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Home My WebLink AboutReso. 1989-038 - Approving the heating and air conditioning maintenance agreement 1" � ! ;I� � � II � ; � ` I II I , RESOLUTION NO. (��"�`r'� ' A RESOLLJTION OF THE CITY COUNCIL OF THE CITY OF REDDING � APPROVING THE HEATING AND AIR CONDITICNING MAINTENANCE AGRFEMENT BETWEEN THE CITY OF REDDING AND MECHANICAL MAINTENANCE PLANN�NG, INC. , AND AUTHORIZING THE MAYOR TO ; SIGN SAME. t � IT IS HEREBY RESOLVED by the City Council of the City of � Redding as follows: ' 1 . That the City Council of the City of Redding hereby approves the Agreement bet��een the City of Redding and Mechanical ' Maintenance Planning, Inc. for heating and air conditioning � maintenance services for the period Janua.ry 1 , 1989 , through December 31 , 1992 , a true copy of which is attached hereto and incorporated herein. 2 . That the Mayor of the Cit�,� of Redding is hereby I � authorized and directed to sign said Agreement on behalf of_ the , City of Reddinq, and the City Clerk is hereby authorized and � , directed to attest the signature of the Mayor and to impress the i i ' official seal of the Citv of Redding on the aforesaid document, � I ' , when appropriate. I I HFREBY CERTIFY that the foregoing Resolution was ; introduced and read at a regular meeting of the City Council of ' the City of Redding on the 7th day of February , 1989 , and was � duly adopted at said meeting by the following vote: � AYFS: COUNCIL MEMBERS: Buffum, Carter, Dahl , Fulton, & Johannessen NOES: COUNCIL MEMBERS : None i ABSENT: COUNCIL MEMBERS; Non� � ABSTAIN: COUNCIL MEMBERS : None t � , . -,/r `, ; � ' �� :`�, o= �� ✓�!°�i� �.�/��,�.��t,_____--__. � � . , ,r,'' � � Lr, , K. M�URICE JOHANNESSEN, Mayor City of Redding , ATTE�'?'�. FO APPROVED: ' �� f-f,s�'�� e�� '• i �-.,�� ETHEL A. NICHOLS, City Clerk NDALL A. HAYS, ity Attorney i ►�� ;I � ' � �� .. ,- � �I � , s �, : N � � � , ;;� �� ' � AGREEMENT t ' � ��! �i � I � � �li THIS AGREEMENT made and entered into this 16th day oi �,; I� Ja!nuary, 1989 , by and between the CITY OF REDDING, a Municipa] � Corporation, of 760 Parkview Avenue, Redding, California ,� �� 96001-3396 , hereinafter called "City, " and MECHANICAL MAINTENANCE N ! �i PL�NNING, INC. , of Post Office Box 2539, Redding, California � � 95099 , hereinafter called "Contractor" : ;' � , W I T N E S S E T H: F �� 1 . Contractor covenants and agrees to perform heating and , I � � air conditioning maintenance for Citv at the various City 'I pl locatiens and for the monthly rates set Forth in Exhibit "1" �i � ! � at�ached hereto and incorporated herein by reference, all in ��j � ac�ordar_ce with the City of Redc�ing Speci�ications for Heating ar.d Air Conditioning Maintenance, includinq its Exhibit A and I I Ge�eral Conditions attached hereto and incorporated herein (Bid ,I Schedule 2125) , upon the terms and conditions and for the . � ' co:-�pensation set forth be�ow. 9 I h 2 . Contractor agrees that said services shall be performed �I in accordance with the attached Specifications, including its pi �i Exhibit A and General Conditions, and to the satisfaction of , , � :� City' s Building Maintenance Supervisor, and that failure to do so `i shall constitute a material breach of this contract and grounds �� r � � � � � � � : ! i � �� ,. ! a�i; ,� � �, , for the cancellation of this contract by City as hereinafter ; il� i ;�; provided. !' `i� I G� 3 . City agrees to pay Contrar.tor, in cc-sideration of the � I ;; services to be performed in accordance with Lhe provisions of � paragraphs 1 and 2 above, the sum of Eight Eundred Eight and " I ri 64I100 Dollars {$808 . 64) per month for each morth during the term ' G . ��i: I ��I� of this Agreement. In the event such services are performed for ;,, I. only a fraction of a month as a result of the expiration of the H ' � „ , iji term hereof, or earlier termination or cancellation hereof, � �� Contractor shall be pai3 for the fraction c_ the month that pse=vices were performed in accordance with a aroration of the � � � � � I monthly consideration computed on the basis of a 30-day month. j f N� 4 . The term of this Agreement shall comr._nce on January 1 , � � , 1939 , and terminate on December 31 , 1992 . � �; ' ' ��I � 1 5 . This Agreement is entered into ��on the express � - ; co�dition that City shall be free from any anci all liability and , t claims for damages for personal injurv, death, or property damage � ,i in any way connected with Contractor' s use or the premises for �', the purposes herein, including claims of Contractor, its ' � li ofricers, agents, and employees. Contractor srall indemnify and � �I save harmless City, its officers, agents, and employees, from any �; and all liability, loss , cost, or obligation on account of or ( I I � arising out of any such injury, death, or loss caused by the � I � i i��` ' „, (�� j �i' f -2- I �� i ! �► � � . i � � � � 'I'1� negligence or other legal fault of Contractor or its officers, ' G � agents, and employees . � ��I !