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HomeMy WebLinkAboutMinutes - City Council - unsigned - 1989-07-18 302 7/18/89 City Council, Regular Meeting Council Chambers Redding, California July 18, 1989 7:00 p.m. The Pledge of Allegiance to the Flag was led by City Attorney Hays. The Invocation was offered by Reverend Michael Tesauro of the Redding Area Baptist Church. The meeting was called to order by Mayor Carter with the following Council Members present: Buffum, Dahl, Johannessen, and Carter. Council Member Fulton was absent. Also present were City Manager Christofferson, Assistant City Manager McMurry, City Attorney Hays, Director of the Electric Utility Lindley, Director of Planning and Community Development Director Perry, Chief of Police Blankenship, Fire Chief Bailey, Director of General Services Masingale, Field Foreman of the Electric Utility Smith, Associate Civil Engineer Aasen, Associate Civil Engineer Hastings, Director of Information Systems Kelley, Assistant Finance Director Sundin-Gruber, Transportation Coordinator Duryee, Police Investigator Mundy, City Treasurer Linville, City Clerk Nichols, and Secretary to the City Council Moscatello. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Adjourned Regular Meeting of June 20, 1989 Adjourned Regular Meeting of June 21, 1989 Regular Meeting of July 5, 1989 Approval of Payroll and Accounts Payable Register (A-050-100-500) Recommend that Accounts Payable Register No. 1, check numbers 146386 through 146838 inclusive, in the amount of $1,185,113.47, be approved and paid, and Payroll Register No. 01, check numbers 280833 through 281589 inclusive, in the amount of $716,090.57, and Automatic Payroll Deposits in the amount of $139,745.58, for the period June 24, 1989 through July 08, 1989, be approved. TOTAL: $2,040,949.62 Treasurer's Report - June 1989 (A-050-100-600) Total Treasurer's Accountability - $27,012,123.64 Total City of Redding Funds, Funds Held in Trust and Funds of Related Entities - $99,096,256.31 Resolution - Replacement of Lost Bonds (B-100 & A-170-100-397) It is the recommendation of the City Treasurer that Resolution No. 89- 234 be adopted, a resolution of the City Council of the City of Redding approving the replacement of the following lost bearer bond and coupons: Redding North Bonnyview Area Sewer Assessment District Bond 1978-1, Certificate No. 80 for $5,000.00, maturing 7/2/92, interest rate 7.3%, with coupons numbered 19/26 at $182.50 each, Coupon Number 19 due 1/2/89; and authorizing the City Treasurer to sign all necessary documentation to complete said replacement. 303 7/18/89 It is also recommended that the City Treasurer notify Bank of America to proceed with the replacement of lost bonds and coupons and bill the owner for this expense. Bid Process for City Hall Trailer Addition (B-050-100) It is the recommendation of the Finance Director that staff be authorized to proceed with the bid process for acquisition of the trailer addition for the Finance Department as contained in the proposed 1989-90 budget. Set Public Hearing - General Plan Amendment Application GPA-7-89, by City of Redding (7149 and 7154 Creekside Drive) (G-030-010) It is the recommendation of the Planning Director that a public hearing be set for 7:00 p.m., August 1, 1989, to consider GPA-7-89, a request to reclassify 2.86 acres from "Public Park" to "Residential, 3.0 units per acre." Set Public Hearing - Rezoning Application RZ-5-89, by City of Redding (East of Shasta View Drive, north of Old Alturas Road, and west of Old Oregon Trail) (L-010-230) It is the recommendation of the Planning Director that a public hearing be set for 7:00 p.m., August 1, 1989, to consider RZ-5-89, a request to prezone 50 acres to "R1-B10" Single Family Residential District. Set Public Hearing - Rezoning Application RZ-7-89, by Creative Living (North of Lancers Lane) (L-010-230) It is the recommendation of the Planning Director that a public hearing be set for 7:00 p.m., August 1, 1989, to consider RZ-7-89, a request to rezone the Lancer Hills Estates Subdivision, Unit 2, from "U" Unclassified District to "R3-25-F" Multiple Family Residential District. Set Public Hearing - Amendment to Planned Development PD-1-89, The Vineyard, by Frank Nichols (South of College View Drive and east of Churn Creek) (L-010-210-785) It is the recommendation of the Planning Director that a public hearing be set for 7:00 p.m., August 1, 1989, to consider PD-1-89, a request to limit ownership within the project to persons 55 years of age or older. Award of Bid - Bid Schedule No. 2208, Four 115kV Circuit Breakers for Eureka Way and Moore Road Substations (B-050-100) It is the recommendation of the Electric Director that Bid Schedule No. 2208, Four 115kV circuit breakers for the Eureka Way and Moore Road Substations, be awarded to the evaluated low bidder, WESCO, in the amount of $320,701.52. Funds for this purchase are included in the 1985 Electric System Project Financing Program. Award of Bid - Bid Schedule No. 2209, Four 115kV "V" Switches for Eureka Way and Moore Road Substations (B-050-100) It is the recommendation of the Electric Director that Bid Schedule No. 2209, Four 115kV "V" switches for the Eureka Way and Moore Road Substations be awarded to the evaluated low bidder, Siemens Energy and Automation, Inc., in the amount of $79,394.00. Funds for this purchase are included in the 1985 Electric System Project Financing Program. 