HomeMy WebLinkAboutReso. 1989-324 - Approving the agreement between the city of redding and the C.OR vette set for a street autocross i �
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING THE AGREEMENT BETWEEN THE CITY OF REDDING AND THE
C.O.R. VETTE SET FOR A STREET AUTOCROSS TO BE HELD
OCTOBER 1 , 1989 , AND AUTHORIZING THE MAYOR TO SIGN SAME.
BE IT RESOLVED by the City Council of the City of Redding as
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follows:
1 . That the City Council of the City of Redding hereby
approves the attached Agreement between the City of Redding and
the C.O.R. VETTE SET for a street autocross to be held October 1 ,
1989 ; and
2 . That the Mayor of the City of Redding is hereby
authorized and directed to sign all necessary documents on behalf
of the City of Redding, and the City Clerk is hereby authorized
and directed to attest the signature of the Mayor and to impress
the official seal of the City of Redding on the aforesaid
Agreement, when appropriate.
3 . That a true copy of said Agreement is attached hereto
and incorporated herein by reference.
I HEREBY CERTIFY that the foregoing Resolution was intro-
duced and read at a regular meeting of the City Council of the
City of Redding on the 19th day of September , 1989 , and was duly
adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS: Fulton, Johannessen, &. Carter
NOES: COUNCIL MEMBERS : Buffum, Dahl
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS : None
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SCOTT CARTER, Mayor
City of Redding
ATTEST: FORM APPROVED:
54,1 a .7�. ;://
ETHEL A. NrCHOLS , City Clerk r , NDALL1. HA S , ity Attorney
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AGREEMENT •
STREET AUTOCROSS
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THIS AGREEMENT, made and entered into by and between the
CITY OF REDDING, a Municipal Corporation, hereinafter referred to
as "City, " and C.O.R. VETTE SET, hereinafter referred to as
"Corvette. "
WITNESSETH:
That in consideration of the terms and conditions herein
contained, the parties hereto covenant and agree as follows:
1 . The City will make available to Corvette the use of
Park Marina Drive from Park Marina Circle south to the Cypress
Bridge Overpass inclusive of the intersection of Park Marina
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Drive and Locust Street for a street autocross to be sponsored
and conducted by Corvette on October 1 , 1989 , from 6 : 00 a.m. to
6 : 00 p.m. (Said street autocross and all events and activities
related thereto will hereinafter be collectively referred to as
"Autocross" . ) All Autocross related events and activities shall
be in accordance with the terms and conditions described or
depicted in this Agreement, any Autocross rules and regulations
proposed by Corvette subsequent to the execution of this
Agreement and approved by the City (hereinafter referred to as
"Subsequent Rules" ) , and all applicable Federal, State, and City
li laws and regulations.
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2 . The streets used for the Autocross shall be as more
particularly described and depicted in Exhibit "A" (attached
hereto and by this reference incorporated herein) . At such time
as City deems appropriate it shall: close those streets listed,
and do so in the manner described in Exhibit "B" (attached hereto
and by this reference incorporated herein) ; set up those detours
depicted in Exhibit "C" (attached hereto and by this reference
incorporated herein) ; and provide personnel, barricades , signs , ;I
traffic cones etc. to secure said street closures and detours, as
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more particularly listed on Exhibit "D" (attached hereto and by
II this reference incorporated herein) . At such time as City deems
appropriate it shall: remove said barricades, signs, traffic
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cones, etc. ; provide necessary street-sweeper services; reopen
II said streets; and otherwise take what steps are appropriate to
allow normal flow of traffic to resume in and around the
Autocross area. City shall pay for the work described in this
paragraph (hereinafter referred to as "Work") . However, Corvette
forces shall be available to City to materially assist City
perform the Work; but said forces shall only perform such Work
as the City deems appropriate for it to do.
3 . City shall at its expense provide during such times as
it deems appropriate a fire unit on stand-by at the Autocross � !
course.
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4 . Corvette shall at its expense provide at such places
and times during the Autocross as the City deems appropriate a
life support unit, tow truck, and fork lift.
5 . By September 15 , 1989 , Corvette shall submit to City
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for its approval a scale drawing of the proposed Autocross course
;I - on letter or legal size paper. Said course drawing shall include
as a minimum the street width, location of the proposed Autocross
course on the street, spectator viewing areas, and location of
all solid objects (e.g. , trees, buildings, fire hydrants, curbs,
etc. ) within seventy-five (75) feet of the outside edges of the
1 Autocross course.
6 . By September 20, 1989 , a map of the Autocross course
showing all markers, the proper course, approved optional
courses, solid objects, and potential problem areas will be
approved by the City and shall be available to Corvette.
