Loading...
HomeMy WebLinkAboutMinutes - City Council - unsigned - 1993-01-051 01/05/93 City Council, Regular Meeting City Council Chambers Redding, California January 5, 1993 7:00 p.m. The Pledge of Allegiance to the Flag was led by City Attorney Hays. The Invocation was offered by Vicar Gary Brown, Trinity Lutheran Church. The meeting was called to order by Mayor Moss with the following Council Members present: Anderson, Arness, Dahl, Kehoe and Moss. Also present were City Manager Christofferson, Assistant City Manager McMurry, City Attorney Hays, Director of Public Works Galusha, Director of Electric Utility Lindley, Director of Planning and Community Development Perry, Chief of Police Blankenship, Fire Chief Bailey, Director of Community Services Gorman, Director of Finance Downing, Director of General Services Masingale, Director of Recreation and Parks Riley, Director of Information Systems Kelley, Director of Personnel Bristow, Building Official Voges, Director of Utilities/Customer Services Vokal, Transportation Coordinator Duryee, Budget Services Officer Starman, City Clerk Strohmayer and Secretary to the City Council Rudolph. PRESENTATION BY CALTRANS - re Excellence in Transportation Award for Cypress Avenue Improvements (S-070) Gene Poch of Caltrans explained that the City nominated two projects for competition in the Operational Improvement categories this year: the improvement of the intersection of Eastside Road and South Bonnyview and the restripping of Cypress Avenue. He presented Council with an Excellence in Transportation Award for the operational improvements at Cypress Avenue. He stated it was the only statewide award winner in District 2. This project was selected as it represented a real improvement to traffic flow and did not require a large expenditure of funds. Mayor Moss accepted the award and indicated it was indicative of the work staff did on the project. Because of his extensive work in completing the nomination papers, Transportation Coordinator Duryee was presented with two plaques, each depicting one of the projects submitted by the City. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Regular Meeting of December 1, 1992 Regular Meeting of December 15, 1992 Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 12, check number 188476 through 189049 inclusive, in the amount of $6,522,381.57, be approved and paid, and Payroll Register No. 13, check numbers 349881 through 350774 inclusive, in the amount of $1,106,552.72, for the period of December 6, 1992 through December 19, 1992, be approved. TOTAL: $7,628,934.29 Monthly Financial Report - November 1992 (B-130-070) It is the recommendation of the Director of Finance that the November 1992 Monthly Financial Report be accepted. Resolution - Photocopier Procurement Policy (A-050-060-555 & A-070-090) It is the recommendation of the Assistant City Manager that Resolution No. 93-1 be adopted, a resolution of the City Council of the City of Redding establishing and adopting a photocopy procurement policy and authorizing staff to proceed with the issuance of a Request for Proposals (RFP). 2 01/05/93 Resolution - Rescinding Resolution No. 90-498 and Commencing Annexation Proceedings for Annexation 90-9, Kisling Road Area (A-150-231) It is the recommendation of the Planning and Community Development Director that Resolution No. 93-2 be adopted, a resolution of the City Council of the City of Redding rescinding Resolution No. 90-498 and requesting the Local Agency Formation Commission to take proceedings for the annexation to the City of Redding of uninhabited territory designated City of Redding Annexation No. 90-9, Kisling Road Area. Set Public Hearing - re Rezoning Application RZ-23-92, by Harold Shaw and the City of Redding (South of Hartnell Avenue between Oxford and Bunker Streets) (L-010-230) It is the recommendation of the Planning and Community Development Director that a public hearing be set for 7:00 p.m., January 19, 1993, to consider Rezoning Application RZ-23-92, a request to rezone property from "U" Unclassified District to "RM-9" Multiple-Family Residential District. Resolution Setting Public Hearing - re Abandonment Application A-12-92, by Signature Northwest (Open space easement within the Country Heights Subdivision, Unit 5, Lot 35) (A-010-040) It is the recommendation of the Planning and Community Development Director that Resolution No. 93-3 be adopted, a resolution of the City Council of the City of Redding declaring its intention to vacate and abandon a portion of open space easement of lot 35 (2614 Dawnridge Drive) dedicated to the City of Redding with the recording of Unit 5 of the Country Heights Subdivision (A- 12-92) and set a public hearing for 7:00 p.m., February 16, 1993. Resolution Setting Public Hearing - re Abandonment Application A-14-92, by Walt McNeill (Open space easement within Westside Estates Subdivision) (A-010-040) It is the recommendation of the Planning and Community Development Director that Resolution No. 93-4 be adopted, a resolution of the City Council of the City of Redding declaring its intention to vacate and abandon a portion of open space easement dedicated to the City of Redding with the recording of the Westside Estates Subdivision (A-14-92) and set a public hearing for 7:00 p.m., February 16, 1993. Award of Bid - Bid Schedule No. 2710, Purchase of One 115/12.47kV Distribution Power Transformer for Beltline Substation (B-050-100) It is the recommendation of the Electric Utility Director that Bid Schedule No. 2710, purchase of one 115/12.47kV distribution power transformer for Beltline Substation, be awarded to the evaluated low bidder, North American Transformer, in the amount of $434,249.89. Funds for this purchase are included in the 1989 Electric System Project Financing Program, Job Order No. 9284-26. Electric Department Project Status Report - Ending December 31, 1992 (A-050-125) It is the recommendation of the Electric Utility Director that the Electric Department's Project Status Report for the quarter ending December 31, 1992 be accepted. Public Work Department's First Quarter Planning Report (A-050-300) It is the recommendation of the Public Works Director that the Public Works Department's First Quarter 1993 Planning Report be accepted. Resolution - re Street Closures for Record Searchlight Half Marathon (P-030-250) It is the recommendation of the Public Works Director that Resolution No. 93- 5 be adopted, a resolution of the City Council of the City of Redding pertaining to the Record Searchlight Half Marathon to be held on Saturday, January 9, 1993, from 6:00 a.m. to 3:00 p.m. in Caldwell Park and on the Sacramento River Trail, sponsored by the Redding Sunrise Rotary Club, authorizing the closure of certain streets to vehicular traffic and ratifying the conditions set forth by the Recreation and Parks Commission. 3 01/05/93 Acceptance of Final Map - Victor Estates, Units 1 and 2 (S-6-92) (East of Victor Avenue and north of El Verano) (S-100-763) It is the recommendation of the Public Works Director that the Final Map for Victor Estates, Units 1 and 2, be approved, the Mayor be authorized to sign the Subdivision Agreement, and the City Clerk file the Map with the Shasta County Recorder. Resolution Accepting Streets and Acceptance of Improvements - Rhyne Park Subdivision (LS-67-89) (South of Meadowview and west of Airport Road) (L-010-150) It is the recommendation of the Public Works Director that Resolution No. 93- 6 be adopted, a resolution of the City Council of the City of Redding accepting for maintenance and operation all of Avianca Drive in Rhyne Park, pursuant to Lot Split No. LS-67-89. It is also recommended that the improvements in Rhyne Park Subdivision be accepted as satisfactorily completed, and the City Clerk instructed to return the securities to the developer, Bill Rhyne. Notice of Completion - Bid Schedule No. 2665, Enterprise High School Sports Lighting (B-050-020 & P-050) It is the recommendation of the Public Works Director that Bid Schedule No. 2665 (Job No. 9124), Enterprise High School sports lighting, awarded to Cal Electro, Inc., be accepted as satisfactorily completed, and the City Clerk be authorized to file a Notice of Completion. The final contract price is $59,900.00. Acceptance of Final Map - River Ridge Park, Unit 3 (S-7-90) (South of Quartz Hill Road at the south end of River Ridge Drive) (S-100-654-600) It is the recommendation of the Public Works Director that the Final Map for River Ridge Park, Unit 3, be approved, the Mayor be authorized to sign the Subdivision Agreement, and the City Clerk file the Map with the Shasta County Recorder. Resolution - Initiating Abatement Proceedings on Property Located at 2852 Lanning Avenue, Owned by James Stigall (A-030-070) It is the recommendation of the City Attorney that Resolution No. 93-7 be adopted, a resolution of the City Council of the City of Redding of intention to begin legal proceedings of abatement under Chapter 9.36 of the Redding Municipal Code on certain real property in the City of Redding located at 2852 Lanning Avenue, owned by James Stigall, a married man, as his sole and separate property. Resolution - Initiating Abatement Proceedings on Property Located at 2515 Howard Drive, owned by Craig H. Scott (A-030-070) It is the recommendation of the City Attorney that Resolution No. 93-8 be adopted, a resolution of the City Council of the City of Redding of intention to begin legal proceedings of abatement under Chapter 9.36 of the Redding Municipal Code on certain real property in the City of Redding located at 2515 Howard Drive, owned by Craig H. Scott. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe & Moss Noes: Council Members - None Absent: Council Members - None Resolution Nos. 93-1, 93-2, 93-3, 93-4, 93-5, 93-6, 93-7, and 93-8 are on file in the office of the City Clerk. - - - - - PUBLIC HEARING - re Abandonment Application A-13-92, by Burnie Thomason (Open space easement encumbering Gold Hills Golf Course) 4 01/05/93 (A-010-040) The hour of 7:00 p.m. having arrived, Mayor Moss opened the public hearing regarding Abandonment Application A-13-92. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated December 23, 1992 City Clerk Strohmayer advised that no protests were received. Planning and Community Development Director Perry recalled that the Planning Commission, at its meeting of November 24, 1992, recommended approval of the request to abandon two areas of open-space easement encumbering the Gold Hills Golf Course. The purpose of the abandonment is to facilitate minor lot-line adjustments between the golf course and four adjacent single-family parcels. It is recommended that Council approve the abandonment in concept and direct staff to prepare a Resolution of Abandonment for Council's consideration after the applicant provides proof that PLA-22-92 and PLA-23-92 have been recorded. Mayor Moss determined there was no one present wishing to speak on the matter and closed the public hearing. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, approving Abandonment Application A-13-92 in concept and directing staff to prepare a Resolution of Abandonment for Council's consideration after the applicant, Burnie Thomason, provides proof that PLA-22-92 and PLA-23-92 have been recorded. The Vote: Unanimous Ayes PUBLIC HEARING - re Rezoning Application RZ-24-92, by Azi Barzin (802 through 869 Cally Court) (L-010-230) The hour of 7:00 p.m. having arrived, Mayor Moss opened the public hearing regarding Rezoning Application RZ-24-92. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated December 28, 1992 City Clerk Strohmayer advised that no protests were received. Planning and Community Development Director Perry related that the Planning Commission, at its meeting of December 8, 1992, recommended approval of a request by Azi Barzin to rezone property located in the Dunfries Subdivision from "R3-40-B15" Multiple-Family Residential District to "R3-40-BFM-F" Multiple-Family Residential District with Site Plan Review. Mr. Perry stated that the request is based on a desire to eliminate the "B- 15" Combining District, which requires minimum building setbacks of 30 feet for front yards and 15 feet for side yards. It is the recommendation of the Planning Commission and staff that Council approve the rezoning application and offer the ordinance for first reading. Mayor Moss determined there was no one present wishing to speak on the matter and closed the public hearing. Council Member Dahl offered Ordinance No. 2038 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R3-40-BMF-F" Multiple-Family Residential District subject to site-plan-review criteria (RZ-24-92). ORDINANCE NO. 2036 - re Rezoning Application RZ-17-90, by Azi Barzin (19424 Posey Lane) (L-010-230) 5 01/05/93 MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, that the full reading of Ordinance No. 2036 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes MOTION: Made by Council Member Anderson, seconded by Council Member Dahl, that Ordinance No. 2036 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R2-B15-F" Duplex Residential District with site plan review. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Ordinance No. 2036 is on file in the office of the City Clerk. ORDINANCE NO. 2037 - re Rezoning Application RZ-17-92, by Harry Hirst (2770 Pioneer Drive) (L-010-230) MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, that the full reading of Ordinance No. 2037 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes MOTION: Made by Council Member Kehoe, seconded by Council Member Dahl, that Ordinance No. 2037 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "R4-25-B1" Multiple-Family Residential District with minimum lot size of 10,000 square feet. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Ordinance No. 2037 is on file in the office of the City Clerk. FIRE DEPARTMENT OVERTIME EXPENDITURES (P-100-120 & A-050-140) Director of Finance Downing explained that the Fire Suppression Division's budget for fiscal year 1992-93 includes $350,000.00 for overtime. However, due to a number of unforeseen events, $306,000.00 in overtime has already been paid out during the first five months of the year. If the current trends continue, the amount of overtime for fiscal year 1992-93 could approach or exceed $600,000.00. Ms. Downing indicated that the large amount of overtime in the Fire Department can largely be attributed to four factors: 1) Mutual Aid; 2) Fair Labors Standards Act which requires the City to pay fire fighters 10 hours of overtime for every 24-day period; 3) Industrial Injury; and 4) Vacation and Sick Leave. Ms. Downing provided the following four alternatives for Council's consideration: 1) Maintain the status quo, which after factoring in additional revenue from the State and County would decrease the General Fund reserve by $108,000.00; 2) Allow the Fire Chief to close one station or take one company out of service when specified conditions exist, which after factoring in additional revenue from the State and County would save the General Fund approximately $72,000.00; 3) Hire three full-time, permanent fire engineers to backfill for those employees who are sick, out on industrial injury, or on vacation, which after factoring in additional revenue from the State and County would decrease the General Fund reserve by $95,000.00; and 4) Hire three full-time, temporary fire engineers to temporarily mitigate the overtime problem with the understanding that staff will attempt to develop a permanent solution when it begins work on next year's budget, which after factoring in additional revenue from the State and County would decrease the General Fund reserve by $85,000.00. Ms. Downing explained that staff is reluctant to make a recommendation at this point given Council's policies regarding the existing hiring freeze and the General Fund reserve. 