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HomeMy WebLinkAboutMinutes - City Council - unsigned - 1994-04-191 04/19/94 City Council, Regular Meeting City Council Chambers Redding, California April 19, 1994 7:00 p.m. The Pledge of Allegiance to the flag was led by City Attorney Hays. The Invocation was offered by Pastor Marvin Barbie, Palo Cedro Assembly. The meeting was called to order by Mayor Arness with the following Council Members present: Anderson, Kehoe, Moss and Arness. Council Member Dahl was absent. Also present were City Manager Christofferson, Assistant City Manager McMurry, City Attorney Hays, Director of Planning and Community Development Perry, Director of Electric Utility Lindley, Police Chief Blankenship, Fire Chief Bailey, Director of Finance Downing, Assistant City Engineer Curtis, Director of General Service Masingale, Director of Recreation and Parks Riley, Superintendent-Wastewater Craig, Director of Information Systems Kelley, Director of Personnel Bristow, Senior Planner King, Director of Utilities/Customer Service Vokal, Associate Planner Morgon, Assistant Director-General Services Kohn, Transportation Coordinator Duryee, Budget Services Officer Starman, Housing Supervisor Garrity, Solid Waste Supervisor Roach, Assistant City Clerk Moscatello, City Clerk Strohmayer, and Secretary to City Council Rudolph. RESOLUTION - Certifying Results for April 12, 1994, General Municipal Election (E-070-050) MOTION: Made by Council Member Moss, seconded by Council Member Kehoe, that Resolution No. 94-94 be adopted, a resolution of the City Council of the City of Redding declaring the results of the General Municipal Election held in the City of Redding on April 12, 1994. Voting was as follows: Ayes: Council Members - Anderson, Kehoe, Moss and Arness Noes: Council Members - None Absent: Council Members - Dahl Resolution No. 94-94 is on file in the office of the City Clerk. OATH OF OFFICE - Incumbent City Clerk Elect Connie Strohmayer (A-050-055) Mayor Arness administered the Oath of Office to incumbent City Clerk Elect Connie Strohmayer for a four-year term expiring April, 1998. OATHS OF OFFICE - Council Members Elect Patricia A. Anderson, David L. McGeorge, and Ken Murray (A-050-060) Mayor Arness stated that serving on the City Council can be a very rewarding experience and congratulated the three incoming Council Members. City Clerk Strohmayer administered the Oaths of Office to Council Members Elect Patricia A. Anderson, David L. McGeorge, and Ken Murray. Outgoing Council Members Moss and Arness stepped down and the incoming Council Members assumed their seats. Council Member R. Anderson thanked the outgoing City Council members for their time and dedication. He noted that the City was fortunate to have these three individuals serve over the years. Council Member Kehoe stated that the decisions and division which have occurred on the City Council were not the result of the acrimony, rancored, or personal disharmony, but rather a reflection of intellectual, philosophical and financial approaches. He related that Council Members Arness, Dahl, and Moss have served their community with distinction and it was a pleasure to have worked with them. Former City Council Member Scott Carter acknowledged the efforts and service of Carl Arness, Mike Dahl and Charlie Moss during their tenure on the City 2 04/19/94 Council. He noted the following projects which these individuals were instrumental in seeing completed and thereby providing for the growth of the City: Sacramento River Trail, Stillwater Wastewater Treatment plant, California-Oregon Transmission Project, West Central Landfill, water system, electrical substations and transmission lines, gas-fired turbine, transfer station, corporation yard, Turtle Bay Museum, Diestelhorst Bridge. These individuals were also responsible for the City surviving budget reductions of $6,000,000, while still delivering essential City services. ELECTION OF MAYOR AND VICE MAYOR MOTION: Made by Council Member Kehoe, seconded by Council Member McGeorge, to appoint Vice Mayor Robert Anderson to the office of Mayor for a one-year term expiring April 1995. The Vote: Unanimous Ayes MOTION: Made by Council Member Murray, seconded by Council Member P. Anderson, to appoint Council Member Kehoe to the office of Vice Mayor for a one-year term expiring April 1995. The Vote: Unanimous Ayes Mayor R. Anderson thanked the City Council for the opportunity to serve as Mayor in the upcoming year. He viewed this as an opportunity to reexamine the way the City Council and staff conduct business. He noted that the City should continually strive to improve the method in which City services are delivered. URGENCY ITEM (B-050-020 & S-020-300) City Attorney Hays related that as late as April 15, 1994, staff was still analyzing the bids submitted with regard to Bid Schedule No. 2836, Benton Landfill Closure Cap. As it is necessary to move forward with the landfill closure based upon State time lines, it is requested that the City Council consider the placement of the award of bid on the agenda as an urgency item. It is suggested that the placement of this item on the agenda be as item 9- 15(m). He explained that the placement of the item on the agenda would require a 4/5 vote of the City Council. MOTION: Made by Council Member Kehoe, seconded by Council Member McGeorge, that the award of Bid Schedule No. 2836, Benton Landfill Closure Cap, be declared as an urgency item and placed on the agenda as item 9-15(m). The Vote: Unanimous Ayes CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 19, check numbers 205116 through 205553 inclusive, in the amount of $2,228,719.87, be approved and paid, and Payroll Register No. 20, check numbers 375399 through 376140 inclusive, in the amount of $870,458.49, and Automatic Payroll Deposits, check numbers 18970 through 19148, in the amount of $266,479.79, for a total of $1,136,938.28, for the period March 13, 1994 through March 26, 1994, be approved. TOTAL: $3,365,658.15 Treasurer's Report - March 1994 (A-050-100-600) Total Treasurer's Accountability - $ 61,177,864.44 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities - $221,478,383.75 Legislative Matters (L-040-300) It is the recommendation of the City Manager that Council authorize the Mayor to send letters to the appropriate officials expressing support for SB1330 and opposition to AB2673, AB3447, and AB3327. Resolution - Proclaiming Week of April 25-29, 1994, Professional Secretaries Week (A-050-060-600) 3 04/19/94 It is the recommendation of the City Manager that Resolution No. 94-95 be adopted, a