Corvette shall post said approved map prior to the start of the
Autocross.
7 . By September 25, 1989 , Corvette shall submit to City
letters of support for the Autocross executed by all persons
doing business on the day of the Autocross competition and whose
Place of business will in the City' s judgement be significantly
affected by the Autocross course.
8 . By September 25 , 1989 , Corvette shall provide to City:
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a complete and final description of all Autocross events
including but not limited to the name, location, dates, nature,
and classification of the Autocross, as well as schedules and
locations of all Autocross activities, inspections, meetings, and
competitions; the name and address of the person to whom
Autocross participation entries are to be sent, and opening and
closing dates for the receipt of Autocross entries; and the names
and addresses of those individuals who shall serve as Autocross
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'Event Chairman, " "Liaison Officer, " "Chief Technical Inspector, "
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'Chief of Course, " and "Event Official. "
9 . It is understood and agreed that: the Event Chairman
shall be the Chief Executive Officer for the Autocross,
responsible for (among other things) designing, laying out and
pre-running the Autocross course; and enforcing compliance to the
I'' terms and conditions of this Agreement and any Subsequent Rules.
The Liaison Officer shall be the officer designated by Corvette
to receive all City queries, concerns , etc. regarding Corvette' s
compliance with the terms and conditions of this Agreement and
Subsequent Rules, and shall ensure that Corvette so complies and
acts in a concerted fashion with City during the Autocross . The
II Chief Technical Inspector shall (among other things) ascertain
that vehicles competing in the Autocross (hereinafter referred to
as "Vehicles") comply with the terms and conditions of this
Agreement and any Subsequent Rules. The Chief of Course is
responsible (among other things) for observation of Vehicles,
lining Vehicles up for entry onto the Autocross course, providing
starting signals, directing Vehicles off the Autocross course at
the conclusion of an Autocross run, providing necessary crowd
control, and insuring the Autocross course complies with the
terms and conditions of this Agreement and any Subsequent Rules.
In addition to the above officials, Corvette shall also appoint
Event Officials to help supervise the running of the Autocross.
It is understood and agreed by the parties to this Agreement that
the same person may hold more than one but no more than two of
the official positions herein designated. During the Autocross
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the Event Chairman, Liaison Officer, Chief Technical Inspector,
Chief of Course, and all Event Officials shall be dressed in a
manner that shall distinguish them from all other persons and
shall wear name tags on their outer garment thereby making such
persons readily identifiable by other persons attending the
Autocross. Corvette shall require all persons working at the
Autocross and not employed by the City to sign "Autocross
Waivers. " Said waivers or copies of said waivers shall be
available during the Autocross at or near to the Autocross course it
for review and verification by the City Police Department. All
persons required to have completed said waiver who have failed to
complete said waiver shall be restricted to the spectator areas
of the Autocross.
10 . Corvette shall issue such news releases, promotional
flyers, advertisements, news articles etc. as are necessary to
provide timely public notice of: the street closures and detours
set out in paragraph 2 of this Agreement, and any other Autocross
information which City and Corvette want the public to know. All
said news releases, promotional flyers, advertisements, news
articles etc. shall be reviewed by the City' s Police Department
for its approval before same are distributed, posted, published, I
or otherwise issued to the public. If any of said public notice
materials are distributed, etc. , before this Agreement is
-,,executed, then said materials shall be reviewed by the City' s
ii Police Department as soon as possible, but in no event later than
the execution date of this Agreement. Public notice materials
distributed, etc. , before the execution date of this Agreement
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will not be distributed etc. subsequent to the execution date of
this Agreement until the City' s Police Department has approved
such materials. Said City Police Department' s review and
approval power is limited and may be exercised only to ensure
that said public notice materials do not misstate or mislead the
public regarding the terms and conditions of this Agreement and
any Subsequent Rules.
ii 11 . The City and Corvette agree to attend an Autocross
briefing to take place on the day of the Autocross competition
prior to commencement of said competition.
12 . A copy of this Agreement shall be made available by
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Corvette to all Participants before commencement of the Autocross
competition.
