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HomeMy WebLinkAboutReso. 1988-303 - Approving the test use agreement with cooperative personnel servicesilr IIP RESOLUTION NO. O g•,3 D3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING THE TEST USE AGREEMENT WITH COOPERATIVE PERSONNEL SERVICES, A LOCAL GOVERNMENT SERVICES UNIT WITHIN THE CALIFORNIA STATE PERSONNEL BOARD, AND AUTHORIZING THE MAYOR TO SIGN ALL NECESSARY DOCUMENTATION. BE IT RESOLVED by the City Council of the City of Redding as follows : 1 . That the City Council of the City of Redding hereby approves the Test Use Agreement with Cooperative Personnel Services, a local government services unit within the California State Personnel Board, a true copy of which is attached hereto and incorporated herein by reference. 2 . That the Mayor of the City of Redding is hereby authorized and directed to sign said Agreement and all necessary documentation on behalf of the City of Redding in connection therewith, and the City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City of Redding on the aforesaid documentation, when appropriate. I HEREBY CERTIFY that the foregoing Resolution was introduced and read at a regular meeting of the City Council of the City of Redding on the 6th day of September , 1988 , and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: Buffum, Carter, Dahl, Fulton, & Johannessen NOES: COUNCIL MEMBERS : None ABSENT: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS : None K.`MAURICE JOHANNESSEN, Mayor City of Redding ATTEST: FORM APPROVED: *C-,C0-ect, ETHEL A. NICHOLS , City Clerk RA 'DALL A. HAYS , City Attorney �-, W I , • • EIRIMIAdittlffik dittAIMEMEMEMENIEEMEEMENEESIISMIMIENERIMINEINEEMEMMIEGIff ENNIO Mr Ilk. WEIEMIEBIBIMMEIMEMEMENEIMIMEMBINEMEIMINIMENEMEIMIEMEIBUIF ®® ® ® ® ® NIVEIBIBISIEISEEMMEJSIMEINNEMENEHAINEMEMMINIERIERIEMBIEEN11111 COOPERATIVE PERSONNEL SERVICES 1820 Tribute Road, Suite A s Sacramento, CA 95815-4389 ® (916) 924-2300 'AUG 8 1988 Dear Client , We are currently updating our security agreements and find that we do not have a current agreement on file for your agency. Enclosed please find a security agreement that will need to be signed and returned to us before we can send any test materials to you. Should you need any further assistance, please do not hesitate to call Cooperative Personnel Services on (916) 924-2300 within California or (800) 822-4277 outside California. Sincerel , // "✓ /ci2 / Earline Henry Coordinator, Test Processing A joint powers agency of: • City of Anaheim ■ California State Personnel Board o Hayward Unified School District is County of Sacramento ® County of Sonoma • Sacramento Municipal Utility District r • COOPERATIVE PERSONNEL SERVICES TEST USE AGREEMENT TERMS AND CONDITIONS Section I - PURPOSE OF AGREEMENT This agreement defines Cooperative Personnel Services' (CPS) test use policies and procedures. It also explains CPS test security standards designed to protect the mutual interests of all clients that use the test materials, as well as the in- terests of persons who take such tests. In order that no person may gain special advantage by having improper access to the material, CPS requires as a condition for making its test materials available for rental that all users sign this agreement and fulfill its terms. Section II - CPS POLICIES AND PROCEDURES The following provisions shall govern CPS services for planning, scheduling, preparation, construction and scoring examinations. A. Preparing Custom Tests 1. Information Required from Clients. A client desiring custom exam preparation services is responsible for fur- nishing to CPS a written description of the work to be performed, the knowledge, skills and abilities required to perform the duties of the position, special working conditions, shifts, location of the job, required licenses or certificates, salary and shift differential, if any. 2. CPS Preparation of Test Materials. CPS shall construct a written examination, based on the information furnish- ed by the client, for each job classification for which an examination has been requested and agreed upon by CPS and the client. B. Ordering Stock and Custom Tests 1. Scheduling of Examinations. The client desiring exam preparation services shall notify CPS sufficiently in advance to allow time for scheduling and preparation. 2. Client Notification to CPS of Number of Candidates. Not less than 10 working days prior to the examination date, the client shall notify CPS of the total number of candidates in each classification to be tested. 3. Transmittal of Test Materials. CPS shall provide the client with sufficient examination booklets, instruc- tions for administering the examination and such other material as CPS may deem necessary. 