officer Memorial Run to be held on May 17, 1995 between 10:00 a.m. and 12:00 noon, beginning at the Shasta County Courthouse, making a loop through the City to Hilltop Drive, south on Victor Avenue, and back to the Courthouse, a distance of approximately 12 miles, and authorizing the City Clerk to notify the California Department of Transportation (Caltrans). Resolution - Authorizing receipt of donations and appropriating said funds to purchase equipment for the Police SERT Team * (B-130-070 & P-150-150) It is the recommendation of the Police Chief that Resolution No. 95-117 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 60th amendment to City Budget Resolution No. 94-199 1) appropriating $1,100 for authorization to replace gas masks for SERT Team and 2) authorizing the receipt of $1,100 in revenue. Acceptance of Improvements - re Use Permit UP-5-92, Redding Medical Center expansion (L-010-390) It is the recommendation of the Director of Public Works that the improvements associated with Use Permit UP-5-92, developed by National Medical Enterprises dba Redding Medical Center, for the reconstruction of Butte Street from East Street to Continental Street and of Liberty Street from Yuba Street to Tehama Street be accepted as satisfactorily completed. Acceptance of Improvements - Meadow Creek Park developed by Three Seasons Development (P-050) It is the recommendation of the Director of Public Works that the Meadow Creek Park improvements, developed by Robert Loring, be accepted as satisfactorily completed, and the City Clerk authorized to file a Notice of Completion. Set Public Hearing - re Application for Public Transportation Operating Permit, by John Hoeflich (T-100-070) It is the recommendation of the Director of Public Works that a public hearing be set for 7:00 p.m., May 16, 1995, to consider John Hoeflich's Application for a Public Transportation Operating Permit. MOTION: Made by Council Member R. Anderson, seconded by Council Member McGeorge, that all the foregoing items on the Consent Calendar be accepted, approved and adopted as recommended. Voting was as follows: Ayes: Council Members - P. Anderson, Kehoe, McGeorge, Murray and R. Anderson Noes: Council Members - None Absent: Council Members - None Abstain: Council Members - None 5 05/02/95 Ordinance Nos. 2123, 2124, 2125 and Resolution Nos. 95-112, 95-113, 95- 114, 95-115, 95-116, and 95-117 are on file in the Office of the City Clerk. - - - - - - - - PUBLIC MEETING - re Landscape Maintenance District "A" (A-170-075-050) The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public meeting regarding Landscape Maintenance District "A." The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Meeting Affidavit of Publication - Notice of Public Meeting Staff recommendation dated April 12, 1995 City Clerk Strohmayer advised that an inquiry was received from Ed Fruzza. Senior Planner King provided an overview of the Report to City Council dated April 12, 1995, which detailed the history of the landscape maintenance districts and the proposed 1995-96 annual landscape maintenance assessment for District "A," which affects 14 subdivisions made up of 1,630 lots. He stated the purpose of the public meeting is to accept public testimony. Mr. King noted that the proposed 1995-96 assessment of $18.87 cannot be compared to the 1994-95 assessment of $0.00 due to the following reasons: 1) The maintenance bids for fiscal year 1995-96 are 50 percent higher than last year's bid; 2) Last year, the City consolidated the 24 maintenance districts into three districts; and 3) Last year's assessment paid for an 11-month maintenance period instead of a 12-month maintenance period, which is proposed for this year's assessment. He noted that prior to the consolidation, the assessment ranged from $28 to $71 per lot. At the conclusion of the public meeting, Mr. King recommended that the City Council direct staff to respond to any additional issues which may result from the public meeting at the May 16, 1995, public hearing. Fred Wilson, 2307 Candlewood Drive, felt the proposed assessment was exorbitant given the amount of maintenance currently being provided. He requested that each individual property owner receive a statement depicting the disposition of the annual assessment. In his view, the state of the local economy precludes the property owner from passing the assessment on to the renters. No action was required on this item. PUBLIC MEETING - re Landscape Maintenance District "B" (A-170-075-051) The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public meeting regarding Landscape Maintenance District "B." The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Meeting Affidavit of Publication - Notice of Public Meeting Staff recommendation dated April 12, 1995 City Clerk Strohmayer advised that a protest was received from Grayce Kekry. Senior Planner King provided an overview of the Report to City Council dated April 12, 1995, which detailed the history of the landscape maintenance districts and the proposed 1995-96 annual landscape maintenance assessment for