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HomeMy WebLinkAboutMinutes - City Council - unsigned - 1994-01-041 01/04/94 City Council, Regular Meeting City Council Chambers Redding, California January 4, 1994 7:00 p.m. The Pledge of Allegiance to the Flag was led by City Attorney Hays. The invocation was offered by Pastor Ron Smith, First Baptist Church. The meeting was called to order by Vice Mayor Anderson with the following Council Members present: Dahl, Kehoe, Moss and Anderson. Mayor Arness was absent. Also present were City Manager Christofferson, Assistant City Manager McMurry, City Attorney Hays, Director of Public Works Galusha, Director of Electric Utility Lindley, Director of Planning and Community Development Perry, Police Chief Blankenship, Director of Finance Downing, Principal Planner Keaney, Director of General Services Masingale, Director of Information Systems Kelley, Budget Services Officer Starman, City Clerk Strohmayer and Secretary to the City Council Rudolph. PRESENTATION OF PLAQUE - Mark LeBlanc-Redding Community Access Corporation (B-080-120) Vice Mayor Anderson presented a plaque to Mark LeBlanc and expressed the City's appreciation for his service as a board member of the Redding Community Access Corporation from May 1990 through November 1993. - - - - - - - - CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 12, check numbers 201141 through 201637 inclusive, in the amount of $1,536,135.44, be approved and paid, and Payroll Register No. 13, check numbers 370294 through 371017, in the amount of $846,382.21, and Automatic Payroll Deposits, check numbers 17758 through 17927 inclusive, in the amount of $249,225.82, for the period of December 5, 1993, through December 18, 1993, be approved. TOTAL: $2,631,743.47 Resolution - re Annexation Agreement with Ken and Toni Silva re Annexation 90- 16, Viking Way (A-150-238) It is the recommendation of the Director of Planning and Community Development that Resolution No. 94-001 be adopted, a resolution of the City Council of the City of Redding approving the annexation agreement entered into between the City of Redding and Ken and Toni Silva regarding Annexation 90-16, Viking Way, and authorizing the Mayor to sign same. Amendment - Americans with Disabilities Act Transition Plan (L-040-070-040) It is the recommendation of the Director of Planning and Community Development that the following policy amendment be incorporated into the City's Americans with Disabilities Act (ADA) Transition Plan: - "To better serve the needs of our disadvantaged customers--physically and/or mentally impaired--the City of Redding, as standing policy, shall place signs in the main foyer indicating the services available for the disadvantaged." - "A designated contact person shall be available during business hours and shall be located at the Visitor's Information Desk or at the Clerk's Office to assist disabled individuals." - "All reasonable materials required by the disabled individual to accomplish business with the City shall be made available. This may include an ADA approved telephone, lap board, seating or writing materials. Any City employee with whom the disabled individual needs to confer or meet shall come to the designated area for business with a disabled person." Annual Report - Redding Redevelopment Agency 2 01/04/94 (R-030-075) It is the recommendation of the Director of Planning and Community Development that Council accept the annual report of the Redding Redevelopment Agency for the period ending June 30, 1993. Award of Bid - Bid Schedule No. 2812, Purchase of 115/12.47kV Distribution Power Transformer for the Airport Substation Project (B-050-100) It is the recommendation of the Electric Utility Director that Bid Schedule No. 2812, purchase of 115/12.47kV distribution power transformer for the Airport Substation project, be awarded to the evaluated low bidder, North American Transformer, in the amount of $428,501, excluding spare parts. Funds for this purchase are included in the 1993 Electric System Project Financing Program, Job Order No. 9344-26. Electric Department Project Status Report (A-050-125) It is the recommendation of the Electric Utility Director that the Electric Department's Project Status Report for the quarter ending December 31, 1993, be accepted. Report - re Placement of 1994 Airport Liability Insurance (R-100-375-100) It is the recommendation of the Risk Manager that the City Council accept the report advising that the City Manager approved placement of the 1994 airport liability insurance with American Eagle Insurance Company at a cost of $31,099.85. Award of Bid - Bid Schedule No. 2803, Vehicle Tow and Secured Storage Service (B-050-100) It is the recommendation of the Police Chief that Bid Schedule No. 2803, vehicle tow and secured storage service, be awarded to Ken Robertson's Twin View Towing as the primary service provider and Failor's Churn Creek Tow as the secondary service provider. Resolution - Appropriating Funds for Transfer Station Right-of-Way Acquisition * (B-130-070 & S-020-650) It is the recommendation of the Director of General Services that Resolution No. 94-002 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 35th amendment to City Budget Resolution No. 93-239 appropriating $10,000 for transfer station right-of-way acquisitions. Resolution - Authorizing the Destruction of Certain Documents (A-050-055-750) It is the recommendation of the City Clerk that Resolution No. 