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HomeMy WebLinkAboutMinutes - City Council - unsigned - 1994-02-151 02/15/94 City Council, Regular Meeting City Council Chambers Redding, California February 15, 1994 7:00 p.m. The Pledge of Allegiance to the Flag was led by City Attorney Hays. The Invocation was offered by Pastor George Gunn of the Lake Boulevard Baptist Church. The meeting was called to order by Mayor Arness with the following Council Members present: Anderson, Dahl, Kehoe, and Arness. Council Member Moss was absent. Also present were City Manager Christofferson, City Attorney Hays, Director of Public Works Galusha, Director of Planning and Community Development Perry, Chief of Police Blankenship, Electric Utility Engineering Manager Russell, Fire Chief Bailey, Director of Finance Downing, Principal Planner Keaney, Director of General Services Masingale, Director of Recreation and Parks Riley, Director of Information Systems Kelley, Building Official Voges, Senior Planner King, Director of Utilities/Customer Service Vokal, Recreation Superintendent Sherer, Housing Supervisor Garrity, Assistant City Clerk Moscatello, City Clerk Strohmayer and Secretary to the City Council Rudolph. RESOLUTION - Recognizing Fourth-Quarter 1993 City's Program for Redding Improvement and Developing Excellence Winner (P-100-200) MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, that Resolution No. 94-027 be adopted, a resolution of the City Council of the City of Redding recognizing Gerald Leach as the fourth-quarter winner of 1993 in the City's Program for Redding Improvement and Developing Excellence (P.R.I.D.E.). Mr. Leach resurrected a small surplus tank once used by the Street Department for spraying insecticide and converted it into a water tank for the sidewalk repair program and other miscellanous jobs. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Arness Noes: Council Members - None Absent: Council Members - Moss Resolution No. 94-027 is on file in the office of the City Clerk. Mayor Arness related that Mr. Leach was unable to attend the meeting this evening and he would present the plaque to him at a later date. RESOLUTION - Recognizing City's Program for Redding Improvement and Developing Excellence 1993 "Employee-of-the-Year" (P-100-200) MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, that Resolution No. 94-028 be adopted, a resolution of the City Council of the City of Redding recognizing Steve Tatich as the 1993 "Employee-of-the- Year" in the City's Program for Redding Improvement and Developing Excellence (P.R.I.D.E.). Mr. Tatich built a software timer to cycle the aeration blower at the Stillwater Treatment Plant to eliminate the use of unnecessary air and power. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Arness Noes: Council Members - None Absent: Council Members - Moss Resolution No. 94-028 is on file in the office of the City Clerk. Mayor Arness presented Mr. Tatich with a plaque recognizing him as the 1993 P.R.I.D.E. Employee-of-the-Year. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: 2 02/15/94 Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 15, check numbers 202658 through 203145 inclusive, in the amount of $2,775,310.00, be approved and paid, and Payroll Register No. 16, check numbers 372456 through 373162 inclusive, in the amount of $863,532.84, and Automatic Payroll Deposits, check numbers 18271 through 18439 inclusive, in the amount of $247,564.33, for a total of $1,111,097.17, for the period of January 16, 1994, through January 29, 1994, be approved. TOTAL: $3,886,407.17 Treasurer's Report - January 1994 (A-050-100-600) Total Treasurer's Accountability - $ 55,884,531.48 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities - $221,541,790.61 Resolution - Endorsing the Efforts of the Shared Public Resources Cooperative (A-050) It is the recommendation of the City Manager that Resolution No. 94-029 be adopted, a resolution of the City Council of the City of Redding endorsing the efforts of the Shared Public Resources Cooperative. Resolution - Appropriating Additional Funds for Sales Tax Audit * (B-130-070 & T-010-700) It is the recommendation of the Director of Finance that Resolution No. 94- 030 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 45th amendment to City Budget Resolution No. 93- 239 appropriating $70,000 for sales tax audit services. Comprehensive Annual Financial Report (F-205-150-075) It is the recommendation of the Director of Finance that the Comprehensive Annual Financial Report for the Fiscal Year ending June 30, 1993 be accepted. Transitional Housing Facilities - Shasta Housing Development Corporation (G-100-170) It is the recommendation of the Director of Planning and Community Development that Council approve the Shasta Housing Development Corporation Transitional Housing Facilities at the following locations and authorize the City Manager to sign the Certification of Local Approval necessary to the State grant application: 657 Parkview Avenue, 705-715 Parkview, 410 Woodacre, 826 Spaniel, 3921 Cirrus, 6911 Dennis Court, 2686 Kenco, 2265 Nebula, 2050 Skyline, 1896 Trumpet and 1047 Woodside Meadows. Final Environmental Impact Report - EIR-6-92, by the City of Redding, for the South Airport Transmission Line and Substation (L-010-075 & E-090-160-600) It is the recommendation of the Director of Planning and Community Development that Council accept the Report to City Council dated February 8, 1994, incorporated herein by reference, transmitting the Final Environmental Impact Report EIR-6-92 and Mitigation Monitoring and Reporting Program for South Airport Transmission Line Project. Planning and Community Development Monthly Status Report (A-050-250) It is the recommendation of the Director of Planning and Community Development that the Monthly Status Report through January 1994 for the following work areas be accepted: 1) Annexations; 2) Zoning, Subdivisions, and General Plan Amendments; 3) Building and Population; 4) Housing and Assistance Rehabilitation; and 5) Surplus Property. Landscape Maintenance Districts - Consolidation of Districts (A-170-075) It is the recommendation of the Director of Planning and Community Development that Council authorize staff to proceed with the consolidation of the 25 landscape maintenance districts into three districts. 