resolution of the City Council of the City of Redding proclaiming the week of April 25-29, 1994, Professional Secretaries Week. Planning and Community Development Monthly Status Report (A-050-250) It is the recommendation of the Director of Planning and Community Development that the Monthly Status Report through March 1994 for the following work areas be accepted: 1) Annexations; 2) Zoning, Subdivisions, and General Plan Amendments; 3) Building and Population; 4) Housing Assistance and Rehabilitation; and 5) Surplus Property. Set Public Hearing - re Amendment to Chapter 11.40 of the Redding Municipal Code, Vehicle Congestion Management (T-080 & E-020-010) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., May 3, 1994, to consider the amendment to Chapter 11.40 of the Redding Municipal Code, Vehicle Congestion Management. Set Public Hearing - re Planned Development Application PD-1-92, Country Homes, by O. G. Rosolia (6001 Oasis Road) (L-010-210-100) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., May 3, 1994, to consider Planned Development Application PD-1-92, Country Homes, by O. G. Rosolia, a request to rezone and subdivide 34 acres to create a 133-unit planned development consisting of groupings of attached single-family units. Set Public Hearing - re Amendment to Chapter 18.47 of the Redding Municipal Code, Floodplain (L-010-500-050) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., May 17, 1994, to consider the amendment to Chapter 18.47 of the Redding Municipal Code, Floodplain. Set Public Hearing - re Rezoning Application RZ-2-94, by Russell McConnell and the City of Redding (Hidden Hills and Brookside Estates Subdivisions) (L-010-230 & S-100-273 & S-100-064-075) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., May 17, 1994, to consider a request to rezone property from "U" Unclassified District and "U- FP" Unclassified District with Floodplain Combining District to "R-1" Single- Family Residential District and "U-F" Unclassified District with Site Plan Review Combining District. Set Public Hearing - re Rezoning Application RZ-3-94, by Jaxon Enterprises (River Ridge Park Subdivision, Units 4 and 5) (L-010-230 & S-100-654) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., May 17, 1994, to consider a request to rezone property from "U" Unclassified District to "R-1" Single-Family Residential District and "U-F" Unclassified District with Site Plan Review Combining District. Set Public Hearing - re Amendment to Chapter 16.28 of the Redding Municipal Code, Swimming Pools (L-010-500-050) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., May 17, 1994, to consider the amendment to Chapter 16.28 of the Redding Municipal Code, Swimming Pools. Resolution - Application for Participation in Mortgage Credit Certificate Program (R-030-100-400) It is the recommendation of the Director of Planning and Community Development that Resolution No. 94-96 be adopted, a resolution of the City Council of the City of Redding authorizing application to the California Debt Limit Allocation Committee for a mortgage bond allocation in the amount of 4 04/19/94 $5,000,000 to be traded for authority to issue Mortgage Credit Certificates in a face amount of $1,250,000 with the Redding Redevelopment Agency designated as the Agency responsible for implementation of the program. Resolution - Appropriating Funds for Relocation of Benton Temporary Transfer Station/Facility Closure * (B-130-070 & S-020-550) It is the recommendation of the Director of General Services that Resolution No. 94-97 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 62nd amendment to City Budget Resolution No. 93- 239 appropriating $20,000 for the relocation of Benton Temporary Transfer Station/Facility closure. Resolution - Appropriating Funds for Procurement of Recycling Equipment * (B-130-070 & S-020-550 & G-100-170) It is the recommendation of the Director of General Services that Resolution No. 94-98 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 58th amendment to City Budget Resolution No. 93- 239 (1) appropriating $80,000 for the procurement of recycling equipment; and (2) authorizing the receipt of $80,000 in grant revenue from the State Department of Conservation. Resolution - Appropriating Funds Payment of Cost for Corporation Yard Underground Fuel Storage Tank Site Removal and Hazardous Waste Cleanup * (B-130-070 & A-050-150-150) It is the recommendation of the Director of General Services that Resolution No. 94-99 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 60th amendment to City Budget Resolution No. 93- 239 appropriating $30,000 for professional services related to the clean-up of the underground fuel storage tank site located at the City's Corporation Yard. It is further recommended that the City Council authorize the payment of additional costs related to the clean-up of the underground fuel storage tank site located at the City's Corporation Yard in the amount of $48,000. Resolution - Appropriating Funds Requests for Bids - re Removal and Relocation of Material Stockpiled at Enterprise Ponds * (B-130-070 & A-050-150-150) It is the recommendation of the Director of General Services that Resolution No. 94-100 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 61st amendment to City Budget Resolution No. 93-239 appropriating $25,000 for professional services to remove and relocate stockpiled soil from the Enterprise Sewer Ponds, the future location of Enterprise Community Park, to the Airport. It is further recommended that staff be authorized to request bids for the removal and relocation of stockpiled soil at the Enterprise Sewer Ponds. Public Works Department Second Quarter Planning Report (A-050-300) It is the recommendation of the Director of Public Works that the Public Works Department's Second Quarter Planning Report be accepted. Resolution Accepting Streets and Acceptance of Improvements - Stanford Manor Subdivision (S-5-91) (South of Quartz Hill Road at the south end of River Ridge Drive) * (S-070-230 & S-100-705-960) It is the recommendation of the Director of Public Works that Resolution No. 94-101 be accepted, a resolution of the City Council of the City of Redding accepting for maintenance and operation Stanford Drive and Stanford Place in the Stanford Manor Subdivision. It is also recommended that the improvements in Stanford Manor Subdivision be accepted as satisfactorily completed, and the City Clerk instructed to return the securities to the developer, Jaxon Enterprises. Resolution - Purchase of Aerators for Clear Creek Treatment Plant (B-050-100 & W-010-450) 5 04/19/94 It is