HomeMy WebLinkAboutReso. 1988-433 - Approving the agreement between the city of redding and crabtree security agency to perform security services RESOLUTION NO. 273! .. g.7 :3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING THE AGREEMENT BETWEEN THE CITY OF REDDING AND
CRABTREE SECURITY AGENCY TO PERFORM SECURITY SERVICES AT THE
DOWNTOWN REDDING MALL FOR THE PERIOD NOVEMBER 1 , 1988 ,
THROUGH OCTOBER 31 , 1989 , AND AUTHORIZING THE MAYOR TO SIGN.
IT IS HEREBY RESOLVED by the City Council of the City of
Redding as follows:
1 . That the City Council of the City of Redding hereby
approves the Agreement between the City of Redding and Crabtree
Security Agency to provide security services at the Downtown
Redding Mall for the period November 1 , 1988 , through October 31 ,
1989 , a true copy of which is attached hereto and incorporated
herein by reference.
2 . That the Mayor of the City of Redding is hereby
authorized and directed to sign said Agreement on behalf of the
City of Redding, and that the City Clerk is hereby authorized and
directed to attest the signature of the Mayor and to impress the
official seal of the City of Redding on said Agreement when
appropriate.
3 . THAT the City Manager of the City of Redding is hereby
authorized and directed to sign all future amendments to said
Agreement, if any, on behalf of the City of Redding, and that the
City Clerk is hereby authorized and directed to attest the
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4 110.
signature of the City Manager and to impress the official seal of
the City of Redding on said amendments, when appropriate.
I HEREBY CERTIFY that the foregoing Resolution was
introduced and read at a regular meeting of the City Council of
the City of Redding on the 6th day of December, 1988 , and was
duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS: Buffum, Carter, Dahl , Fulton, & Johannessen
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS : None
K. ,MAURICE JOHANNESSEN, Mayor
City of Redding
ATTEST:
ETHEL A. NICHOLS, City Clerk
FIRM 'ROVED:
1/i/ 444',
RA BALL A. HAYS, Ci y Attorney
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410
AGREEMENT
THIS AGREEMENT is made and entered into this 9th day of
November, 1988 , by and between the CITY OF REDDING, a Municipal
Corporation, of 760 Parkview Avenue, Redding, California
96001-3396 , hereinafter called "City, " and CRABTREE SECURITY
AGENCY, of Post Office Box 493899 , Redding, California 96049 ,
hereinafter called "Contractor" :
WITNESSETH:
The parties agree as follows:
1 . Contractor covenants and agrees to perform security
services at the Downtown Redding Mall for City as set forth in
the Specifications, General Conditions, and Bid attached hereto
as Exhibit "A" and incorporated herein by reference, in
accordance with said Exhibit A and the following terms and
conditions, and for the following compensation.
2 . Contractor agrees that said services shall be performed
to the satisfaction of City' s Director of General Services and
Chief of Police, and that failure to perform the aforesaid
security services, and to the satisfaction of said Director of
General Services and Chief of Police, shall constitute a material
breach of this Agreement, and grounds for the cancellation
thereof by City as hereinafter provided.
3 . During the term of this Agreement, City agrees to pay
Contractor, in consideration for the services to be performed in
accordance with the provisions of paragraphs 1 and 2 above, at a
straight-time rate of $7 .99 per hour for work performed, or
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time-and-one-half per hour for overtime. Overtime is defined in
the Specifications attached hereto.
4 . The term of this Agreement shall be for one (1) year
commencing on November 1 , 1988 , and terminating on October 31 ,
1989 .
5 . This Agreement is entered into upon the express
condition that City shall be free from any and all liability and
claims for damages for personal injury, death, or property damage
in any way connected with Contractor' s services to be provided
under this Agreement, including claims of Contractor, its
officers, agents, and employees. Contractor shall indemnify and
save harmless City, its officers, agents, and employees, from any
and all liability, loss, cost, or obligation on account of or
arising out of any such injury, death, or loss caused by the
negligence or other legal fault of Contractor or its officers,
agents, and employees.
6 . It is understood and agreed as a condition of this
Agreement that Contractor shall, at its own expense, obtain and
keep in full force and effect the insurance coverages required in
the General Conditions forming part of the Specifications
attached hereto; and provide Certificates of Insurance evidencing
such coverages and notice requirements to the Risk Manager of
City, to be approved by him and filed in his office prior to the
commencement of this Agreement.