3 02/15/94 Housing Rehabilitation Loan Policy (G-100-080-380) It is the recommendation of the Director of Planning and Community Development that the Housing Rehabilitation Loan Policy be amended to include the maximum per units limits for the Home Investment Partnership (HOME) Program. Set Public Hearing - re General Plan Amendment Application GPA-9-93, by The McConnell Foundation (West of Shasta View Drive, north of Old Alturas Road and east of Churn Creek) (G-030-010) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., March 1, 1994, to consider the request to amend the General Plan encompassing 141.65 acres from "Residential, 2.0 and 3.0 units per acre" and "Greenway" to "Public or Institutional." Set Public Hearing - re Appeal of Amendment to Final Plan Review for Planned Development PD-4-86 (617 Volcano View Trail) (L-010-210-695) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., March 1, 1994, to consider the appeal of the Amendment to Final Plan Review for Planned Development PD-4-86. Set Public Hearing - re General Plan Amendment Application GPA-10-93 and Rezoning Application RZ-20-93, by Roy Ladd, Inc. (4050 Eureka Way and 1081 Wildwood Lane) (G-030-010 & L-010-230) It is the recommendation of the Director of Planning and Community Development that a public hearing be set for 7:00 p.m., March 15, 1994, to consider amending the General Plan on property located at 1081 Wildwood Lane and a portion of 4050 Eureka Way from "Residential, 3.0 units per acre" and "Greenway" to "Office" and rezone said property from "CO-B10" Office District and "R-1" Single-Family Residential District to "U" Unclassified District. Award of Bid - Bid Schedule No. 2825, Purchase of Relay and Control Panels for Airport Substation Project (B-050-100) It is the recommendation of the Director of Electric Utility that Bid Schedule No. 2825, purchase of relay and control panels for the Airport Substation Project, be awarded to the evaluated low bidder, CGI Systems, in the amount of $40,241.27. Funds for this purchase are included in the 1993 Electric System Project Financing Program, Job Order No. 9344-22. Additional Cardroom Tables - Casino Club Cardroom (L-070-030) It is the recommendation of the Chief of Police that Council approve the request of the Casino Club Cardroom for four additional tables to be added to their cardroom permit at an annual cost of $864. Resolution - Authorizing Purchase of 17 Marked Police Vehicles Resolution - Authorizing Purchase of 17 Partition Screens and 17 Pushbars (B-050-100) It is the recommendation of the Chief of Police that Resolution No. 94-031 be adopted, a resolution of the City Council of the City of Redding authorizing the Department of General Services of the State of California to purchase 17 marked police vehicles in the amount of $275,500 for the Redding Police Department; and authorizing the City Manager to execute the appropriate documentation. It is further recommended that Resolution No. 94-032 be adopted, a resolution of the City Council of the City of Redding authorizing the purchase of 17 partition screens and 17 pushbars from Maita Chevrolet in Sacramento for the 1994 police vehicles being purchased through the State, pursuant to Redding Municipal Code Section 4.20.080(a)(4), and authorizing the City Manager to sign the appropriate documentation. Award of Bid - Bid Schedule No. 2823, Heating and Air Conditioning Maintenance, Various Locations 4 02/15/94 (B-050-100) It is the recommendation of the Director of General Services that Bid Schedule No. 2823, heating and air conditioning maintenance at various locations, be awarded to MMPI in the amount of $44,831.48, covering the 16- month period of March 1, 1994 to June 30, 1995. Resolution - Supplemental Appropriation for Funds for Recreation Programs * (B-130-070 & A-050-220) It is the recommendation of the Director of Recreation and Parks that Resolution No. 94-033 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 46th amendment to City Budget Resolution No. 93-239 appropriating $33,000 for recreation programs. Street Banner Schedule Update (U-500-850) It is the recommendation of the Director of Utilities/Customer Service that the following events be included in the 1994 Street Banner Schedule and staff directed to prepare the necessary notification to California Department of Transportation: Sponsor Week of Event Redding Kiwanis Club 03/14/94 94 Annual Pancake Breakfast Friends of Shasta Co. Libraries03/28/94 National Libraries Week Friends of Shasta Co. Libraries09/12/94 Library Promotion Project Playground Volunteers 10/10/94 Kids Kingdom Playground Notice of Completion - Bid Schedule No. 2691, Ridgeview Park (B-050-020 & P-050) It is the recommendation of the Director of Public Works that Bid Schedule No. 2691 (Job No. 9021), Ridgeview Park Development, awarded to Doug Major, be accepted as satisfactorily completed, and the City Clerk authorized to file the Notice of Completion. The final contract price is $90,501.24. Status Report - Diestelhorst Bridge Replacement Project and Related Projects (S-070-050-100 & S-070-100) It is the recommendation of the Director of Public Works that Council accept the status report regarding the Diestelhorst Bridge Replacement Project and related projects dated February 9, 1994, incorporated herein by reference. MOTION: Made by Council Member Kehoe, seconded by Council Member Dahl, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe, and Arness Noes: Council Members - None Absent: Council Members - Moss Resolution Nos. 94-029, 94-030, 94-031, 94-032, and 94-033 are on file in the office of the City Clerk. - - - - - - - - PUBLIC HEARING - re Appeal of Denial of Variance Application V-16-93 by Russell Wade (2294 Paris Avenue) The hour of 7:00 p.m. having arrived, Mayor Arness opened the public hearing regarding the appeal of denial of Variance Application V-16-93. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated February 9, 1994 City Clerk Strohmayer advised that no protests were received. Director of Planning and Community Development Perry explained that the Planning Commission, at its meeting of January 11, 1994, denied a request for a variance to validate the encroachment of an existing house addition and carport into the side-yard setback of an "R-1" Single-Family Residential lot at 2294 Paris Avenue. Subsequent to that denial, the 5 02/15/94 applicant appealed the Planning Commission's decision to the City Council. Mr. Perry related that the Planning Commission made its decision based on the testimony received, the fact that the owner knew it was a violation and was willing to acquire the property even though there was a risk involved with the addition, and the relationship of the addition with the adjoining parcel. It is believed that the Commission felt the violation was too intrusive to be continued. Mr. Perry stated that from staff's perspective, this is a difficult type of variance to deal with. There is a gross violation and intrusion on the adjoining property, and on the other hand, it has been there for 20 years without the City receiving notice of the addition or any complaints. Approval of the variance will result in costs to the owner to meet basic fire-safety and Uniform Building Code requirements. Approval without compliance with the codes retains an unsafe condition. Denial means removal of the addition. Mr. Perry noted that Council must take into consideration that there are other similar type violations in the area which have occurred over the years. Since the structural additions have been in place for 20 years and no complaints were received until four months ago, staff recommended to the Commission that the necessary criteria be found in evidence and that the variance application be approved. Based on the testimony presented to the Commission, staff felt the applicant knew he was taking a risk when purchasing the property; therefore, it is recommended that the Council deny the appeal and uphold the decision of the Planning Commission. Russell Wade stated that prior to making the purchase, he and the seller, Mr. Ray, spoke with the complainant and was told that the addition was no problem. Approximately one week after escrow closed, a letter was received from the City indicating that the addition needed to be removed. Eleven pictures of similar encroachments involving carports, room additions or garages within a two block area of the subject residence were submitted. Mr. Wade said he made an assumption based on the fact that the addition had been there for 20 years and the neighbor had purchased the residence and resided there for five years before complaining. He requested City Council to grant the variance. Phillip Knight, representing Ivy Knight of 2284 Paris Avenue, stated that at the time an offer was made on the residence at 2284 Paris Avenue, there was concern about the encroachment. Mr. Knight stated that his brother-in- law spoke with Building Official Voges about the encroachment and he was informed by City staff that the time to correct the situation is when the property was sold. It was not recommended that a written complaint be made at that time. A visual inspection of the site was made by a Building Department representative who concurred that the addition represented an encroachment. Mr. Russell opined that Mr. Wade, being an investor, should have known the ramifications of the encroachment and researched the matter in greater detail. He believed the City Council's decision would set a precedent and he requested that the appeal be denied. Dana Thunderberg, speaking on behalf of Ivy Knight, indicated that the realtor had been contacted regarding the sale of the property at 2294 Paris Avenue and informed the agent that there had been a complaint to the City regarding the addition prior to the sale. Bev Wade stated that she purchased the property solely and she had no knowledge of problems associated with the room addition. She believed the City had a grandfather clause for encroachments that have existed over a certain length of time. The Shasta County Assessor's Office determined that the County had been collecting taxes on the room addition for 20 years. She also noted that the complainant purchased her property knowing the encroachment existed. Mayor Arness determined that there were no additional individuals wishing to speak on the matter and closed the public hearing. Council Member Anderson indicated that based on testimony received this evening, the Wade's may have some recourse against the realtor. The 6 02/15/94 addition is a violation, therefore, he recommended that the appeal be denied. Council Members Dahl and Kehoe concurred. Council Member Kehoe related that testimony provided to the Planning Commission makes it apparent that the owners had foreknowledge of the violation and he believed the City Council's only course of action would be to deny the appeal. Mayor Arness questioned when the proper time was to deal with such violations. City Attorney Hays related that procedurally the City has tried to handle such violations at the time the property is sold. Mr. Perry noted that in the absence of a strong enforcement program, the City has relied upon the disclosure law to correct such situations. MOTION: Made by Council Member Anderson, seconded by Council Member Dahl to uphold the Planning Commission's decision and deny the appeal of Variance Application V-16-93 by Russell Wade. The Vote: Unanimous Ayes PUBLIC HEARING - re Rezoning Application RZ-19-93 by Eckelman & Scarbrough, Inc. (Highland Oaks Subdivision, Units 4 and 5) (L-010-230) The hour of 7:00 p.m. having arrived, Mayor Arness opened the public hearing regarding Rezoning Application RZ-19-93. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated February 9, 1994 City Clerk Strohmayer advised that no protests were received. Director of Planning and Community Development Perry related that the Planning Commission, at its meeting of January 25, 1994, recommended approval of the rezoning of a portion of 63 acres located between Goodwater Avenue and Shasta View Drive north of Freeman Way from "U-FP" Unclassified District to "R1-BFM" Single-Family Residential District. It is the recommendation of the Planning Commission and staff that Council approve the rezoning as recommended, ratify the Negative Declaration and offer the ordinance for first reading. Mayor Arness determined that there were no individuals present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, approving the rezoning as recommended by staff and making the following findings regarding Rezoning Application RZ-19-93: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land form; 3. Project is compatible with surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Planning Commission on January 25, 1994. The Vote: Unanimous Ayes Council Member Dahl offered Ordinance No. 2079 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R1-BFM" Single-Family Residential District by final map and "U-FP" Unclassified District with Floodplain Combining District. REAPPOINTMENT AND APPOINTMENT (B-080-300 & B-080-160 & B-080-600-100 & B-080-120 & B-080-477) MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, to reappoint Rick Bosetti to the Planning Commission to serve a four-year