304 7/18/89 Award of Bid - Bid Schedule No. 2210, One 15kV "V" Switch for Eureka Way Substation (B-050-100) It is the recommendation of the Electric Director that Bid Schedule No. 2210, One 15kV "V" Switch for Eureka Way Substation be awarded to the sole bidder, USCO Power Equipment, in the amount of $7,849.30. Funds for this purchase are included in the 1985 Electric System Project Financing Program. Resolution - Credit for Park and Recreation Facilities Provided by Subdivisions * (A-050-060-555 & S-100) It is the recommendation of the Parks and Recreation Director that Resolution No. 89-235 be adopted, a resolution of the City Council of the City of Redding establishing and adopting a Policy Statement pertaining to credit for park and recreational facilities provided by subdivisions. Award of Bid - Bid Schedule No. 2222, Irwin Road Waterline Replacement (B-050-020 & W-030-725) It is the recommendation of the Public Works Director that Bid Schedule No. 2222 (Job No. 9953), Irwin Road waterline replacement, be awarded to the low bidder, Robert J. Frank, in the amount of $100,360 and that an additional $11,640 be approved to cover the cost of engineering and inspection fees, and contract change orders for a total of $112,000. Resolution Accepting Streets and Acceptance of Final Map and Improvements for Lakewood Manor, Unit 5 (North of Girvan Road and east of Creekside Drive) * (S-070-230 & S-100-427) It is the recommendation of the Public Works Director that Resolution No. 89-236 be adopted, a resolution of the City Council of the City of Redding accepting for maintenance and operation all of Irving Road, Mullen Parkway, and Gunn Court in the Lakewood Manor Subdivision, Unit No. 5. It is also recommended that the improvements in Lakewood Manor, Unit 5 Subdivision, developed by Gunn Construction Co., be accepted as satisfactorily completed, and the City Clerk be instructed to file the map with the Shasta County Recorder. Acceptance of Final Map - Country Heights, Unit 3 Subdivision (West end of Howard Drive) (S-100-108) It is the recommendation of the Public Works Director that the Final Map for Country Heights, Unit 3 Subdivision, developed by Country Heights Limited, be approved, the Mayor be authorized to sign the Subdivision Agreement, and the City Clerk file the map with the Shasta County Recorder. Acceptance of Final Map - Quail Ridge, Unit IIC Subdivision, (East of Canby, north of Browning and west of Churn Creek) (S-100-607) It is the recommendation of the Public Works Director that the Final Map for Quail Ridge, Unit IIC Subdivision, developed by Quail Ridge Property, be approved, and the City Clerk file the map with the Shasta County Recorder. Traffic Signal Projects - Request to Advertise for Bids (B-050-020 & T-080-700) It is the recommendation of the Public Works Director that staff be authorized to proceed with the bid process to obtain construction 305 7/18/89 prices for signalization at the intersections of Churn Creek/Dana Drive, Lake Boulevard/Hilltop Drive, and Lake Boulevard and Masonic Avenue prior to the adoption of the proposed 1989-90 budget. Resolution - Agreement with Express Services, Inc., for Janitorial Services for Restrooms at Various City Locations (A-070-020) It is the recommendation of the City Attorney that Resolution No. 89- 237 be adopted, a resolution of the City Council of the City of Redding approving the Agreement between the City of Redding and Express Services, Inc., effective July 2, 1989, for janitorial services for restrooms at various City locations, and authorizing the Mayor to sign. The Agreement is for a 30-week period, and the City Manager is authorized to sign any future amendments. Resolution - Utility Pay Station Agreement for Shasta Pharmacy (A-050-700) It is the recommendation of the City Attorney that Resolution No. 89- 238 be adopted, a resolution of the City Council of the City of Redding approving a Utility Pay Station Operator Agreement for Shasta Pharmacy, and authorizing the City Manager to sign same. The Agreement is effective on July 1, 1989 and the rate is $.20 per transaction. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution Numbers 89-234, 89-235, 89-236, 89-237, and 89-238 are on file in the office of the City Clerk. - - - - - CONTINUED PUBLIC HEARING - re Rezoning Application RZ-4-89, by City of Redding (North of Old Alturas Road and east of Abernathy Lane) (L-010-230) The hour of 7:00 P.M., having arrived, Mayor Carter opened the continued public hearing regarding RZ-4-89. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Planning Commission recommendation dated July 13, 1989 Planning and Community Development Director Perry reported that the Planning Commission recommended approval of RZ-4-89, a request to prezone property to "R-1" Single Family Residential District. The prezoning is part of an annexation request for the area (Annexation 89-6), and the zoning request is consistent with existing uses and the Columbia Area Plan. It is also the recommendation of staff that the request be approved. Mayor Carter determined that there were no comments from the floor. MOTION: Made by Council Member Dahl, seconded by Council Member Johannessen, that the public hearing be closed. The Vote: Unanimous Ayes 306 7/18/89 MOTION: Made by Council Member Buffum, seconded by Council Member Johannessen, that Council make the following findings re RZ-4-89: l. Project is compatible with the Redding General Plan. 2. Project will not significantly alter existing land form. 3. Project is compatible with surrounding land use. 4. Project is compatible with the Code of the City of Redding, California. and, ratify the Negative Declaration authorized by the Board of Administrative Review on May 10, 1989. The Vote: Unanimous Ayes Council Member Buffum offered Ordinance No. 1894 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding (RZ-4-89). ORDINANCE - Ordinance No. 1892, Rezoning Application RZ-15-88, by Costco Wholesale, Inc. (1300 and 1400 Dana Drive) (L-010-230) MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that the full reading of Ordinance No. 1892 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes with Council Member Johannessen abstaining. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Ordinance No. 1892 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding (RZ-15-88). Voting was as follows: Ayes: Council Members - Buffum, Dahl, and Carter Noes: Council Members - None Absent: Council Members - Fulton Abstain: Council Members - Johannessen Ordinance No. 1892 is on file in the office of the City Clerk. ORDINANCE - Ordinance No. 1893, Rezoning Application RZ-6-89, by Ron Munk (North of Highway 44, east of Old Oregon Trail and south of Old 44 Drive) (L-010-230) MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that the full reading of Ordinance No. 1893 be waived and the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Ordinance No. 1893 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding (RZ-6-89). Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Ordinance No. 1893 is on file in the office of the City Clerk. TAPE RECORDING CITY COUNCIL MEETINGS (A-050-060) 307 7/18/89 Mayor Carter recalled that Council decided to tape record City Council meetings on a trial basis for two months. Noting that several meetings have gone by and the proposed budget is being reviewed, Mayor Carter suggested that Council reevaluate the proposal at this time. Council Member Buffum stated that she would like to continue recording the meetings. Noting that she was out of town on City business during the public hearing for the Clover Creek Sewer Assessment District, Council Member Buffum said it was very beneficial to listen to the tapes produced during the hearing and it allowed her the opportunity to participate in later proceedings. Noting that the tape recording equipment is antiquated, Mayor Carter stated that money will have to be allocated for a professional system if Council decides to continue tape recording. Council Member Buffum pointed out that the new City Hall Council Chambers will have a professional sound system. She conveyed that in the interim, a non-picture video system, such as the Electric Utility Commission uses, can be purchased for $500. She added that the Electric Department's equipment can either be shared or Council can allocate its own. Council Member Johannessen stated that if Council continues taping, it should be conducted on a professional basis. He suggested that a letter be sent to Electric Director Lindley regarding sharing equipment. He added that the costs could be charged back. Mayor Carter directed staff to come back with a proposal for Council's review. RESOLUTION - Salary Increase for City Manager and City Attorney (P-100-320) Mayor Carter recalled that Council reviewed the performance of the City Manager and City Attorney in Closed Session and found their performance to be satisfactory in all respects. It is recommended that the City Manager's salary be established at $6,623 per month and the City Attorney's salary be established at $5,530 per month, effective June 25, 1989. Noting that the City Manager's salary is very close to what the Governor of California is receiving, Council Member Buffum asked to see the statistics on what other City's are paying their City Managers. Stating that the Governor also receives honorariums from books and speeches, etc., Council Member Dahl asked City Manager Christofferson if he receives any honoraria. City Manager Christofferson replied no. Council Member Johannessen conveyed that he served on the committee to select the City Manager. The committee reviewed the salaries of city managers of comparable cities and realized that Redding was paying below what other city's paid its city managers. Council Member Johannessen indicated that the information on comparable salaries is already available. He added that the salaries are appropriate and well deserved. Assistant City Manager McMurry conveyed that he will work with the Personnel Director and bring that information back to Council. Council Member Dahl pointed out that Redding is a full service City. He noted that when the City Manager was recruited, it was Council's intent to get the best City Manager possible. 