7 . In providing its services, Contractor is acting as an
independent contractor, and not as an employee of City.
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411
8 . This Agreement may be terminated at any time by either
party upon thirty (30) days ' prior written notice to the other
party.
9 . Any notices or demands that may be given by either
party hereunder, including notice of default and notice of
termination, shall be deemed to have been fully and properly
given when made in writing, enclosed in a sealed envelope, and
deposited in the United States Post Office, certified mail,
postage prepaid, addressed as follows: To City c/o City Manager,
760 Parkview Avenue, Redding, California 96001-3396; and to
Contractor at Post Office Box 493894 , Redding, California 96049 .
10 . Future amendments to this Agreement, if any, may be
executed by the City Manager of City.
11 . It has been determined that this matter is not subject
to the provisions of the California Environmental Quality Act.
IN WITNESS WHEREOF, the parties hereto have set their hands
on the day and year first above written.
CITY OF REDDING CRABTREE SECURITY AGENCY
By: By: a h� -
K. MAURICE JOHANNESSEN BEATRICE D. MOORE
Mayor Qualified Manager
ATTEST: FORM APPROVED:
ETBEL A. NICHOLS, City Clerk RANDALL A. HAYS, City Attorney
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BID
For Furnishing
SECURITY SERVICES
DOWNTOWN REDDING MALL
(Schedule Number 2070)
PAGE 1
To: The City of Redding
Carolyn J. Roberts, Purchasing Officer
Date 5- 2-(f- re
The undersigned Ceiti o l K,Z ( f',-LLua
T`f 01G044.cy(Corporate Name of
Bidder) agrees to furnish security services to the .City of Redding,
Redding, California at the prices quoted below, in accordance with
the specifications on file in the office of the Purchasing
Department of the City of Redding; a copy of which is attached
hereto and is hereby made a part of this proposal:
SECURITY SERVICES:
ITEM #1
Hourly rate, at straight time,
per bid specifications:
Rate Per Hour $ 7. / ,/
THE PRICES QUOTED HEREIN ARE FIRM FOR THE CONTRACT PERIOD AND ARE
NOT SUBJECT TO CHANGE.
It is understood that this bid shall remain open and shall not be
withdrawn for a period of sixt
for the opening of the bid. y (60) days from the date prescribed
ExHI ,,i; IT
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CITY OF REDDING--BID--SECURITY SERVICES--DOWNTOWN REDDING MALL
PAGE 2
The required bid security consisting of a !! (Certified
Check or Bid Bond) in the amount of $500.00 is hereto attached
and is given as a guarantee that the undersigned will execute the
contract in conformity with the bid documents, if awarded to him.
Respectfully submitted,
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ify
(Mailing Address) (Corporate Name of Bidder)
Kr fJN �o C//_ Lc, 0 By:
1Y-P4
(City, State & Zip)
(Si ature
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CNC. ' 3 ' 1-� 1 l ���ni LfzeLFV
(Telephone) GA (fir-o,4bi
(Print Name & Title)
411 4
CITY OF REDDING
PURCHASING DEPARTMENT
SPECIFICATIONS
For Furnishing
SECURITY SERVICES
DOWNTOWN REDDING MALL
PAGE 1
Services shall be performed
to the satisfaction of the Director of
General Services and the Chief of Police. Failure to perform the
security services in accordance with the proposal, specifications
and to the satisfaction of the Director of General Service and the
Chief of Police of the City of Redding shall be grounds for
cancellation by the City of Redding.
1 Security service shall provide such security services for a term of
one year.
Security service will hold City harmless from any claims for
damages of any kind whatsoever by any person occasioned by security
personnel' s activities at the Downtown Redding Mall.
Security personnel will be on duty and provide patrol and
surveillance services or any other duties the Director of General
Services or Chief of Police of the City of Redding feel are
appropriate throughout the Downtown Redding Mall seven (7) days per
week with one uniformed officer, Monday through Friday, 11 : 30 A.M.
to 10: 30 P.M. , Saturday, 11 : 30 A.M. to 10:00 P.M. and Sunday 10:00
A.M. to 6 : 30 P.M. (not to ex - -d ei.ht hours per officer unless an
- $ exists Hours may be increased or reduced at the Ci y s
discretion with 30 days notice to the contractor.1
Security personnel will maintain two-way radio contact with their
headquarters and will be equipped with radios having the capability
to conduct two-way conversations with the Redding Police Department
and/or other law enforcement agencies.