94-003 be adopted, a resolution of the City Council of the City of Redding authorizing the destruction of certain records. Request to Sell Alcohol - by Redding Sunrise Rotary (A-110-100) It is the recommendation of the Director of Recreation and Parks that the City Council approve the request of the Redding Sunrise Rotary to sell alcohol at events to be held in Caldwell Park on January 21 and 22, 1994, in conjunction with the Record Searchlight's Half-Marathon Fundraiser event. Request to Sell Alcohol - by Redding Sunrise Rotary (A-110-100) It is the recommendation of the Director of Community Services that the City Council approve the request of the Redding Sunrise Rotary to sell alcohol at the Asphalt Cowboys warehouse facility on January 21, 1994, from 6:00 p.m. to 9:00 p.m., in the event of adverse weather conditions which prevent the event from being held in Caldwell Park. Award of Bid - Bid Schedule No. 2816, Churn Creek Road 12" Water Main Replacement (B-050-020 & W-030-725) It is the recommendation of the Director of Public Works that Bid Schedule No. 2816 (Job No. 9304-20), Churn Creek Road 12" water main replacement, be awarded to the low bidder, Bobby Martin Construction, in the amount of $283,017, an additional $28,300 be approved to cover the cost of engineering 3 01/04/94 and inspection fees, and $31,183 be approved to cover the cost of contract change orders, for a total of $342,500. Resolution - re Street Closures for Record Searchlight Half-Marathon (P-030-250 & P-050-460-700) It is the recommendation of the Director of Public Works that Resolution No. 94-004 be adopted, a resolution of the City Council of the City of Redding authorizing certain street closures in association with the Record Searchlight Half Marathon to be held on Saturday, January 22, 1994, from 7:00 a.m. to 2:00 p.m. in Caldwell Park and on portions of the City street system and authorizing the usage of motorized carts on the Sacramento River Trail by authorized race officials. Resolution - Releasing Abatement Proceedings on Property at 2780 Reservoir Lane (rear house), presently owned by Bruce Hughes (A-030-070) It is the recommendation of the City Attorney that Resolution No. 94-005 be adopted, a resolution of the City Council of the City of Redding releasing the proceedings of abatement under Chapter 9.36 of the Redding Municipal Code on certain real property in the City of Redding located at 2780 Reservoir Lane (rear house), presently owned by Bruce Hughes (previously owned by Andrew and Carol Vranich, and Samelia Weldon). MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - Dahl, Kehoe, Moss and Anderson Noes: Council Members - None Absent: Council Members - Arness Resolution Nos. 94-001, 94-002, 94-003, 94-004, and 94-005 are on file in the office of the City Clerk. Letter from Donald Prielipp - Resignation from Electric Utility Commission (B-080-160) MOTION: Made by Council Member Moss, seconded by Council Member Dahl, accepting the letter of resignation from Electric Utility Commissioner Donald Prielipp effective January 1, 1994. The Vote: Unanimous Ayes PUBLIC HEARING - re General Plan Amendment Application GPA-7-93 and Rezoning Application RZ-13-93 by the City of Redding (South of Pray Road, west of Westside Road, and north of El Reno Lane) (G-030-010 & L-010-230) The hour of 7:00 p.m. having arrived, Vice Mayor Anderson opened the public hearing regarding General Plan Amendment Application GPA-7-93 and Rezoning Application RZ-13-93. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated December 29, 1993 City Clerk Strohmayer advised that no protests were received. Director of Planning and Community Development Perry related that the Planning Commission, at its meeting of December 14, 1993, recommended approval of amending the General Plan from "Residential, 6.0 units per acre" to "Service Commercial" and "Residential, 18.0 units per acre" and the rezoning of property from "M-2" Industrial District, "RM-6" Multiple-Family Residential District, and "U" Unclassified District to "U" Unclassified District. Mr. Perry recalled that the City Council referred this matter back to the Planning Commission after receiving a letter from several affected property owners requesting the City to consider alternative zoning and General Plan designations for the northerly one-third of the subject area. Upon reconsideration, the Planning Commission concurred with the property owners that a "Service Commercial" General Plan designation would be appropriate at the northern end of the subject area. To address land-use compatibility, the Commission further opted for the "U" Unclassified zoning district, ensuring use permit review for new development within the area. 4 01/04/94 Mr. Perry explained that the basis of the Planning Commission's recommendation is threefold: 1) to bring the General Plan and zoning into consistency; 2) to offer land-use designations that will encourage redevelopment and the extension of Cedars Road; and 3) to provide land for higher-density housing in accordance with the Housing Element. It is the recommendation of both the Planning Commission and staff that the City Council approve GPA-7-93, reclassifying the subject property to "Service Commercial" and "Residential, 18.0 units per acre," and RZ-13-93, rezoning the property to "U" Unclassified District. It is further recommended that the Negative Declaration be ratified and the necessary ordinance offered for first reading. Vice