the recommendation of the Director of Public Works that Resolution No. 94-102 be adopted, a resolution of the City Council of the City of Redding authorizing the bypass of the formal bidding process; awarding a contract to Industrial Electric Service Company of Anderson, California (single vendor), for the purchase of two complete eurodrive aerator units in the amount of $31,370.63; and authorizing the City Manager to sign the necessary documentation. Recommendation - re Selection of Consultant for Traffic Model Revision (T-080) It is the recommendation of the Director of Public Works that the City Council direct staff to begin negotiations with DKS Associates regarding the traffic model revision. It is further recommended that if an acceptable agreement is not achieved, that staff be authorized to commence negotiations with the remaining firms in descending order until an acceptable contract is negotiated. The contract will be submitted for the City Council's review and consideration. Resolution - Agreement with Shasta County Regional Transportation Planning Agency re County-Wide Traffic Model (T-080) It is the recommendation of the Director of Public Works that Resolution No. 94-103 be adopted, a resolution of the City Council of the City of Redding approving entering into an agreement with the Shasta County Regional Transportation Planning Agency regarding the expansion, use, and operation of the County-wide traffic model; and authorizing the Mayor to sign on behalf of the City. Resolution - Contract for Materials Testing of Earth Work and Structural Steel Inspection for Corporation Yard/Transfer Station Site Resolution - Contract for Materials Testing of Concrete and Masonry Inspection for Corporation Yard/Transfer Station Site (C-050-100-040 & S-020-650) It is the recommendation of the Director of Public Works that Resolution No. 94-104 be adopted, a resolution of the City Council of the City of Redding approving entering into a Material Testing Services Agreement dated April 12, 1994, by and between the City of Redding and Kleinfelder, Inc., not to exceed $37,500.00, to provide testing of earth work and structural steel inspection for the Corporation Yard/Transfer Station Project; and authorizing the Mayor to sign same. It is further recommended that Resolution No. 94-105 be adopted, a resolution of the City Council of the City of Redding approving entering into an "Authorization for Professional Services" Agreement by and between the City of Redding and MTI Testing Laboratory Inc., not to exceed $43,600.00, to provide testing of concrete and masonry inspection for the Corporation Yard/Transfer Station Project; and authorizing the Mayor to sign same. Resolution - Appropriating Funds Resolution - Contract for Cypress Avenue Bridge Widening Feasibility Study * (B-130-070 & S-070-050-050) It is the recommendation of the Director of Public Works that Resolution No. 94-106 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 59th amendment to City Budget Resolution No. 93- 239 (1) appropriating $60,000 for a study to determine the feasibility of widening Cypress Avenue Bridge; and (2) authorizing the receipt of $68,140 in revenue from the State of California. It is further recommended that Resolution No. 94-107 be adopted, a resolution of the City Council of the City of Redding approving entering into an agreement for consulting services by and between the City of Redding and Mark Thomas & Co., Inc., not to exceed $85,172.00, to prepare an engineering feasibility study for the widening of the Cypress Avenue Bridge; and authorizing the Mayor to sign same. MOTION: Made by Council Member P. Anderson, seconded by Council Member Murray, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - P. Anderson, Kehoe, McGeorge, Murray and R. Anderson 6 04/19/94 Noes: Council Members - None Absent: Council Members - None Resolution Nos. 94-95, 94-96, 94-97, 94-98, 94-99, 94-100, 94-101, 94-102, 94-103, 94-104, 94-105, 94-106 and 94-107 are on file in the office of the City Clerk. TIERRA OAKS ASSESSMENT DISTRICT 1993-1 (A-170-050-750) Assistant City Engineer Curtis related that the Tierra Oaks Assessment District was formed to acquire the public improvements made within the Tierra Oaks Subdivision. This acquisition assessment district encompasses the Tierra Oaks Golf Course and Subdivision and is supported by all parties within the district. Mr. Curtis recalled that the City Council, at its meeting of April 5, 1994, approved resolutions authorizing the bond underwriter to obtain bids on the assessment district bonds. The bids have been opened and it is in order for the City Council to consider the resolution awarding the sale of bonds and the resolution ordering the change of proceedings without notice or hearing to reduce assessments. MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, that Resolution No. 94-108 be adopted, a resolution of the City Council of the City of Redding awarding the sale of bonds regarding Tierra Oaks Assessment District No. 1993-1 to Stone & Youngberg. Voting was as follows: Ayes: Council Members - P. Anderson, Kehoe, McGeorge, Murray and R. Anderson Noes: Council Members - None Absent: Council Members - None Resolution No. 94-108 is on file in the office of the City Clerk. MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, that Resolution No. 94-109 be adopted, a resolution of the City Council of the City of Redding ordering change of proceedings without notice or hearing to reduce assessment regarding Tierra Oaks Assessment District No. 1993-1. Voting was as follows: Ayes: Council Members - P. Anderson, Kehoe, McGeorge, Murray and R. Anderson Noes: Council Members - None Absent: Council Members - None Resolution No. 94-109 is on file in the office of the City Clerk. PUBLIC HEARING - re Rezoning Application RZ-1-94, by the City of Redding (Meadow Creek Subdivision) (L-010-230 & S-100-457) The hour of 7:00 p.m. having arrived, Mayor R. Anderson opened the public hearing regarding Rezoning Application RZ-1-94. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated April 12, 1994 City Clerk Strohmayer advised that no protests were received. Director of Planning and Community Development Perry related that the Planning Commission, at its meeting of March 8, 1994, recommended approval of the rezoning of property located within Units 1 and 2 of Meadow Creek Subdivision and within Marvin Gardens Planned Development. The current zoning is "R1-B20" Single-Family Residential District, "U" Unclassified District, "U-FP" Unclassified District with Floodplain, and "PD-FP" Planned Development with Floodplain. The recommended change is to "R1-BFM" Single- Family Residential District, "U-F-FP" Unclassified District with Site Plan Review and Floodplain, and "PD" Planned Development District. Mr. Perry stated that the purpose of the proposed change is to establish consistency with the City's General Plan designations and to provide more complete land-use information to potential buyers and residents. 