In the event that security personnel need assistance due to an
inability to handle a situation, requests for assistance from the
Redding Police Department will be made by two-way radio in
accordance with policy to be established between the contractor and
the Redding Police Department.
All personnel to be employed by the contract security force must
meet specific requirements established by the Redding Police
Department prior to assignment to the Downtown Redding Mall .
Security personnel must have completed the following training:
EXH1 '4:IT A
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CITY OF REDDING--SPECIFICATIONS--SECURITY SERVICES
DOWNTOWN REDDING MALL
PAGE 2
1 . Possess a certification of completion from the Department of
Consumer Affairs that the security person is qualified in the
use of firearms, baton, and chemical agents.
2. Possess a certificate of completion demonstrating that the
security person has successfully met the training requirements
of California Penal Code Section 832 in the carrying and use of
firearms.
3. Security personnel must be identifiable by a uniform and badge,
and be armed with a firearm he is authorized to wear and use.
(FAR 107.17 (a) (2) and (3) .
4. Contract security agency will provide annual proof to the Chief
of Police that continued training has been provided to those
personnel who are assigned to the contract area. This
certification will consist of re-qualification training in the
use of the baton, duty firearm, and chemical agents if they are
issued. Failure to meet any of the above training criteria can
result in termination of contract.
5. Contract security agency must provide to the Chief of Police a
copy of the pre-employment background investigation of each
employee assigned to work in the Downtown Redding Mall. The
Chief of Police may reject any such employee if in his sole
judgement the person is not suitable for the position.
The City of Redding shall pay security service for work performed
per hour at the straight time rate per hour and time and one-half
per hour for overtime. Overtime is defined as time worked in
excess of forty (40) hours per week or time worked on New Year' s
Day, Washington's Birthday, Easter, Memorial Day, July 4, Labor Day
Thanksgiving and Christmas.
Vendor shall keep legible, current, complete and accurate records
supporting invoices rendered. Invoices shall be rendered monthly
for payment and approved by the Director of General Services.
Invoices are to be mailed to the City of Redding, Finance
Department, 760 Parkview Avenue, Redding, CA 96001 .
RIGHT OF CANCELLATION:
Security service may be terminated at any time by either party upononthirtY (30) days prior written notice to the other
party.
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CITY OF REDDING--SPECIFICATIONS--SECURITY SERVICES
DOWNTOWN REDDING MALL
PAGE 3
For an ON SITE INSPECTION contact Ron Masingale, Director of
General Services, 916-225-4462.
FOR FURTHER TECHNICAL INFORMATION CONTACT:
Ron Masingale, Director of General Services, 916-225-4462
FOR FURTHER INFORMATION ON BID REQUIREMENTS CONTACT:
Carolyn J. Roberts, Purchasing Officer, 916-225-4137
NOTE: If there are any deviations from the specifications set
forth herein, the bidder shall note the deviations in his bid.
Failure to note a deviation from the specifications may be grounds
for rejection by the City of that particular bid. Where deviations
are noted, the City reserves the right to accept a bid containing
such deviations provided that, in the sole opinion of the City, the
deviation or deviations so noted do not affect the overall
capability of the item bid to perform the function for which it is
to be acquired and such deviations result in a lesser total cost to
the City for the subject item.
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IMPORTANT
PLEASE NOTE:
BIDS WILL NOT BE CONSIDERED UNLESS:
1. BID IS ACCOMPANIED BY PROPER BID SECURITY CONSISTING OF A
CERTIFIED CHECK OR BID BOND IN THE AMOUNT OF $500. 00.
2. POWER OF ATTORNEY MUST BE ATTACHED TO BID BOND.
3. SURETY'S SIGNATURE ON BID BOND MUST BE NOTARIZED.
* (See Attached Sample)
4 . ORIGINAL DOCUMENTS MUST BE RECEIVED.
5. BID PROPOSAL MUST BE SIGNED.
6. NO INITIALS - SIGNATURES SHOULD BE LEGIBLE.
THE CITY OF REDDING
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NOTE:
PLEASE SUBMIT BID ON ENCLOSED BID FORM ONLY. FORWARD TO:
CITY OF REDDING, CITY CLERK, 760 PARKVIEW AVENUE, REDDING, CA
96001 .