43 • • 4. Client Administration of Test and Return of Test Materials. The client shall administer the examination in accordance with instructions provided by CPS and immediately following the examination will return all used and unused examination booklets, keyed booklets, scoring keys(if pro- vided by the client), instructions, and any other materials furnished by CPS and not consumed (except that in such cases as provided in paragraph II. B (7), II. B (8), and II. B (9) time extensions may be granted by CPS). 5. Re-Use of Test Materials. Clients requesting test material use for a specific date and candidate count, will not be allowed to reuse the tests for another date or candidate group without prior permission of CPS. 6. Scoring of Tests. CPS will score all scannable answer sheets, at no cost to the client. At the discretion of CPS, responsibility for the scoring of standardized stock tests may be granted to the client. Custom tests and agency tests may be scored by the client.Open ended test question answers,such as essays, typing,and shorthand tests may be scored by the client,or CPS will score these tests for a fee. 7. Test Papers Inspection Under Client Policy. If the client has an officially adopted rule or established policy regarding can- didates' privilege of inspecting a keyed copy of an examination or answer sheets following the examination, and this rule or policy has been submitted in writing to CPS at least 10 days prior to the first examination scheduled under this agreement for which such inspection is desired, CPS will comply with the inspection privileges as officially recognized by the client. Excep- tion: No inspection shall be allowed for standardized test materials, or test preduplicated as stock tests or semi-stock tests, or of questions not scored by an absolute standard. During key inspection, a representative of the client's Personnel or Ad- ministrative office must be present to assure that no candidate takes away from the review any notes regarding a test question. Upon request of the client, and when submitted in writing by a candidate who participated in the examination, CPS will analyze protests resulting from such review and recommend the action to be taken by the client. 8. Test Papers Inspection Under CPS Policy. If the client has no officially adopted rule or established policy regarding can- didates' privilege of inspecting a keyed copy of an examination or answer sheet(s) following the examination and wishes to allow such an inspection privilege, the following CPS policy shall govern: a. Key Inspection. Inspection of a keyed copy of the examination book, for the purpose of requesting a review of such items as the candidate may believe are incorrect or improperly keyed,will be allowed for five working days immediately following an examination, providing this has been requested by the client at least 10 day prior to the examina- tion. The inspection time allowed a candidate will not exceed one-half the amount of time originally allowed to answer the question during the administration of the examination. 44 . i i During key inspection, a representative of the client's Personnel or Administrative office must be present to assure that the candidate takes no notes of any kind regarding any test materials. Upon request of the client and when submitted in writing by a can- didate who participated in the examination,CPS wiil analyze protests resulting from such review and recommend the action to be taken by the client. b. Answer Sheet(s) Inspection. Inspection of a candidate's answer sheet(s), for the purpose of detecting whether any clerical or other er- ror has been made in the scoring of the answer sheets,shall be allow- ed for a 14-calendar-day_beriod immediately following the notifica- tion to the candidate of examination results. Upon request, CPS will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the client. Candidates are not allowed to review the question booklet during this inspection period. Not more than one hour will normally be allowed for answer sheet(s) review. A representative of the client's Personnel or Administrative office shall be present to assure that no changes or marks of any kind are made by the candidate on the answer sheet(s) or the keyed answer sheet(s). c. Certain Tests Not to be Open for Key Inspection. Standardized tests, stock tests, semi-stock tests, and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of these tests at any time. 9. Extended Usage. If the client wishes to administer examinations on a continuous basis for certain mutually agreed upon classes, CPS may, at its discretion, supply the examination booklets, a scoring key and instructions for extended usage. Extended usage is defined as the client's retention of examination booklets and instructions after their initial administration for the purpose of readministering them. The client shall score such examinations. 10. Examination Charges. In consideration of the performance by CPS for testing services specifically described in this Exhibit, the client agrees to pay CPS in ac- cordance with"Written Examination Price List"(Exhibit A)in effect at the time of rental arrangements. 