Mayor Anderson determined that there were no individuals present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member Moss, seconded by Council Member Dahl, conceptually approving General Plan Amendment GPA-7-93, reclassifying property from "Residential, 6.0 units per acre" to "Service Commercial" and "Residential, 18.0 units per acre," and directing staff to prepare the implementing resolution for consideration at a later date. The Vote: Unanimous Ayes MOTION: Made by Council Member Moss, seconded by Council Member Dahl, that Council make the following findings regarding General Plan Amendment GPA-7-93: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land use; 3. Project is compatible with the surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Planning Commission on September 28, 1993. The Vote: Unanimous Ayes MOTION: Made by Council Member Moss, seconded by Council Member Dahl, approving the rezoning as recommended by staff and making the following findings regarding Rezoning Application RZ-13-93: 1. Project is compatible with the Redding General Plan; 2. Project will not significantly alter existing land use; 3. Project is compatible with the surrounding land use; 4. Project is compatible with the Code of the City of Redding, California; and ratify the Negative Declaration authorized by the Planning Commission on September 28, 1993. The Vote: Unanimous Ayes Council Member Moss offered Ordinance No. 2074 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "U" Unclassified District (RZ-13-93). ORDINANCE NO. 2073 - Amendment to Redding Municipal Code to Provide for Quarterly Collection of Parking and Business Improvement Area Assessment (M-010-200-050) MOTION: Made by Council Member Moss, seconded by Council Member Dahl, that the full reading of Ordinance No. 2073 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes MOTION: Made by Council Member Moss, seconded by Council Member Kehoe, that Ordinance No. 2073 be adopted, an ordinance of the City Council of the City of Redding amending portions of Chapter 6.18 of the Redding Municipal Code pertaining to Parking and Business Improvement Areas, specifically providing for the quarterly collection of the Parking and Business Improvement Area Assessment. Voting was as follows: Ayes: Council Members - Dahl, Kehoe, Moss and Anderson Noes: Council Members - None Absent: Council Members - Arness Ordinance No. 2073 is on file in the office of the City Clerk. STATE OF CITY LUNCHEON (P-145-800) City Manager Christofferson stated that staff has completed work on the printed version of the State of the City Report. Work has started on an 5 01/04/94 outline for the version to be presented orally and arrangements are being made for announcements which Council will want to make at the State of the City Luncheon. The date of the luncheon has been set for January 24, 1994. As Mayor Arness is not expected to return by this date, it would be appropriate for Council to discuss arrangements for the luncheon's oral presentation. It was the consensus of the City Council that Vice Mayor Anderson would make the oral presentation at the State of the City Luncheon. MONTHLY FINANCIAL REPORT (B-130-070) Budget Services Officer Starman provided an overview of the Report to City Council dated December 27, 1993, incorporated herein by reference, regarding the General Fund's Monthly Financial Report for November 1993. Mr. Starman stated that overall revenue is approximately 1.1 percent above staff's original cashflow projections. Overall expenditures are approximately 5.5 percent below the original cashflow projections. Mr. Starman conveyed that the final sales tax information was received for the third quarter of calendar year 1993. Sales tax was up 10.4 percent compared to the same quarter of 1992, which is a very positive sign. He stated that the actual results for the fourth quarter of 1993 should be received in March. In response to Vice Mayor Anderson, Mr. Starman related that the third quarter figures brought the year-to-date sales tax total to $5,974,000. Staff's projection for this same period was $5,900,000, thereby representing a cash basis increase of $74,000. Council Member Kehoe indicated that the Monthly Financial Report provides valuable information and requested that future reports not be placed on the consent calendar. MID-YEAR BUDGET REVIEW - Selection of Date and Time (B-130-070) Director of Finance Downing conveyed that the Finance Department will be preparing a mid-year budget report for Council's review and information. The report will highlight current fiscal trends, identify potential problems and recommend possible solutions when appropriate. Ms. Downing recommended either having a workshop-like setting at City Hall on February 2 or 3, 1994, or dedicating one of the City Council meetings in February to budget review. It was the consensus of the City Council that the City Clerk coordinate with individual City Council Members to determine an appropriate date and time for the mid-year budget review. OFFER TO PURCHASE SURPLUS LAND AT 2439 SONOMA STREET - by Wells, Wingate, Small, Selke, and Graham (C-070-200) Director of Planning and Community Development Perry stated that a Letter of Intent to purchase City surplus property located at 2439 Sonoma Street (parcel 2) was received from Bill Haedrich of Haedrich & Cox on behalf of Wells, Wingate, Small, Selke and Graham (WWSS&G). The purpose of the acquisition is to construct offices