7 04/19/94 It is the recommendation of both the Planning Commission and staff that Council approve the rezoning as recommended, ratify the Negative Declaration, and offer the necessary ordinance for first reading. Mayor R. Anderson determined that there were no individuals present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member Kehoe, seconded by Council Member Murray, that the City Council make the following findings regarding RZ-1-94: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Planning Commission on March 8, 1994. The Vote: Unanimous Ayes Council Member Kehoe offered Ordinance No. 2081 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R1-BFM" Single-Family Residential District, "U-F-FP" Unclassified District with Site Plan Review and Floodplain, and "PD" Planned Development (RZ-01-94). PUBLIC HEARING - re Capital Outlay Fund for the Shasta Union High School District (E-060-690 & T-010-650 & R-030-050 & R-030-145) The hour of 7:00 p.m. having arrived, Mayor R. Anderson opened the public hearing regarding the capital outlay fund for the Shasta Union High School District. The following documents are on file in the office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Planning Department recommendation dated April 12, 1994 City Clerk Strohmayer advised that no protests were received. Director of Planning and Community Development Perry recalled that in 1990 and 1991, the Redding Redevelopment Agency (RRA) and Shasta Union High School District (SUHSD) entered into property tax pass-through agreements for the Canby-Hilltop-Cypress project and the Market Street project, respectively. As part of these agreements, a capital outlay fund was created for SUHSD using the pass-through tax increment. Mr. Perry explained that under these agreements, SUHSD may submit a list of projects and request that any deposited funds be forwarded to SUHSD. When such a request is received by RRA and the City Council, public hearings must be held in accordance with Section 33679 of the State Redevelopment law. The RRA reviews the projects to determine if they conform to the Agency's requirements under the redevelopment law. The projects are those capital projects that improve or add facilities to schools which are of benefit to the project areas. SUHSD submitted the following two projects for review and funding for the $18,088 available as of June 30, 1994: 1) Improvements at Enterprise High School that related to the widening of Churn Creek Road; and 2) Concrete curbing to protect the new track surface at Enterprise High School. He noted that RRA, at its meeting of April 18, 1994, found the following projects conform to the Agency's requirements under the redevelopment law. The improvements proposed to be made to Enterprise High School, which is located within the Canby-Hilltop-Cypress Redevelopment Project area, will benefit the project area. The parking lot work is related to the street widening and the curb is needed to protect the investment in the new track surface. It is the recommendation of staff that the City Council approve the projects. Mayor R. Anderson determined that there were no individuals present wishing to speak on the matter and closed the public hearing. 8 04/19/94 MOTION: Made by Council Member Kehoe, seconded by Council Member McGeorge, to approve the request of the Shasta Union High School District to utilize capital outlay monies for the following projects: 1) Improvements at Enterprise High School that are related to the widening of Churn Creek Road; and 2) Concrete curbing to protect the new track surface at Enterprise High School. The Vote: Unanimous Ayes PUBLIC HEARING - re Rezoning Application RZ-4-94, by the City of Redding (Los Robles Hills Subdivision) (L-010-230 & S-100-445) The hour of 7:00 p.m. having arrived, Mayor R. Anderson opened the public hearing regarding Rezoning Application RZ-4-94, The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated April 12, 1994 City Clerk Strohmayer advised that no protests were received. Director of Planning and Community Development Perry related that the Planning Commission, at its meeting of March 22, 1994, recommended approval of the rezoning of property located within the subdivision of Los Robles Hills Subdivision, Unit 1, from "U" Unclassified District to "R1-B10" Single- Family Residential District. Mr. Perry explained that the purpose of the proposed rezoning is to establish consistency with the City's General Plan designations and to provide more complete land-use information to potential buyers and residents. It is the recommendation of both the Planning Commission and staff that the City Council approve the rezoning as recommended, ratify the Negative Declaration, and offer the necessary ordinance for first reading. Mayor R. Anderson determined that there were no individuals present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member McGeorge, seconded by Council Member Kehoe, that the City Council make the following findings regarding RZ-4-94: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Planning Commission on March 22, 1994. The Vote: Unanimous Ayes Council Member McGeorge offered Ordinance No. 2082 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R1-B10" Single-Family Residential District (RZ-4-94). PROPOSAL FOR CITY COUNCIL WORKSHOP (A-050-060) Mayor R. Anderson stated that he is proposing that the City Council schedule an all-day City Council workshop to discuss the following subjects: 1) Brown Act; 2) City Council Prohibited Activities; 3) City Council Policies and Procedures; 4) Process and Criteria for Selecting New City Manager; 5) City Council Priorities and Goals; and 6) Closed Session to discuss the current status of negotiations with all employee bargaining units. He noted that there might be additional discussion topics City Council Members may wish to add. Council Member Murray requested a synopsis of all current litigation involving the City of Redding. Council Member Kehoe requested a report outlining the relationship between the following fiscal documents: 1) Monthly Financial Report; 2) Monthly Treasurer's Report; and 3) Report ACR132, which provides beginning and ending cash balances. He viewed ACR132 as valuable and requested that the City Council receive copies of this report at each of its meetings. 