HomeMy WebLinkAboutMinutes - City Council - unsigned - 1993-10-191
10/19/93
City Council, Regular Meeting
City Council Chambers
Redding, California
October 19, 1993 7:00
p.m.
The Pledge of Allegiance to the Flag was led by City Attorney Hays.
The Invocation was offered by Pastor Benjamin Pent, Westside Church.
The meeting was called to order by Mayor Arness with the following Council
Members present: Anderson, Dahl, Kehoe, Moss and Arness.
Also present were Assistant City Manager McMurry, City Attorney Hays, Director
of Planning and Community Development Perry, Electric Utility Resources
Manager Coleman, Electric Utility Resource Planner Gilfoy, Director of Finance
Downing, Assistant City Engineer Aasen, Director of General Services
Masingale, Director of Information Systems Kelley, Assistant Director General
Services Kohn, Solid Waste Supervisor Roach, City Clerk Strohmayer and
Secretary to the City Council Rudolph.
RESOLUTION
- Honoring Vernon T. Johnson
(A-050-060-600)
MOTION: Made by Council Member Anderson, seconded by Council Member Dahl,
that Resolution No. 93-370 be adopted, a resolution of the City Council of the
City of Redding honoring Vernon T. Johnson for his lifetime of work toward the
advancement of civil rights in the Redding community.
Voting was as follows:
Ayes: Council Members - Anderson, Dahl, Kehoe, Moss and Arness
Noes: Council Members - None
Absent: Council Members - None
Resolution No. 93-370 is on file in the office of the City Clerk.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar:
Approval of Minutes
- Special Meeting of September 20, 1993
- Regular Meeting of September 21, 1993
- Special Meeting of October 1, 1993
Approval of Payroll and Accounts Payable Register
(A-050-100-500)
It is recommended that Accounts Payable Register No. 7, check numbers 198573
through 199027 inclusive, in the amount of $3,288,311.05, be approved and
paid, and Payroll Register No. 8 check numbers 366179 through 366922
inclusive, in the amount of $859,595.37, and Automatic Payroll Deposits, check
numbers 17243 through 17416 inclusive, in the amount of $251,428.32, for a
total of $1,111,023.69, for the period of September 26, 1993, through October
9, 1993, be approved.
TOTAL: $4,399,334.74
Treasurer's Report
- September 1993
(A-050-100-600)
Total Treasurer's Accountability - $ 48,899,795.38
Total City of Redding Funds, Funds Held in
Trust, and Funds of Related Entities - $223,702,768.78
Resolution
- Approving Consent of Assignment of Lease (3740 Flight Avenue)
(C-070-100 & A-090-100)
It is the recommendation of the Director of Planning and Community Development
that Resolution No. 93-371 be adopted, a resolution of the City Council of the
City of Redding approving the Consent to Assignment of Lease of the William A.
Camery Lease, as assumed from Sacramento Savings Bank, as assumed from Charles
C. Young, III, as assumed from Robert G. Keeline, Frederick H. Pizzi, and
Charles C. Young, III, at Redding Municipal Airport, to Orville Jacobs and
authorizing Mayor to sign same.
Set Public Hearing
- re Appeal of Denial of Home Occupation Permit HO-221-93,
by Sean Jackson
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10/19/93
(L-010-130)
It is the recommendation of the Director of Planning and Community Development
that a public hearing be set for 7:00 p.m., November 2, 1993, to consider the
denial of Home Occupation Permit HO-221-93, by Sean Jackson.
Set Public Hearing
- re Rezoning Application RZ-11-93, by the City of Redding
(East Redding Estates Subdivision)
(L-010-230)
It is the recommendation of the Director of Planning and Community Development
that a public hearing be set for 7:00 p.m., November 2, 1993, to consider the
rezoning of property located within East Redding Estates from "U" Unclassified
District and "U-FP" Unclassified District with a Floodplain Combining
District to "R-1" Single-Family Residential District.
Set Public Hearing
- re Rezoning Application RZ-12-93, by the City of Redding
(Blackhawk Estates, Units 1 and 2, Willow Brook Subdivision, Units 1 and 2,
and Parkwood Estates, Units 5 and 6)
(L-010-230 & S-100-043 & S-100-797 & S-100-583)
It is the recommendation of the Director of Planning and Community Development
that a public hearing be set for 7:00 p.m., November 2, 1993, to consider the
rezoning of property located within Blackhawk Estates, Units 1 and 2, Willow
Brook Subdivision, Units 1 and 2, and Parkwood Estates, Units 5 and 6, from
"U" Unclassified District and "U-FP" Unclassified Districts to "R-1" Single-
Family Residential District.