�, � 6 . It is understood and agreed as a �ondition of this ' r,r ti� =.c�eement that Contractor shall, at its own eY�ense , obtain and keep in full force and effect public liabilitt• insurance in the '��„ �ounts of $300 ,000 . 00 for injury to one persc�, $500 ,000.00 for i . j;; ar.�� one accident, and $100 ,000 .00 for property damage, and shall !! � nar.ie City, its officers, agents, and employees, as additional u ; jll ir•_sured, and shall further contain a provision obligating the R � �I�: ir.surance carrier to notify City in �ariting at least ten (10) „� j',' da_ys prior to any cancellation or reduction of such insurance. A Ce rtificate of Insurance evidencing such co--erage and notice � requirement shall be approved by the Risk Ma-:ager of City and rl I �'�,; `=1ed with him prior to the commencement of =.rvices under this I � I� d ! Ac�eement. „ I - A combined single-limit policy with aggre;ate limits in the i ar•ount of $1 ,000 ,000 will be considered equivalent to the �� b' required minimum limits . i� � 7 . It is further understood and agreed as a condition of ��i �ris Agreement that should Contractor hire an employee or � � �' ; e�ployees, it will provide workers' compensation insurance on its �� iil e��ployees, and shall furnish City with a Certificate evidencing I I � ��i such insurance, approved by the Risk Manager of City and filed M ,,I, �� i . I -3- �1 o— �' � � ' � I ' r ! C i ,� with him prior to the commencement of services under thif ' Agreement. �j 8 . This Agreement may be terminated at any time by eithez ,' pa r`y upon thirty (30) days ' prior written notice to the othez 1 Cp ��, party. ;; 9 . Any notices or demands that may be given by eithex I pa�ty hereunder, including notice of default and notice of te rmination, shall be deemed to have been fully and properly r� il gi�-en when made in writing, enclosed in a sealed envelope, and de�osited in the United States Post Office, certified mail, � - � �� c stage prepaid, addressed as follows : To City c/o City Manager, ; _ , ?E ''� Parkview Avenue, Redding, California 96001-3396; and to Cc-tractor at Post Office Box 2539 , Redding, California 96099 . L10 . Future amendments to this Agreement, if any, may be M N e4:_cuted by the City Manaaer of City. G J � ',� 11 . Provided Contractor is not in default hereunder, on the �'� ex�iration of the initial term of this Agreement, namely t�i De^ember 31 , 1992, this Agreement may be renewed thereafter from �� y�e�r-to-year on an automatic renewal basis , unless written notice ii�' of any change in the terms hereof or of terr:iination shall be � gi� en by either party thirty (30) days prior to said change or i� �I' te-mination. ! 12 . It has been determined that this mat�er is not subject �, tc the provisions of the California Environmental Quality Act. � I � -4- � �! . � , . . � � ; ; , . . � . � u � q� � ��I; IN WZTNESS WHEREOF, the parties hereto have set their hands ; ; � , " to this Agreement for Heating and Air Conditioning Maintenance � p i i Se_vice (effective January 1 , 1989) on the cay and year first , �i� V� above written. � �� R !,i I � ;� � CITY OF REDDING �� BY: , ' ' K. MAURICE JO�-ANNESSEN, Mayor �I , � �i � R, P I qi � ; ; MECHANICAI, MAINTENFVCE PLANNING, INC. ; ti gy, ' II �r R. . MA�CHIONE, President ; .i. /�/�/ ' �'� �� w� � , i , , ��: � ,i� i h , ' , �.^_"�'E S T : � l� � i 'ry, E'�:iEL A. NICHOLS, City Clerk � h ! � �I� �; APP ED: n ��'', �DALL A. HAY , Ci y Attorney 0 ;G � ^ i i � � g � I. �I' -5- ��1 � , � � j i �� EXHIBIT "1" C � �. I� , �, TO AGREEMENT AETWEEN CITY OF REDDING � �;, AND MECHANICAL MAINTENANCE PLANNING, ZNC. ; F'� � a EFFECTIVE JANUARY 1 , 1989 i �,� i { Heating and Air Conditioning Ser��_�es � . I �. Bid Schedule 2125 � F' � , , , � ; Contractor will perform the services required by CITY OF REDDING I �. SPECIFICATIONS FOR HEATING AND AIR CONDITIO'�ING MAINTENANCE, � TOGETHER WITH EXHIBIT "A" AND THE GENERAL CO\DITIONS ATTACHED I � THERETO, at the following City locations and _`or the rates set � forth below: �, � Location Monthly Rate , i �: � , 1 . Martin Luther King, ,7r. Neighborhood Cente_, ! ; 1815 Sheridan $ 25 , 27 � � �' 2 . Redding Museum and Art Center, 1911 Rio I ' Drive 27 . 