District "B," which affects ten subdivisions made up of 519 lots. He stated the purpose of the public meeting is to accept public testimony. Mr. King noted that the proposed 1995-96 assessment of $65.65 cannot be compared to the 1994-95 assessment of $26.67 due to the following 6 05/02/95 reasons: 1) The maintenance bids for fiscal year 1995-96 are 50 percent higher than last year's bid; 2) Last year, the City consolidated the 24 maintenance districts into three districts; and 3) Last year's assessment paid for an 11-month maintenance period instead of a 12-month maintenance period, which is proposed for this year's assessment. He noted that prior to the consolidation, the assessment ranged from $79 to $201 per lot. At the conclusion of the public meeting, Mr. King recommended that the City Council direct staff to respond to any additional issues which may result from the public meeting at the May 16, 1995, public hearing. Ralph Slane, 2591 Ishi Drive, viewed the assessment's increase excessive in comparison to the amount of maintenance being provided. Given the number of retired residents and the area's employment problem, he recommended the City eliminate grass areas and strive to develop low maintenance districts. No action was required on this item. PUBLIC MEETING - re Landscape Maintenance District "C" (A-170-075-052) The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public meeting regarding Landscape Maintenance District "C." The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Meeting Affidavit of Publication - Notice of Public Meeting Staff recommendation dated April 12, 1995 City Clerk Strohmayer advised that no protests were received. Senior Planner King provided an overview of the Report to City Council dated April 12, 1995, which detailed the history of the landscape maintenance districts and the proposed 1995-96 annual landscape maintenance assessment for District "C," which affects seven subdivisions made up of 330 lots. He stated the purpose of the public meeting is to accept public testimony. Mr. King noted that the proposed 1995-96 assessment of $8.95 cannot be compared to the 1994-95 assessment of $7.72 due to the following reasons: 1) The maintenance bids for fiscal year 1995-96 are 50 percent higher than last year's bid; 2) Last year, the City consolidated the 24 maintenance districts into three districts; and 3) Last year's assessment paid for an 11-month maintenance period instead of a 12-month maintenance period, which is proposed for this year's assessment. He noted that prior to the consolidation, the assessment ranged from $79 to $201 per lot. Mr. King stated that the District "C" assessment is the lowest of the three districts for two reasons-it acts as a temporary holding district for areas that either do not have landscape yet or the landscape is pending acceptance by the City. Once the landscape has been accepted, the area can be annexed to District "A" or "B." In the interim, the administrative cost of carrying the district is paid by lot owners. The second reason is that a few of the areas have a landscape maintenance cost that is very low relative to Districts "A" and "B." At the conclusion of the public meeting, Mr. Keaney recommended that the City Council direct staff to respond to any additional issues which may result from the public meeting at the May 16, 1995, public hearing. Council Member Murray indicated that the information mailed to the property owners would be more useful if it contained an assessment history. He concurred that provisions should be made which require new subdivisions to install low maintenance landscaping. Mr. King responded that steps have been taken to require low maintenance landscaping. He stated that landscaping is limited to shrubs, bushes, trees and bark ground cover. He explained that staff is aware of the need to keep costs low. 7 05/02/95 No action was required on this item. PUBLIC HEARING - re Amendment to Redding Municipal Code Chapter 18.50 Uses Requiring Use Permits, 18.70 Permits, and 18.76 Revocation of Permit or Variance (L-050-500-050) The hour of 7:00 p.m. having arrived, Mayor Kehoe opened the public hearing regarding the amendments to Redding Municipal Code Chapter 18.50, 18.70 and 18.76. The following documents are on file in the office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated April 19, 1995 City Clerk Strohmayer advised that no protests were received. Acting Planning Director Keaney recalled the Planning Commission, at its meeting of April 11, 1995, recommended approval of the proposed revisions to Redding Municipal Code Chapters 18.50 Uses Requiring Use Permits, 18.70 Permits, and 18.76 Revocation of Permit or Variance. He stated the main purpose of the amendments is to update the ordinance by consolidating sections and extending the amount of time allowed for starting a project from one year to two years. He provided an overview of the Report to City Council dated April 19, 1995, incorporated herein by reference, which summarized the proposed changes. It is the recommendation of both the Planning