and provide for future office expansion. Mr. Perry explained that the Letter of Intent is not a legally binding offer to purchase. The City Council is being asked to indicate its willingness to enter into an option agreement based on the terms and conditions outlined in the letter. The following is a summary of the terms and conditions presented: 1) The purchase price is $350,000 cash, net of real estate brokerage fees to be paid by WWSS&G; 2) Earnest money deposit of $5,000; 3) Close of escrow within 120 days of execution of Purchase Agreement; 4) City and WWSS&G to share cost of Policy of Title Insurance and escrow fees. The City is to pay for preparation of Grant Deed and Documentary Transfer Taxes; and 5) WWSS&G to have 105 days for approval or disapproval of zoning and general plan designations, availability and connections costs, improvement assessment fees, inspections, surveys, engineering studies, feasibility studies or other studies relating to the property. 6 01/04/94 Mr. Perry indicated that the reappraisal of the property conducted by Ryan & Associates in December 1993 established the fair market value of the property at $410,000. Mr. Perry commented that the cash offer is from qualified buyers; however, staff does not believe there is an urgent need to discount the purchase price in order to sell this property. He stated that while the property has been on the market for approximately a year with little action, prime land for commercial office development in the area of Mercy Hospital continues to be in demand and there is a limited supply, and land values have remained stable. In this particular situation, the real estate agent for the buyer has proposed a 15 percent reduction of the property with the buyer then paying a commission of $39,000 to their agent, resulting in a net reduction to the City of $60,000. He said that the typical commission for vacant land is 10 percent of the sales price; 5 percent for the listing broker and 5 percent for the broker who brings in the buyers. These rates and arrangements are negotiated among parties prior to the sale. Staff provided the following recommendations to the City Council: 1) The percentage of the discount to compensate for brokerage fees should not exceed that which would typically be paid in the private sector to the selling agency, or 5 percent of the purchase price; 2) The earnest money deposit should be increased to $20,000, with 50% of that amount being non-refundable to compensate the City for the extended period of time (105 days) requested to determine the feasibility of purchasing the property; and 3) The City should advise WWSS&G that it is not prepared to enter an option agreement based on the terms and conditions outlined in the Letter of Intent, but would be interested in selling the property at the appraised value. In response to Council Member Dahl, City Attorney Hays indicated that the rationale for increasing the earnest money deposit to $20,000 is that under the terms of the agreement the property would be taken off of the market for the 105-day period. Vice Mayor Anderson suggested that it might be appropriate to consider no forfeiture of the $20,000 earnest money deposit within 30 days, but require a $10,000 forfeiture on the 31st day. Mike Wells, of Wells, Wingate, Small, Selke and Graham, expressed concern with Vice Mayor Anderson's suggested earnest money deposit forfeiture. He noted that in order to proceed, feasibility studies and architectural plans would be required to determine if the type of facility they want could be constructed on the property and would be acceptable to the City given its architectural controls. He did not believe it would be possible to complete this process within 30 days. Vice Mayor Anderson suggested that staff work out the details of the earnest money deposit with the buyer. Mr. Perry related that the City Council would be required to approve the final wording of the Option Agreement. MOTION: Made by Council Member Kehoe, seconded by Council Member Moss, that property at 2439 Sonoma Street (parcel 2) is to be sold for fair market value, commission is not to exceed 5 percent of said value, and an earnest money deposit of $20,000 is required. Staff is further directed to meet with the buyer on the terms of the earnest money deposit and submit an Option Agreement for the City Council's consideration. The Vote: Unanimous Ayes Council Member Dahl directed staff to prepare a policy regarding surplus property sales for Council's consideration. PEOPLE OF PROGRESS - Community Garden (C-070-100) Director of Planning and Community Development Perry related that the People of Progress (POP) has requested permission to expand its community garden operation located on City-owned property east of the railroad trestle on the south bank of the Sacramento River. The garden currently occupies a 3.5-acre area owned by the City located between Diestelhorst Bridge and the railroad trestle. This area is leased to POP on a monthly basis at essentially no cost. The organization wishes to extend the garden to the adjacent easterly 7 01/04/94 21-acre area now being leased on an annual basis ($1 per year) for cattle grazing purposes. Mr. Perry noted that POP has a similar garden lease for another City-owned parcel (one acre) located near City Hall at the north end of Freebridge Street on a bank terrace of the river. To staff's knowledge, only the City of Redding has provided land for this