HomeMy WebLinkAboutReso. 1989-034 - Authorizing the appropriation of additional funding RESOLUTION NO. 39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING THE APPROPRIATION OF ADDITIONAL FUNDING UNDER
ITS CONSULTATION AGREEMENT WITH RESOURCE MANAGEMENT
INTERNATIONAL, INC. , AND THE EXECUTION OF AMENDMENT NO. 2 BY
THE CITY MANAGER.
WHEREAS, on February 2 , 1987 , by Resolution No. 87-37 , City
Council approved an Agreement with Resource Management
International, Inc. (RMI) entitled "Proposed Scope of Services
and. Budget for Providing Consulting Services Related to the
Preparation of the Common Forecasting Methodology 7 (CFM7) Filing
and Participation in Electricity Report 7 Proceedings" ; and
WHEREAS , on June 7 , 1988 , byResolution No. 88-201 , City
Council approved Amendment No. 1 to said. Consultation Agreement
for continued liaison-support assistance from RMI during the
remainder of the California Energy Commission (CEC) ER-7 process ,
estimated not to exceed an additional $48 ,000 .00 ; and
WHEREAS , the liaison-support assistance on the ER-7 process
is nearly complete, with approximately $30 ,000 . 00 of the
previously-authorized funds remaining unexpended; and
WHEREAS, on December 20 , 1988 , City Council authorized
Electric Department staff to negotiate a second contract
amendment with RMI for professional assistance in the CEC ER-8
process; and
WHEREAS , the Electric Utility Commission and the Electric
Department staff have recommended the City entering into
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Amendment No. 2 to said Consultation Agreement, extending RMI ' s
services from Task 6 through Task 11 , through June 1989 ; and
WHEREAS, the cost of such additional services under
Amendment No. 2 shall not exceed $42 , 100 . 00 plus the remaining
unexpended funds as of February 1 , 1989 , that were previously
authorized for payment to RMI .
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of
the City of Redding as follows:
1 . That all of the above recitals are true and correct.
2 . That the City Council hereby approves Amendment No. 2
to the Consultation Agreement between the City of Redding and
Resource Management International, Inc. , a true copy of which is
attached hereto and incorporated herein.
3 . That the City Manager of the City of Redding is hereby
authorized and directed to sign said Amendment No. 2 on behalf of
the City of Redding, and the City Clerk is hereby authorized and
directed to attest the signature of the City Manager and to
impress the official seal of the City of Redding on said
Amendment.
4 . That an additional amount of not-to-exceed $42 , 100 . 00
be and hereby is authorized to cover RMI ' s services under said
Amendment No. 2 , to be reimbursed on a combination of fixed-fee
and time-and-materials basis. Said funds are included in the
Electric Department FY88-89 Budget.
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5 . That said funds are to remain with the City until
invoiced by RMI .
I HEREBY CERTIFY that the foregoing Resolution was
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introduced and read at a regular meeting of the City Council of
the City of Redding on the 7th day of February , 1989 , and was
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II duly adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS: Buffum, Carter, Dahl , Fulton, & Johannessen
NOES: COUNCIL MEMBERS : None
ABSENT: COUNCIL MEMBERS : None
ABSTAIN: COUNCIL MEMBERS : None
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K:#MALJRICE JOHANNESSEN, Mayor
City of Redding
pl
ATTEST�:�a
rTe,
ETHEL A. NICHOLS , City Clerk
FORM PROVED:
RA DALL A. HAYS, Cit�rney
if
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AMENDMENT NO. 2
TO
CONSULTATION AGREEMENT
BETWEEN
CITY OF REDDING
AND
RESOURCE MANAGEMENT INTERNATIONAL, INC.
Effective February 1, 1989, the Consultation Agreement
( "Agreement" ) dated February 3, 1987 between the City of Redding
and Resource Management International, Inc. is hereby amended to
include the "Scope of Work for 1990 Electricity Report (ER 8) for
City of Redding" attached hereto and incorporated by reference
herein. The services described and the budget amounts are in
addition to those services and budget described in the Agreement
as amended by Amendment No. 1, dated June 30, 1988.