Commission and staff that the City Council ratify the Negative Declaration, offer the ordinance for first reading by title only, and waive the full reading of said ordinance. Mayor Kehoe determined that there were no individuals present wishing to speak on the matter and closed the public hearing. Council Member Murray requested that the language contained within proposed Redding Municipal Code Sections 18.70.030(c) and 18.70.030(d) be clarified. City Attorney Wingate stated the language changes are substantial in nature and recommended that the City Council defer action until the May 16, 1995, meeting. No action was taken on this matter. PUBLIC HEARING - re Amendment of Redding Municipal Code Chapter 18.64, Environmental Review (L-050-500-050) The hour of 7:00 p.m. having arrived Mayor Kehoe opened the public hearing regarding the amendment of Redding Municipal Code Chapter 18.64. The following documents are on file in the office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated April 19, 1995 City Clerk Strohmayer advised that no protests were received. Acting Planning Director Keaney related the Planning Commission, at its meeting of April 11, 1995, recommended approval of the proposed revisions to Chapter 18.64, Environmental Review. He stated the amendments are intended to update the ordinance in accordance with legislation adopted by the State in 1993 and 1994 under the Public Resources Code, the California Environmental Quality Act (CEQA) guidelines, and the Permit Streamlining Act. He noted that the chapter was rewritten in early 1993 at which time legislation from the 1980s and 1990s was incorporated. He highlighted the Report to City Council dated April 19, 1995, incorporated herein by reference, which summarized the proposed changes. It is the recommendation of both the Planning Commission and staff that the City Council ratify the Negative Declaration, offer the ordinance 8 05/02/95 for first reading by title only, and waive the full reading of said ordinance. Mayor Kehoe determined that there were no individuals present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member Murray, seconded by Council Member McGeorge, that the amendment to Redding Municipal Code Chapter 18.64 be approved and the following findings be made: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Board of Administrative Review on April 5, 1995. The Vote: Unanimous Ayes Council Member Murray offered Ordinance No. 2126 for first reading, an ordinance of the City Council of the City of Redding amending portions of Redding Municipal Code Chapter 18.64 entitled Environmental Review. MOTION: Made by Council Member Murray, seconded by Council Member McGeorge, that the full reading of Ordinance No. 2126 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes REAPPOINTMENT AND APPOINTMENTS - Recreation and Parks Commission and Planning Commission * (B-080-350 & B-080-300) MOTION: Made by Council Member P. Anderson, seconded by Council Member R. Anderson, to reappoint Leo Graham and appoint Joseph Corbelli to the Recreation and Parks Commission to serve four-year terms expiring May 1, 1999. The Vote: Unanimous Ayes MOTION: Made by Council Member P. Anderson, seconded by Council Member R. Anderson, to appoint Linda Carpenter to the Planning Commission to serve a four-year term expiring May 1, 1999. The Vote: Unanimous Ayes MONTHLY FINANCIAL REPORT - March 1995 (B-130-070) Director of Administrative Services Starman provided an overview of the Report to City Council dated April 24, 1995, incorporated herein by reference, which detailed the Monthly Financial Report for the General Fund for March 1995. In response to Council Member R. Anderson, Mr. Starman stated he would provide the City Council with the exact amount the encumbrances had been overstated regarding Animal Regulation, Redding Museum of Art and History, and Carter House Natural Science Museum. In response to Council Member Murray, Mr. Starman confirmed that the 1994-95 budget was based on a two percent growth factor. He related that if current trends continue, sales tax will likely come in substantially above budget projections. He explained that while this quarter's sales tax figure was relatively flat, there were approximately four quarters where at least a seven percent growth factor was achieved. He identified a one time sales tax payment of $200,000 which was received in the same quarter last year as a result of the City's independent sales tax audit. He believed that, in general, the state's economy is picking up and is reflected in most of the major economic forecasts. He stated that the growth period after the recession has been relatively mild compared to previous recessions. He indicated he would provide the City Council with a trend analysis. Council Member R. Anderson recommended that the trend analysis not include the one time payment of $200,000. Mr. Starman noted that while sales tax has been relatively healthy for the last six quarters, other indicators, such as transient occupancy tax, are not performing extremely well. This was an informational item and no action was required. 