9 04/19/94 It was the consensus of the City Council to hold the workshop at 8:00 a.m. on April 30, 1994, at a location to be determined at a later date. SELECTION PROCESS RE NEW CITY MANAGER (A-050-080) Mayor R. Anderson read City Council Policy No. 202 which states that the City of Redding will recruit widely and on the open market for the positions of department heads for the City of Redding. With regard to selecting a new City Manager, he suggested that the City Council make a decision as to whether it wishes to consider only applicants from within City staff or conduct a statewide or nationwide search which would, of course, include employees from within the City. While it is important to consider internal candidates, Council Member McGeorge stated that a broad scope of individuals should be considered to ensure the best candidate is selected for the position of City Manager. Council Member Kehoe concurred with considering internal candidates, but also supported utilizing either a statewide or nationwide search. Mayor R. Anderson noted that internal candidates were selected for the positions of Police Chief and Director of Public Works even after a broad search of candidates was conducted. Council Member Murray commented that the policy presented by Mayor R. Anderson is succinct and presents the approach he would like to see taken with regard to the selection of a new City Manager. MOTION: Made by Council Member Murray, seconded by Council Member McGeorge, reaffirming City Council Policy No. 202 which states that the City of Redding will recruit widely and on the open market for the positions of department heads for the City of Redding and applying said policy to the selection process of the new City Manager. The Vote: Unanimous Ayes Mayor R. Anderson asked Council Member Kehoe to work with the Personnel Department in developing the initial selection criteria for the position of City Manager for the City Council's consideration. He also indicated that a formal policy should be developed concerning the performance review of the City Manager and City Attorney. Council Member Murray noted the importance of making the performance review criteria known at the time the new City Manager is hired. FINANCING OF SOFTBALL COMPLEX (P-050-600-200) City Manager Christofferson explained that following City Council action to abandon the project which would have located the Sports Complex on City-owned property in the vicinity of Interstate 5 and Knighton Road, consideration was given to the selection of a new site. A portion of the Viking Way property was selected just south of the Corporation Yard and Transfer Station. In a City Council workshop held on October 28, 1992, the City Council heard a presentation by Daniel Saccani and his associates and encouraged him to make a proposal for a public/private partnership at the Viking Road site. During the intervening months, nominal progress has been made, however, Mr. Saccani is at a point to move forward if suitable financing can be found. In a letter to the City Council dated March 21, 1994, Mr. Saccani questioned the utilization of the City's tax free bonding capacity for the project. Mr. Christofferson indicated that the City has sufficient capacity in the State bond issue to allocate to this project without adversely affecting any other projects. As indicated in Mr. Saccani's letter, the issue is only the financing and not the servicing of the debt. The infrastructure question has not been fully resolved and the funds that had been reserved for potential use for this purpose have been allocated to the Enterprise Community Park. This issue will need to be resolved before a definitive picture of the total project can be arrived at. It is the recommendation of staff that the City Council direct staff to prepare a comprehensive report on the financing of the Softball complex, and if it is consistent with the City Council's vision of this project, making 10 04/19/94 the provision that tax-exempt financing would be provided for the capital improvements. Council Member McGeorge questioned what groups would utilize the sports complex. Mr. Christofferson indicated that the softball complex would enable the City to remain competitive in soliciting national tournaments. It would also provide facilities for the amateur teams. Director of Recreation and Parks Riley related that the softball complex would be utilized primarily by adults, however, fields currently used by adults would then be available for youth activities. Currently, there are approximately 75 adult teams which are required to play in either the cities of Shasta Lake or Anderson due to the lack of facilities in Redding. He explained that Mr. Saccani hired a consultant to conduct a feasibility study to determine if there would be sufficient community assistance to support this type of project. He indicated that according to Mr. Saccani the information contained in the study was positive. Before proceeding with the project, Mr. Saccani wants to review the figures contained in the study with City staff. To date, however, the study has not been made available to City staff. Council Member Murray indicated that the need for the facility has been well demonstrated and would like to work toward the goal of its development. He questioned, however, why the City would not issue a Request for Proposal (RFP) for an operator if it is going to provide both the land and the money for the project. Mr. Christofferson replied that, at the workshop where Mr. Saccani made his presentation to the City Council, Council Member Moss indicated that if Mr. Saccani prepared a proposal the City Council would consider it. The question is whether the current City Council is comfortable with the arrangement and whether it wants to invest staff time in the preparation of a comprehensive report. He did not believe there to be anything that would preclude the City Council from instructing staff to issue an RFP. Staff would need to indicate to Mr. Saccani that there has been a change of members on the City Council and that he would now be required to submit a proposal along with other interested parties. Roger Dawes asked the City Council to consider the proposal for the softball complex and perhaps even reconsider the Knighton Road site. He opined that business and industry will not relocate to the Redding area without proper facilities to accommodate children. He favored the Knighton Road location because of its visibility. He stated