HomeMy WebLinkAboutMinutes - City Council - unsigned - 1987-01-12 City Council, Special Meeting Tourist and Convention Bureau
Redding, California
January l2, l987 4:30 P.M.
The meeting was called to order by Mayor Fulton with the following
Council Members present: Carter, Dahl, Johannessen, and Fulton.
Council Members absent: Gard
Also present were City Manager Christofferson, City Attorney Hays,
Electric Director Lindley, Resources Manager Coleman, and City Clerk
Nichols.
AUTHORIZATION TO NEGOTIATE A CONTRACT - with RMI for Preparation of
Preliminary CFM-7 Material
(E-090-l60)
Electric Director Lindley reviewed his memorandum to Council dated
January 9, l987. He submitted a copy of the staff recommendation from
the meeting of January 5, l987, which explained the need to contract
for consulting services to assist the City during the California
Energy Commission's Electricity Report - 7 (ER-7) proceedings. Mr.
Lindley explained that the Council directed staff to prepare a Request
for Proposal which would provide competitive bids for consulting
services to assist during the ER-7 proceedings. He noted that this
process will require a minimum of 45 days.
Mr. Lindley stated that they have just been informed that the first
part submittal is required to be filed by February l7, l987. In view
of this information, he suggested that Council may wish to reconsider
its decision made on January 5, l987, and authorize the Electric
Department and the City Attorney to negotiate a contract with RMI, for
assistance during the ER-7 process. RMI was identified after review
of responses to Request for Qualifications as being the most qualified
firm to assist the Electric Department during the ER-7 proceedings.
Council Member Carter said the cost of the contract concerns him and
felt the competitive bid process might save the City money. However,
recognizing the time constraints, that may not be possible. But, he
wants to monitor all the billings that come in from RMI, if Council
decides to approve this contract.
Council Member Johannessen said he does not believe in spending
$l50,000 for consulting fees without the RFP process. He felt the
February deadline could be accomplished with a $9,000 con-tract, rather
than spending $l50,000 at this time. He felt the RFP process is a
good management control.
Mr. Johannessen stressed that he is bothered when given last-minute
deadlines and his automatic reaction is denial if not given enough
lead time. He requested more lead time in the future.
Council Member Dahl said he concurs with Mr. Johannessen that more
lead time should be given, but felt this is a unique situation. He
noted that if the City doesn't forecast methodology, PGandE might.
Mr. Dahl added that if the RFP process is used in this instance, the
City could end up paying more than they will to RMI due to time con-
straints.
MOTION: Made by Council Member Dahl, seconded by Council Member
Carter authorizing staff to negotiate a contract with the most quali-
fied firm, RMI, for preparation of preliminary CFM-7 material.
Voting was as follows:
Ayes: Council Members - Carter, Dahl, Fulton
Noes: Council Members - Johannessen
Absent: Council Members - Gard
Mr. Johannessen commented that after rushing this through, if the
deadlines extend beyond February l7 and July l, l987, he will be
extremely disturbed.
M-S-R MEETING
Mr. Lindley noted that the M-S-R meeting will be held in Redding on
January 2l, l987, at the Shasta Inn.
ADJOURNMENT
There being no further business, at the hour of 5:03 P.M. Mayor Fulton
declared the meeting adjourned.
APPROVED:
_________________________________
Mayor
ATTEST:
___________________________________
City Clerk