13. Corvette shall provide adequate personnel to supervise
all Street Autocross related events and activities (including but
not limited to providing adequate patroling of those portions of
the east and south sides of the Autocross course which are
non-spectator areas) , to insure Corvette ' s compliance with all
the terms and conditions of this Agreement.
14 . Corvette shall assume the defense of, indemnify, and
save harmless the City, its Council, officers, boards,
commissions, employees, and agents from all suits, actions,
damages or claims to which the City may be subjected of any kind
or nature whatsoever resulting from or arising out of the
performance or failure to perform of Corvette hereunder, or
otherwise resulting from or arising out of the Autocross . It is
further understood and agreed that Corvette shall be responsible
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for and shall reimburse City for the costs of any damages to
City-owned property arising out of the Autocross.
15 . Corvette shall at its expense obtain and keep in full
ij force and effect a comprehensive general liability insurance
policy for both bodily injury (including death) and property
damage covering the Autocross with minimum coverages in the
amounts of $1 ,000,000 . 00 per person and $1 ,000,000.00 per
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occurrence. Said policy shall name the City, its officers,
agents, and employees as additional insureds, and shall provide
for thirty (30) days written notice of policy cancellation to
City. Corvette shall by September 21 , 1989, provide to the
City' s Risk Manager an insurance certificate evidencing all
insurance coverage required of Corvette under this Agreement.
16 . Corvette understands and agrees that the sale of
alcoholic beverages shall be prohibited at the Autocross. During
the Autocross no drivers or passengers of vehicles participating
in the Autocross (hereinafter collectively referred to as
"Participants") , support crew members working in the Autocross
pit areas, Autocross officials, or workers shall use any � I
alcoholic beverages or use any drugs which impair to an
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appreciable degree a person' s ability to perform in the Autocross
in the manner that an ordinarily prudent and cautious man, in
full possession of his faculties, using reasonable care, would
perform under like conditions. Any person in violation of this
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paragraph shall be disqualified from further Autocross
participation.
17 . Corvette understands and agrees to pay a One Hundred
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Dollar ($100 .00) administration fee if Corvette cancels the
vehicle competition portion of the Autocross within thirty (30)
days prior to the date set forth in paragraph 1 of this
li Agreement.
18 . The City and Corvette agree that Participants shall as
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a minimum be subject to the following rules and requirements:
A. Participants under the age of eighteen (18) years
(hereinafter referred to as "Minors") shall complete a
"Minor Release and Waiver of Liability and Indemnity
Agreement, " which release shall be signed by both parents or
legal guardians. Either the original or a copy of said
release shall be available during the Autocross at or near
to the Autocross course for review and verification by the
City Police Department. Minors who attend the Autocross
without a properly completed release shall be restricted to
the spectator areas of the Autocross.
B. All Participants shall have: a valid driver' s
license in their possession; participated as a driver or
passenger in at least four events similar in type to a
parking lot "Sports Car Club of America Solo II Event"
within the last two years; and signed an Autocross Waiver.
C. While on the Autocross course all Participants
shall wear: helmets complying with either Snell Foundation
approval, federal specifications Z-90 . 1 , or D.O.T. ; shoes
covering the entire foot; and seat belts in compliance with
this Agreement. Corvette shall make loaner helmets
available to Participants not having their own. A face ,l
shield, goggles, or similar face protection (conventional
eyeglasses are not sufficient) shall be worn by Participants
while competing in any Vehicle with less than a stock size
windshield.
D. Passengers are allowed in the Vehicles
II while Vehicles are on the Autocross course provided said
passengers are eligible to be Autocross Participants.
E. Any Participant considered by the Event Chairman
to be driving unsafely at or near the Autocross area, or
displaying unsportsman-like conduct, shall be disqualified
from further Autocross participation.
19. Corvette agrees and understands that the Autocross is a
ii non-speed driving-skill contest, that the Autocross course will
emphasize car handling and agility and will not emphasize high
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speed, power-to-weight ratio, extreme maneuverability, memory, or
visual acuity. In no event shall the hazards associated with the
li Autocross to spectators, Participants, and property exceed those
encountered in normal, legal highway driving. Automotive speeds
during the Autocross will be limited to what is reasonable and
prudent for the conditions encountered. The parties to this
Agreement agree the size of the Vehicles shall be taken into I
consideration when laying out the Autocross course, and the
course dimensions specified in the following rules are only
minimums:
A. The Autocross course must be tight enough so that
Vehicles run the entire course in their lower gears . Speeds
on straights and stretches shall not exceed 70 miles per
hour for the fastest cars. The fastest portions of the
Autocross course shall be those most remote from spectators '
and property. Turns should not normally allow speeds in
excess of 45 miles per hour. The course as laid out shall
contain no holes, loose gravel, gradings , oily spots, or
other dangerous features. Dips that could get a Vehicle
airborne shall not be included.