that it is important that the City provide for the physical well-being of its residents. Bert Myer, Myer Motels, stated that he has spoken with Mr. Saccani on numerous occasions trying to obtain a copy of the study prepared by Mr. Saccani's consultant. To date, he has not received the study. He conveyed that there are many public/private ballparks in the United States. He indicated that if Mr. Saccani's proposal is not feasible, that the City should review and analyze Mr. Saccani's information and make a decision whether it should proceed with the development of a softball complex. Council Member P. Anderson stated that, because of the high community interest in this project, it would be worthwhile for staff to prepare the recommended analysis. Mayor R. Anderson favored trying to obtain a copy of the feasibility study and suggested that staff's analysis include the possibility of the City undertaking the project itself. In response to Council Member P. Anderson, Mr. Christofferson stated that he was not sure if Mr. Saccani would be able to secure his own financing, but that tax exempt financing would be more attractive. Council Member Kehoe conveyed that he would be in favor of staff preparing a comprehensive analysis and also issuing a RFP for the project. He also indicated that the City Council's decision should not be interpreted as an irrevocable decision. 11 04/19/94 Mr. Christofferson questioned whether the City Council wanted staff to include in the analysis the possibility of the facility being located at the Knighton Road location. He noted that location is important, as the Knighton Road site would include a restaurant and the City would be the beneficiary of its cashflow. Council Member Murray responded that he is comfortable with the proposed Viking Way location. He explained that although the City does not have the necessary money to build the facility, it has other attractive resources, i.e, land and tax-exempt financing. Because of these resources, he said there might be other individuals also interested in developing the complex. Council Member Kehoe concurred that he was also comfortable with the existing proposed location. It was the consensus of the City Council that staff prepare a comprehensive report on the financing of the softball complex with the understanding that it is very likely that if the project moves forward an RFP would be issued. LONG RANGE FINANCIAL PLAN AND CAPITAL IMPROVEMENT PLAN (B-130-010 & B-130-070) City Manager Christofferson presented the City Council with copies of the City's Long-Range Financial Plan and Capital Improvement Plan. He explained that the City Council, at its meeting of February 2, 1994, decided that it would be appropriate to carry these two items over until the seating of the new City Council. He noted that as far as the operating budget is concerned, it is a little late at this point to attempt to deal with these issues. Council Member P. Anderson stated that given the recent information regarding the State budget situation, she was concerned about the assumptions under which the financial forecasts were based. Mr. Christofferson related that at whatever time the City Council decides to consider the information, the material would be updated accordingly. Mayor R. Anderson stated that he would like to take these items under advisement and requested that the matter be placed on the City Council Workshop agenda of April 30, 1994. REQUEST FOR CLOSED SESSION - re Status of Labor Relations Progress (P-100) Assistant City Manager McMurry explained that California Government Code Section 3500 et seq. (the Meyers-Milias Brown Act) imposes on the City, among other things, a duty to negotiate in good faith with recognized employee organizations regarding all matters pertaining to wages, hours and working conditions. He indicated that Government Code Section 54950 et seq. (the Ralph M. Brown Act) permits the City to meet in closed session to discuss labor relations and provide instructions and direction to its negotiators. Mr. McMurray related that the City currently has in existence ten recognized bargaining units with which such negotiations must be conducted. He reviewed current contract expiration dates, as indicated in the Report to City Council dated April 15, 1994, incorporated herein by reference. He stated that since at least four bargaining units have negotiations which must be commenced in the near future and two units have negotiations in process, it is very important that the City Council meet in closed session to instruct its negotiators as to its posture on all matters within the scope of representation so that the negotiations may proceed as required under the law. It is the recommendation of staff that the City Council establish a date for a closed session in the near future to discuss the status of labor relations progress. It was the consensus of the City Council to schedule a special meeting for 11:00 a.m., Thursday, April 21, 1994, to discuss negotiations with the Peace Officers Association of Redding and to hold a closed session at the City Council workshop on April 30, 1994, to discuss the status of labor relations progress with all the City's bargaining units. 12 04/19/94 OFFER TO DEED EASEMENT - re Bicycle and Pedestrian Trail Along Park Marina Drive (C-070-010 & P-050-460) Director of Planning and Community Development Perry indicated that a letter was received from Bernie Bryson, on behalf of Bob Spaid, offering an easement for a bicycle and pedestrian trail along the east side of Park Marina Drive in exchange for the City's commitment to build the trail. Mr. Perry stated that the primary issue before the City Council is whether or not to direct staff to meet and see if an agreement can be put together. As noted in the Report to City Council dated April 12, 1994, incorporated herein by reference, a decision would be dependent upon several issues being resolved. Staff's concern for the project is two fold: 1) the issue of money; and 2) Is the project different enough to be a public project rather than an obligation of a property owner or developer. It is the recommendation of staff that the City Council direct staff to meet with Mr. Bryson and review the proposal. Council Member Murray questioned whether the Park Marina Plan provides for such a trail. Mr. Perry stated that the adopted Park Marina Plan depicts a ten-foot wide combination trail/walkway. In order for the trail to be accomplished through private development, it would also be necessary for redevelopment to also occur. In response to Council Member P. Anderson, Mr. Perry