15 � � 3 . Carter House Science Museum, 1701 Rio Drive 8 . 50 �I° �� 4 . Electrical Utility Department, 2556 Heathe: ; � Lane 36 . 68 a� �!;i I S . Redding Municipal Airport Terminal, 6751 � ;j Airport Road 101 .97 i , �I��i 6 . Reddinq Nunicipal Pool Chlorine Room, {I! Caldwell Park, Rio Drive 3 . 50 Mi �� 7 . Fire Hall #1 , 1335 Shasta Street 18 . 12 ��j 8 . Fire Hall #2 , 3491 Placer Street 12 . 12 °� 9 . Fire Hall #3 , 2225 Canyon Creek Road 12 . 10 i:� Y' 10 . Fire Hall #4 , 2605 South Bonnyview Road 12 .69 �' I �:I� i �� 11 . Fire Hall #5 , 955 Nartnell Avenue 23 . 37 ; I � �' 12 . Fire Hall #6 , 4201 oasis Road 17 .71 � Y ' I pi I � I � � � � I I I ; s �, . � ' . . . . , , . , � �, � �� ; 13. Fire Hall #7 , 6751 Air_port Road $ 12 . '72 � ��! 14 . City Hall Complex and Parks and Recreation � r ; Department, 760 Parkview Avenue 46 .80 � G; 15 . Police Department and Council Chambers, I p'�i 1313 California Street 61 . 30 ;�, :6 . Downtown Redding r1a11, Market Street 194 . 80 � � " 27 . Tiger Hall, South City Park, Parkview i F', Avenue 12 . 50 � �;' 28 . North Star Building, Redding Municipal ��i Airport 12 . 80 � i;� ', � r, ; 19 . Electrical Substations : Canby Substation, �' '� Oregon Substation, Waldon Substation, �� Sulphur Creek Substation, Moore Substation, q Airport Substation, East Redding Substatior, � pl� College View Substation 34 . 64 ' � � ; � 20 . Teen Center Ruilding, 1850 Rio Drive 11 , 20 � I i 21 . Department of Building Maintenance, Fire � , , Administration, and Fire Prevention, I �� 1050 Parkview Avenue 16 .50 � II �� ?2 . Convention and Visitors Bureau, 747 Audito:ium � Drive 15 . 00 N! ° 23 . Old City Hall, 1313 Market Street 18 . 50 � { � ' 24 . Wastewater Treatment Facility, 2220 Me�z Road, � u Anderson, California 33 , �p � � i ' 25 . New Parks Facilities : CDF Buildings at 1050 � "' Parkview Avenue , consisting of Trinity Bui_ding, ;��' East and West; Shasta BuildinQ; and Lasse^ 17 . 00 � � Buildirg � � ' � 4p 26 . Evergreen Building at Municipal Airport, M'�,� Airport Road 22 . 50 I� t ii TOTAL MONTHLY RATE: $808 .64 � i ' i 27 . Any additional will be charged at Cont?-actor' s regular labor � •j�� rates of: � ', Regular Time Hourly Rate: $30 .00 ��' Overtime Hourly Rate: 30 . 00 . � � I � -2- f �� f . s � . � � . . � . r � , ; CITY OF REDDING 1 PURCHASING DEPARTMENT + SPECIFICATIONS FOR HEATING AND AIR CONDITIONING MAZN'!'ENANCE i I,, I II PAGE 1 � ��I I i�� SCOPE II'I It is the intent and purpose of this specification to obtain ' complete preventive maintenance for the heating and air I 'I conditioning unit/units at the various locations noted in the foregoing bid proposal as set forth in "EXHIBIT A" . + �� The work to be performed by the Contractor under this specification I �I shall consist of furnishing all material, labor, tools and N� equipment necessary to provide preventive maintenance inspection li� anc servicing on all the air conditioning, heating and ventilating , �quipment, anfl all controls and ancillary equip��nt thereto, at the i � � various locations as noted in the bid pre�osal. All belts, �, , �,, filters, grease, oil, chemical, test kits, l�or and all other �, related materials required for preventive mai�tenance shall be �i previded by the contractor and included in the cost as noted in his , ' bi� proposal . No charges will be made for c�eaning evaporators, �� shell and tube condensers or air cooled conde-sers . In addition, no eharge will be made for belts or for t�eir replacement or � ad=:ustment. I I' '� The cor.tractor shall be responsible for exter:�ing all parts and ' � ?a�or warrantv' s replaced or installed by t'�e contractor. IF �� established, the contractor will also be respe-._ible for extending ; I the warranty on parts replaced or instal:ed by a previous � co�tractor including all manufacturers warran�:' s against defects 4 �;� in material , parts and equipment to a maximt:^ period of 90 days � ' from start up or completion. I Co�tractor shall submit an equipment and system condition report to " t�e Cit` of Redding upon request. I i Co-tractor will be periodically evaluated on =_n overall cost per � b' facility basis . Maintenance and repair cost� will be considered ;,!