11. Canceled or Postponed Examinations. Clients may be billed for work done on a canceled or postponed examina- tion up to the time CPS is notified of such action. Under certain cir- cumstances, credit may be given for work already performed if the test is rescheduled. 45 • • C. Client Responsibilities The client shall perform all parts of the examination process which have not specifically been requested of and agreed to by CPS. Client shall assume responsibility for the conformity of the examination process to any ap- plicable laws, rules, or ordinances and for the examination as a whole. Under the selection guidelines of the Equal Employment Opportunity Commission, the client as test user is responsible for the results of the selection process and must be prepared to demonstrate that the process is valid and meets Dther testing standards if it adversely affects groups protected by fair employment laws. Section III - SECURITY OF TEST MATERIALS All test materials supplied by CPS under this agreement shall be and remain the property of CPS. They shall be held and stored in a manner that will pre- vent unauthorized persons from having access to them.The client agrees to be responsible for the security of all test materials supplied to the client and agrees to reimburse CPS for a portion or all of the replacement costs, as determined by CPS, for test materials that are lost or whose value for testing purposes, in the opinion of CPS, may have been destroyed while said test materials were subject to the custody of the client. Question booklets shall not be duplicated nor test questions copied by the client under any cir- cumstances. If any test material obtained from CPS should become involved in legal pro- ceedings by a court or other body vested with legal authority, CPS will take appropriate measures to safeguard the confidentiality of the test material in- cluding answer sheets such as by motion for protective order. Section IV - TERMINATION OF AGREEMENT CPS retains the right to terminate this agreement and withhold or recall its test materials if it believes the terms and conditions of this agreement are be- ing or have been violated. 46 • • V. PARTIES TO THE AGREEMENT The parties to this Test Use Agreement are the Cooperative Personnel Services (CPS) and the client named below. A. Principal Signer On behalf of this agency, I acccept this agreement and assure compliance with its terms and conditions. City of Redding PPrsnnnel SPruir' Client Name 760 Parkview Avenue Address Redding CA United States 96001 City State/Province Country Zip Code (916) 225-4065 Brenda Sciarra Telephone number to contact regarding test orders James G. Bristow Name of Principal Signer Director of Personnel Services Title Signature/Date B. Persons Authorized to Receive Test Material As the Principal Signer of this Test Use Agreement I am authorizing the following members of this agency to be the only individuals able to receive test-related materials from CPS. Please have the appropriate individuals who are authorized to receive the test material sign below. If more space is necessary, attach an additional sheet . Name Title •.ignature / Brenda Sciarra Personnel Analysti. /.,.� Beth Armstrong Personnel Assistant 71 (A4 4 )L ill Please make one copy of this agreement . Sign and return original to CPS. C P S TEST RENTAL RA1PE S ( effective July 1 , 1988 ) STOCK*+ CUSTOM. AGENCY EASE PRICE $200 $57E $300 QUANTITY' PER B00K CHARGE" 10-100 $5 . 50 $9 . 50 $9 . 50 110-500 5 . 00 9. 00 9 . 00 510-1000 4. 50 8 . 50 8 . 50 1010-2000 4. 25 8 . 00 8 . 00 2010+ 4. 00 7 . 50 7 . 50 ENTRY-LEVEL FIRE FIGHTER STUDY BOOK Quantity Per Book Charge 10-100 $2 . 50 110-500 2.00 510-1000 1 . 75 1010+ 1 . 50 RELATED PRODUCTS/SERVICES Scoring Stencil - $10. 00 per stencil Scaled Scores - . 50 per candidate-minimum $50. 00 -maximum $100 . 00 Alphabetical Roster - . 50 per candidate-minimum $50 .00 -maximum $100. 00 Custom Test Review Copy - $250.00 (No more than 10 content areas; no more than 200 items per copy) . Stock Test Cancellation Fee - $200. 00 Custom Test Cancellation Fee - $300.00 Agency Test Review - $35. 00 * Tests are assembled in packages of 10 and may be ordered only in multiples of 10. * *The per book charge includes : non-reusable test book, candidate answer sheet , proctor ' s instructions , oral passages (as appropriate) , machine scoring of answer sheets , summary test statistics , and rank order score roster of candidates with raw and percentage scores. + $25 . 00 credit on next stock order for each unbroken package of test booklets returned. $50. 00 Expedited service charge for orders without 2 weeks notice when order can be filled. 10% -Shipping and Handling Fee (via Federal Express 2 day air) 15% -Shipping and Handling Fee (via Federal Express overnight)