purpose. Melinda Brown, Executive Director of POP, has indicated that the two combined gardens (4.5 acres) provide 145 garden plots maintained by 236 families. As noted in the letter dated November 29, 1993, incorporated herein by reference, the garden provides a food source for 1,000 people on an ongoing basis. Assuming the same production ratio, staff has concluded that a 21-acre garden could provide 676 garden plots and passive recreational gardening for an additional 1,100 families. The garden could potentially feed 4,662 people. Mr. Perry explained that even though a garden is a passive recreational activity, the magnitude of the proposed expansion should be viewed as moderately intense from the standpoint of vehicle traffic generated by gardeners or about the same as two or three youth baseball or youth soccer fields. In staff's opinion, the two existing small community gardens fulfill the passive recreation and social needs of many residents, particularly the elderly, and provide a needed supplemental food source to lower-income families. The garden plots definitely provide a community service, and in some respects, the lease with POP could be viewed as a way of privatizing a recreational activity at no cost to the City if you consider that the land will always be designated a "Park" and owned by the City. Mr. Perry related that although the City has not adopted a plan for development of the property, the draft Redding Riverfront Master Plan proposed three sports fields be developed on the 21-acre site to take advantage of the separation of the area by elevation from residential areas. A decision on the plan was deferred pending receipt of an arboretum plan and resultant determinations on the Diestelhorst and the Auditorium Drive bridges. One major stumbling block for any intense development of the property, whether sports fields or any intensely used garden, is vehicular access. The most feasible and least expensive access point is the current access to the existing garden near the ramp of Diestelhorst Bridge. Any significant increase in traffic at this location from the garden would adversely impact traffic movements during construction from the proposed extension of North Court Street across the future replacement bridge. The North Court Street extension and new bridge are forecasted to carry 17,000 cars per day within the next 20 years. Staff believes this is a policy question about what is good for the community in the long term regarding the use of public land. Since the City has not established a community consensus regarding this matter, it is recommended that the City Council defer action for at least 12 to 18 months until it is better understood what the needs will be with regard to the construction of the Diestelhorst Bridge and plans for the property can be developed. Given the impending construction of the bridge, now would not be a good time to increase the size of the garden by 84 percent. Melinda Brown, Executive Director of POP, related that POP has operated the community gardens, in cooperation with the City, for nearly a decade. During that time, two America the Beautiful Foundation awards have been received. Currently, the two gardens produce over 12 tons of produce annually and feed over 1,000 people on an ongoing basis, thereby providing an important supplementary food source. In addition, the gardens provide community residents recreational opportunities and a wonderful sense of community involvement. Ms. Brown related that POP has wanted to expand the community garden project for a number of years. If grant funding is obtained, both garden capacity and the scope of the program would increase. She provided an overview of her November 29, 1993, letter which cited advantages to the increased garden capacity. She also acknowledged that the alignment of the new Diestelhorst Bridge is through the existing garden. 8 01/04/94 Ms. Brown indicated that she has been informed that it would be at least nine months before any potential disruption of the gardens occurs. She indicated that nine months is not a considerable length of time given funding and gardening cycles. She concurred with staff's recommendation for the City Council to defer its decision but requested that the City Council reconsider the matter in three months, rather than the suggested 12 to 18 month time frame in order to avoid losing an entire growing season. In the interim, POP would work with City staff to develop additional alternatives for consideration. Ms. Brown stated that one-half of the expanded garden area would be utilized for transitional truck farms, with the remaining area resulting in an additional 175 gardeners. She related that gardeners visit their plots approximately three times per week at various times which would not result in any traffic surges. She believed that staff's concerns could be addressed and an interim use developed for the property. Ms. Brown summarized that the new Diestelhorst Bridge would cause the displacement of a great program, however, she believed the City would want to develop other possible options for the program. Other suggested sites are cost prohibitive and the quality of the soil is not as good. She related that POP is flexible and looks forward to working with City staff in developing alternatives to the matter. Vice Mayor Anderson said POP's program is excellent and supported its efforts. He was of the opinion that if POP were to meet with staff, a solution