6 01/05/93 In response to Council Member Anderson, Ms. Downing indicated that with the various adjustments that have been made, the reserve is very close to the three percent level established by Council. Council Member Anderson was hesitant to make a decision regarding any matter which would further encumber reserves until after the Mid-Year Budget workshop. He asked that this item be placed on the workshop agenda. Council Member Kehoe concurred that it may be a judicious course of action to defer consideration on the matter until after the Mid-Year Budget Workshop and allow Council an opportunity to better appraise the City's financial position. Council Member Arness explained that by deferring action, it allows Council time to reflect on how it might accommodate requests from other departments, as well as how low it wants the City's reserve to go. City Manager Christofferson interjected that staff does not have a problem waiting until the workshop to discuss this item further. Ms. Downing stated that staff only wanted to alert Council to the fact that the Fire Department's overtime expenditures were getting very close to what had been appropriated. Council Member Dahl acknowledged the importance of maintaining reserves. He pointed out, however, that overtime gets to a point where it is no longer effective. He suggested that an alternative would be to hire three full-time engineers to backfill and alleviate the excessive overtime. Mayor Moss opined that, unless he is presented with different figures at the workshop, in terms of dollars, morale, and ability to service the public at the same level, it would be more cost effective to hire three new permanent fire engineers. He stated that much, if not all, of the work performed by the Fire Department is nondiscretionary. Council Member Kehoe suggested that Fire Chief Bailey provide his views on this subject at the workshop. It was the consensus of Council to not close any of the City's fire stations and to defer action on the matter until the Mid-Year Budget Workshop on January 20, 1993. REDDING RODEO ASSOCIATION - Request for Waiver of Fees for Rodeo Concession Stand (F-205-600 & A-050-250-030) Planning and Community Development Director Perry recalled that the Redding Rodeo Association was issued a stop-work order on April 21, 1992, due to the construction of a concrete-block structure without a building permit. Following the stop-work order, Council, at its meeting on April 25, 1992, granted the Redding Rodeo Association permission to replace the wood-framed structure with a more permanent block structure. Mr. Perry stated that the plans for the already-constructed structure were recently submitted, along with a letter requesting that the fees be waived. The fees associated with this project amount to $1,384.62 and cover the cost of plan review, plumbing, electrical, mechanical, building permits, and capital improvement tax. It is the recommendation of staff that the permit fees not be waived due to fact that this is an after-the-violation request and the additional costs the City has and will incur. MOTION: Made by Council Member Arness, seconded by Council Member Dahl, to deny the Redding Rodeo Association's request to waive fees in the amount of $1,384.62 associated with the construction of its concession stand. The Vote: Unanimous Ayes COMMUNITY GIFT CATALOGUE DONATIONS (G-100 & P-050-600-120 & P-050-460-700) 7 01/05/93 Planning and Community Development Director Perry stated that the City has received its first donations as a result of the Community Gift Catalogue endeavor. The Y's Men's Club has contributed $2,500.00 to be used to purchase and install an electronic baseball scoreboard to be located at Kiwanis #3 baseball field. The cost of the scoreboard, including tax and freight, is $2,700.00. Redding Youth Baseball will be contributing the $200.00 difference in cost and any costs of installation. Mr. Perry indicated that the City has also received a commitment of engineering services from Norman Braithwaite for the proposed pedestrian bridge across the Sacramento River. The estimated value of Mr. Braithwaite's gift is $2,000.00 to $5,000.00. It is the recommendation of staff that Council accept the donations of $2,500.00 from the Y's Men's Club and $200.00 from Redding Youth Baseball for the purchase and installation of an electronic scoreboard, and authorize the Mayor to sign the Certificates of Appreciation for the generous gifts. It is further recommended that Council authorize the Mayor to sign a letter of appreciation to Mr. Braithwaite for his commitment of engineering services to be performed in the future. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, accepting the donations of $2,500.00 from the Y's Men's Club and $200.00 from Redding Youth Baseball for the purchase and installation of an electronic baseball scoreboard at Kiwanis #3 baseball field, authorize the Mayor to sign Certificates of Appreciation, and authorize the Mayor to sign a letter of appreciation to Norman Braithwaite for his commitment of engineering service, valued at $2,000.00 to $5,000.00, to be performed in the future on the pedestrian bridge across the Sacramento River. The Vote: Unanimous Ayes ORDINANCE - re Rezoning Application RZ-13-92, by the City of Redding (Park Marina Drive - Redding Riverfront Specific Plan) (L-010-230) Planning and Community Development Director Perry recalled that Council, at its meeting of December 15, 1992, approved in concept the rezoning of the Redding Riverfront Specific Plan Area and directed staff to prepare the implementing ordinance. It is the recommendation of staff that Council offer the ordinance for first reading. Council Member Anderson offered Ordinance No. 2039 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding to "U" Unclassified District