MAILING ENVELOPE IS TO BE CLEARLY MARKED ON THE OUTSIDE WITH
THE FOLLOWING NOTATION:
"BID ON SCHEDULE NO. ; OPENING
AT DATE •
(Time, A.M. or P.M. )
• 411
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, and
as Surety, are held and firmly bound unto the City of Redding,
California, hereinafter called the "City, " in the penal sum
of Dollars ($ ) , lawful money
of the United States, for thea
p yment of which sum well and truly
to be made, we bind ourselves, our heirs, executors,
administrators, and successors, jointly and severally, firmly by
these presents.
THE CONDITION of this obligation is such that, whereas the
Principal has submitted the accompanying bid,
dated ,19 , for furnishing', delivering and/or
performing the
contract
For the City of Redding in accordance with Specifications attached
hereto.
NOW THEREFORE, if the Principal shall not withdraw said bid
within the period specified therein, after the opening of same, and
shall, within the period specified therefor, enter into a written
contract with the City in accordance with the bid as accepted, and
give bond or bonds with good and sufficient surety or sureties, as
may be required for the faithful performance and proper fulfillment
of such contract, then the above obligation shall be void and of no
effect, otherwise to remain in full force an virtue.
IN WITNESS WHEREOF, this instrument has been duly executed by
the Principal and Surety above named on the day of
PRINCIPAL
By
SURETY
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GENERAL CONDITIONS
PAGE 1
1. INSURANCE
The Contractor shall furnish the City insurance certificates
showing that the contractor has insurance coverage as indicated
below:
A. Comprehensive General and Auto Liability insurance policy,
(including contractor's liability, completed operations
liability, blanket contractual liability, contractor's
contingent liability, owned and non-owned auto liability) ,
insuring the City and its employees as follows:
(1) The limits of liability shall be not less than $250,000
on account of injury or death to any one person, and
not less than $500, 000 on account of any one accident
resulting in injury or death to more than one person,
and not less than $100,000 for damage to real or
personal property.
A combined single limit
g policy with aggregate limits in
the amount of $1 ,000 , 000 will be considered equivalent
to the required minimum limits.
(2) Such insurance shall contain an endorsement stating
that THE CITY OF REDDING, ITS OFFICERS, AGENTS, AND
EMPLOYEES ARE COVERED AS ADDITIONAL INSUREDS.
(3) The Certificate of Insurance shall also state that THE
POLICIES SHALL NOT BE REVOKED OR ANY COVERAGE REDUCED
UNTIL TEN (10) DAYS WRITTEN NOTICE THEREOF SHALL HAVE
FIRST BEEN GIVEN TO THE CITY OF REDDING.
(4) Such insurance certificate shall indicate that the
liability insurance policy contains the following
specific endorsement:
"Notwithstanding any other provision in this policy,
insurance afforded hereunder to the City of Redding
shall be primary as to any other insurance or
re-insurance covering or available to the City of
Redding, and such other insurance or re-insurance shall
not be required to contribute to any liability or loss
until and unless the appropriate limits of liability
afforded hereunder are exhausted. "
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CITY OF REDDING-GENERAL CONDITIONS
PAGE 2
B. Workers' Compensation Insurance.
(1) Such insurance certificate shall indicate that the
Workers ' Compensation insurance policy contains the
following specific endorsement: "It is agreed that
such insurance afforded by this policy also applies to
the City of Redding as an additional insured, but only
with respect to employees hired by, and included on the
payroll of, the named insured performing work for the
account of such additional insured. It is also agreed
that any notice to or from the named insured of
reduction in or termination of coverage under the
policy shall be given to the above additional insured.
- All other terms and conditions of this policy remain
the same. "
(2) Such insurance shall contain an endorsement stating
that the CITY OF REDDING, ITS OFFICES, AGENTS, AND
EMPLOYEES ARE COVERED AS ADDITIONAL INSIIREDS..
(3) The Certificate of Insurance shall also state that THE
POLICIES SHALL NOT BE REVOKED OR ANY COVERAGE REDUCED
UNTIL TEN (10) DAYS WRITTEN NOTICE THEREOF SHALL HAVE
FIRST BEEN GIVEN TO THE CITY OF REDDING.
C. Certificate of Exemption from Workers' Compensation
Insurance
(1) Such certification shall indicate that the contractor
shall not employ any person in any manner so as to
become subject to the Workers ' Compensation Laws of
California.