to the matter could probably be reached. Council Member Moss also believed the gardens are an asset to the community and expressed a desire to see the City continue to work with POP on this project. He favored working with POP to provide as much area as feasible while not impeding the bridge construction project. He hoped that foresight would eliminate gardens being destroyed prior to harvest and suggested that the City Council defer consideration of expanding the community garden area until the final design of Diestelhorst Bridge is known. Council Member Kehoe requested that public safety be considered during staff negotiations and discussions. He also asked that special attention be given to the downside risks associated with this temporary and transitory usage as referenced in the Report to City Council dated December 28, 1993. Council Member Dahl indicated that it might be appropriate for the matter to be discussed by the Recreation and Parks Commission. Mr. Perry related that once further information is known with regard to the Diestelhorst Bridge design and location, a decision can be made regarding future garden space. Staff wants to design for the long term so that proposals of future City Councils or the Recreation and Parks Commission can co-exist or gradually be eliminated over time. Once the additional information is obtained regarding the bridge and POP's community garden needs, the matter can go before the Recreation and Parks Commission for consideration. Vice Mayor Anderson summarized that the City Council supported the Community Garden concept, but requested that POP work with staff to develop different alternatives for consideration given the pending construction of the Diestelhorst Bridge. POLICE HIRING SUPPLEMENT GRANT; and RESOLUTION - Authorizing Receipt and Appropriating Grant Funds and Establishing (5) positions * (B-130-070 & G-100-070) Police Chief Blankenship recalled that the City Council, at its meeting of September 21, 1993, approved the Police Department's request to apply for a grant under the Police Hiring Supplement Program from the U.S. Department of Justice. The intent of the grant is to assist agencies in implementing community-oriented policing. The City Manager received notification on December 20, 1993, of the Department of Justice's intent to fund the City's Police Department grant in the amount of $472,315. Redding was awarded one of 13 grants in the State of California. 9 01/04/94 Chief Blankenship related that the funding opportunity presented by this three-year Federal grant provides funds for 50 percent of the cost per officer to be matched 50 percent by other funding sources. The Federal grant provides $143,400 in the first year, $156,625 in the second year and $172,290 in the third year. It is proposed that proceeds from Proposition 172 public safety sales tax would be used as matching funds for this grant, thereby creating no impact upon the General Fund. The addition of the five proposed police officers would bring the officer-to-population ratio up to the same level as it was in July 1993. Chief Blankenship noted that the five officers under this grant would be utilized in facilitating neighborhoods to empower themselves, working in conjunction with police officers, to do everything from eliminating vehicles, gang activity and bringing vitality back to their neighborhood. This creates a partnership between the neighborhood and the Police Department and allows the police officer to become a member of the neighborhood team. The Department will meet with residents of identified areas and allow them to participate in the development and planning of strategies for their particular area. Chief Blankenship explained that the Federal grant provides an opportunity to bring nearly $500,000 into the community to increase the Department's available resources to respond to the rise in criminal activity. It is the recommendation of staff that the City Council accept the Federal grant. In response to Vice Mayor Anderson, Chief Blankenship related that these five individuals would be fully sworn police officers who would receive additional training in the community-policing concept. In response to Council Member Kehoe, Chief Blankenship related that the Department would have methods of monitoring the results of the program. Council Member Kehoe questioned when the City would begin to receive Proposition 172 monies. Director of Finance Downing related that the City started receiving Proposition 172 monies in September. She related that the maximum allocated to the City for a fiscal year is $275,000. The monies received are based on the City's sales tax revenue. City Manager Christofferson cautioned that the monies coming in are below what staff originally anticipated. He was confident, however, that there would be sufficient monies to provide the required matching funds for this grant. Vice Mayor Anderson complimented Chief Blankenship on the grant proposal. Chief Blankenship attributed the grant's success to his staff. MOTION: Made by Council Member Moss, seconded by Council Member Kehoe, to accept the U.S. Department of Justice's grant in the amount of $472,315. The Vote: Unanimous Ayes MOTION: Made by Council Member Moss, seconded by Council Member Kehoe, that Resolution No. 94-006 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 37th amendment to City Budget Resolution No. 93-239 (1) establishing five police officer positions; (2) appropriating $70,200 for personnel-related costs; and (3) authorizing the receipt of $35,100 in revenue. Voting was as follows: Ayes: Council Members - Dahl, Kehoe, Moss and Anderson Noes: Council Members - None Absent: Council Members - Arness Resolution No. 94-006 is on file in the office of the City Clerk. In response to Vice Mayor Anderson, Mr. Christofferson stated that he would be meeting with all parties involved and developing a proposal for Council's consideration regarding the use of Proposition 172 monies. RESOLUTION - Consolidation of the General Municipal Election with Columbia School District Bond Measure A (E-070-050) Council Member Moss abstained from discussion and voting on this matter. 