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Agreed to:
City of Redding
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By: FOyA APPROV
i1 Date:
CITY LEGAL DEPT
ii Resource Management International, Inc. ,
a California Corporation
By: _ .%
, I Mau Kruth, ice Presi.e t
Resource M. agement International, Inc.
Date: 4-33/105;
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Amendment No. 2
SCOPE OF WORK
FOR
1990 ELECTRICITY REPORT (ER 8)
FOR
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CITY OF REDDING
Introduction
In late 1988, the California Energy Commission ' (CEC) began
the first workshops on demand forms in preparation for the 1990
Electricity Report (ER 8) . The ER 8 proceeding will continue
through 1989 and 1990, with the first actual filings due in
February of 1989 . At this time it appears that the ER 8
proceeding will follow substantially the same schedule as the
ER 7 proceeding. No major changes in the overall process are
anticipated, although it is expected that substantially greater
analytical requirements will- be imposed on the municipal utility
parties in ER 8.
The following is an outline of the major tasks to be
performed by Resource Management International, Inc. (RMI ) in
it assisting the City of Redding (City) Electric Department as a , f
party to the ER 8 proceeding. This Scope of Work is based on
�!I RMI ' s expectation that the hearing process and schedule during
the ER 8 process will be similar to that followed in ER 7 . A
proposed budget for these services is also provided; this budget
is anticipated to be adequate for the services now known to be
necessary but may require augmentation if unforeseen new require-
, . ments are proposed by the CEC. ! '
.!' Task descriptions are numbered to follow the CFM 7 task
descriptions included in RMI ' s January 1987 Scope of Services for
CFM 7 support .
!li Task 6 - Initial CFM 8 Activities
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As in past ER cycles, it is useful to participate actively
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in the development of the forms and instructions for the Common
I; Forecasting Methodology (CFM 8) filings due in June of 1989 .
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Amendment No. 2
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This process has already begun, with workshops on the demand
forms and instructions held in October and November of 1988 .
Adoption of the Final Demand Forms and Instructions took place
early in January 1989 .
I
The schedule for Supply Forms and Instructions and
'I "Volume I" Forms and Instructions is less certain, as the
relevant CEC staff are currently working on ER 7 completion. If
the pattern established in ER 7 is followed, final adoption of
jl these forms may not occur until March or April of 1989 . Draft
Supply Forms and Instructions may be available by February 1989,
permitting adoption of Final Forms and Instruction in March or
April . Similarly, the "Volume I" Form and Instructions may be
released in draft form in February 1989, with adoption in March
or April .
RMI will support City staff or represent the City at
workshops and hearings on the remaining Forms and Instructions.
Estimated level of effort is based on preparation for and
attendance at three workshops or hearings per month.
Task 7 - Demand Forecast
;I.
In terms of actual filings with the CEC, the first demand
forms will be due on February 17, 1989. These limited filings
are to report historical impacts of certain utility-administered
1`i conservation and load management programs . The bulk of the
demand forecast filings will be due to the CEC in June 1989 .
To prepare the demand forecast and submit it to the CEC,
several tasks must be completed before June 1989. This scope of
it work is based on the assumption that major portions of the work
necessary to prepare the demand forecast will be performed by
City staff . RMI tasks will consist of support to the City staff,
preparation of initial filings, comparison of a time series
econometric demand forecast (prepared by the City) to an end-use
, i demand forecast ( to be prepared by NCPA) , and preparation of the
actual documents to be submitted to the CEC and the Proof of
Service List, all within the budget ceiling proposed herein.
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• Amendment No. 2
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City staff will collect and evaluate the local area data
( including population forecasts) needed for both the time series
forecast and the end-use forecast; RMI will provide additional
state and national, economic and demographic data required for
the CFM 8 filing. City staff will prepare the time series
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N ' forecast (with assistance from RMI) , and provide all forecast
results to RMI to facilitate preparation of the documents to be
submitted to the CEC.