with various Combining Districts (RZ-13-92). RESOLUTION - re Agreement with Economic Development Corporation for Economic Development Revolving Loan Fund (G-100-030-037 & B-130-030-045) Planning and Community Development Director Perry related that in 1988, Council created an Economic Development Revolving Loan Fund (RLF) using funds from the Community Development Block Grant Program to be administered by the Economic Development Corporation (EDC). The RLF provides public funds in conjunction with private investments for the development and expansion of manufacturing and assembly businesses located within the City. The primary purpose of the program was to create or retain jobs for lower-income persons. In reviewing the current policies and procedures of the RLF, the EDC has requested some modifications to the program. Staff is of the opinion that it will take some time to adequately analyze the impacts the proposed changes would have on the program. In order to accomplish this review without impacting loans that are currently being processed, it would be appropriate to extend the existing agreement to March 31, 1993. Council Member Kehoe recommended that the Community Development Block Grant Advisory Board be involved with the analysis of the program's proposed modifications. MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, directing staff to involve the Community Development Block Grant Advisory 8 01/05/93 Board in the analysis of the Economic Development Corporation's proposed modifications to the Economic Development Revolving Loan Fund and adopting Resolution No. 93-9, a resolution of the City Council of the City of Redding extending the term of the agreement between the City of Redding and the Economic Development Corporation for the Economic Development Revolving Loan Fund to March 31, 1993, and authorizing the Mayor to sign same. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Resolution No. 93-9 is on file in the office of the City Clerk. ANNUAL REPORT OF THE REDDING REDEVELOPMENT AGENCY (R-030-075) Planning and Community Development Director Perry explained that the Health and Safety Code requires each redevelopment agency to file a report with its legislative body and the State of California on an annual basis. Mr. Perry stated that the Redding Redevelopment Agency, at its meeting of December 21, 1992, authorized copies of the Annual Report to be submitted to the State Controller and the City Council. It is the recommendation of staff that Council accept the report. Council Member Anderson referred to a loan still outstanding from the Redding Redevelopment Agency to the Electric Department for the parking structure. If funds are available, he favored paying back the loan and eliminate inter- company debts before the State steps in and utilizes redevelopment agency funds to balance its budget. Mr. Perry stated that the debt Council Member Anderson referenced was incurred with the Midtown Mall. He explained that it was intended that the method of repayment would be through property taxes and revenues from the parking structure; however, Proposition 13 extended the payment schedule. At the point the bond is paid, the tax increments collected could be utilized to either refund the State for picking up the bond and avoid default, or applied toward these loans. Monies cannot be transferred in from the Canby-Hilltop- Cypress project without borrowing, and most properties in the area are still at pre-Proposition 13 values. Council Member Arness stated that if funds are utilized to pay off inter- company debts, some items shown in the redevelopment plans would not be accomplished. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, accepting the annual report of the Redding Redevelopment Agency for the period ending June 30, 1992. The Vote: Unanimous Ayes RESOLUTION - re Purchase of PG&E's Electric Facilities in the Hawley Road Area, Annexation 91-6 (E-090-020 & A-150-246) Electric Utility Director Lindley related that on November 25, 1992, Pacific Gas and Electric (PG&E) sent a Sales Agreement for electric facilities in Annexation 91-6, Hawley Road Area, to the City for approval. Staff has reviewed the inventory of facilities and has found it to be accurate. The Department has also reviewed the purchase price and severance costs for the sale of subject facilities, and find this agreement to be in conformance with similar agreements made in the past with PG&E. The total cost for the facilities is $701,745.00, including $11,745.00 for severance. Additional costs may be incurred for additions and betterments made between the time the inventory was made and the actual transfer of facilities. The costs for such additions and betterments are expected to be minimal. It is the recommendation of staff that Council adopt a resolution authorizing the purchase of PG&E's electric facilities in the Hawley Road area for $701,745.00, including $11,745.00 for severance, and authorize the Mayor to sign the Sales Agreement. Funds for this purchase are included in the 1992- 93 Capital Improvement Project (CIP) as part of the 1989 Electric System Project Financing Program, Job Order No. 9729-52. 