term expiring on May 1, 1998; appoint Terry Quibell to the Recreation and Parks Commission to serve an unexpired term ending May 1, 1996; appoint Bob Courtney to the Electric Utility Commission to serve an unexpired term ending October 31, 1994; appoint Judy Pate to the Community Development Advisory Committee to serve a term expiring December 1, 1996; and appoint Lois Bromagem as the City's representative to the Shasta County Regional 7 02/15/94 Library Commission for a four-year term expiring November, 1998. The Vote: Unanimous Ayes ORDINANCE NO. 2078 - re Rezoning Application RZ-17-93, by the City of Redding (River Ridge Terrace Unit 1; River Ridge Park, Units 1 through 3; and Stanford Manor) (L-010-230) MOTION: Made by Council Member Anderson, seconded by Council Member Dahl, that the full reading of Ordinance No. 2078 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes MOTION: Made by Council Member Kehoe, seconded by Council Member Dahl, that Ordinance No. 2078 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "U-F" Unclassified District and "R-1" Single-Family Residential District (RZ-17-93). Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Arness Noes: Council Members - None Absent: Council Members - Moss Ordinance No. 2078 is on file in the office of the City Clerk. THAWING OF THE HIRING FREEZE (P-100-200) Vice Mayor Anderson suggested that the hiring freeze be eliminated and that any positions currently vacant remain vacant for the remainder of the fiscal year. He indicated that it is important to remain cautiously optimistic about the City's current economic condition based on the following: 1) The State budget and its unknown impacts on the upcoming fiscal year; and 2) The City is currently bargaining with most of its employee unions and the outcome of those negotiations is not yet known. Council Member Dahl noted that since the State's fiscal problems started in 1991, the General Fund has experienced a 20% reduction. The hiring freeze prevented the City Manager from filling already budgeted positions and required the Department Directors to seek Council's approval to fill positions. By eliminating the hiring freeze, more importance is placed on the budget process. Once positions are approved in the budget, the City Manager should manage those positions. Kim Waldron, representing Redding Employees Organization, 1800 Shasta Street, acknowledged that some of the work of vacant positions has been adequately absorbed and represent promotional opportunities for the organization's members. She requested, however, that the City Council not eliminate the following positions from the budget because of the impact it might have upon the departments: Intermediate Clerk in the Police Department, Secretary/Steno in the Fire Department, and the Assistant Planner in the Planning Department. The elimination of these positions makes it difficult to maintain eligibility lists and delays filling the positions should it be deemed necessary at some time in the future. Council Member Dahl stated that even if the positions are eliminated from the budget, it does not preclude staff from requesting City Council's approval to fill the position if it is deemed essential. Council Member Kehoe suggested that it might be an appropriate time to revisit the concept of Workforce Management Planning. Council Member Anderson thanked Ms. Waldron for her positive approach and stressed the importance of working together. Ms. Waldron conveyed that her approach is dictated by the organization's membership which represents a professional and cooperative workforce. MOTION: Made by Council Member Anderson, seconded by Council Member Kehoe, to give the City Manager authority to determine if position vacancies occurring after February 15, 1994, should be filled, and delete any positions currently vacant from the budget. The Vote: Unanimous Ayes CALIFORNIA HEALTHY CITIES PROJECT (P-150-200) 8 02/15/94 City Manager Christofferson recalled that a proposal was received from Dean Germano on behalf of the Leadership Redding class, at the meeting of December 21, 1993, requesting the City to participate in the California Healthy Cities Project. The cities of Chico and Roseville were contacted to determine the benefits of the program and it was found that the program seems to act as an umbrella for whatever health-related projects that may already be underway or anticipated. Joan Twiss, Executive Director of the California Healthy Cities Project, advised that a volunteer would not be satisfactory as a substitute for a City employee. Mr. Christofferson stated that an orientation session will be held in Glendale on March 10, 1994. Mr. Christofferson indicated that if the City Council wishes to participate in the project, staff will make the necessary arrangements for someone to attend. Council Member Kehoe supported sending a staff member to attend the orientation session to provide an avenue for the City to create some excitement and activity in the City. The orientation workshop would provide additional information, thereby allowing for the City to determine if the opportunities warranted becoming involved with the project. Council Members Anderson and Dahl expressed concern with taking staff members away from their job duties to attend the orientation workshop. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, to defer action regarding the City's participation in the "California Healthy Cities Project" to a later date. Voting was as follows: Ayes: Council Members - Dahl and Anderson Noes: Council Members - Arness and Kehoe Absent: Council Members - Moss Motion did not pass. Motion made by Council Member Kehoe to authorize a staff member to attend the "California Healthy Cities Project" orientation session on March 10, 1994, in Glendale died due to lack of a second. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) 1994 FUNDING (G-100-030-039) Director of Planning and Community Development Perry explained that the City was recently notified that it would receive $884,000 in Community Development Block Grant (CDBG) funds for the 1994-95 program year. This represented an increase of 8 percent over last year's allocation. Mr. Perry indicated that the Community Development Advisory Committee's primary task is to review the annual funding requests made for the City's CDBG funds and recommend appropriate funding scenarios to Council. The Committee is recommending changes be implemented this funding cycle in order to utilize identified community needs and establish guidelines when considering requests for operating expenses for Public Service projects. Mr. Perry reviewed the recommended changes outlined in the Report to City Council dated February 15, 1994, which is incorporated herein by reference. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, to implement the following changes in the Community Development Block Grant Program: 1) Designate specific community needs or issues to be the focus of the CDBG Program. Applications would be ranked on their ability to address these community needs or issues; and where feasible, large awards would be made rather than many little awards; 2) Return to a one-year cycle rather than the two-year budget cycle utilized in the recent past; 3) Establish guidelines which can be used to direct the use of CDBG funds for operating costs associated with public service programs; 4) Set aside an amount each year for the City's Housing Rehabilitation Program rather than competing with non-City activities; and 5) Costs associated with the general administration of the Program and Planning Activities be reserved up front. The Vote: Unanimous Ayes CONDITIONS OF APPROVAL OF RIVER RIDGE PARK, UNITS 4-5 9 02/15/94 (S-100-654-600) Director of Planning and Community Development Perry related that a request had been received from Leonard Bandell, representing Jaxon Baker, requesting that the City Council continue its consideration of the Planning Commission's intent regarding the Conditions of Approval concerning River Ridge Park, Units 4-5, pertaining to Quartz Hill Road improvements. MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, to continue consideration of the Planning Commission's intent regarding the Conditions of Approval concerning River Ridge Park, Units 4-5, pertaining to Quartz Hill Road improvements to March 1, 1994. The Vote: Unanimous Ayes OPTIONS RELATIVES TO SCHOOL IMPACT FEES (E-060-690) Director of Planning and Community Development Perry explained that the school districts established a task force with a goal of raising the necessary funds to enable local schools to raise funds to build new schools or to expand existing schools as growth in the County continues. A subcommittee of the task force was established, consisting of three school representatives, a member of the Builders Exchange, and the four local planning directors. Mr. Perry stated that from his perspective, the City should be proactive in this effort for several reasons: 1) To avoid lawsuits and delays; 2) To recognize that schools are part of the basic infrastructure, and good schools are important in the well being of the community; 3) To maintain the lowest cost possible for the greatest number of people; 4) To get school issues out of the permitting process; 5) To have a countywide or a metropolitan area approach to this issue; and 6) To not let school issues skew development-location decisions in the metropolitan area. Mr. Perry indicated that staff is being requested to consider a concept which could likely result in an additional fee when projected growth exceeds existing capacity and voters reject general bond issues. The final approach could take several forms, but regardless of the form, it appears a framework needs to be put in place. If Council wants staff to proceed, it is anticipated that the City's involvement could range from 80 to 120 hours over the next twelve months. MOTION: Made by Council Member Kehoe, seconded by Council Member Dahl, authorizing staff to take an active role in the subcommittee of the school districts task force to develop a County-wide plan regardard school impact fees. The Vote: Unanimous Ayes PARTICIPATING JURISDICTION IN HOME PROGRAM (G-100-075) Director of Planning and Community Development Perry indicated that notification was received from the U.S. Department of Housing and Urban Development (HUD) that the City is eligible to become a Participating Jurisdiction (PJ) in the Home Investment Partnerships Program (HOME). As a PJ, the City is scheduled to receive approximately $409,000 in HOME funds from HUD and an additional $91,000 from the State to bring a total of $500,000 in HOME funds for fiscal year 1994. Mr. Perry explained that in the past, the City has participated in the HOME program through the State and received approximately $1,000,000 in both 1992 and 1993. The Federal designation would afford the City an opportunity to receive direct Federal funding based on a formula allocation without an additional layer of State administration and competition with other State-wide communities; however, it would be at a fixed amount. The PJ status would provide the City access to a substantially smaller amount of HOME funds (i.e. $500,000 versus $1,000,000). In addition, 10% administration costs are available to the City as a PJ, and only 5% is accessible through the State. It is the recommendation of staff that the City continue to participate in the discretionary application process for HOME funds through the State of California and not seek to become a Participating Jurisdiction through HUD. 10 02/15/94 MOTION: Made by Council Member Anderson, seconded by Council Member Kehoe, to not obtain Participating Jurisdiction status in the Home Investment Partnerships Program (HOME) at the present time. The Vote: Unanimous Ayes PURCHASE AND INSTALLATION OF ALARM EQUIPMENT (A-070-020 & C-050) Director of General Services Masingale noted that City departments are housed in buildings geographically scattered throughout the Redding area. Many of these buildings are serviced by burglar and fire alarm systems owned and installed under contract with California Safety Company and leased back to the City. Lease costs for fiscal year 1993-94 are projected to be $44,478. Any work done outside of the scope of the contract is charged at an hourly rate of $46.00, ie., installation, moves, and changes. Mr. Masingale explained that staff estimates that the equipment can be replaced at a one-time cost of $20,000, plus $10,000 labor for the installation. There would be monitoring fees of approximately $2,600 to an established Underwriters' Laboratory-approved alarm reporting center. Monitoring fees for a full year are estimated at $7,800. The purchase and installation of a City-owned alarm system is projected to have first-year savings of approximately $6,600 to $10,000 and second-year savings at $35,000 to $40,000. It is the recommendation of staff that Council authorize staff to purchase and install alarm equipment in all City buildings and secure an alarm monitoring contract