Resolution
- Approving Grant Application re Yuba Street Streetscape Project
(G-100-170 & R-030-145-350)
It is the recommendation of the Director of Planning and Community Development
that Resolution No. 93-372 be adopted, a resolution of the City Council of the
City of Redding approving the Application for Grants Funds for the
Environmental Enhancement and Mitigation Program under Section 164.56 of the
Streets and Highways Code for the Yuba Street Streetscape Project.
Resolution
- re Western/Redding Agreement; and
Resolution
- re Redding/PacifiCorp Agreement re Western/Redding/PacifiCorp
Power Arrangement
(E-120-025 & E-120-900 & E-120)
It is the recommendation of the Electric Utility Director that Resolution No.
93-373 be adopted, a resolution of the City Council of the City of Redding
approving the City of Redding entering into a contract for purchase of power
and provision of services (No. 93-SAO-30008) with the United States of
America, Department of Energy, Western Area Power Administration; and
authorizing the Mayor to sign same.
It is further recommended that Resolution No. 93-374 be adopted, a resolution
of the City Council of the City of Redding approving the City of Redding
entering into the Long-Term Power Sales Agreement with PacifiCorp; and
authorizing the Mayor to sign same.
Funds for these requests are included in the Electric Department's Fiscal Year
1994 budget and will be included in future budget requests.
Resolution
- Approving Modification of Electric Rate Schedule to Include new
Line Item re HR429
(E-090-100 & U-500 & L-040-070)
It is the recommendation of the Electric Utility Director that Resolution No.
93-375 be adopted, a resolution of the City Council of the City of Redding
amending the Electric Utility Schedule of Rates - as contained in Exhibit A to
Resolution No. 92-473; amended by Resolution 93-350 - by adding a new Section
entitled "Federal Environmental Surcharge" to automatically pass through to
the customer the impacts of the HR429 Restoration Fund and eliminate the need
to consider it as part of future utility rate adjustments.
Resolution
- Modification of Electric Utility Rate Adjustment Mechanism
(E-090-100)
It is the recommendation of the Electric Utility Director that Resolution NO.
93-376 be adopted, a resolution of the City Council of the City of Redding
modifying its mechanism for activating consideration of electric Utility rate
adjustments to exclude take-or-pay wholesale power contracts.
Purchase of Two Used Sedans
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10/19/93
(B-050-100 & A-050-140)
It is the recommendation of the Fire Chief that Council authorize staff to
conduct negotiations on the open market to purchase two used sedans for the
Fire Department and authorize the City Manager to finalize the purchase.
Resolution
- Budget Supplement to 1993-94 SINTF Budget
(P-150-150)
It is the recommendation of the Police Chief that Resolution No. 93-377 be
adopted, a resolution of the City Council of the City of Redding approving a
$21,000 supplement to the 1993-94 fiscal year budget for the Shasta
Interagency Narcotics Task Force (SINTF).
Resolution
- Appropriating Funds for Transfer Station/Materials Recovery
Facility Easements and Related Costs
* (B-130-070 & S-020-650)
It is the recommendation of the General Services Director that Resolution No.
93-378 be adopted, a resolution of the City Council of the City of Redding
approving and adopting the 22nd amendment to City Budget Resolution No. 93-239
appropriating $60,000 for Transfer Station easements and related costs.
Resolution
- Rejecting Bid Schedule No. 2802, One Aerial Boom Tree Trimming
Truck
(B-050-100)
It is the recommendation of the Recreation and Parks Director that Resolution
No. 93-379 be adopted, a resolution of the City Council of the City of Redding
rejecting all bids for one aerial boom tree trimming truck, Bid Schedule No.
2802; declaring that the required unit may be acquired in the open market; and
authorizing the negotiation thereof and the execution of a contract by the
City Manager.
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10/19/93
Award of Bid - Bid Schedule No. 2798, Personal Computer Equipment
(B-050-100 & A-070-090)
It is the recommendation of the Director of Information Systems that Bid
Schedule No. 2798, personal computer equipment, be awarded to the third low
bidder, Inacomp Computers, in the total amount of $45,216.18, to be financed
by outside financing, and authorizing the City Manager to sign all required
documentation. The low bidder and second low bidder did not meet bid
specifications.
Notice of Completion
- Bid Schedule No. 2661, Traffic Signal Installation at
Victor and Hartnell Avenues
(B-050-020 & T-080-700)
It is the recommendation of the Director of Public Works that Bid Schedule No.
2661 (Job No. 9108), traffic signal installation at Victor and Hartnell
Avenues, awarded to Charles McKinney, be accepted as satisfactorily completed,
and the City Clerk be authorized to file a Notice of Completion. The final
contract price is $204,937.78.