Task 7 .1 - Initial Filings
RMI will evaluate available City data, including that
previously prepared for the CFM 7 conservation and load manage-
ment filings . With assistance from City staff, RMI will prepare
the necessary filings for the February 17 , 1989 submittal . RMI
will work with City staff to obtain any additional data needed
for. this filing. Actual preparation of the filing and distribu-
tion to the CEC and the Proof of Service List for CFM 8 will be
performed by RMI .
Task 7 . 2 - End Use Forecast Evaluation
- In CFM 7, a first step toward an end-use forecast based on
residential survey data was made. Such a forecast is more
difficult to prepare than a time series forecast because of the
uneven quality of the data available, the greater number of
variables, and the lack of credible historical data to provide a
check on changes in end uses over time. However , the end-use
forecast developed for CFM 7 can be improved upon for the resi-
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LI dential sector , and the recent Northern California Power Agency
(NCPA) survey of the commercial sector will provide data for an
1 ' initial attempt at an end-use approach for that sector .
For CFM 8, the City has asked NCPA to prepare an end-use
forecast for the City ' s residential sector using NCPA's adapta-
ii tion of the CEC' s end-use forecasting models. RMI will work with
NCPA staff and City staff to help ensure that data used in the
time series and end-use forecasts are consistent. RMI will also
review the two forecasts and provide a comparison of results.
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• Amendment No. 2
Task 7 . 2 . 5 - Summary of Commercial Sector Survey Results
ui At the City ' s option, RMI will prepare a report summarizing
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the results of the commercial sector end-use survey. The report
will be included with the City ' s CFM 8 filing, along with a
summary of the City ' s plans for end-use forecasting in future CFM
cycles .
Task 7 . 3 - Preparation of CFM 8 Demand Filing
II All demand forecast data, as well as other economic and
' i demographic data required by the CEC for the demand portion of
the CFM 8 filing, will be prepared by RMI in the format approved
by the CEC and produced for distribution to the CEC and the CFM 8
Proof of Service List.
Task 8 - Supply Plan
ff
F The primary responsibility for developing a supply plan for
II the City ' s Electric Department will be with the City staff for
CFM 8 . While City staff will prepare the basic resource plan and
documentation, RMI will be responsible for preparing the actual
documents filed with the CEC based on data and analyses provided
II ,
by the City. RMI will also provide assistance and training
within the budget described herein to enable use of the resource
model developed for CFM 7 by City staff.
Task 8. 1 - Preparation of CFM 8 Supply Filing
City staff will retain primary responsibility for developing
information equivalent to that required by Forms R-1, R-2, R-3,
R-4 , R-5, R-9, and R-19M or their equivalent for CFM 8 ( this will
cover the basic description of the resource plan and the finan-
cial analysis required by the CEC) . RMI will provide assistance
to City staff in developing data on the City' s share of the San
Juan 4 coal plant and on Pacific Northwest power purchases for
use in the supply plan. RMI will provide information for use in
other supply forms and will prepare information developed by City
staff in the approved CEC format .
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111 • Amendment No. 2
Task 9 - CFM 8 "Volume I"
In CFM 7, the CEC introduced a new element in the CFM
requirements - a "Volume I" submittal which remained poorly
II defined. CEC staff have indicated that Volume I will again be
flrequired for CFM 8 but that the emphasis will be more clearly a
description of resource planning methods. Barring major changes
in the City ' s approach to the CFM 8 resource plan, it is likely
that Volume I will be similar in scope and substance to the
li1i material submitted for CFM 7 . This material will be prepared by
RMI staff for review by City staff. The final draft will be
prepared by RMI for distribution in CEC-approved format to the
CEC and the CFM 8 Proof of Service List.