B. The Autocross course boundary shall not normally
pass closer than 25 feet from solid objects.
C. Negative camber turns will be avoided.
D. A long straight (over 150 feet) should not
terminate in an extremely sharp turn (e.g. , a short radius
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U-turn) .
E. The inner and outer limits of turns and corners
shall be marked by course markers, displacements of which
result in time penalties. The Autocross course corner
limits shall not be marked by curbs, buildings, poles,
trees, soft shoulders, or other hazards likely to cause
II damage to a Vehicle or likely to cause a Vehicle to
overturn. Hay bales will be placed in such quantities and
in such a manner at all turns on the Autocross course so as
to safeguard the safety of all persons and property.
ii F. Extreme care shall be taken in location of the
starting-finish area, the staging area, and the timing. The
timers and staging area must be placed well clear of the
Autocross course and in a safe area. The last turn of the
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Autocross course should be as straight as possible and the
finishing straight shall be tightly defined.
G. Entrance and exit lanes shall enter the Autocross
course at separate points , and shall be clear for use by
Vehicles at all times. Corvette shall take particular care
that the Autocross finish area is kept free from hazards and
spectators. A Corvette official shall be assigned to
control the Autocross finish area. A complete stop is not
required by the Vehicle at the Autocross finish if
sufficient area is available to safely halt the Vehicle
jl without locking brakes or wild maneuvering (from the highest
possible speed attainable at the finish) . No Autocross
start or finish shall be used wherein the Autocross
Participants are not seated in the Vehicle with seat belts
buckled.
H. Long straights shall not terminate at a point
where spectators or obstacles are directly in front at a
distance closer than that required to bring a Vehicle to a
halt even with brake problems, a stuck throttle, etc.
I . Autocross spectators shall be kept within the
spectator area depicted in Exhibit "A" during the Autocross.
Said spectator area shall be designed and located so that
Autocross spectators are at a safe distance from the
Autocross course, particularly at the start and finish
lines. In no event shall spectators stand between the
Autocross course and any building, wall, or fence which is
within seventy-five (75) feet of the edge of said course.
J. All Autocross course corners shall be negotiable
without reversing by any Vehicle.
K. The Autocross course shall be at least 30 feet
wide and be paved with asphalt or concrete. The Autocross
course shall be designed so that cars leaving any gate or
turn will generally be headed in the direction of the next
gate or turn.
L. Autocross spectators shall be separated from the
Autocross pit areas by means of ropes and barricades. All
non-spectator areas will be so posted.
M. Unless stricter standards specifically set out
elsewhere in this Agreement apply, shall
g pp y, ro e p be strung
along all points seventy-five (75) feet from the outside
perimeter of the Autocross course (thereby creating a
seventy-five (75) foot buffer zone from the outside
perimeter of the Autocross course) ; and short barricades
shall be placed at twenty-five (25) foot intervals along
said rope with signs posted on said barricades stating said
buffer zone is prohibited to Autocross spectators.
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N. K-rails will be placed in the spectator area and
at the west curb of the north turn and the south curb of the
west turn of the Autocross course as more particularly
depicted on Exhibit "A" .
0. All portions of the Autocross course shall be
visible to at least one Corvette official who can
communicate through signals or by electronic means with the
Autocross starting line. Under no circumstance will more
than one (1) Vehicle be on the Autocross course at one time
during the Autocross competition.
ii 20. Any Vehicle judged by the Event Chairman to be in an
unsafe operating condition at any time during the Autocross shall
be barred from further competition until the deficiency is
corrected to the satisfaction of the Event Chairman. All
Vehicles must pass safety inspections on the following points
prior to competing:
A. Seat lap belts are required in all Vehicles; and
shoulder belts or harnesses shall be installed in all
Vehicles with fixed tops or roll bars. Two strap harnesses
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shall not be worn in open Vehicles without roll bars.
B. It is strongly recommended that Vehicles have roll
bars. If roll bars are installed in a Vehicle, such roll
bars shall meet the specifications found in Appendix C of
the Sports Car Club of America Solo II Rules.