Resolution Accepting Streets
and Acceptance of Improvements
- Mountain View
Commercial Subdivision (North of Highway 44 and west of Old Oregon Trail)
* (S-070-230 & L-010-150)
It is the recommendation of the Director of Public Works that Resolution No.
93-380 be adopted, a resolution of the City Council of the City of Redding
accepting for maintenance and operation Innsbruck Drive in the Mountain View
Industrial Park.
It is also recommended that the improvements in the Mountain View Commercial
Subdivision be accepted as satisfactorily completed, and the City Clerk
instructed to return the securities to the developer, Norman Kamp and James
Lamb.
Resolution Accepting Streets
and Acceptance of Improvements
- Victor Estates,
Unit 1 (East of Victor Avenue and south of El Vista Street)
* (S-070-230 & S-100-763)
It is the recommendation of the Director of Public Works that Resolution No.
93-381 be adopted, a resolution of the City Council of the City of Redding
accepting for maintenance and operation Bowyer Boulevard, Eddy Way, El Vista
Street, Agnes May Drive, Alexis Court, and Alexis Way in Unit 1 of the Victor
Estates Subdivision.
It is also recommended that the improvements in Victor Estates, Unit 1, be
accepted as satisfactorily completed, and the City Clerk instructed to retain
all securities until Unit 2 of the subdivision is completed as requested by
the developer, Kaufman & Broad, Inc.
Resolution
- Award of Contract for Design of Enterprise Community Park, Phase
I
(P-050-145)
It is the recommendation of the Director of Public Works that Resolution No.
93-384 be adopted, a resolution of the City Council of the City of Redding
approving and authorizing the Mayor to sign the standard agreement for
professional services between the City of Redding and the HLA Group for the
design of the Enterprise Community Park, Phase 1, in the total amount of
$259,415, and authorizing the appropriation of an additional $15,000 as a
contingency fund for change orders. Funds are available in Account No. 128-
618-4723 to cover this contract.
Notice of Completion
- Bid Schedule No. 2709, Subdivision Joint Trench
Utilities, Redding Municipal Airport Business Park
(B-050-020 & A-090-100)
It is the recommendation of the Director of Public Works that Bid Schedule No.
2709 (Job No. 9209), Redding Municipal Airport Industrial and Business Park
Utilities, awarded to Bobby Martin Construction Co., be accepted as
satisfactorily completed, and the City Clerk be authorized to file a Notice of
Completion. The final contract price is $197,900.
Resolution
- Supplemental Appropriation for Unemployment Insurance in Water
Utility
* (B-130-070 & A-050-300-250)
It is the recommendation of the Director of Public Works that Resolution No.
93-382 be adopted, a resolution of the City Council of the City of Redding
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10/19/93
approving and adopting the 21st amendment to City Budget Resolution No. 93-239
appropriating $15,000 for unemployment claims in the Water Utility Division.
Resolution
- Approving Consent to Assignment of Lease of Strip of Land
(C-070-100)
It is the recommendation of the City Attorney that Resolution No. 93-383 be
adopted, a resolution of the City Council of the City of Redding approving and
authorizing the Mayor to execute the Consent to Assignment of Lease (C-2266)
of a strip of land at the intersection of Athens Avenue and Locust Street from
Lee Ambers, et al., to Gallaghers #1 Foto, a California Limited Partnership.
MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson,
that all the foregoing items on the Consent Calendar be approved and adopted
as recommended.
Voting was as follows:
Ayes: Council Members - Anderson, Dahl, Kehoe, Moss and Arness
Noes: Council Members - None
Absent: Council Members - None
Resolution Nos. 93-371, 93-372, 93-373, 93-374, 93-375, 93-376, 93-377, 93-
378, 93-379, 93-380, 93-381, 93-382, 93-383, and 93-384 are on file in the
office of the City Clerk.
Letter of Resignation
- from Stanley Smith from Economic Development
Corporation's Board of Directors
(B-080-150)
MOTION: Made by Council Member Moss, seconded by Council Member Kehoe, to
accept the resignation of Stanley Smith from the Economic Development
Corporation's Board of Directors effective immediately. The Vote: Unanimous
Ayes
PUBLIC HEARING
- re Rezoning Application RZ-10-93, by Ron Farley (1698 Record
Lane and 2290 O'Conner Avenue)
(L-010-230)
The hour of 7:00 p.m. having arrived, Mayor Arness opened the public hearing
regarding RZ-10-93.
The following documents are on file in the office of the City Clerk:
Affidavit of Mailing - Notice of Public Hearing
Affidavit of Publication - Notice of Public Hearing
Planning Commission recommendation dated October 15, 1993
City Clerk Strohmayer advised that no protests were received.