(2) If after making this Certificate of Exemption, you
should become subject to the Workers' Compensation
provisions of the Labor Code, you must forthwith comply
with such provisions .
2. DEFINITIONS:
In these specifications the word "City,' means the City of
Redding, California.
The term "Bidder, " means the person, firm, or corporation
submitting a bid on these specifications or on any part thereof.
The term "Contractor, " means the person, firm, or
corporation with whom the Contract is made by said City, or the
agent or legal representative who may be appointed to represent
such party, firm, or corporation in the execution of this Contract.
The term "Engineer, " means the City Engineer of the City of
Redding, acting either directly or through his personally appointed
agents, such agents acting severally within the scope of the
specific duties entrusted to them.
410.
CITY OF REDDING-GENERAL CONDITIONS
PAGE 3
3. PROPOSALS:
Bids, to receive consideration, shall be made in accordance
with the following instructions:
(a) Bids shall be made as indicated on the forms contained
in the documents attached hereto and entitled "BID, " properly
executed in ink, with all blank spaces filled in. The signatures
of all persons signing the bid shall be in longhand. The completed
Bid Form shall be without alterations or erasures and shall not be
removed from this binding. Additional information may be submitted
by the bidder on a separate sheet.
(b) Each bid shall be accompanied by a certified check drawn
on a bank authorized to do business in the State of California,
payable at sight to the City of Redding in an amount equal to or
not less than five hundred dollars ($500.00) . Should the bidder
choose to furnish a bid bond in lieu of a certified check, he shall
execute the form of "Bid Bond" attached to the documents. The said
bond shall be secured from a responsible surety company
satisfactory to the City. The said check or bond shall be given as
a guarantee that the bidder will enter into a Contract, if awarded
to him, within thirty (30) days. In case of refusal or failure to
enter into said Contract within said time, the amount of the check
or bond, as the case may be, shall be forfeited to the City, as
liquidated damages.
(c) Before submitting a bid, bidders should read the
Specifications carefully and should inform themselves completely as
to all existing conditions and limitations. The bid shall include
the cost of all items necessary to complete the Contract.
(d) Each proposal shall be enclosed in a sealed envelope
addressed to the City Clerk of the City of Redding, City Hall,
Redding, California 96001 . The outside of the envelope shall be
plainly marked with Bidder' s name and address and the Bid Schedule
Number.
(e) All bids received after the scheduled closing time for
receipt of bids shall NOT be accepted or considered and shall be
returned to the bidder unopened.
4 . WITHDRAWAL OF BID:
Any bidder may withdraw his bid, either personally or by
written request, at any time prior to the scheduled closing time
for receipt of bids.
5. INTERPRETATION:
If a prospective bidder is in doubt as to the true meaning
of any part of the "Notice Inviting Bids, " "General Conditions, " or
the "Specifications, " or finds discrepancies in or omissions in the
same, he may submit to the City a written request or an
interpretation or a correction thereof. Any interpretations or
corrections of the proposed documents will be made only by addendum
mailed or delivered to each person receiving a set of such
documents. Such addendum shall be considered as part of the
Contract.
411 ' 410
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CITY OF REDDING-GENERAL CONDITIONS
PAGE 4
6 . AWARD OF CONTRACT OR REJECTION OF BIDS:
The Contract will be awarded within sixty (60) days after
the opening of bids. The City, however, reserves the right to
reject any or all bids, or any part of any such bid, and to waive
any informality in bids received, taking into consideration the
ultimate economy to the City.
7 . ASSIGNMENT OF CONTRACT:
No assignment by the Contractor of any contract to be
entered into hereunder or any part thereof, or of funds to be
received thereunder by the Contractor, will be recognized by the
City unless such assignment has had the prior approval of the said
City and surety has been given due notice of such assignment in
writing and has consented in writing.
8 . QUALIFICATIONS OF BIDDER:
Only manufacturers or contractors of established
reputations, or their duly authorized dealers or agent, having
proper facilities for the manufacture of the materials or equipment
and for servicing same, or for proper execution of the work called
for in the Specifications, will be considered in making the award.
9 . MATERIALS, WORKMANSHIP, AND DESIGN:
All work must be done and completed in a thorough,
workmanlike manner by mechanics skilled in their various trades,
notwithstanding any omission from the Specifications.
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