9 05/02/95 ORDINANCE - Adding Section 10.20.035 to the Redding Municipal Code regarding Drug Free Zones (P-050) Police Chief Blankenship explained that Health and Safety Code Section 11380.5 provides for a penalty enhancement of one year in state prison for anyone convicted of the possession for sale or the sale of specified illegal drugs if the violation occurred upon the grounds of a public park. He noted that this section only applies to public parks if the City Council having jurisdiction over the parks adopts an ordinance designating the parks as a "Drug Free Zone" and the parks are posted as such. He estimated the proposed signage for the 28 City parks will cost approximately $1,120.00. It is the recommendation of staff that the City Council offer the attached ordinance for first reading by title only and waive the full reading of said ordinance. Council Member R. Anderson offered Ordinance No. 2127 for first reading, an ordinance of the City Council of the City of Redding adding Section 10.20.035 to the Redding Municipal Code, entitled Drug Free Zones. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, that the full reading of Ordinance No. 2127 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes RESOLUTION - Appropriating Funds re Materials Recycling/Transfer Station Project RESOLUTION - Approving Contract Changer Order No. 5 with URS Consultants, Inc. * (B-130-070 & S-020-650 & C-050-100-040) City Manager Warren highlighted his memorandum to the City Council dated April 25, 1995, incorporated herein by reference, which provided an overview of the costs for the Corporation Yard, Transfer Station, and the closure of Benton Landfill. He summarized that all three projects should be completed for approximately $2,176,000 less than the project budget developed for the bond financing project. Director of Public Works Galusha provided an overview of the Report to City Council dated April 20, 1995, incorporated herein by reference, regarding the City's contract with URS Consultants, in the amount of $737,602, for services in relation to the design and construction of the solid waste materials recycling and transfer facility. He stated that URS has completed their contract work as of March 31, 1995. He explained that URS' final fee for their engineering services was $37,100 more than previously authorized by the City Council. This increase was the result of the following: 1) Fire Sprinkler Design - $8,200; 2) Anvil-top application solution - $10,500; 3) Revisions to the materials recovery facility equipment layouts - $5,800; and 4) Additional services for field clarifications - $12,600, for a total of $37,100. Mr. Galusha explained that during the course of the construction work, staff was not certain whether the additional design services would exceed contract hours or if a contract amendment would be required. It is the recommendation of staff that the City Council approve the resolution appropriating the necessary funds, as well as the resolution authorizing Change Order No. 5 with URS Consultants in an amount not-to- exceed $37,100. In response to Council Member P. Anderson, Mr. Galusha explained that the Contract Change Order will be funded from the Solid Waste Division's operating fund. He related that the budget amendment will be offset by the Solid Waste Division's share of the $246,000 reimbursement, approximately $103,000, which will be received from the State/Local Transportation Partnership reimbursement program for the construction of off-site street improvements required for the Corporation Yard and the Solid Waste Transfer Station. In response to Council Member R. Anderson, Mr. Galusha provided an overview of the Contract Change Orders made to date on the URS 10 05/02/95 Consultants' contract. He explained that Change Order No. 5 involves work which occurred during the construction phase of the project to ensure that the contractor was not delayed during the fast-track process. He stated that the URS contract equates to approximately 8.8 percent of the total construction costs. He noted that the contract was not just for engineering services, but included design, surveying, right-of-way acquisition and some percent of construction services. He compared this to the following statistics received from the American Society of Civil Engineers: a) Design - six to ten percent; b) Surveying - two to four percent; and c) Construction Services - approximately one percent. In his view, the overall engineering costs are well within the expected range for a project this size. Council Member R. Anderson questioned whether the original bidding process was adequate given the magnitude of the contract change orders. Mayor Kehoe asked what steps could be taken to ensure that this problem does not occur in the future. Mr. Galusha explained that the bills lag project completion and staff was not certain what the final contract costs would be. He stated that the debate between the City and URS as to what costs were eligible under the contract and what would be considered as