clarified that the proposed trail would be located along the street. Bernie Bryson, representing Bryson and Associates, explained that the Park Marina Specific Plan requires the acquisition of private property along Park Marina Drive in order to accomplish the boulevard treatment and trails. He related that Mr. Spaid holds a master lease on properties running from approximately the Auditorium Drive overcrossing southward along Park Marina Drive to the location of the Sports Cottage. It is Mr. Spaid's desire to transfer rights along these properties to the City. He stated that the matter has been discussed with the Kutras Family and they are supportive of the proposal. No timeframe is being proposed for the development of the trail, but rather serves as an identification of the location. He requested an opportunity to start discussions with staff regarding the proposal, with no commitment being required on the part of the City Council at this time. It was the consensus of the City Council that staff hold further discussions with Mr. Bryson regarding the offer to deed an easement for a bicycle and pedestrian trail along Park Marina Drive. RESOLUTION - Commencing Annexation Proceedings re Annexation 94-1, Oasis Road Area (A-150-250-020) Associate Planner Morgon provided a map depicting the City of Redding's sphere of influence, comprised of approximately 100 square miles, and the current City limits which represents approximately 60 square miles. The map also showed the three pending annexations. Mr. Morgon recalled that the City Council, at its meeting of March 1, 1994, authorized staff to enter into an agreement to pay for staff costs and fees associated with processing Annexation 94-1, Oasis Road Area, and the Mello- Roos district. The City Council also directed that staff refer the request to City departments for review and the Board of Administrative Review for an environmental determination. He noted that the annexation represents an uninhabited annexation and is comprised of 236.25 acres. The property is located west of Interstate 5 and Randolph Road, and north of Oasis Road. The primary reason for the annexation is to obtain City services, primarily sewer, to accommodate future development. Mr. Morgon stated that the agreement to pay staff costs and all processing fees has been recorded and the fees paid to the City have been set aside in an account established to accommodate staff costs. Comments on the annexation were received from the Building, Fire, Public Works and Electric Departments. The consensus is that the City is prepared to provide services to the area or has the potential to extend those services over a period of time. 13 04/19/94 It is the recommendation of staff that the City Council adopt the necessary resolution authorizing the commencement of the annexation proceedings and that the Negative Declaration be ratified. Upon the City Council's approval, staff will submit an annexation application to the Shasta Local Agency Formation Commission (LAFCO) and prepare the necessary documents for the Mello-Roos District. Council Member Kehoe suggested that future questionnaires to the Police and Fire Departments regarding annexation pose the following question: Can the department provide service to this area without a degradation of service now being provided to the City of Redding residents. He noted that these two departments have finite resources and at some point additional personnel would be required. Assistant City Manager McMurry clarified that the Mello- Roos District provides the additional revenue through which these services can be maintained, if not enhanced. In response to Council Member P. Anderson, Mr. Perry stated that the developer is required to pay for the sewer and water lines to the area. MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, that the City Council make the following findings regarding Annexation 94-1: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Board of Administrative Review on April 13, 1994. The Vote: Unanimous Ayes MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, that Resolution No. 94-110 be adopted, a resolution of the City Council of the City of Redding of application by the City of Redding requesting the Local Agency Formation Commission to take proceedings for the annexation to the City of Redding of uninhabited territory designated City of Redding Annexation 94-1, Oasis Road Area. Voting was as follows: Ayes: Council Members - P. Anderson, Kehoe, McGeorge, Murray, and R. Anderson Noes: Council Members - None Absent: Council Members - None Resolution No. 94-110 is on file in the office of the City Clerk. HOME DOWNPAYMENT ASSISTANCE PROGRAM (G-100-075) Director of Planning and Community Development Perry related that the Downpayment Assistance Program (DAP), which has been funded through the Redding Redevelopment Agency (RRA) housing set-aside funds, will be entering its sixth program year this July. The DAP Program was designed to assist low to moderate-income households with a portion of the down payment necessary to purchase a home. Over the past six years, approximately 225 low and moderate-income families have received assistance. Mr. Perry explained that as the program has grown, RRA has been very supportive and generous with continued funding, however, more demands have been placed on the Agency to fund other deserving projects and the RRA funds available to the DAP Program may be reduced. With the chance of funding reductions and a desire to avoid interrupted services to home buyers, staff has sought alternative funding sources. This has resulted in two successfully funded applications to the State of California for Home Investment Partnerships Program (HOME) funds. To date, DAP has been funded $700,000 from the HOME Program. Mr. Perry stated that until another document was developed, staff has been utilizing the RRA DAP program policies and procedures for the HOME funded program. The only significant difference between the two funding sources is that the HOME funds are restricted to lower-income families (below 80 percent of the area median), while the RRA program allows loans to be given to families with median-income (81 percent - 100 percent of the area median) and moderate-income (101 percent - 120 percent of the area median). Because the 14 04/19/94 HOME funded DAP Program includes some differences in the operation of the program, staff feels, in order to avoid conflict, that it is necessary to develop separate program policies and procedures to be used to administer the HOME funded DAP Program. It is the recommendation of