for locations requiring monitoring. If approved, it would be necessary to adopt a resolution appropriating $32,600 for the project. In response to Council Member Kehoe's question, Mr. Masingale conveyed that the $10,000 labor figure could be utilized for either staff time or for a contract with an outside consultant. Council Member Kehoe questioned if additional personnel would be required for this project. Mr. Masingale replied that additional personnel is not required based solely on this request. Staff will, however, be requesting the City Council's approval at a later date for the installation of a PBX system, which will require additional personnel. Kenneth Schwartz, owner of California Safety Company, entered his letter of February 15, 1994, incorporated herein by reference, into the record and expressed his frustration that the City had not approached him regarding the proposal prior to this meeting. Given the nature and the amount of equipment, he expressed skepticism that the City could replace the existing alarm equipment for $20,000 and obtain a company to monitor the equipment at the indicated rates. He reviewed the various equipment installed at the various locations and the service time involved. He also noted that California Safety is the only Underwriter's Laboratory-approved alarm reporting system north of Sacramento. Stewart Lack related that a great deal of the work performed by California Safety Company is required to be completed after hours. Communications Specialist Daniels stated that additional alarm companies are in the processing of obtaining their Underwriter's Laboratory certificate. He provided the City Council with an overview of his work to date on this project and the various prices he received from other alarm companies. He noted that during this review process, several alarms were removed, thereby, lowering the existing contract amount. Although it is proposed that the alarm equipment would be removed from the private sector, monitoring would still be performed by a private sector firm. Council Members Anderson and Dahl expressed concern about the discrepancy in figures expressed by staff and California Safety Company. It was the consensus of the City Council that the matter regarding the purchase and installation of alarm equipment be referred to the City Manager for further review and consideration with a report back to City Council. 11 02/15/94 RESOLUTION - Allocating Public Safety Sales Tax Funds * (B-130-070 & T-010-700 & P-150-070) City Manager Christofferson provided an overview of the Report to City Council dated January 21, 1994, incorporated herein by reference, regarding the allocation of Proposition 172 public safety sales tax funds. The City Council's actions to date leaves a residual projected sales tax balance in the current fiscal year of $161,050 for potential allocation. Mr. Christofferson stated that in accordance with the City Council's direction, the first alternative would be to review the possibility of extending one two-member firefighter crew into a three-member crew. Because this represents a 24-hour-a-day, 365-day-a-year, three-shift operation, it is necessary to add three firefighters in order to staff one position. The appointments could be made as early as March 15, requiring a total of $37,700 to provide staffing for the remainder of the current fiscal year, plus $5,000 for equipment. Extending this staffing into 1994- 95 would require funding of approximately $131,000 and drawing the available balance for 1994-95 down to a negative $6,000. When extended into 1995-96, the balance is drawn down to a negative $25,000. These figures can be brought into the black by utilizing some of the current year's balance, leaving a balance of about $125,000 at the end of three years, with an estimated $137,000 necessary to cover the positions in the next year. This situation reflects the caution extended at the January 18, 1994, meeting, as the addition of staffing represents an on-going cost, whereas capital investment represents a "one shot" cost that buys something permanent and frees up balances in future years for further investment. To make inroads on the three-person crew objective would require the addition of about two dozen more firefighters over time, and require the development of a funding plan. If the City Council desires to proceed with extending one two-member crew into a three-member crew, it would be necessary to adopt the necessary resolution establishing the positions and appropriating funds. Mayor Arness cautioned that in approximately three years the City will be required to pay for all five police officers acquired under the Federal grant monies, and represents an encumbrance of Proposition 172 funds. Council Member Anderson stated that funding for five police officer positions acquired under the Federal grant will have to be considered when future personnel requests for public safety occur. Council Members Kehoe and Dahl conveyed that the spirit of Proposition 172 was to provide additional public safety personnel. MOTION: Made by Council Member Anderson, seconded by Council Member Kehoe, that Resolution No. 94-34 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 39th amendment to City Budget Resolution No. 93-239: (1) Establishing three firefighter positions; (2) Appropriating $42,700 for personnel-related costs and miscellaneous equipment; and (3) Authorizing the receipt of $42,700 in revenue. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Arness Noes: Council Members - None Absent: Council Members - Moss Resolution No. 94-34 is on file in the office of the City Clerk. ENTERPRISE COMMUNITY PARK DESIGN AND CONSTRUCTION COST ESTIMATE (P-050-145) Director of Recreation and Parks Riley provided an overview of the Report to City Council dated February 10, 1994, incorporated herein by reference, providing an update regarding the Enterprise Community Park Design and the estimated costs of construction. Mr. Riley explained that the scope of Phase I has been changed after many tours and meetings. The Recreation and Parks Commission and the Landscape Architect have recommended a different geographical location for the community center and the senior citizens' building. The estimated cost breakdown is as follows: Phase I 12 02/15/94 a. North Upper Terrace $2,496,495 b. North Mid-Terrace 1,213,524 c. North Lower Terrace 1,847,640 $5,557,659 Phase II South Upper Terrace 5,197,789 Project Total: $10,755,448 The total estimated cost includes the community center and the