10 01/04/94 City Clerk Strohmayer related that the City Council, at its meeting of December 7, 1993, adopted a resolution requesting the Shasta County Board of Supervisors to provide certain election services for the City of Redding's General Municipal Election on April 12, 1994. Since that time, the Shasta County Clerk advised the City Clerk's Office that the Columbia School District filed papers calling for a school bond measure election on April 12 and suggested that a consolidated election be administered by the County. Action by the Shasta County Board of Supervisors to consolidate this election must be taken no later than January 14, 1994. Ms. Strohmayer noted that the Columbia School District election would involve six Redding precincts; and in order to reduce costs and eliminate voter confusion, it appears that the most efficient method would be to consolidate the City of Redding's election with the election administered by Shasta County. The consolidation would eliminate the necessity to provide voters with two different ballots, the possibility of having two polling locations in split precincts and two precinct boards at each polling place. A consolidated election also provides a unique opportunity for the City and County to work cooperatively in providing an economical election with maximum convenience for the voters. Ms. Strohmayer conveyed that minimal cost savings would be realized through the consolidation. Staff has estimated that it would cost approximately $30,000 for the City to conduct its election independently. The consolidated election would result in a cost to the City of approximately $29,400, thereby representing a savings of $600. She related that the City Clerk's office would still provide election assistance and play an integral part in the election. It is the recommendation of staff that the City Council adopt the necessary resolution requesting the Shasta County Board of Supervisors to consolidate the April 12, 1994, General Municipal Election with the Columbia School District Bond Measure A and rescinding Resolution No. 93-410. Council Member Kehoe asked if the consolidated election would delay election results. Ms. Strohmayer stated that the County has the necessary technology and expertise and no delay in election results is foreseen. MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, that Resolution No. 94-007 be adopted, a resolution of the City Council of the City of Redding rescinding Resolution No. 93-410 and requesting the Board of Supervisors of the County of Shasta to consolidate a General Municipal Election to be held on April 12, 1994, with the Columbia School District Bond Measure "A" election to be held on that date. Voting was as follows: Ayes: Council Members - Dahl, Kehoe and Anderson Noes: Council Members - None Absent: Council Members - Arness Abstain: Council Members - Moss Resolution No. 94-007 is on file in the office of the City Clerk. RESOLUTION - Appropriating Funds for Harlan Drive and Lake Redding Drive Box Culvert Replacements * (B-130-070 & S-060) Director of Public Works Galusha recalled that the City Council, in July 1993, approved a budget transfer of $250,000 from the Storm Drain Capital Improvement Fund for the construction of two box culverts within the Lake Redding Estates Subdivision. Based on the awarded bids, the two projects exceed the originally appropriated amount by $26,200. Mr. Galusha stated that of the $125,400 originally encumbered for the Harlan Drive box culvert, $8,000 was budgeted for engineering and inspection. To date, approximately $8,000 has been spent for Fish and Game fees, archeological studies, soil reports, and materials testing. Due to the high visibility of the project, the time of year, and the inability of the contractor to complete the work within the specified time frame, both the resident engineer and the inspector have spent substantially more time than originally anticipated. 11 01/04/94 Mr. Galusha related that additional costs have been incurred for erosion control, the removal of concrete encasement of existing utility conduits, unstable soil, and other unanticipated problems which have lead to additional contract work not originally budgeted. In order to complete the Harlan Drive and Lake Redding box culverts, a supplemental appropriation in the amount of $45,000 for engineering and inspection, $10,000 for contingencies for Harlan Drive, and $26,200 to correct the initial budget transfer, will be required, for a total appropriation of $81,200. Adequate funds are available in the Storm Drain Capital Improvement Fund to cover this transfer. It is the recommendation of staff that the City Council adopt the necessary resolution authorizing the appropriation of an additional $81,200 from