9 01/05/93 Council Member Arness opined that the City should continue to look for ways of reducing costs, in acquiring electrical facilities which are a product of annexation. MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, that Resolution No. 93-10 be adopted, a resolution of the City Council of the City of Redding approving Purchase and Sale Agreement No. CDA 13028 between Pacific Gas and Electric Company and the City of Redding covering the electric distribution facilities of Pacific Gas and Electric Company within the unincorporated area known as "Hawley Road Area Annexation No. 91-6," and authorizing the Mayor to sign all necessary documentation. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Resolution No. 93-10 is on file in the office of the City Clerk. Mayor Moss related that Dick Morris, on behalf of the citizens of Weaverville, conveyed appreciation to the City's Electric Department for its efforts in loaning two vehicles and staff to assist in returning electrical power to the community. RESOLUTION - re Amending Council Policy to Provide for Filling a Position Held by an Employee Receiving Long Term Disability Benefit Payments (A-050-060-555 & P-100-150-060) Personnel Director Bristow and Director of Finance Downing related that situations occasionally occur where employees are injured or suffer an illness not related to the job where they are precluded from performing the duties of their position for a relatively long period of time or indefinitely. When this occurs the employee may apply and, if approved, receive long term disability benefits. When the employee has exhausted paid leave, has applied for and is receiving long term disability benefits, he or she is not receiving a City pay check but remains on the payroll and occupies a budgeted position until rehabilitated, until a PERS application for disability is approved, or in the case of IBEW and represented fire employees, indefinitely. It is the recommendation of staff that the Council Policy relating to positions be amended to allow the City Manager to fill the position of an employee receiving long term disability benefits until the employee has rehabilitated to the point where he or she could return to work, receives a disability retirement, or is otherwise removed from a budgeted position. If such employee returns to work, the new employee would be laid off. This would not result in an increase in personnel costs beyond budget appropriations in effect at the time. Council Member Arness wanted to ensure that the interim employees are aware that they are not considered vested by occupying the position for longer than 12 months. In response to Council Member Kehoe, Mr. Christofferson indicated that it would depend on the situation whether the backfilled position is temporary in nature. He cited a situation in the Police Department where it was known the employee would not be returning from long term disability, however, the position was required to remain vacant for a period of time. In a situation such as this, the person temporarily filling the position might become the permanent replacement. In response to Council Member Kehoe, Mr. Bristow indicated that there might be three or four positions each year which utilize the long-term disability program. MOTION: Made by Council Member Arness, seconded by Council Member Dahl, that Resolution No. 93-11 be adopted, a resolution of the City Council of the City of Redding amending its Position Policy No. 207 to allow the City Manager to fill the position of an employee receiving long term disability benefits until the employee has rehabilitated to the point where he or she could return to work, receives a disability retirement, or is otherwise removed from a budgeted position. 10 01/05/93 Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Resolution No. 93-11 is on file in the office of the City Clerk. Award of Bid Quotation - Bid Quotation No. 44378, Tire Recapping and Repair Services (B-050-100-600 & A-050-150-150) General Services Director Masingale related that quotations were received on December 2, 1992, for tire recapping and repair services. The apparent low bidder was Shasta Tire and Service, Inc. (Shasta) in the amount of $41,393.22. Staff has reviewed the bid and does not believe it meets bid specifications for the following reasons: 1) Shasta does not have service trucks large enough to serve the needs of the West Central Landfill equipment; and 2) Shasta is located on Caterpillar Road and additional labor costs would be incurred when City employees were required to take vehicles to their shop. It is the recommendation of staff that Council award the bid to Sierra Tire Service, the second low bidder, in the projected amount of $41,684.00. Sierra has three trucks capable of servicing West Central Landfill equipment needs and is located within three miles of the corporation yard. In response to Council Member Arness, Mr. Masingale related that, when possible, the contractor comes to the corporation yard to perform the necessary work. However, if a truck is on its route and develops a problem with a tire, it is instructed to go to the tire vendor's shop for the necessary repairs. MOTION: Made by Council Member Arness, seconded by Council Member Anderson, that Bid Quotation No. 44378, tire recapping and repair services, be awarded to the second low bidder, Sierra Tire Service, in the projected amount of $41,684.00. The Vote: Unanimous Ayes RESOLUTION - Authorizing Destruction of Certain Documents (A-050-055-750) City Clerk Strohmayer presented a list of documents for destruction which have been microfilmed and the microfilm has been processed, reviewed, and the original archival quality