� tog ether with cooperation, response times, recurring problems, i frequency of service call , ete. �'� ; `' ' A maintenance/service schedule sheet shall be posted in a �� II� cor.spicuous place close to the equipment to be serviced. Sheet �� sha 11 be dated and signed at completion of ea�h service, a brief � description of work completed shall be describec. �' � Contractor shall supply the City of Reddinq with a complete � equipment list upon completion of first maintenaace. Listing shall I il include equipment make, model, serial number and location. I �!! Maintenance and filter changes are to be completed by the 15th day � ' i of each month following the lst. ( tl � � � � � � . i . � � . � � � , . . . � . , f CITY OF REDDING—SPECIFICATI N — E 0 S HEATING AND AIR CONDITIONING I lSAZNTENANCE VARIOUS LOCATIONS � PAGE 2 F` Ilil I �� I GENERAL � cr � i;;. i ; i� j i � A��ustments or alterations of controls instal_ed by others under ! I� the Cit of Reddin s ener �� Y q gy conservation program will not be made I r►ithout prior approval of the City of Redding. j II'I' As, t work not s ecifical � u } p ly mentioned which is needed to make the I b� �aintenance complete within the intent of this specification shall ! �,. be performed without additional cost to the City. � �, rCor tractor will hold City harmless from any claims for damages of � N ar.}' kind whatsoever by any person occasio.:ed by Contractor ' p personnel 's activities. '. II� � b� Cor.tractor agrees to pay each workman paid b}• him the prevailing � rate of wages applicable to the work to be done. � "'�e heating and air conditioning maintenanc= personnel shall � c�erate under these specifications and under cirections given by � the Buildina Maintenance Supervisor. � Co--tractor will maintain the heating and air cor=itioning equipment � he==in described, using skilled maintenance t��n under contractor � � ��r.�ision. They will employ all reasor.able c_re to see that the ; e��:pment is maintained in proper operating conc:tior.. � �, ' r T'r,is contract covers all work performed duri�g the regular working � hours of regular working days of the heating a�d air conditioning t�a�e , unless otherwise specified. I �' f '�� C^-=ractor shall promptly repair and/or re_lace all damaged i �,; e�.:_pment resulting from the methods or materia:s used or employed H; t-: �he contractor or from acts of his employe=s or agents at the � co�+ractors owr. cost and to the satisfactior of the City of � � � Rec�ing. � ;; � I', ��, If required, at any time, examinations, minor adjustments, call �'j; back services or repairs to be made on overti�te contractor will i'i absorb the regular time portion of each overtime hour worked. The ii Cit�- will be charged only for the difference between the regular i� ; hourly billing rate and the regular overtime billing rate '�;I; applicable, for each overtime hour worked. p;i � il� ; i ' ' lil � � pi . . � � . � � � CI1`Y OF REDDING-SPECIFICATIONS-AEATING AND AIR CONDITIONING �� , l�SAINTENANCE VARIOUS LOCATIONS !I� PAGE 3 'I h� �' I`! � H�, The importance of maintaining the equipment }erein covered in a f saFe and efficient operating condition at all times demands that { �' service be performed by a contractor Who ��as satisfactoril ,, y Ei �aintained equipment of similar grade to the degree specified �� , �II herein. r In order to demonstrate that Contractor car. properly fulfil all of I � the services and conditions of these specifications, the Contractor 'i shall furnish with his bid a written statement to the City showing � � that he has; j i � A current license to perform the work in conformance with the ° provisions of the State Business and� Professions Code. License r ru�r:ber shall be set forth in all bids and contracts. ; Satisfactorily performed other contracts of a similar nature and � Lacnitude . I ; i � BIDDER SHALL PROVIDE A LZST OF REFERENCES WITA ?�LEPAONE NUMBERS. N h '�he number of years Contractor has been in busir.�ss under this name i ` anc management. ; � � . Be_`ore awarding a contract, the City will cor.s:der the above data I i a-:c may request additioral informatior frorr. t�e bidder as deemed I r�cessary. d " TE RM . � THE CONTRACT PERIOD SAALL BE FOR A THREE YEAR PEzIOD, COMMENCING ON I � THE 1ST DAY OF JANUARY, 1989 , AND TERMZNATING ON THE 31ST DAY OF � � DECEMBER, 1992 . THE CONTRACT SHALL BE AUTOMAi:CALLY EXTENDED FOR I � Fti ADDITZONAL YEAR, AND MAY BE SIMILARI�Y �D FOR SUCCESSIVE ONE � �; �`EL�t TERMS ZN THE ABSENCE OF SUCH NOTICE BY EI"'HER PARTY PRIOR TO AN�' SUBSEQUENT ANNUAL RENEWAL DATE. �I' CAIvCELLATION � 0 The City reserves the right to cancel this contract at any time by n gic•ing the Contractor thirty (30) days written netice of his intent i�' to do so. �' I � j . , �i � � E�'i � � � I � � , � • . � . � CTTY OF REDDING-SPECIFICATIONS-AEATING AND AIR QpNDITIONING � I MAINTENANCE VARIOUS LOCATZONS C i PAGE 4 � � ��, p� PAYMENTS �I r W; EX"'RA COSTS--will be executed only upon written orders from the �'� Cit�- of Redding, and then and only then will become and extra j cha�ge over and above the charges set forth :n the attached bid ; pro�osal . � � I r,, � � �II N�� As a basis for payments of claim for services rendered, monthl � billing must be accompanied by service reports indicating hours Worked and work accomplished on equipment during the month. �� Reports shall be verified by the signature of a designated � I representative of the City. Failure to comply will result in 9�� withholding monthly payments. � i p ; Cor_}ractor shall render invoices in duplicate to the City on the � � las� of the month, monthly. If necessary at the commencement or ;',� te�--�ination of the contract, payments will be made for any N , fra;tional part of a month ' s service at the ra`_e of one-thirtieth 'y� (1;`30) of the monthly charge for each day of ser:ice rendered. kl S"�ESSFUL BIDDER MAY BE REQUIRED TO SUBMIT 3 100$ PERFORMANCE �I� � EO\� ON THE MONTHLY MAINTENANCE TOTAL BID. SI^£ INSPECTION: L N 0 AARRIS , Buildin Mainten�:ce Su ervisor will �� prcvide an on site inspection of the facilities on Monday, November y� � , 1988 at 8 . 30 A.M. Ins ection tour �aill me�t at the Cit of Re�ding, Purchasing Department, ?60 Parkview Ave^ue, Redding, CA no N� later than 8 . 30 A.M, and de art rom tl . F � �; i ��=�=: If there are any deviations from the specifications set pi for�h herein, the bidder shall note the deriations in his bid. i Fa_lure to note a deviation from the specificat_ons may be grounds i for rejection by the City of that particular bi�. W�ere deviations a�e notec' , the City reserves the right to acce:t a bid containing ,,� suc'� deviations provided that, in the sole opinion of the City, the ; � detiation or deviations so noted do not arfect the overall M; car ability of the item bid to perform the function for which it is �li� to be acquired and such deviations result in a lesser total cost to � the City for the subject item. n� ��. ! � t � � �III I ,I q S N 1 ��' - � � �� . � . II ;� �, "EXHI�IT A" � PAGE 1 � r ' City of Reddinq HVAC maintenance specifications, to be performed during regular scheduled maintenance. The following shall be regularly serviced on a 60 day basis, unless otherwise indicated � �erein. i, AIR-COOLED CONDENSING UNITS: �� 1 . Lubricate fan and motor bearings (as necessary) a minimum of G�� three times per year. �,jlY'; 2. *Check drives and belts. Replace belts as needed, a minimum of ��'� once per year . 3 . '�Check coil condition and clean (wash once per year) . � �; 4 . Check operating pressures. � fl 5 . Check compressor for general condition and cperation. 6 . Check compressor oil level . ; . Check compressor for noise or vibration. € . Check operation of compressor safety controls . � I „ � r� 9 . Check for proper refrigerant charge. � ' , C . Check moisture indicator. ; 11 . *Make oil analysis (acid test) on 15 H.P. and over (report � condition once per year) . �; 1� , Check compressor motor amps. M ; 13 . Check operation of compressor unloaders. � ° 14 . Check crankcase heaters. �, iiA�ER CHILLERS (AIRPORT AND MUSEUM) : �, Re�er to Air-Cooled Condensing Units ,,, w � 1 . Check for proper water temperature. G;; s', 2. Check for apparent leaks. �� 3. Check freeze controls. 4 . Check and lubricate pumps, a minimum of three times per year. 'I� pl, . . � � 'EXHIBIT A" PAGE 2 �i 5. Check flow rate and adjust. 4II E. Check motorized valves , linkage and external parts . LubricatE �; � as necessary. �� '� ' Check connecting piping for leaks. I'�� : '� j;+ FAIti/COIL UNITS AND/OR SECTIONS: h; � 1 . Lubricate fan and motor bearings, a minimum of three times pex year. �I 2. *Check drive belts, adjust and replace as necessary, a minimun � of once per year. rl '; i 3. Check drives for tightness and alignment. <I� ;,I ;;`� 4 . Check coil for leaks and general condition. � � *Clean coil as necessar � • y, a minimum of once a year. �I 6 . Clean fresh air intake screens. � % . Clean condensate _drains. �I �I 5• Check for adequate temperature drop across coil . �I � . Check drive motors overload, general condition ar.0 alignment. 