senior citizens' building, which are estimated at $3,500,000. Application has been made to various possible funding sources, i.e., The McConnell Foundation, regarding possible grants to construct these facilities. Mr. Riley indicated that the Parks and Recreation Commission, at its meeting of February 10, 1994, recommended obligating $150,000 per year of future Park Development Fees toward the development of the Enterprise Community Park and the remainder of the annual debt service of $356,000 to be obligated by General Fund sources, assuming that the entire Phase I was built, $5,600,000, and bond proceeds in the amount of $4,600,000 were obtained. Park Development Funds in the amount of $1,000,000 have been accumulated for use with the Phase I development of this facility. It is the recommendation of the Enterprise Community Task Force, the Recreation and Parks Commission, and staff that the City Council take advantage of the lull in the local construction industry and direct staff to research various methods of bond financing in Phase I to fund $4,600,000 for completion of Phase IA, IB, and IC and complete all necessary grading in Phase II for future development. Jim Elkins, Recreation and Parks Commission Chairman, emphasized the Commission's support for the Enterprise Community Park and its value to the community. He stressed the importance of the City making a major commitment to the first phase of the park primarily due to the concern of potential vandalism of the playground and protection of those individuals utilizing the park. On the Commission's behalf, he requested that the City Council authorize staff to research financing for the construction of Phase I of the park. In response to Council Member Dahl, Mr. Elkins related that the Commission did not address how the General Fund would meet its annual debt service requirement of approximately $350,000 if the entire Phase I were constructed. Council Member Dahl questioned what the Commission's recommendation would be to a more modest approach. Mr. Elkins responded that Phase IB is the Commission's top priority because of the location of "Project Playground." The Commission's second priority is Phase IC. These two phases equate to a cost of approximately $3,000,000. Mr. Elkins noted that Victor Avenue improvements would be paid for from the proceeds of the sale of property located east of Victor Avenue, thereby, reducing project costs. Council Member Anderson asked if the excess funds from the Corporation Yard bond financing could be utilized for the park. Mr. Christofferson explained that approximately 58 percent of any surplus funds would be allocated to the General Fund, and he believed the bond documents are written so that the funds could be utilized for park development. However, there are approximately $650,000 in additional Corporation Yard costs not included in the contract for such items as a phone system and moving expenses. Council Member Anderson recommended committing the $1,000,000 in park development funds to the Enterprise Community Park and authorize borrowing up to $1,500,000, thereby, not placing any impact on the General Fund. Council Member Dahl questioned whether the dedication of park development funds in the amount of $150,000 annually to meet debt service requirements would impact the neighborhood park system. Mr. Christofferson replied that there is land set aside which cannot be developed because of lack of funding. Monies for neighborhood parks, however, are dedicated by areas and held in different accounts. 13 02/15/94 Council Member Dahl pointed out that all parks would be competing for the same maintenance money. Marisa Emmerson, General Coordinator of "Project Playground", entered the "Project Playground" Enterprise Community Park Position, dated February 15, 1994, incorporated herein by reference, into the record. "Project Playground" encouraged the City Council to finance all of Phase I to ensure a quality park for the community. At a minimum, they encouraged City Council to approve financing for Phase IA and IB. She stated that "Project Playground" is scheduled for building October 12-16, 1994, and it is important that the City proceed in a timely manner to prevent potential vandalism and to provide a safe environment for children and their families. The following individuals encouraged the City Council to proceed with the development of the park in an expeditious manner to ensure the development and protection of "Project Playground," as well as individuals utilizing the playground: Gretchen Melburg, Frances Parr, Kim Nunn, Mary Bond, and Beth Lake. At the minimum, the City Council was encouraged to proceed with Phase IA and IB. It was noted that individuals using the park will come from all areas of the community, and not just the Enterprise area. The following children expressed appreciation for the opportunity to assist in the development of "Kids Kingdom" and encouraged the City Council to proceed with the development of Enterprises Community Park: Chelsee Baker, David Ray, Scott Sumsion, and Shawn Sumsion. Council Member Anderson stated that it was not the City Council's intent to place "Project Playground" in an area where it might suffer from vandalism. It was not anticipated, however, that General Fund monies would be required for the project. He noted that public safety is the City Council's number one priority. The City Council is 100 percent behind the Enterprise Community Park, however, there are no excess General Fund monies which can be diverted to the project. He requested that the Recreation and Parks Commission prepare a recommendation regarding the future of pocket parks for the City Council's consideration. Council Member Kehoe also suggested that the Recreation and Parks Commission consider the feasibility of a City-wide assessment district that would be voted upon by City residents. He indicated that because of the enthusiasm demonstrated by "Project Playground," the community may be prepared to consider such an obligation. MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, to dedicate $1,000,000 of Park Development Funds for the development of Enterprise Community Park. The Vote: Unanimous Ayes MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, to commit a total of $2,500,000 toward the construction of Enterprise Community Park with $1,500,000 coming from bond proceeds, plus the $1,000,000 previously committed from Park Development Funds. The Vote: Unanimous Ayes AWARD OF BID - Bid Schedule No. 2818, Corporation