copy has been stored in Tahoe City. All other documentation is either a duplicate record or is documentation that has no legal or historical value. It is the recommendation of staff that Council authorize the destruction of the specified documents. Council Member Kehoe posed the following two questions with regard to the destruction of documents: 1) Why does the City Council formally have to adopt a resolution relative to the destruction of documents; and 2) Instead of reproducing and distributing the list of documents being destroyed, can a notation be made that the list is available for review in the City Clerk's Office. City Attorney Hays related that the California Government Code requires Council to authorize the destruction of documents to prevent the elimination of public documents without first providing the legislative body and the community an opportunity for input. Rather than reproducing and distributing the list of documents, he stated that a notation that the list is available for review in the City Clerk's Office is acceptable. MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, directing staff to not reproduce or distribute lists of documents scheduled for destruction but provide a notation that the list is available for review in the City Clerk's Office and adopting Resolution No. 93-12, a resolution of the City Council of the City of Redding authorizing the destruction of certain records. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None 11 01/05/93 Resolution No. 93-12 is on file in the office of the City Clerk. Resolution - re Transfer of Park Development Funds Resolution - Approving Park Construction and Reimbursement Agreement for Northridge Gardens Park * (B-130-070 & P-050) Recreation and Parks Director Riley recalled that Council, at its meeting of October 20, 1992, authorized staff to proceed with the Northridge Gardens Neighborhood Park Project and to design the facility and draft a park construction and reimbursement agreement. Staff has designed the facility, a contractor has solicited bids, and staff has drafted the agreement. The original estimate of park construction was $50,000.00+, however, after the park was designed and bids were solicited, the low bid was $65,000.00. The City's engineering and inspection fees are approximately $7,500.00, bringing the total cost of park construction to $72,500.00. Total cost to the City is estimated at $63,792.22 and would be expended from the Park Development Fund. It is the recommendation of staff that Council authorize the transfer of park development funds and proceed with the project, and authorize the Mayor to sign the Park Construction and Reimbursement Agreement. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, that Resolution No. 93-13 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 37th amendment to City Budget Resolution No. 92-306 appropriating $72,500.00 for Northridge Gardens Park. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Moss Noes: Council Members - Arness Absent: Council Members - None Resolution No. 93-13 is on file in the office of the City Clerk. MOTION: Made by Council Member Dahl, seconded by Council Member Anderson, that Resolution No. 93-14 be adopted, a resolution of the City Council of the City of Redding approving and authorizing the Mayor to sign the Park Construction and Reimbursement Agreement for Northridge Gardens Community Park between the City of Redding and Western Acres, Inc., for the period of January 6, 1993 through January 6, 1998. Voting was as follows: Ayes: Council Members - Anderson, Dahl, Kehoe and Moss Noes: Council Members - Arness Absent: Council Members - None Resolution No. 93-14 is on file in the office of the City Clerk. RECLASSIFICATION OF EMPLOYEES WITHIN RECREATION AND PARKS DEPARTMENT (P-100-320 & A-050-220) Recreation and Parks Director Riley related that the Recreation and Parks Department relies on part-time employees to maintain and supervise existing recreation programs. With an ever-expanding calendar of events, increasing demands of full-time supervisors and reduced resources, it is necessary to delegate more responsibilities to the most capable part-time employees. In preparation, four Status 8 (part-time permanent positions) have been requisitioned and budgeted for in the 1992-93 budget. The Status 8 classification allows the employee to work in excess of the PERS 1000 hour limit. Due to attritiion, only one of the four budgeted positions is currently filled. Mr. Riley requested that the following two individuals be reclassified from Status 9 to Status 8: 1) Eddie McAllister, the Recreation Instructor assigned to the Martin Luther King, Jr. Center and is responsible for the on- site supervision of the recreation program schedule at the Center; and 2) Teresa Proschold who is primarily responsible for the direct supervision of the After School/Latch Key Program which provides a structured after school recreational program activities for children who would otherwise go home to an empty house. It is the recommendation of staff that Council amend the conditions of the hiring freeze and allow the reclassification of the two employees to occur. This would allow each employee to work up to a maximum of 1500 hours and 12 01/05/93 become eligible for PERS benefits. Programming successful recreation and social services at the Martin Luther King, Jr. Community Center is dependent on reliable and viable