Task 10 - Training and Support
For the CFM 8 proceeding, it is planned that City staff will
perform the major analytical work involved in preparing the time
itseries econometric demand forecast and the resource plan. This
work by City staff will build upon the analyses performed by RMI
II for the CFM 7 filing. To assist the City staff in making effec-
tive use of the earlier work, RMI will provide training and
assistance to City staff in the use of the CFM 7 models. This
II training and assistance will consist largely of telephone consul-
tation, with in-person consultation provided if City staff deter-
I mines it to be useful , within the overall budget ceilings for the
project .
Task 10 . 1 - Training and Support for Econometric Forecast
RMI staff will assist City staff as needed in preparing a
time series econometric demand forecast for CFM 8 . The primary
responsibility for this demand forecast will be with the City
ISI staff, but RMI will provide telephone assistance and explanation
of the previous forecast to assist City staff in preparing the
forecast . No written product is associated with this task .
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Amendment No. 2
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Task 10 . 2 - Training and Support for Resource Plan
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It is anticipated that City staff will develop a resource
plan and financial analysis for the City' s Electric Utility based
on the models developed by RMI for use in CFM 7 . Effective use
'I+ of the RMI-produced models will require some assistance and
training from RMI staff . Telephone assistance and on-site
training ( if necessary) will be provided on a time .and expense
basis to the extent required to allow City staff to make effec-
tive use of the CFM 7 models. •
! Task 11 - CEC Liaison
Throughout the ER 7 process, RMI monitored and participated
on the City ' s behalf in workshops, conferences, meetings, and
hearings at each phase of the proceeding . This ongoing contact
with the CEC has continued from the earliest workshops on the
demand forms in October 1986 until now, when the ER 7 Committee
," is finally reaching the point of considering the policy decisions
to be included in the Electricity Report . This is one area in
which local representation is very useful, allowing close day-to-
iiI day contact with CEC personnel at all levels .
It is anticipated that the CEC Liaison function will
continue throughout the ER 8 process at much the same level of
involvement as it has in ER 7. This work is to be performed on a
time and expense basis as was done for ER 7 . Initial funding is
I proposed for the period through March 30, 1990. Additional }}
funding may need to be approved by the City to continue the CEC
Liaison work during 1990 .
RESOURCE REQUIREMENTS
Estimates of the resource requirements to complete each task
specified in this Scope of Services are presented in Table e 1 . �.
Tasks 6 through 9 are proposed to be performed for a price of
$41, 300 based on the assumptions described in this Scope of
Services. Requirements for Task 10 (Training and Support ) and
Task 11 (CEC Liaison) depend on a number of factors which can not t ,
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be fully identified in advance. Therefore, Task 10 will be
performed on a time and expense basis through June 1989 (when CFM
7 filings are due) , with a not-to-exceed cap of $14, 000.
Similarly, Task 11 is proposed to be performed on a time and
expense basis through June 1990 with a not-to-exceed cap of
$16, 800 and through March 1990 for a total of $42, 000. Funding
for Tasks 10 and 11 is expected to be sufficient provided more
extensive training than anticipated is not necessary, and that
1i issues raised in the ER 8 process do not become protracted.
� Should the hearing/workshop process extend beyond March 31, 1990,
i., as is likely, additional funding may be required to cover the
remainder of the proceeding. Under no circumstances will the
total authorized budget amount of $108,600 be exceeded without
authorization by the City.
All task budget estimates include an allowance for
secretarial assistance, travel, telephone, postage, and other
expenses.
1; For the City' s convenience in estimating fiscal year budget
needs, estimated costs through June 1989 are also provided.
In April 1988, the City approved Amendment No. 1 to this
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' I Agreement , authorizing additional funds for CEC Liaison work .
Because issues at the CEC were resolved without requiring revi-
' I Sion and resubmittal of the City' s resource plan, it is estimated
that $30, 000 of the funds from Amendment No. 1 will remain unused
at the conclusion of the ER 7 proceeding. Therefore, the total
not-to-exceed limit through June 1989 has been reduced by this
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amount, for a total of $42,100 .
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