Yard Project (B-050-020 & C-050-100-040) Director of Public Works Galusha indicated that the low bid for the Corporation Yard Project was received from Clark and Sullivan Constructors of Sparks, Nevada, in the amount of $8,791,000. The engineer's estimate was $10,462,663, and there is $10,463,000 allocated to this project in the proceeds from revenue bonds sold last fall. Mr. Galusha explained that the bid proposal contained two additive alternatives on which the contractor also bid: 1) Add AC pavement along the south side of the site for equipment and vehicle storage. The base bid constructs a gravel surface for that area. The contractor bid $41,000 for this pavement work; and 2) Design, fabricate and install free standing metal parking structures in the shop areas to cover trucks and equipment. The covers will serve to protect the vehicles and equipment from the sun and weather. The contractor bid $246,000 for this work. It is the recommendation of staff that the project be awarded to Clark and Sullivan of Sparks, Nevada, in the amount of $9,078,000 which includes the two additive alternates. It is further recommended that an additional 14 02/15/94 $550,000 be approved to cover the cost of engineering and inspection fees, and $500,000 be approved to cover the cost of contract change orders, for a total of $10,128,000. Council Member Anderson expressed concern regarding the request to establish a $500,000 contingency fund for possible change orders. Mr. Galusha replied that smaller projects normally have a 10 percent contingency. He conveyed that the Buckeye Water Treatment Plant had a $400,000 contingency, and to date, very little, if any of that money has been utilized. Mr. Galusha stated that it is staff's responsibility to ensure that the change orders are legitimate and assured Council Member Anderson that the City Council would be made aware of any large change orders. Mr. Galusha indicated that, in addition to this contract, there are approximately $650,000 in additional required expenditures. Mayor Arness noted that by eliminating the two additive alternates, equipment which is now stored under cover would be exposed to the elements. In accordance with State guidelines, Philip Reinheimer, 2202 Hope Lane, wanted to ensure that proper consideration had been given to the bids received from local contractors. Mr. Galusha related that the City is required under contract law to award the bid to the lowest bidder. He pointed out that the majority of the sub- contractors being utilized by Clark and Sullivan are located in Redding, with the remaining contractors located throughout California. Clark and Sullivan is also required to pay State sales tax. MOTION: Made by Council Member Anderson, seconded by Council Member Kehoe, that Bid Schedule No. 2818, Corporation Yard Project, be awarded to the low bidder, Clark and Sullivan of Sparks, Nevada, in the amount of $9,078,000, including the two additive alternates, an additional $550,000 be approved to cover the cost of engineering and inspection fees, and $500,000 be approved to cover the cost of contract change orders, for a total of $10,128,000. Voting was as follows: Ayes: Council Members - Anderson, Kehoe, and Arness Noes: Council Members - Dahl Absent: Council Members - Moss RESOLUTION - Appropriating Funds for Air Quality Projects and Authorizing Receipt of Related Revenue * (B-130-070 & T-100-375 & E-020-010) Director of Public Works Galusha recalled that the City received funds in the amount of $72,950 from the Shasta County Regional Transportation Planning Agency and the Shasta County Air Quality Management Districts for projects that specifically related to air quality and the Congestion Management Program. These funds were to be used in fiscal year 1992-93; however, in several instances, these projects were not completed or funds were not encumbered prior to June 30, 1993. In order to complete the identified projects, it is the recommendation of staff that Council adopt the necessary resolution reappropriating the funds. Council Member Kehoe requested a status report on the Air Quality Projects. Mr. Galusha provided the following update: 1) Staff is currently working on the traffic signal project at Lake from North Point to Hilltop Drive and is approximately 75 percent complete; 2) Bicycle Feeder Route project is expected to advertise in March; and 3) The Request for Proposals (RFP) for the traffic model has been drafted and is ready for circulation. MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, that Resolution No. 94-35 be adopted, a resolution of the City of Redding approving and adopting the 43rd amendment to City Budget Resolution No. 93- 239 (1) appropriating $72,950 for air quality projects; and (2) authorizing the receipt of $72,950 in related revenue. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Arness Noes: Council Members - None Absent: Council Members - Moss 15 02/15/94 Resolution No. 94-35 is on file in the office of the City Clerk. RESOLUTION - Confirming Costs of Abatement of Property Located at 1739 Grant Street, Owned by James & Gloria Stigall (A-030-070) City Attorney Hays stated that the abatement of property located at 1739 Grant Street, owned by James and Gloria Stigall, was ordered by the City Council on May 18, 1993. The structure was demolished and the debris removed by way of via contract with the City. The costs of this abatement, including staff time, total $2,588.97 and are set forth in the Report and Account of the Fire Marshal. It is the recommendation of staff that Council approve and confirm the Report and Account of the Fire Marshal by adopting the necessary resolution. MOTION: Made by Council Member Anderson, seconded by Council Member Dahl, that Resolution No. 94-36 be adopted, a resolution of the City Council of the City of Redding approving and confirming the Report and Account of the Fire Marshal of the City of Redding and the costs of abatement and demolition of the unsafe and unsightly building(s) and debris on the property owned by James and Gloria Stigall at 1739 Grant Street, in the City of Redding, APN 104-420-15: A Lien on the Property. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Arness Noes: Council Members - None Absent: Council Members - Moss Resolution No. 94-36 is on file in the office of the City Clerk. ADJOURNMENT There being no further business, at the hour of 10:13 p.m., Mayor Arness declared the meeting adjourned. APPROVED: ____________________________ Mayor ATTEST: _______________________________ City Clerk