4I I ELECTRIC HEATERS: f� � � I ? . Check condition and operation of all elemen� heaters, internal iand remote. Clean as necessary. G`_� FIRED HEATERS: (When in use) '�� = . Check piiot and operation, clean wher: necessary. � � �+ N � 2. Check ignitor and operation. i � 3. Check hurner condition, clean when necessary. � I� 4 . Check condition of heat exchange (once per contract period) . r ', �i 5. Check operation of forced draft combustion fan and motor. ; � Lubricate as necessary. Lubrication a minimum of three times ''I per year. i�� ) M � ; C , ' • � 'E%HIBIT A" PAGE 3 �� 6. Check flues. i �I 7 . Check heating operation. �; ui S . Check and adjust heating controls as necessary. �; i ��, ' HEAT PUMPS: (Refer to Condensing units) � ; ' 1 . Check operation of change over valve. � I � 2. Check defrost thermostats and controls. � 3. Lubricate fan and motors as necessary. ,I i 4 . Check general operation. �� ii� FILTERS : u! ��i 1 . Replace filters every 60 days . II � Exceptions: a . Redding Mall every 90 days, 2 inch hig}. efficiency filter: are to be used where applicable. b. City Hall every 90 davs . c. Fire Prevention every 30 days . �I d. Convention and Visitors Center every 30 days. i ► e. Airport every 60 days witfi high efficiency filters 40€ I efficiency. 2 inch are to be used--no exceptions. f. Museum--2 filter changes per year minimt:..��. �� g. Council Chambers--2 inch high efficiency filters are to be � used. � � � ! COICTROLS: I� I h� 1 . Check, correct settings of time clocks and operation. �� i 2. Check settings and operation of all space thermostats and �I humidistats. 3. Check outside air, mixed air and lock-out controls, settings iiand adjust as necessary � G i i I ' . � , . � • � � � I 'EXAIBIT A" �� ' � PAGE 4 I H I II� I !�� 4. Check and lubricate all damper motors and linkage. Check � ��; operation. ��p N COh-'TROL AZR COMPRESSOR (AIRPORT) : � 1 . Blow down tank and traps. I M �� 2. Lubricate motor. � � 3. Check oil level. i I �I; 4 • *Check belt, adjust or replace if necessary, minimum once per � � year. � �� a I � 5 . Check belt drive for alignment. ; � j 6 . Change oil in compressor twice per contract period. � � �ii kA^�R COOLED CONDENSING UNITS: ,� p,; F.e`er to Air-Cooled Condensing Units i; 1 . Check operation and condition of water regulating valves, adjust as necessary. ; , 2 . Check and lubricate pumps a minimum of three times per year. ' � , i I, ! 3 . Inspect condensers for scale and or mud, clean as necessary � 1 once per year. ;� E�EiTRICAL: � � I i, 1 . Check condition of wiring and connectors for tightness from � � disconnect switch to air-conditioning/heatir.0 equipment. Check icontractor terminals for tightness . � i��. , �'I ' VENTILATION EQUIPMENT: ui ''' 1 . Lubricate fan and motors as necessary, a minimum of three times i �'' per year. � , � i �� 2. *Check drive belts and adjust or replace as necessary, a minimum � of once per year, I NI: �1i 3. Check general condition and operation. ? ��d 1 ��, ' I;„ i � � �� ; �I { i � k� • � � � �� . . i�; = I 'E%AIBIT A" I �' PAGE 5 f I' i i F6 I � ,. AIR DISTRIBUTION: I .� 1 . Make necessary adjustments to dampers and defusers to correct �" minor air distribution problems during insp�ction. �' + FTRE DAMPERS: � w 1 . Check dampers and linkage. � ,,. i � i �j 8U*!IDIFIERS: , ' i � � 1 . Check condition and operation of humidifiers. �� ; 2 . Blow down sumps and traps. Clean as necessary, once per year. .; � 3 . Check condition and operation of low water cut-outs. ' I RE=RIGERATION EQUIPMENT: I I �'I P. general inspection of airport restaurant equ_pment shall be made i „ 4 times per year, limited to refrigeration. F.�port conditions to j ;li Ge-_eral Services . � � � MISCELLANEOUS: � �I � ? . Maintain operable light bulbs in equipment -�oms and plenums. n 2 . Keep equipment room clean and free from par:s and filters. ; 3 . Reep roof tops free from parts and filters. ! Y I ' 4 . Maintain clean equipment. � tl i '�I� +�'v d I Co^tractor shall maintain a maintenance loc showing date of p�i �na:ntenance and replacement for each locatior_ serviced and shall �, provide log to the City of Redding upon request. n � � EI�FRGENCY RESPONSE TIME: Due to the importance of air-conditioning ec�:ipment malfunction, " re=ponse time shall be limited to 1/2 hour for service to the emergency 911 system and the City of Redding Computer Center and ; �i� Electrical Department Computer Center. All other response time ;:1; shall be limited to 1-1/2 hours. �� i'I' ,, � b' tl� � 4^ ' . - � 1'I � nl ' � • N � NI I � i �I I! �; IMPORTANT PLE�SE NOTE: �i '�i BIDS WILL NOT BE CONSIDERED UNLESS: �li � � l 1. ORIGINAL DOCUMENTS MUST BE RECEIVED. � ' I � � ' 2. BID PROPOSAL MUST BE SIGNED. G� MI � i 3. NO INITIALS - SIGNATURES SHOULD BE LEGIBLE. « � pi THE CITY OF REDDZNG k I� ' i �;�� !