Director of Planning and Community Development Perry related that the Planning
Commission, at its meeting of September 28, 1993, recommended approval of a
request to rezone approximately one acre of land located at 1698 Record Lane
and 2290 O'Conner from "R1-B2" Single-Family Residential District with a
minimum lot size of 20,000 square feet to "R1-B10" Single-Family Residential
District with a minimum lot size of 10,000 square feet. If approved, this
request would conform with the zoning district and the General Plan.
It is the recommendation of the Planning Commission and staff that Council
approve the Rezoning Application as recommended, ratify the Negative
Declaration, and offer the ordinance for first reading.
Mayor Arness determined that there were no individuals present wishing to
speak on the matter and closed the public hearing.
MOTION: Made by Council Member Anderson, seconded by Council Member Dahl,
approving Rezoning Application RZ-10-93 as recommended by staff and making the
following findings:
1. Project is compatible with the Redding General Plan;
2. Project will not significantly alter existing land form;
3. Project is compatible with surrounding land use;
4. Project is compatible with the Code of the City of Redding,
California; and ratify the Negative Declaration authorized by the Board of
Administrative Review on August 4, 1993. The Vote: Unanimous Ayes
Council Member Anderson offered Ordinance No. 2065 for first reading, an
ordinance of the City Council of the City of Redding amending Section
18.06.020 of the Redding Municipal Code relating to the rezoning of certain
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10/19/93
real property in the City of Redding to "R1-B10" Single-Family Residential
District (RZ-10-93).
ORDINANCE NO. 2063
- re Development Agreement with NME Hospitals, Inc., Doing
Business as Redding Medical Center
(L-010-390)
Council Member Anderson abstained from discussion and voting on the matter.
MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, that
the full reading of Ordinance No. 2063 be waived and the City Attorney be
instructed to read the full title. The Vote: Unanimous Ayes
MOTION: Made by Council Member Dahl, seconded by Council Member Moss, that
Ordinance No. 2063 be adopted, an ordinance of the City Council of the City of
Redding approving and authorizing the Mayor to execute an amendment to
Development Agreement between the City of Redding and NME Hospitals, Inc.,
doing business as Redding Medical Center.
Voting was as follows:
Ayes: Council Members - Dahl, Kehoe, Moss and Arness
Noes: Council Members - None
Absent: Council Members - None
Abstain: Council Members - Anderson
Ordinance No. 2063 is on file in the office of the City Clerk.
ORDINANCE NO. 2064
- Rezoning Application RZ-9-93, by the City of Redding
(Quail Ridge Subdivision, Units 2 through 8)
(L-010-230)
MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, that
the full reading of Ordinance No. 2064 be waived and the City Attorney be
instructed to read the full title. The Vote: Unanimous Ayes
MOTION: Made by Council Member Anderson, seconded by Council Member Kehoe,
that Ordinance No. 2064 be adopted, an ordinance of the City Council of the
City of Redding amending Section 18.06.020 of the Redding Municipal Code
relating to the
rezoning of certain real property in the City of Redding to "R-1" Single-
Family Residential District (RZ-9-93).
Voting was as follows:
Ayes: Council Members - Anderson, Dahl, Kehoe, Moss and Arness
Noes: Council Members - None
Absent: Council Members - None
Ordinance No. 2064 is on file in the office of the City Clerk.
LEGISLATIVE MATTERS
(L-040-300)
Mayor Arness related that Legislative Matters was moved to the regular portion
of the agenda in order to allow further discussion regarding Proposition 172
before Council considered taking a position of supporting Propositions 169,
170 and 172, as indicated in the Report to City Council dated October 14,
1993, incorporated herein by reference.
Larry Schaller, Shasta County Undersheriff, representing Californians for
Strong Law Enforcement, addressed Council regarding Proposition 172. He noted
that approximately 15 months ago, Shasta County had to close the Crystal Creek
facility, thereby eliminating 80 beds. At the end of June, the Detention
Annex was also closed, eliminating another 60 to 90 beds. Accordingly, some
150 people, who would otherwise be in custody, are back out on the streets.