308 7/18/89 Mayor Carter stated that the City Manager and Attorney are deserving of the increase. He pointed out that Council is here to establish policy, but the administrators are those who do the work and they have to be compensated. MOTION: Made by Council Member Johannessen, seconded by Council Member Dahl, that Resolution No. 89-239 be adopted, a resolution of the City Council of the City of Redding amending Resolution No. 89-215 by (1) deleting the existing Executive Management Pay-for-Performance Salary Plan as of Midnight, June 24, 1989; and (2) immediately thereafter establishing a new Executive Management Pay-for-Performance Salary Plan effective June 25, 1989. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-239 is on file in the office of the City Clerk. CLOVER CREEK SEWER ASSESSMENT DISTRICT NO. 1987-2 (A-170-100-080) Bond Counsel Sperry stated that the resolution and agreement with the Jurins re Assessment No. 72 is not ready for adoption at this time, but will be submitted at the next meeting. Mr. Sperry recommended that the Amended Engineer's Report be filed and the resolution approving the Amended Engineer's Report, confirming the levy of assessments, and ordering improvements be adopted. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Resolution No. 89-240 be adopted, a resolution of the City Council of the City of Redding approving the Amended Engineer's Report, confirming levy of assessments, and ordering authorized public improvements in the Clover Creek Sewer Assessment District No. 1987-2. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-240 is on file in the office of the City Clerk. On behalf of Council, Mayor Carter thanked Mr. Sperry for his contribution to the formation of the assessment district. RESOLUTION - Memorandum of Understanding with Redding Peace Officer's Association (P-100-050-120) Assistant City Manager McMurry reported that the Redding Peace Officers Association (RPOA) ratified the proposed three-year Memorandum of Understanding (MOU) which covers wages, hours, and working conditions for the basic police unit on July 10, 1989. The MOU was submitted to Council for approval, and Mr. McMurry highlighted the key features of the agreement. Mr. McMurry stated that this agreement represents the best outcome of the collective bargaining process. Police Investigator Mundy, President of the RPOA and part of the negotiating team, stated that it is a pleasure to appear before Council on such a positive note. Mr. Mundy thanked Council for giving the negotiating team latitude to negotiate with the RPOA and stated that positive groundwork has been laid for years to come. 309 7/18/89 Council Member Johannessen stated that Redding has a tremendous advantage because the area is relatively crime free. He said that police officers should be paid at least the State average, and he conveyed that Council wants to attract and maintain highly qualified officers and set the stage for the future when growth will impact the area. Mayor Carter stated that Council is very concerned about the safety of the police officers. He indicated that he is very comfortable with the Agreement and the positive attitude that has been created. Council Member Buffum complimented Mr. McMurry. She pointed out that it is a sign of good management when staff and employees feel positive. MOTION: Made by Council Member Johannessen, seconded by Council Member Dahl, that Resolution No. 89-241 be adopted, a resolution of the City Council of the City of Redding approving the provisions of the Memorandum of Understanding between the City of Redding and the Peace Officers Association of Redding, effective June 25, 1989. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-241 is on file in the office of the City Clerk. RESOLUTION - Miscellaneous Employees Uniform Allowance Policy - Police Chief (P-100-050-100) Assistant City Manager McMurry stated that the Chief of Police does not currently receive a uniform allowance; however, the Fire Chief receives an allowance equivalent to that amount received by those Fire Department employees covered by the Memorandum of Understanding between the City of Redding and the Fire Association. Mr. McMurry noted that this practice does not provide consistency in the uniform policy. It is the recommendation of staff that the Chief of Police be added to the uniform allowance policy in the amount of $600, which is equivalent to that received by the Police Department employees covered by the Memorandum of Understanding between the City of Redding and the Peace Officers Association. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Resolution No. 89-242 be adopted, a resolution of the City Council of the City of Redding (1) rescinding Resolution No. 88- 356 effective Midnight, July 8, 1989; and (2) establishing a new Personnel Policy for Unrepresented Employees not covered by a Memorandum of Understanding effective July 9, 1989. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-242 is on file in the office of the City Clerk. RESOLUTION - Abandonment Application A-3-89, by City of Redding (17120 Clear Creek Road) (A-010-040) Planning and Community Development Director Perry stated that the City of Redding Electric Department requested that a 50-foot-wide 310 7/18/89 electrical easement granted to the City in 1984 as a condition of Use Permit UP-202-84 be summarily vacated. Mr. Perry stated that the purpose of the easement was for the proposed West Loop Transmission Line Project; but, subsequent to that dedication, the approved alignment for the transmission line was shifted to the west. It is the recommendation of staff that the easement be summarily vacated. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Council make the following findings re Abandonment Application A-3-89: l. Project is compatible with the Redding General Plan. 2. Project will not significantly alter existing land form. 3. Project is compatible with surrounding land use. 4. Project is compatible with the Code of the City of Redding, California. and, ratify the Negative Declaration authorized by the Board of Administrative Review on June 21, 1989. The Vote: Unanimous Ayes MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Resolution No. 89-243 be adopted, a resolution of the City Council of the City of Redding summarily vacating a 50-foot-wide public service easement on property located at 17120 Clear Creek Road (A-3-89). Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-243 is on file in the office of the City Clerk. ORDINANCE and LAND USE AGREEMENT - Rezoning Application RZ-4-88, by Norman Levenson (East of Twin View Boulevard, north and south of Oasis Road, and west of Salt Creek) * (L-010-230 & L-010-390) Planning and Community Development Director Perry recalled that on May 2, 1989, Council approved, in concept, Rezoning Application RZ-4-88, by Norman Levenson, subject to an agreement that a use permit be obtained before development. Mr. Perry indicated that the agreement has been prepared and executed by Mr. Levenson. It is the recommendation of staff that the Mayor be authorized to sign the agreement and the ordinance be offered for first reading. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that the Mayor be authorized to sign the Land Use Agreement. The Vote: Unanimous Ayes Council Member Dahl offered Ordinance No. 1895 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 of the Redding Municipal Code relating to the rezoning of certain real property in the City of Redding (RZ-4-88). TENTATIVE SUBDIVISION MAP S-13-89 - Mary Lake Subdivision, Units 9, 10, and 11, by Robert Loring (S-l00-454) Council was advised that the Planning Commission has granted permission to subdivide 28 acres into 77 single-family lots, located north of Placer Road and south of Mary Lake, described as Tentative Subdivision Map S-13-89. A map of the area and a copy of the conditions of approval were submitted to Council. This was an information item. 311 7/18/89 REGIONAL FIRING RANGE TASK FORCE (B-080-650-573) Planning and Community Development Director Perry reported that the cities of Redding and Anderson and the County of Shasta agreed to establish a joint task force to evaluate the Hunt Ranch site and other potential sites for a regional firing range. The three agencies decided to elect two representatives from each agency to comprise the six member task force. With the concurrence of Council, Mayor Carter stated that he would serve as alternate, and Council Members Johannessen and Fulton will represent the City of Redding on the Regional Firing Range Task Force Committee. Mayor Carter stated that a noise test will be conducted at the Hunt Ranch proposed site on Friday, July 21, at 8:00 a.m., and Council Member Buffum will represent Council Member Fulton in his absence. MARKET STREET REDEVELOPMENT PROJECT - Amendment of Preliminary Plan for Midtown Mall Project No. 1 (R-030-150-701) Planning and Community Development Director Perry reported that the Planning Commission adopted the amended preliminary plan for expansion of the Midtown Mall Redevelopment Project prepared by the City of Redding in cooperation with the Redding Redevelopment Agency. The Preliminary Plan was submitted to Council for review, and Mr. Perry stated that the next step is to prepare an environmental impact report, redevelopment plan, and notify other taxing entities. Mr. Perry noted that Turtle Bay, Park Marina and Sharon Street properties have been deleted from the plan. This was an information item and no action was required. SIGN ORDINANCE COMMITTEE (B-080-600-815) Mayor Carter submitted a list of 19 community members interested in serving on the Sign Ordinance Committee. Mayor Carter stated that Transportation Coordinator Duryee and Chief Engineering Technician Zoll will also serve on the committee in an advisory (nonvoting) position only. He recommended that Council appoint the 19 citizens to serve on the committee as advisors to the consultant, Sharrah Dunlap and Associates, in the preparation of the draft Sign Ordinance. MOTION: Made by Council Member Johannessen, seconded by Council Member Dahl, to appoint Bernie Bryson, Pauline Storer, James Graves, Ellen Chain, Valerie Scott, Ted Landis, Lucy Garlit, Les Melburg, Lou Gerard, F.M. Brunemeier, Bill Peckham, Terry Topolski, Sue Knapp, Chris Corbett, Dee Bennett, Jerry McHale, Sheila Hurst, Mike Mayer, and Ron Beyer to serve on the Sign Ordinance Committee and appoint Henk Zoll and Ray