C. All Vehicles shall be subject to the safety
inspections set out in the Sports Car Club of America Solo
II Rules. Vehicles with single U-joint, swing axle rear
suspension shall be decambered to negative camber or fitted
with a camber compensator.
D. All loose items inside and outside a Vehicle must
i be removed. Passenger seat' s back and squab shall be
secured.
E. Snap-on hubcaps, detachable fender skirts, and
trim rings must be removed from all Vehicles.
F. Wheels must be safely affixed to all Vehicles, and , I
said wheels shall not be reversed so that the lughole taper
does not mate with the chamfer of the lugs. All Vehicle
studs and lug nuts must be present and functional.
G. Vehicle tires must be in good condition with no
cord or belts showing or cracks in the tread or sidewall.
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H. Minimum tire pressure must be at least 25 pounds
in Vehicles under 3 , 000 pounds and 35 pounds in Vehicles
over 3 , 000 pounds, or the tire manufacturer' s recommended
pressure.
'I I . Seat belts must be properly installed in the
Vehicle with attaching hardware secure and tight.
J. Throttle return action shall be safe and positive
in all Vehicles.
K. No excessive fuel, oil, water, or brake fluid
leaks shall be observed when a Vehicle engine is running.
Additionally, all prepared and modified Vehicles must be
equipped with engine oil and engine coolant vent tanks where
applicable.
L. Steering "spinner" nobs shall not be permitted on
Vehicles.
M. No broken or missing spokes nor more than one
loose spoke per wheel shall be permitted in wire wheels on
any Vehicles. No cracks shall be permitted in disk or cast
wheels. All Vehicle brakes must have an adequate pedal,
sufficient fluid in the master cylinder, no apparent
hydraulic leaks under pressure , and must operate on all
wheels.
N. All swing axle Vehicles must have a camber
compensator, negative camber on the rear wheels, or have
axle-limiting straps. Stock pre-1967 Volkswagon straps are
not sufficient.
0. All Vehicle wheel bearings, shocks, steering, and
suspension shall be in good operating condition.
P. Tonneau covers shall be removed and sun roofs
closed or removed from all Vehicles. Removable tops and
panels may be left on Vehicles in inclement weather.
Vehicle folding tops may be left up in inclement weather.
Q. Vehicle exhaust must exit behind the driver or to
the side of the Vehicle.
R. On-board starters shall be provided for all
Vehicles.
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S. All Vehicle batteries (on-board power supplies)
shall be attached securely to the Vehicle frame or chasis
structure in such a way to insure that the battery will
remain in place. Any Vehicle batteries removed from the
manufacturers original location must be in a non-conductive,
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marine-type container or equivalent completely enclosing the
battery with container top securely attached. A Vehicle
battery must be directly secured. A Vehicle battery secured
only by the container does not meet this requirement.
T. Adequate Vehicle mufflers are required for the
Autocross . The criteria of "adequacy" is not what the
exhaust system consists of, but the sound level. Any
Vehicle competing in the Autocross deemed by the Event
Chairman or his designated representative to be excessively
loud shall not so compete without acceptable modifications .
U. All Vehicles will use service station pump fuel ( I
only.
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21 . It is understood and agreed that the City may at any
time make a video tape of the area in and around the Autocross
course and/or send such tape to the Sports Car Club of America,
Inc. for their possible review and comment.
22. Any and all rights or powers granted or reserved to the
City by the terms and conditions of this Agreement shall be
exercised by the City Manager or a City employee or agent
designated by the City Manager to do so. The terms and
conditions of this Agreement may not explicitly address all of
the problems associated with the Autocross. The City, therefore,
reserves in addition to its right to approve Subsequent Rules:
the right to require Corvette to implement such additional
Autocross safeguards as the City may from time to time deem
appropriate for the safety of persons and property; and the right
to immediately halt and/or cancel any Autocross activity which
IIthe City determines atits sole discretion to be more hazardous
to persons and property than the hazards associated with normal,
legal highway driving.
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23 . Corvette shall not assign or transfer its rights under
this Agreement without the written consent of the City.
IN WITNESS WHEREOF, the parties hereto have executed this '
Agreement this day of , 1989 .
II
C.O.R. VETTE SET
By:
Title:
By:
Title:
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CITY OF REDDING
By:
SCOTT CARTER
Title: Mayor
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ATTEST:
ETHEL A. NICHOLS, City Clerk
FORM APPROVED:
RANDALL A. HAYS, City Attorney
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EXHIBIT "D"
Page 2 of. 2