In addition, there are approximately 700 parolees in Shasta County, over 30
identified gangs, and a prospective chapter of the Hells Angels which
represents organized crime. Recent legislation was passed which has reduced
the number of group homes to approximately 53, compared to 74 a year ago. In
the unincorporated area of Shasta County, there is one-half officer for every
1,000 residents and one deputy for every 99 square miles. In the past year,
serious crime has increased in the City of Redding by 16 percent and in the
unincorporated area by 8.9 percent. The six month sales tax extension
prevented the elimination of an additional 39 1/2 positions within the
Sheriff's Department. The Sheriff Department's objective, should the one-half
cent sales tax extension pass, would be to fund crime prevention and law
enforcement efforts directly from the Public Safety Trust Fund which has been
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10/19/93
established, thereby freeing up monies from the General Fund for the Detention
Annex, County Jail, Coroner's Office, etc. He asked that Council make the
safety of its citizens its highest priority and support Proposition 172.
In response to Council Member Dahl, Undersheriff Schaller related that the
County's budget was adopted based on the approval of the sales tax extension.
Council Members Dahl and Moss supported Proposition 172.
MOTION: Made by Council Member Kehoe, seconded by Council Member Dahl, to
support the following Propositions on the November 2, 1993, ballot:
Propositions 169, 170, and 172. The Vote: Unanimous Ayes
MONTHLY FINANCIAL REPORT
(B-130-070)
Budget Services Officer Starman provided an overview of the Report to City
Council dated October 13, 1993, incorporated herein by reference, concerning
revenues yielded from the City's five largest sources during September 1993:
1) Sales tax revenue for the month of September totaled $1,032,307, well
below staff's original estimate of $1,150,000; 2) Transient occupancy tax
revenue came in slightly below staff's original cash flow estimate for
September, but was up 10 percent when compared to the same month last year; 3)
Motor vehicle in-lieu fees slightly exceeded staff's original cash flow
estimate, and thus partially mitigated last month's shortfall. Revenue for
the first quarter of calendar year 1993-94 is still down 2.7 percent when
compared to the same period last year; 4) Property tax revenue for September
exceeded staff's original cash flow estimate due to the receipt of prior year
taxes from the County. Conversations with the County indicate that the exact
magnitude of the State's reduction is still not known. The City's budget
figures have not been altered from the original projections adopted with the
1993-94 budget; and 5) In-lieu property tax revenue, which is collected from
all City-owned utilities, performed as expected in September.
Mr. Starman related that in general, expenditures are trending as expected.
Expenditures in the Animal Regulation division continue to be higher than
originally expected because a new contract with Haven Humane Society has not
yet been consummated. Some divisions within the Public Works Department are
also trending above original estimates, but this largely reflects the seasonal
nature of that department's work.
It is the recommendation of staff that Council accept the Monthly Financial
Report for September 1993.
In response to Council Member Anderson, Mr. Starman noted that the revenue the
City receives from property taxes will be well below the amount reflected in
the 1993-94 adopted budget due to the State's reduction of the City's property
tax base by approximately $850,000. He noted that there are mitigating
factors to offset this loss: 1) An increase in motor vehicle in-lieu fees -
$250,000; and 2) Extension of the one-half cent sales tax for six months -
$300,000.
In response to Council Member Anderson, Director of Finance Downing related
that if provisions are not made for the State's reduction in property taxes,
etc., the reserve would be reduced accordingly.
Mr. Starman conveyed that closure of the fiscal year 1992-93 books has not yet
been completed. The carryover is now estimated to be approximately $850,000,
which is substantially higher than the previous projection of $400,000 and
would also mitigate the property tax revenue loss. He noted that on an annual
basis, the numbers are fairly comparable and flat.
Assistant City Manager McMurry conveyed that the mid-year budget review would
provide more concise figures and trends and provide an opportunity to make any
adjustments deemed necessary.
MOTION: Made by Council Member Kehoe, seconded by Council Member Moss, to
accept the Monthly Financial Report for September 1993. The Vote: Unanimous
Ayes
SUBDIVISION MAP ACT AMENDMENT SB-428
(L-040-300 & S-100)
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10/19/93
Director of Planning and Community Development Perry provided a copy of SB428
which automatically extends by 24 months all tentative subdivision maps which
were valid on September 13, 1993, from the date they would otherwise become
null and void. This would be in addition to any other potential extension
that the City could approve or which might occur as a product of off-site
improvements.
Mr. Perry explained that the long-term impact on City development and City
planning should be negligible unless the City makes radical changes in its
development standards or its fee structures that are implemented through
tentative maps.
It is recommended that Council direct staff to send letters to the subdivision
applicants advising them of the new expiration dates.