Duryee to serve on the committee in an advisory, nonvoting, capacity. The Vote: Unanimous Ayes CITY ADMINISTRATION AND POLICE BUILDING (C-050-025) Planning and Community Development Director Perry submitted information to Council regarding the siting, sizing, cost, and consultant aspects of the new administration and police buildings to be located on Parkview Avenue. Mr. Perry reviewed the proposed locations of the administration and police building and noted that staff is assuming that the State-owned property located at the southeast corner of Akard and Cypress Avenues will not be acquired in the short term due to the cost. He added that 312 7/18/89 another consideration in determining the site is maintaining the existing City Hall until a new building is constructed. Mr. Perry stated that the consultant developed estimated space needs through the year 2010 and determined that the combined building area for the administration building, police building, and council chambers is 172,000 square feet. The estimated building cost is $20,400,000 and site work will cost an additional $1,500,000. Mr. Perry explained that the consultant's contract covered six tasks of which three tasks, project initiation, civic center concept plan, and space programming, have been functionally completed. He explained that the original contract was based on the assumption that the square footage for the administration and police buildings would be about 75,000 square feet. Mr. Perry conveyed that the City needs to adjust the contract to reflect larger buildings or stay with a smaller project. He stated that the building size and location must be determined, and the architects will prepare the schematic designs and bring them before Council to discuss architectural concepts. It is the recommendation of staff to authorize a new contract with the consultant for the remaining three tasks, (1) schematic design of the administration building and council chambers, (2) schematic design of the public safety buildings, and (3) preparation of a preliminary cost estimate to construct the administration building and council chambers, based on square footage. Mr. Perry explained that the consultant will be directed to obtain additional help for the police facility, communications, and the Council Chambers. Noting that the State is asking $2,000,000 for the property on Akard and Cypress, Council Member Buffum asked if that figure is based on an appraisal. Mr. Perry responded no. He added that the property was sold to the State with a deed restriction requiring that the property be used as a transportation yard for State highways and will revert back to the City if used for anything else. City Manager Christofferson explained that the State bought the property for $1, and it is not the value of the land that is determining the price, but what it will cost the State to move their transportation yard. Mayor Carter noted that the City and State have worked together for many years, and he suggested that staff continue to work with the State to resolve the problem. Council Member Johannessen said he would rather condemn the property than squeeze a building site onto the existing property. City Attorney Hays explained that the City would have to demonstrate a higher use, not just a public purpose, if the City chose to initiate condemnation proceedings. Council Member Johannessen suggested that staff look at the feasibility of building on the west end of the property. He noted that in order to build where the existing softball fields are now, the new softball complex must be built. Council Member Buffum asked what the proposed use for the police department building is. She asked if the police can use the council chamber space and if another story can be added onto the building. Mr. Perry indicated that the Police Department needs more space than is available, and a second story cannot be added on. One proposed use for the building is a dispatch center. 313 7/18/89 Council Member Dahl asked how space needs rose from the original estimate of 75,000 square feet to 172,000 square feet. Mr. Perry explained that the first evaluation was too conservative. He pointed out that one alternative is to build an administration building to fill current needs and then, later, build another one. Mr. Perry added that staff and the consultant will review space needs again. Council Member Dahl asked what the options are of building incrementally. He also questioned the correlation between the size of administration and the growth of the City. Mr. Perry conveyed that staff will be looking at other elements, such as taxable sales, population, building permit activity and other indicators, to determine potential growth. Mayor Carter asked if staff will prepare justification for the square footage. Mr. Perry replied yes and stated that staff will also look at reserving future pad sites and prepare a financing plan for what is affordable. MOTION: Made by Council Member Buffum, seconded by Council Member Dahl, authorizing staff to renegotiate the contract with Nichols, Melburg, and Rosetto, for consultant services for the administration building, council chambers, and police building based on square footage up to 175,000 square