� � �; Y wl p'� u I II rl � I M �� ii � Gi ' �: i � � I ' N �� I � � i I � I �i II ill Ili � II �. I , �, I! I V � ";II rI i� tl ,I VI � . : . i � d,; . . . , �,�; . �, �� ! 4 � i � , N � I � ; �i� ,�� : � � y � � NOTE: � ! ''', PLEASE SUBMIT BID ON ENCLOSED BID FOR�! ONLY. FORWARD T0: � ', p CIiY OF REDDING, CITY CLERK, 760 PARRVIEW AVENUE REDDING CA � ' ° 96001-3396. ' ' f w �' �", MAILING ENVELOPE IS TO BE CLEARLY MARRED ON THE OUTSIDE WITH ��'� TFiE FOLLOWING NOTATION: h �I� � � "BID ON SCHEDULE N0. ; OPENING I;� Iir � AT DATE " I i'j (Time, A.M, or P.M. ) °4 h I� � r f � i ' G' a ' � z � _ _ i ui � � I �. ;i' , a'� i h j � � i � � �, I " I E I � d� � �I I � l . I I j, I � I "I ��I� nl� . I I� nll �i � �II � ' , . . , �. ;'', . � � • . 1 � . ' • I dV p I� M � � � i GENERAL CONDITIONS � ; PAGE 1 �� i N � 1 . INSURANCE � !� I i,'' The Contractor shall furnish the City insurance certificates C �' �� shcwing that the contractor has insurance coverage as indicated � � be?ow: , ' ' r NI' A. Comrrehensive General and �uto Liability insurance policy, y�� ' (including contractor's liability, completed operations :'� liability, blanket contractual liability, contractor' s ��,� contingent liability, owned and non-owned auto liability) , � �� ' insuring the City and its employees as follows: � '' �pp�pbo I " (1) The limits of liability shall be not less than , 0 , "� ' on account of injury or death to any one person, and ° not less than �500 ,000 on account of any one accident � � resulting in injury or c�eath to more than one person, � ; and not less than �100,000 for damage to real or 1 � , personal property. � � � A combined single limit policy with aggregate limits in I I ' the amount of $1 ,000, 000 will be consicered equivalent + p to the required minimum limits . I a � � tl ' (2) Such insurance shall contain an endcrsement stating f �� that THE CITY OF REDDING, ITS OFFICERS, AGENTS, AND ! � EMPLOYF.ES ARE COVERED AS ADDITIONAL INS�REDS . � pi� (3) The Certificate of Insurance shall also state that THE �I POLICIES SHALL NOT BE REVOKED OR ANY COVERAGE REDUCED I; UNTIL TEN (10) DAYS WRITTEN NOTICE THEREOF SHALL AAVE q'; FIRST BEEN GIVEN TO THE CITY OF REDDING. ii � (4 ) Such insurance certificate shall in�icate that the �j liability insurance policy contains the following I specific endorsement: N , i�l; "Notwithstanding any other provision in this policy i ' insurance afforded hereunder to the City of Redding i ' shall be primary as to any other insurance or { �I� re-insurance covering or available to the Citv of � Nii Redding, and such other insurance or re-insurance shall � �I not be required to contribute to any liability or loss � ; until and unless the appropriate limits of liability „;! afforded hereunder are exhausted. " tl� � � ;, I � i , '� � . I � Ie , 9� . . • � i ;� . � ;t . . �C . . � . , . . � ' ` CITY OF REDDING-GENERAL CONDITIONS � � PAGE 2 I i � � ! ; � '�;� B. Workers' Compensation Insurance. ; i;� �'� � (1) Such insurance certificate shall indicate that the � 6 ; Workers' Compensation insurance policy contains the i �� following specific endorsement: "It is agreed that such insurance afforded by this policy also applies to �i the City of Redding as an additional insured, but only with respect to employees hired by, and included on the ' payroll of, the named insured performing work for the � account of such additional insured. It is also agreed I � that any notice to or from the named insured of ; � � reduction in or termination of coverage under the ; ' h policy shall be given to the above additional insured. � ' u All other terms and conditions of this policy remain I the same. " , i� (2) Such insurance shall contain an endorsement stating �� 1�� that the CITY OF REDDING, ITS OFFICES, AGENTS, AND � EMPLOYEES ARE COVERED AS ADDITIONAL INSGREDS. � �, � � (3) The Certificate of Insurance shall alsc state that THE � ; POLICIES SHALL NOT BE REVORED OR ANY COVER�,GE REDUCED � � UNTIL TEN (10) DAYS WF.ITTEN NOTICE THi.REOF SHALL HAVE �� FIRST BEEN GIVEN TO THE CITY OF REDDING. 