MOTION: Made by Council Member Moss, seconded by Council Member Dahl, to
direct staff to send letters to subdivision applicants advising them of the
new tentative map expiration dates in accordance with SB428. The Vote:
Unanimous Ayes
GENERAL PLAN AMENDMENT GPA-5-93
- by Trinity Equity Funding (6401 Eastside
Road)
(G-030-010)
Director of Planning and Community Development Perry recalled that Council, at
its meeting of October 5, 1993, determined the following designations to be
more appropriate concerning General Plan Amendment GPA-5-93 and referred the
matter back to the Planning Commission: 1.92 acres to be classified as
"Service Commercial," 3.07 acres to be classified as "Residential, 9.0 units
per acre," and 1.02 acres to be classified "Residential, 2.0 to 6.0 units per
acre." In addition, Council directed that access to the multiple-family area
be derived from Star Drive in order to avoid creating another intersection on
Eastside Road.
The Planning Commission, at its meeting of October 12, 1993, upheld the City
Council's decision and suggested that the area shown as "Residential, 2.0 to
6.0 units per acre" be classified as "Residential, 9.0 units per acre." The
Commission concluded that it was not necessary to introduce a new
classification into the area for one acre when access to that area would be
through the 9.0-unit-per-acre area. Any use permit, zoning, or a tentative
map could be structured in a manner to protect the privacy of the backyards of
the homes to the north.
It is the recommendation of staff that Council direct staff to prepare the
necessary resolution with the Planning Commission's suggested modification.
MOTION: Made by Council Member Anderson, seconded by Council Member Moss, to
conceptually approve General Plan Amendment GPA-5-93 with the following
classifications: "Service Commercial" and "Residential, 9.0 units per acre"
and direct staff to prepare the necessary resolution. The Vote: Unanimous
Ayes
REQUEST FOR TWO EQUIPMENT MECHANICS
- Fleet Management Division
(A-050-150-150 & P-100-060)
Director of General Services Masingale related that the loss of four employees
in the Fleet Management Division since fiscal year 1990-91, coupled with other
employees off due to knee injuries, surgeries, vacations, and other forms of
leave, has made it difficult to make timely repairs and perform scheduled
maintenance in accordance with State mandates. The Fleet Management Division
provides services to both Enterprise and General Fund Departments, including
public safety vehicles; therefore, staff feels it is important to hire at
least two mechanics to maintain adequate levels of service for all
departments.
Mr. Masingale commented that as a result of the reduction of personnel in the
Warehouse, the Fleet Management Division is also responsible for providing
coverage during vacations, sickness, etc. It was noted that the number of
vehicles continues to increase, while personnel continues to decrease. Also
because of budget constraints, departments are maintaining vehicles for longer
periods of time, thereby increasing the amount of maintenance required.
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10/19/93
Mr. Masingale related that staff has prepared a limited analysis of whether
the fleet operation should be contracted out to private vendors. It is
staff's opinion that contracting would cost the City more money in the long
run; however,
before making a decision of this magnitude, an in-depth study should be
performed.
Mr. Masingale noted that Fleet Management has one vacant budgeted position,
and funds are available in this year's Fleet Management budget to fund an
additional full-time employee for six months, $25,015.54, since vacancies
resulted in lower personnel costs. This action would not require any
additional funds from the General Fund. He noted that the City was previously
approached by Ryder Company regarding the possibility of privatizing the fleet
service and conveyed some concerns which arose as a result of his visit to
Ryder's location in Washington.
It is the recommendation of staff that Council authorize the hiring of two
mechanics in the Fleet Management Division.
In response to Council Member Dahl, Assistant City Manager McMurry related
that one individual who was on an industrial injury has been terminated
because of a weight-lifting limitation and the fact that reasonable
accommodations could not be made for him under the Americans with Disabilities
Act (ADA).
Council Member Anderson questioned whether it would be feasible to privatize
some of the routine items such as oil changes and not add any additional
employees while staff studies the feasibility of privatizing.
Mr. Masingale related that approximately 15 percent of the Fleet Department's
activity has already been privatized, i.e., tire work, hydraulic work, smog
work, wheel alignment, welding. Heavy equipment repair previously performed
by the private sector is now being completed by City employees due to the
associated costs.
Council Member Anderson was concerned with hiring new employees and possibly
laying them off in three months.
Mr. Masingale related that while there are other alternatives, it is his
belief that the hiring of the two mechanics is the most economical. If
privatization is considered, he recommended that an in-depth study be
completed.
Council Member Anderson noted that some federal agencies have privatized this
area and wondered if information was available. Mr. Masingale replied that
staff had not completed any studies on other government privatization.
Council Member Arness concurred that there is room for privatization in this
area.
Council Member Kehoe asked whether staff had completed an analysis of the
City's 578 vehicles to determine if any reductions could be made, as the
reduction of vehicles would reduce the number of required mechanics.
Mr. Masingale explained that each Department Director makes the determination
whether or not a vehicle is needed. For instance, the Police Department
determines the number of police vehicles which are needed and then works with
the Fleet Management Department to determine which vehicles should be removed
from service.