feet. The Vote: Unanimous Ayes PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT MONTHLY STATUS REPORT (A-050-250) Planning and Community Development Director Perry submitted the Monthly Status Report for June 1989 for the following work areas: (1) redevelopment activities; (2) housing activities; (3) annexations; (4) planning applications; (5) building applications; and (6) parks design. This was an information item and no action was required. RESOLUTION - Planning Permit Fee Increase (F-205-600 & A-050-250) Planning and Community Development Director Perry recalled that at the meeting of July 5, 1989, Council directed staff to prepare a resolution to increase certain Planning Permit Fees to raise revenues in the Planning Division by 15%. It is the recommendation of staff that the resolution increasing fees be adopted. Council Member Johannessen noted that the fee increase was recommended by the Builders Exchange to cover the additional costs of employing additional plan checkers and building inspectors. MOTION: Made by Council Member Johannessen, seconded by Council Member Buffum, that Resolution No. 89-244 be adopted, a resolution of the City Council of the City of Redding amending its schedule of fees and service charges. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-244 is on file in the office of the City Clerk. RESOLUTION - Land Use and Reimbursement Agreement with Costco Wholesale, Inc. (1300 Dana Drive) (G-030-010) Council Member Johannessen stated that he will abstain from discussion and action regarding this item. 314 7/18/89 Planning and Community Development Director Perry recalled that at the meeting of July 5, 1989, Council acted on General Plan Amendment GPA- 14-88, Rezoning Application RZ-15-88, and Use Permit Application UP- 182-88 by Costco Wholesale. Council required that an Agreement be entered into which provided that if Costco did not proceed, the General Plan amendment would revert back to the previous status. Mr. Perry submitted the Land Use and Reimbursement Agreement to Council for consideration and recommended its adoption. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Resolution No. 89-245 be adopted, a resolution of the City Council of the City of Redding approving the Land Use and Reimbursement Agreement between the City of Redding and Costco Wholesale Corporation dated July 18, 1989, and authorizing the Mayor to sign said Agreement. Voting was as follows: Ayes: Council Members - Buffum, Dahl, and Carter Noes: Council Members - None Absent: Council Members - Fulton Abstain: Council Members - Johannessen Resolution No. 89-245 is on file in the office of the City Clerk. RESOLUTION - Council Policy re Adjustment of Building Permit Valuation Chart (A-050-060-555 & A-050-250-030) Planning and Community Development Director Perry recalled that Council adopted the 1988 Building Valuation Data Tables published by the International Conference of Building Officials and authorized staff to prepare a draft Council Policy to adjust these tables on an annual basis. Mr. Perry noted that this action was in response to a suggestion by the Codes Review Task Force to implement annual adjustments rather than infrequent bigger adjustments. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, that Resolution No. 89-246 be adopted, a resolution of the City Council of the City of Redding establishing and adopting a Policy Statement pertaining to adjustment of building valuation tables on an annual basis. Voting was as follows: Ayes: Council Members - Buffum, Dahl, Johannessen, and Carter Noes: Council Members - None Absent: Council Members - Fulton Resolution No. 89-246 is on file in the office of the City Clerk. LANDSCAPE MAINTENANCE DISTRICTS - Administrative Fees (A-050-060-555 & A-170-075) Planning and Community Development Director Perry recalled that Council instituted a policy to require formation of landscape maintenance districts in conjunction with the approval of certain subdivisions which develop adjacent to arterial streets and where rear-lot fences back up to the street. Mr. Perry explained that the landscaping improvements are paid by the developer, maintenance costs are paid by each district, and costs associated with the formation of the district are absorbed by the City. He conveyed that the Finance Department estimates formation-year costs to be $1,195 per district, of which $505 of the total can be attributed to administrative costs associated with formation of a district. The remaining $690 is attributable to the ongoing administrative function which is currently charged to the district. 