staff that the City Council approve the draft policies and procedures, as outlined in the Report to City Council dated April 19, 1994, incorporated herein by reference, and authorize staff to proceed with the implementation of the DAP Program as funded by the HOME Program. MOTION: Made by Council Member Murray, seconded by Council Member McGeorge, adopting the City of Redding Downpayment Assistance Program (DAP) Policies and Procedures dated February 1994 and authorizing staff to proceed with the implementation of the DAP Program as funded by the Home Investment Partnerships Program (HOME). The Vote: Unanimous Ayes AWARD OF BID - Bid Schedule No. 2829, Eastside Road Bicycle Lane (B-050-020 & T-100-050) Assistant City Engineer Curtis related that Bid Schedule No. 2829, Eastside Road bicycle lane, was opened on April 12, 1994. The low bid in the amount of $70,635 was received from Standard Traffic Services of Redding. Funding for the project is 87 percent through the State's bicycle lane account. Mr. Curtis explained that the project will widen Eastside Road and Polk Street in various locations between Radio Lane and Ellis Street to provide for a continuous four-foot wide bike lane in each direction. Signs will be installed between Ellis Street and Parkview Avenue to establish a bike route. Mr. Curtis related that Caltrans has approved the utilization of additional monies to slurry seal the entire work area. This would result in a contract change order of approximately $12,000. Because of this change order, the requested $19,365 for contract change orders is higher than normally requested. It is the recommendation of staff, contingent upon the State's approval, that the project be awarded to Standard Traffic Services in the amount of $70,635, an additional $10,000 be approved to cover the cost of engineering and inspection fees, and $19,365 be approved to cover the cost of contract change orders, for a total of $100,000. MOTION: Made by Council Member Kehoe, seconded by Council Member P. Anderson, to award Bid Schedule No. 2829 (Job No. 9118), Eastside Road bicycle lane, to Standard Traffic Services in the amount of $70,635, an additional $10,000 be approved to cover the cost of engineering and inspection fees, and $19,365 be approved to cover the cost of contract change orders, for a total of $100,000. The Vote: Unanimous Ayes AWARD OF BID - Bid Schedule No. 2836, Benton Landfill Closure Cap (B-050-020 & S-020-300) Assistant City Engineer Curtis related that Bid Schedule No. 2836, Benton Landfill closure cap, was opened on April 12, 1994. The proposal of the apparent low bidder, ASRC of Sacramento, was incomplete and incorrect and deemed non-responsive by the Assistant City Attorney. The lowest responsive bid was received from Essayons-Hardrock Joint Venture of Redding, in the amount of $1,893,061. The engineer's estimate was $2,510,981, and there is a total of $4,000,000 budgeted for the closure activities. Mr. Curtis explained that the project is a major component of the State approved closure plan of the Benton Solid Waste Landfill. It consists of placing an impervious layer of clay over the landfill that will minimize the amount of precipitation that can percolate down into the waste. Various storm drain improvements and vegetation establishment components will also be part of this contract. A gas extraction system must be in place as part of the closure plan, however, this is not to be completed as part of this contract. It is the recommendation of staff that the project be awarded to Essayons- Hardrock Joint Venture in the amount of $1,893,061, an additional $189,306 be approved to cover the cost of engineering and inspection fees, $189,306 be approved to cover the cost of contract change orders, and $70,000 be approved 15 04/19/94 to cover the cost of material testing, for a total of $2,341,673. The materials testing is to be done by competitive bid process and contracted through the informal procedures. It is further recommended that the City Council ratify the Negative Declaration. In response to Mayor R. Anderson, Director of General Services Masingale related that this project is the first phase of the closure plan. The second phase of the project consists of a gas extraction system which is not anticipated to be completed until next year. The $4,000,000 in bond proceeds will also be utilized for the second phase of the project. It is anticipated that the total project should utilize most of the bond proceeds. Council Member Murray questioned whether the engineer's estimate of $2,510,981 included such items as contract change orders and material testing. Associate Civil Engineer Mathis related that the estimate of $2,510,981 only represents the construction aspect of the project. When the project cost was prepared for consideration during budget deliberations, total project costs were included. The $4,000,000 in bond proceeds represents the total cost of the project. In response to Council Member Murray, Mr. Mathis stated that the contractor does not have willful discretion over change orders. All change orders have to be directed by the engineer. City Manager Christofferson clarified that there are controls over change orders and they must be approved by the City Manager's Office. Mayor R. Anderson indicated that it would be the City Council's discretion as to how it applies any excess bond proceeds once the entire project has been completed. MOTION: Made by Council Member Kehoe, seconded by Council Member McGeorge, that the City Council make the following findings regarding ED-6-90: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Board of Administrative Review on February 19, 1992. The Vote: Unanimous Ayes MOTION: Made by Council Member Kehoe, seconded by Council Member McGeorge, that Bid Schedule No. 2836 (Job No. 2012-3), Benton Landfill closure cap, be awarded to Essayons-Hardrock Joint Venture in the amount of $1,893,061, an additional $189,306 be approved to cover the cost of engineering and inspection fees, $189,306 be approved to cover the cost of contract change orders, and $70,000 be approved to cover the cost of material testing, for a total of $2,341,673. The Vote: Unanimous Ayes ROUTINE REPORTS AND COMMUNICATIONS Application by PG&E to PUC re Adoption of Regulatory Reform Initiative Mechanism Effective January 1, 1995 Letter from PG&E re Request to Increase Rates for Electric Services Effective January 1, 1995 (S-050-350) ADJOURNMENT There being no further business, at the hour of 9:03 p.m., Mayor Anderson declared the meeting adjourned. APPROVED: Mayor ATTEST: 16 04/19/94 City Clerk