Mr. McMurry interjected that many of the vehicles are not assigned to
employees, but are construction vehicles. Because of this, an employee to
vehicle ratio may not be very meaningful. Staff can complete an in-house
study to determine what vehicles comprise the 578 vehicles noted. He
suggested that Council authorize the filling of one mechanic position while
the concept of privatization is being considered.
Council Member Anderson noted that although personnel has remained relatively
flat, the size of the fleet has increased by 19 vehicles.
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10/19/93
Mr. McMurry related that staff could review the number of vehicles and
determine whether some could be eliminated.
Assistant Director of General Services Kohn stated that the 578 vehicles
represents rolling stock. There are approximately another 300 non-rolling
stock items, including lawn mowers, weed eaters, etc.
Council Members Moss concurred that 578 vehicles seems to be a considerable
number given the fact that the City only has 700+ employees. He believed a
breakdown of the vehicles would be beneficial.
Given the divided opinion of Council, Council Member Dahl suggested deferring
consideration of the matter until after the mid-year budget review.
Mayor Arness recommended approval of one position at the present time.
In response to Council Member Moss, Mr. Kohn believed approximately 40 percent
of the work completed by Fleet Management was attributed to the General Fund.
Council Member Moss related that if the positions were strictly for enterprise
funds, he would have no problem approving the request considering the amount
of attrition which has occurred within the department.
Mr. Masingale explained that if the two positions are not approved, staff
would be required to start contracting out some of the work with the monies
available.
Council Member Moss asked staff to keep very good records with regard to the
work being performed by the private sector for later cost comparisons.
MOTION: Made by Council Member Anderson, seconded by Council Member Kehoe,
deferring action on the request for two equipment mechanics in the Fleet
Management Division until mid-year budget review.
Voting was as follows:
Ayes: Council Members - Anderson, Dahl, Kehoe and Moss
Noes: Council Members - Arness
Absent: Council Members - None
PERSONNEL WITHIN GENERAL SERVICES AND SOLID WASTE ADMINISTRATION
(A-050-150 & A-050-150-325 & P-100-020)
Director of General Services Masingale related that the General Services
Management Analyst accepted a position in the Public Works Department in June
1993. General Services Administration has temporarily reassigned many of the
tasks previously performed by the Management Analyst in a good faith effort to
avoid filling the position. A large portion of the duties related to contract
administration, budget preparation, financial data compilation, and
preparation of permits/fees associated with all General Services Divisions.
These duties have been reassigned to the Accounting Specialist in Solid Waste
Administration, as a good portion of the duties appear to be in that
position's classification.
Mr. Masingale explained that the clerical portion of the duties have been
absorbed by General Services and Solid Waste clerical staff. The clerical
staff in the Solid Waste Division has been negatively impacted by this
reconfiguration.
In an effort to meet the needs of all General Services Divisions, staff
recommends underfilling the Management Analyst position in General Services by
transferring the Accounting Specialist from Solid Waste Administration
Division to General Services Administration Division, and underfilling the
Accounting Specialist position in Solid Waste Administration with a Customer
Service Representative. This recommendation would result in lower annual
personnel costs of $27,300 and more efficiently meet the personnel needs of
the General Services Department.
In response to Council Member Anderson, Assistant City Manager McMurry related
that the request does not represent a net increase in personnel.
In response to Council Member Moss, Mr. Masingale related that work performed
for the Enterprise Fund Departments is charged to those funds accordingly.
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Council Member Moss stressed the importance of charging Enterprise Funds for
work performed, thereby eliminating any General Fund subsidies.
MOTION: Made by Council Member Dahl, seconded by Council Member Moss,
authorizing staff to transfer the Accounting Specialist from Solid Waste
Administration Division to General Services Administration Division and
underfill the Accounting Specialist position with a Customer Service
Representative in the Solid Waste Administration Division.
Voting was as follows:
Ayes: Council Members - Anderson, Dahl, Moss and Arness
Noes: Council Members - Kehoe
Absent: Council Members - None
REPLACEMENT OF MICROFILM CLERK IN RECORDS DIVISION
(A-050-055-750 & P-100-060-600)
City Clerk Strohmayer related that the City-wide micrographic program is an
integral component of the Records Management Program established ten years
ago. The Intermediate Clerk who is responsible for microfilming the City-wide
documents and related tasks has opted to take advantage of the part-time job
sharing program with another employee in the Personnel Department effective
December 6, 1993.