315 7/18/89 It is the recommendation of staff to recover the administrative costs by requiring the developer to pay formation-year administrative costs and that staff be authorized to prepare resolutions to establish the fee and to incorporate the policy into the Council Policy Manual. The fee for the current year would be $505. MOTION: Made by Council Member Buffum, seconded by Council Member Dahl, directing staff to prepare resolutions to establish the administrative fee for formation-year costs for landscape maintenance districts, and to incorporate into the Council Policy Manual, a policy requiring developers to pay formation-year administrative costs. The Vote: Unanimous Ayes 1985 ELECTRIC SYSTEM PROJECT FINANCING (E-090-160-220) Electric Director Lindley recalled that in November of 1985, the Electric Department issued $63.3 million in variable interest rate debt to fund several Electric Utility capital projects. Mr. Lindley added that in 1987, Council directed staff and the remarketing agent, Shearson Lehman Hutton, to notify Council when it would be advantageous to convert the existing debt to a fixed interest rate debt. Mr. Lindley indicated that both staff and the Electric Utility Commission recommend that now is the appropriate time to consider converting the 1985 issue. He stated that present long-term rates are around 6.85%. Conversion would secure a low, long-term interest rate, increase the City's options for issuing additional future Electric Utility debt, and help avoid the potential of being forced by existing bond covenants to convert to a higher fixed interest rate at a less opportune time. Jim Gibbs, Shearson Lehman Hutton, stated that the 1985 issue has averaged a 5.58% interest rate; however, the City is faced with growth and will need to raise capital again. He explained that there is only so much available rate that may be floated, and if Council locks this up, the City will be able to issue another variable rate in the future. Mr. Gibbs indicated that taking action to increase costs now will save money in the end. Council Member Buffum said it is necessary to place the City in a position to handle resource development in the future by hedging our bets now. Mr. Lindley pointed out that staff is looking at over 14 different energy projects. He reiterated that if the City is going to proceed with resource development, it is necessary to place the City in a position to finance additional low rate debt. Noting that he would not normally want to take such risks, Council Member Johannessen emphasized that future energy needs must be considered. Council Member Dahl noted that continuing with the adjustable rate will save money, but the City will be giving up the opportunity to develop resources. MOTION: Made by Council Member Dahl, seconded by Council Member Buffum, to prepare the conversion documents to convert the 1985 Electric System Project Financing Floating Rate Weekly Demand Certificates of Participation to a fixed interest rate instrument. The Vote: Unanimous Ayes 316 7/18/89 LANDFILL CLOSURE EQUIPMENT (B-050-100 & S-020-300) Director of General Services Masingale recalled that the closure date for the Benton Landfill is January 1, 1990. Mr. Masingale stated that the landfill must be capped as much as possible by October 15, 1989 to prepare for the winter rains. In order to accomplish the necessary earth moving, staff is recommending that a self-loading scraper be acquired through the lease/purchase process. A portion of the funds set aside in the 1988-89 budget for closure of the landfill will be used, and remaining funds will be drawn from the equipment rental account pending 1989-90 budget approval. Mr. Masingale explained that an additional scraper was scheduled for purchase when the City takes over operation of the County's West Central Landfill. MOTION: Made by Council Member Johannessen, seconded by Council Member Buffum, to lease/purchase a self-loading scraper for the Benton Landfill operation prior to January, 1990. The Vote: Unanimous Ayes ORAL COMMUNICATIONS Gene Dais (A-050-060) Mayor Carter recognized Mr. Gene Dais in the audience. Mayor Carter noted that Mr. Dais' father managed the City of Redding Electric Utility and his grandfather, Elbert Dais, also managed the Electric Department and at one time was the acting City Manager. He conveyed that Mr. Dais is now a professor of economics in Calgary, Canada, and a consultant to local governments. Frances Jenkins (P-100-320) Frances Jenkins, 2652 Sharon Street, said that the Record Searchlight newspaper article stated that the last time the City Manager and City Attorney received salary attention was in February, 1988 and November, 1988 respectively. She noted that citizens of Redding are also citizens of Shasta County and pointed out that the County Executive Officer receives $71,760. She asked what cities were used for comparative salaries and what criteria was used. Mr. Jenkins also asked if the ability of the taxpayers to pay those salaries was considered. She conveyed that it is important that when Council makes a decision, the public is aware of what Council is basing their decision on. Council Member Johannessen stated that the City Manager form of government deals with issues that are very complex and that Redding is a $100 million corporation. Mayor Carter noted that this is a time of explosive growth, and both the City Manager and City Attorney spend an enormous amount of time on the job. He emphasized that the pay is commensurate with the task. ADJOURNMENT There being no further business, at the hour of 9:10 p.m., Mayor Carter adjourned the meeting to 5:15 p.m., July 25, 1989, for a City Council Workshop to be held at the City Hall Conference Room, 760 Parkview Avenue. APPROVED: __________________________________ Mayor 317 7/18/89 ATTEST: ___________________________________ City Clerk