extras was not resolved until March. He noted that both the fire sprinkler design change and the revisions to the materials recovery facility equipment layouts occurred late in the project. He related that there are times when engineers are required to make decisions in the field and it is difficult to obtain the City Council's prior approval. He reiterated that staff should have informed the City Council earlier regarding the possible cost overruns, however, the exact magnitude was not yet known. Mr. Warren assured that the Contract Change Orders are warranted. He related, however, that the answer to avoiding such situations in the future is proper planning, i.e., design, soil testing. He stated that proper planning will ultimately provide better project costs. Mr. Galusha stressed that the Public Works Department would make every effort not to let such a situation occur in the future. Council Member P. Anderson questioned whether staff obtains a cost estimate prior to issuing a Change Order. Mr. Galusha acknowledged that the proper cost estimates were not obtained, but noted that at times there was a debate as to whether the work was covered under the original contract. He confirmed that future contracts need to require the consultant to immediately notify the City when there is a change in the scope of required work and provide an appropriate cost estimate. Council Member Murray concurred that there needs to be integrity to the bidding process. He explained that if total engineering costs of 8.8 percent are considered good, perhaps staff should have been more sensitive and questioned the original low bid. He opined that if the City Council becomes too rigid, jobs will start coming in over budget. He favored conducting a systemic analysis prior to concluding the current system is not adequate. P. Anderson stressed the need to obtain cost estimates before proceeding with any contract change orders. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, that Resolution No. 95-118 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 59th amendment to City Budget Resolution No. 94-199 appropriating $37,100 for Contract Change Order No. 5 to URS Consultants Contract for the Materials Recycling/Transfer Station Project. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, Murray and Kehoe Noes: Council Members - None Absent: Council Members - None 11 05/02/95 Resolution No. 95-118 is on file in the office of the City Clerk. MOTION: Made by Council Member R. Anderson, seconded by Council Member Murray, that Resolution No. 95-119 be adopted, a resolution of the City Council of the City of Redding approving and authorizing the City Manager to sign the following in connection with performing additional tasks related to the Transfer Station Design Project: Contract Modification (Change Order) No. 5 between the City of Redding and URS Consultants, Inc. (Account No. 149-557-4941; Contract No. C-3079) to provide additional services by URS Consultants, Inc. for the Transfer Station Project, in an additional amount not-to-exceed $37,100. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, Murray and Kehoe Noes: Council Members - None Absent: Council Members - None Resolution No. 95-119 is on file in the office of the City Clerk. RESOLUTION - re Summary Vacation of Easement, Mountain Lakes Blvd. south of Oasis Road (A-010-040) Council Member Murray abstained from discussion and voting on this matter. Director of Public Works Galusha stated that a 64-foot road easement, together with a five-foot electric easement, a 15-foot public service easement, and a 30-foot building setback line on each side of the 64- foot road easement were dedicated to the City on Parcel Map No. LS-18- 87. The property owners have requested the abandonment of the easements in exchange for a 64-foot road and public service easement and a five- foot electrical easement in a different location, per property line adjustment PLA-4-95. It is the recommendation of staff that the City Council adopt the necessary resolution abandoning by summary vacation the existing easements between Lots 9 and 10 as depicted on Parcel Map No. LS-18-98. MOTION: Made by Council Member P. Anderson, seconded by Council Member R. Anderson, that Resolution No. 95-120 be adopted, a resolution of the City Council of the City of Redding summarily vacating a 64-foot roadway easement, a five-foot public utility easement, a 15-foot public utility easement, and an easement for 30-foot building setback lines, shown on Lots 9 and 10 of Parcel Map No. 18-87, and located on Mountain Lakes Boulevard, south of Oasis Road. Voting was as follows: Ayes: Council Members - P. Anderson, R. Anderson, McGeorge, and Kehoe Noes: Council Members - None Absent: Council Members - None Abstain: Council Members - Murray Resolution No. 95-120 is on file in the office of the City Clerk. ADJOURNMENT There being no further business, at the hour of 8:16 p.m., Mayor Kehoe declared the meeting adjourned. APPROVED: ________________________________ Mayor ATTEST: ______________________________ City Clerk 12 05/02/95