Ms. Strohmayer explained that due to the shortage-of-space crisis at City
Hall, the ability to move inactive records out of the active filing system is
crucial. The only way to guarantee the City's ability to continue
microfilming inactive records at the current level is to utilize a full-time
clerk to perform this function. It is also incumbent upon the City to comply
with State law which requires the establishment and maintenance of a records
management program.
It is the recommendation of staff that Council authorize the replacement of
the Microfilm Clerk in the Records Division of the City Clerk's Department.
In response to Council Member Dahl, Ms. Strohmayer stated that the position is
budgeted and would not require an additional appropriation of funds.
Council Member Anderson questioned whether the City can afford to let
employees job share with the current budgetary constraints.
Ms. Strohmayer related that Council conceptually approved the job-sharing
program whereby two employees actually take the place of one full-time
employee.
Mayor Arness questioned whether the fringe benefit costs increase with job-
sharing. Assistant City Manager McMurry replied that the benefit package is
shared and it is as though only one person is filling the vacancy.
Ms. Strohmayer added that each employee participating in the job sharing
program is responsible for paying one-half of their vision, dental, and health
care premiums if they elect to participate in the programs.
In response to Mayor Arness, Ms. Strohmayer stated there are problems inherent
with job-sharing the Microfilm Clerk position as there is considerable follow-
up, indexing of records and continuity required. In addition, the total
learning process for this position is approximately one year. She stressed
that it is difficult to recruit part-time employees and achieve the necessary
commitment.
Council Member Kehoe was inclined to postpone any action on this request until
after the mid-year budget review.
Council Member Anderson questioned when the mid-year budget review would be
held. Budget Services Officer Starman indicated that the earliest the mid-
year budget review could be conducted would probably be the end of January.
Council Member Kehoe expressed concern with hiring new employees and laying
them off two months later because of financial constraints.
Council Member Dahl conveyed that employees are not being added, but staff is
merely replacing positions approved in the 1993-94 budget. He favored a more
logical approach to personnel reductions and suggested that Council obtain
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10/19/93
input from staff and analyze each department and prioritize positions for
possible elimination should the need occur.
Council Member Kehoe concurred and indicated that the process is called work
force management.
Mayor Arness also favored reviewing each department prior to any personnel
reductions being required because of budget restrictions.
Council Member Moss did not favor the random position elimination process
currently being utilized.
In response to Mayor Arness, Mr. McMurry related that staff developed a
computerized skills bank as part of the work force management program
requested by Council. He related that information is not on file for all
employees, as more than half declined to participate. In addition, the work
force management program is on file.
Council Member Kehoe opined that the information compiled by staff represents
a skills bank inventory and not a work force management plan.
Mr. McMurry understood the following information to be the ingredients of the
work force management plan: skills bank inventory, organization charts, class
specifications, and position descriptions. This information has been compiled
and submitted to Council, however, if additional information is necessary, Mr.
McMurry stated that staff would welcome direction from Council.
Council Member Dahl related that a review of the minutes indicated that
Council accepted the information compiled by staff and that it fulfilled the
directive given by Council. He noted that there is a substantial difference
in accepting a report and implementing a policy. Council Member Dahl pointed
out that if additional information is required, it would require additional
directive from Council.
MOTION: Made by Council Member Dahl, seconded by Council Member Moss,
authorizing the replacement of the Microfilm Clerk in the Records Division of
the City Clerk's Office.
Voting was as follows:
Ayes: Council Members - Dahl, Moss and Arness
Noes: Council Members - Anderson and Kehoe
Absent: Council Members - None
CLOSED SESSION
(L-100)
Mayor Arness announced that pursuant to California Government Code Section
54956.9(a) to discuss the status of pending litigation in (1) the Sacramento
River Preservation Trust and Sacramento River Council v. City of Redding, et
al., Shasta County Superior Court Case No. 117720; (2) the State of
California, Department of Fish and Game, v. City of Redding, et al., Shasta
County Superior Court Case No. 117724; and (3) Pursuant to California
Government Code Section 54956.9(c) to discuss pending litigation.
At the hour of 8:35 p.m., Mayor Arness declared the meeting adjourned to
closed session.
At the hour of 8:46 p.m., Mayor Arness reconvened the meeting to regular
session.
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10/19/93
ROUTINE REPORTS AND COMMUNICATIONS
Alcoholic Beverage License Applications
(A-110-140)
Golf Club of Tierra Oaks (Golfco, Inc.)
19700 La Crescenta Drive #A
Wayne's Mini-Mart (Thibo, Wayne)
101 Lake Blvd.
ADJOURNMENT
There being no further business, at the hour of 8:46 p.m., Mayor Arness
declared the meeting adjourned.
APPROVED:
____________________________
Mayor
ATTEST:
_______________________________
City Clerk