't l C. Certificate of Exemption from Workers ' Compensation 4 Insurance i � '' (1) Such certification shall indicate tha� the contractor �� shall not employ any person in any manner so as to � I: become subject to the Workers ' Compensation Laws of 4 li California. � (2) If after making this Certificate o_` Exemption, you ! should become subject to the Workers ' Compensation � ' provisions of the Labor Code , you must ForthMith comply � !I with such provisions . � ,; i 2 . DEFINITIONS: � In these specifications the word "City," means the City of wMi Redding, California. I�I�; The term "Bidder, " means the person, firm, or corporation � l� submitting a bid on these specifications or on any part thereof. i The term "Contractor,' means the person, firm, or � �i� corporation with whom the Contract is made by said City, or the � �� agent or legal representative who may be appointed to represent � �� such party, firm, or corporation in the execution of this Contract. �' � The term "Engineer, " means the City Engineer of the City of I �,; �� Redding, acting either directly or through his personally appointed I � agents, such agents acting severally within the scope of the spe cific duties entrusted to them. � � II . . , � ' - . . . . _ . . ' ' . . �. • � II ' • . � I ' . I • 1N^I1II i il � �� CITY OF REDDING-GENERAL CONDITIONS i PAGE 3 ; �� i � N , ; ��I 3. PROPOSALS: � I Bids, to receive consideration, shall be made in accordance I � With the followinq instructions: I� (a) Bids shall be made as indicated on the forms contained �; li in the documents attached hereto and entit�ed "BID, " properly { ,,; executed in ink, with all blank spaces filled in. The signatures t ;,'' of all persons siqning the bid shall be in longhand. The completed � !' Bid Form shall be without alterations or erasures and shall not be � �°� reaoved from this binding. Additional information may be submitted !; by the bidder on a separate sheet. �' i (b) Before submitting a bid, bidders should read the � ��1' Specifications carefully and should inform themselves completely as ' to all existing conditions and limitations. The bid shall include I the cost of all items necessary to complete the Contract, f (c) Each proposal shall be enclosed i:. a sealed envelope � � ad�ressed to the City Clerk of the City of Redding, City Hall , � Redding, California 96001 . The outside of the envelope shall be i pl�inly marked with Bidder ' s name and address a�.3 the Bid Schedule ' Nur�e r. p (d) All bids received after the scheduled closing time for � receipt of bids shall NOT be accepted or cons'_dered and shall be � I�,' returned to the bidder unopened. � � 4. WITHDRAWAL OF BID: I ,; Any bidder may withdraw. his bid, eithe: personally or by ' �:ritten request, at any time prior to the scre�uled closir.a time for receipt of bids. II� ' i r,, 5. INTERPRETATZOr: ' If a prospective bidder is in doubt as to the true meaning n of any part of the "Notice Inviting Bids, " "General Conditions, " or � M' the "Specifications, " or finds discrepancies in o: omissions in the , �;�� sar� , he may submit to the City a writte�, request or an ir.terpretation or a correction thereof. Any interpretations or � corrections of the proposed documents will be mace only by addendum �"�1 nai�ed or delivered to each person receivi-� a set of such y doc:�ments . Such addendum shall be considerec as part of the Contract. �!� � F�� 6. AWARD OF CONTRACT OR REJECTION OF BIDS: � �� The Contract will be awarded within forty-five (45) days li I� Y" after the opening of bids . The City, however, reserves the right i��, to reject any or all bids, or any part of any such bid, and to I �;+, waive any informality in bids received, taking into consideration y� the ultimate economy to the City. ;�� r . °I u �I � II � i i° . . . �; � � � . • � -. �� . 1� . . . , �� II , �,; CITY OF REDDING-GENERAL CONDITIONS PAGE 4 °' , ,II 7. ASSIGNMENT OF CONTRACT: il No assignment by the Contractor of any contract to be �`'� e-:tered into hereunder or any part thereof, or of funds to be �' �' received thereunder by the Contractor, will be recognized by the �� City unless such assignment has had the prior approval of the said City and surety has been given due notice of such assignment in writin and has consented ' , 9 in writing. I 8. QUALIFICATIONS OF BIDDER: � � Only manufacturers or contractors of established r � repu tations, or their duly authorized dealers or agent, having "r pzoper facilities for the manufacture of the materials or equipment ' ar.d for servicing same, or for proper execution of the work called : for in the Specifications, will be considered in making the award. �,r �� i 9. Mt'�TERIALS, WORKMANSHIP, AND DESIGN: { , All work must be done and completed in a thorough, i � work.�ranlike manner by mechanics skilled in their various trades , nct�.�ithstanding any omission from the Specifications. �I �p I�' � � , � � ��; I , I , � , �II� I � I v f � i , I G , � �' i h �II I i�� hI