supervision. The affected programs are people- oriented activities, and those directly involved as participants or administrators identify the success of the program with the supervisor. In response to Council Member Kehoe, Mr. Riley indicated that the General Fund would not realize any fiscal impacts associated with the reclassification requests. In response to Council Member Arness, Mr. Riley indicated that the conversion of the employees to Status 8 would result in an additional cost of approximately $800.00 annually due to PERS benefits. Council Member Dahl stated that the amount of funding required is minimal compared to the obvious benefits to the City. Council Member Kehoe stated that there is no question that both positions provide a real benefit to the community. He asked that the employees be notified that these Status 8 positions would not automatically become permanent. Council Member Anderson suggested that possibly the Martin Luther King Center should be considered for privatization in the future. MOTION: Made by Council Member Dahl, seconded by Council Member Kehoe, approving the reclassification of Eddie McAllister and Teresa Proschol from a Status 9 to a Status 8. The Vote: Unanimous Ayes RESOLUTION - Appropriating Funds RESOLUTION - Awarding Contract for Design of Convention Center Roof * (B-130-070 & C-050-050) Public Works Director Galusha recalled that Council, at its meeting of December 1, 1992, directed staff to proceed with a Request for Proposals (RFP) for engineering services to design the roof reconstruction at the Redding Convention Center. In addition, Council also directed staff to consider a metal type of roof for the facility due to the longer service life of metal versus that of a single-ply membrane. On December 23, 1992, staff received three proposals on the work with the low bid being received from Pace Engineering at $39,800.00 for the design of a metal roof system and $28,300.00 for the design of a foam roof system. Mr. Galusha indicated that the RFP process unveiled two interesting aspects of the roof project that were not originally identified in the feasibility study by Dan Rossetto of Nichols, Melburg and Rossetto: 1) There are certain flat areas of the roof where it is not considered feasible to place a metal roof due to the configuration of the roof and the various projections through the roof; and 2) There is a third roofing system that may be at least comparable to either the metal roof or the single-ply membrane roof. This system is more commonly referred to as the "foam roof" and utilizes a sprayed polyurethane foam base with a sprayed elastomeric finish coating combined with an embedded granular wear surface. It is the recommendation of staff that Council adopt resolutions awarding the design and construction inspection contract to Pace Engineering in the amount of $39,800.00, authorize funds for the project, and direct staff to proceed with the evaluation of the "foam roof" alternative with Pace Engineering and to prepare an informational summary for presentation to Council. Council Member Anderson commented that this is an example of where the City saved $10,000.00 by not bypassing the RFP process. He opined that Council should make staff aware that only under extreme circumstances would it consider not utilizing the RFP process in the future. He also indicated that staff should inspect other facilities which have utilized the "foam roof" to ensure that the correct roof design is utilized. MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, that Resolution No. 93-15 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 38th amendment to City Budget Resolution No. 92-306 appropriating $39,800.00 for the design of the replacement roof at the Convention Center. Voting was as follows: 13 01/05/93 Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Resolution No. 93-15 is on file in the office of the City Clerk. MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, that Resolution No. 93-16 be adopted, a resolution of the City Council of the City of Redding approving and authorizing the Mayor to sign the agreement between the City of Redding and Professional Associated Consulting Engineers, Inc. (dba Pace Engineering) in the amount of $39,800.00 for engineering services for the reroofing and roof drainage improvements to the Redding Convention Center. Voting was as follows: Ayes: Council Members - Anderson, Arness, Dahl, Kehoe and Moss Noes: Council Members - None Absent: Council Members - None Resolution No. 93-16 is on file in the office of the City Clerk. MOTION: Made by Council Member Kehoe, seconded by Council Member Anderson, directing staff to proceed with the evaluation of the "foam roof" alternative with Pace Engineering and to prepare an informational summary for presentation to Council. The Vote: Unanimous Ayes ALCOHOLIC BEVERAGE LICENSE APPLICATIONS (A-110-140) The Brown Bag (Castoe, Hoyt D. and Janet K.) 704 Hartnell Avenue Country Bowl (Country Bowl, Inc.) 2615 Bechelli Lane ADJOURNMENT There being no further business, at the hour of 7:56 p.m., Mayor Moss declared the meeting adjourned to 5:15 p.m., January 12, 1993, in the City Council Chambers, 1313 California Street, Redding California, for a meeting with the Redding Area Bus Authority to review the Shasta County Transit Development Plan. APPROVED: ____________________________ Mayor ATTEST: _______________________________ City Clerk