the Storm Drain Capital Improvement Fund for the Harlan Drive and Lake Redding Drive box culvert replacement projects. Council Member Kehoe requested an update on the progress of these two projects. Mr. Galusha stated that the Harlan Drive culvert was opened today and the necessary fencing to protect pedestrians has been installed. He noted that the contractor was approximately one month behind schedule. Clean-up work will probably be suspended and completed in the spring as weather conditions permit. Mr. Galusha indicated that the contractor will be given the Notice to Proceed on the Lake Redding Drive culvert replacement tomorrow. Some work has already been completed on the water line and once that work is completed, a temporary overflow structure will be installed as a safety element, as the culvert would not be completed until spring. MOTION: Made by Council Member Kehoe, seconded by Council Member Dahl, that Resolution No. 94-008 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 36th amendment to City Budget Resolution No. 93-239 appropriating $81,200 from the Storm Drain Capital Improvement Fund to be utilized as follows: $26,200 for the construction of the Harlan Drive and Lake Redding Drive box culverts; $45,000 for engineering and inspection; and an additional $10,000 for contingencies for Harlan Drive. Voting was as follows: Ayes: Council Members - Dahl, Kehoe, Moss and Anderson Noes: Council Members - None Absent: Council Members - Arness Resolution No. 94-008 is on file in the office of the City Clerk. AWARD OF BID - Bid Schedule No. 2815, Material Recovery Facility and Transfer Station General Installation (B-050-020 & S-020-650) Director of Public Works Galusha related that Bid Schedule No. 2815, materials recovery facility and transfer station general installation, was opened on December 16, 1993, with the low bid being received from a joint venture of Ken Gifford Construction and W. Jaxon Baker, Inc. The engineer's estimate prepared by the design consultant, URS Consultants of Portland, was $4,900,000. There are sufficient funds from both the proceeds of the recently sold revenue bond and Solid Waste Utility reserve funds to cover the cost to construct the project. Mr. Galusha stated that the first contract was awarded in November for the furnishing and installation of the main processing building. This contract will construct all of the remaining infrastructure and buildings around the main processing building. It is anticipated that the facility will be completed and operational by the late fall of 1994. Mr. Galusha indicated that URS Consultants recommends proceeding with the award of the contract even though the low bid was approximately 12 percent higher than the engineer's estimate. As URS Consultants pointed out, the City obtained excellent and competitive bids, with the second and third lowest bidders being within 3.5 percent and 4.3 percent of the low bid. In addition, there may be some cost savings which can be worked out with the contractor during the construction process. 12 01/04/94 It is the recommendation of staff that the project be awarded to Baker-Gifford Joint Venture in the amount of $5,519,748, an additional $300,000 be approved to cover the cost of engineering and inspection fees, and $300,000 be approved to cover the cost of contract change orders, for a total of $6,119,748. MOTION: Made by Council Member Dahl, seconded by Council Member Moss, that Bid Schedule No. 2815 (Job No. 9922), materials recovery facility and transfer station general installation, be awarded to the low bidder, Baker-Gifford Joint Venture, in the amount of $5,519,478, an additional $300,000 be approved to cover the cost of engineering and inspection, and $300,000 be approved to cover the cost of contract change orders, for a total of $6,119,478. The Vote: Unanimous Ayes PUBLIC COMMENT (S-060) Walter Saltzman, 2947 Lake Redding Drive, related that the project engineer for the Lake Redding Drive culvert had indicated that it would be necessary to post the closure of Lake Redding Drive and questioned how long this process would take. Director of Public Works Galusha explained that staff wants to ensure that the residents are aware of the street closure. Before a definite time schedule is known, it will be necessary for staff to meet with the contractor and develop a time. Once the time schedule is completed, the residents can be notified of the street closure in a matter of a few days. Mr. Saltzman believed that all the residents in the area were aware that once Harlan Drive was opened that it was the City's intent to close Lake Redding Drive. Because of possible adverse weather conditions, he did not believe it was necessary to delay the project in order to provide notification of the street closure. He emphasized that time is of the essence and requested that the City do everything it can to speed up the process. In response to Council Member Moss, Mr. Galusha did not foresee the publication of the notice delaying the project, however, it would depend upon the contractor. Council Member Kehoe requested that staff do everything it could to expedite the project and suggested possibly utilizing volunteers to distribute flyers regarding the street closure. ADJOURNMENT There being no further business, at the hour of 8:15 p.m., Vice Mayor Anderson declared the meeting adjourned. APPROVED: ____________________________ Vice Mayor ATTEST: _______________________________ City Clerk