HomeMy WebLinkAboutReso 91-441 - Approve lease between the COR & Calif Safety Co commencing on the first day of the month following execution by all parties, and terminate 06-30-95 with provision for a 2 year extension RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING THE LEASE BETWEEN THE CITY OF REDDING AND
CALIFORNIA SAFETY COMPANY COMMENCING ON THE FIRST DAY OF
THE MONTH FOLLOWING EXECUTION BY ALL PARTIES, AND
TERMINATING JUNE 30, 1995, WITH PROVISION FOR A TWO-YEAR
EXTENSION, AND AUTHORIZING EXECUTION ON BEHALF OF THE. CITY.
IT IS HEREBY RESOLVED by the City Council of the City of Redding
as follows:
1 . That the City Council of the City of Redding hereby
approves the above-mentioned Lease between the City of Redding and
California Safety Company for the alarm monitoring and maintenance of
a City alarm system at a monthly cost of $3 ,243. 50, a true copy of
which is attached hereto and incorporated herein by reference.
2 . That the Mayor of the City of Redding is hereby authorized
and directed to sign said Lease on behalf of the City of Redding, and
the City Clerk is hereby authorized and directed to attest the
signature of the Mayor and to impress the official seal of the City
of Redding thereto.
3 . That the City Manager of the City of Redding is hereby
authorized and directed to sign all future amendments or the two-year
extension to said Lease, if any, on behalf of the City of Redding;
and the City Clerk is hereby authorized and directed to attest the
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signature of the City Manager and to impress the official seal of the
City of Redding on said amendments, when appropriate.
I HEREBY CERTIFY that the foregoing Resolution was introduced
and read at a regular meeting of the City Council of the City of
Redding on the 15th day of October 1991 , and was duly adopted at
said meeting by the following vote:
AYES: COUNCIL MEMBERS: Arness, Buffum, Fulton, Moss & Dahl
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
MIKE DAHL, Mayor
City of Redding
ATT ST:
ET EL& NICHOL Ci Clerk
FORM PROVED:
RAN ALL A. HAYS, Cit Attorney
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ALARM SYSTEM LEASE
THIS LEASE is made and entered into by and between the CITY OF
REDDING, a Municipal Corporation and General Law City, hereinafter
called "City," and the CALIFORNIA SAFETY COMPANY, Post Office Box
956, Redding, California 96099 , hereinafter called "Company" :
W I T N E S S E T H:
WHEREAS, City has been renting various alarm systems from
Company for several years under a Lease dated June 12 , 1985; and
WHEREAS, it is necessary at this time to enter into a new
Lease with Contractor; and
WHEREAS, it has been determined that this matter is
categorically exempt from the provisions of the California
Environmental Quality Act;
NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties
hereto as follows:
1. Company agrees to rent to City, and City agrees to rent
from Company, according to the procedures set forth in Exhibit A
attached hereto and incorporated herein by reference, for a total
sum of $3 ,243 . 50 per month, burglar, fire, specialized
electro/mechanical alarm systems, and related equipment at the
locations set forth in Exhibit "B" attached hereto and incorporated
herein by reference, and as the same may be amended from time-to-
time.
2. The Director of General Services of City shall have the
authority to add or delete alarm equipment and/or services to City
facilities as needed; and the monthly payment hereunder shall be
amended accordingly to reflect the contracted amount for each
location set forth in Exhibit B, as may be amended from time-to-
time.
3 . The term of this Lease shall commence on the 1st day of
the month following the date this Lease has been signed by all
parties, and terminate on June 30 , 1995.
4 . Company has installed the alarm systems according to
generally accepted alarm-industry standards, and City has paid its
share of the cost of installation of said alarm systems.
5. Company agrees, as part of the rental. hereunder:
(a) To make maintenance repairs, regardless of the time of day, as
directed by the Director of General Services of City.
(b) Fire alarms shall be tested and inspected monthly. Those
alarms not activated on a daily basis ( i.e. , business offices)
shall be checked on a daily basis via a self-testing feature.
(c) To submit written reports of said tests and inspections to the
Director of General Services of City.
6 . Company shall furnish to the Risk Manager of City
Insurance Certificates showing that the Company has insurance
coverage as set forth in Exhibit "C" attached hereto and
incorporated herein by reference.
7 . Company shall retain title to all alarm equipment
installed.
8. Any Company services not specified herein but resulting
from damage to City' s premises by fire, flood, or otherwise, or by
the remodeling of City' s premises or additions thereto, shall be
performed by Company at City' s expense and shall be charged at the
Company' s customary Special Service Rates as more particularly set
forth in Exhibit "B" attached hereto.
9 . City shall pay all telephone lease-line charges or hookup
charges occasioned by the installation of the alarm systems or any
additions thereto.
10. City shall not disturb, remove, interfere with the
aforesaid alarm systems, nor permit anyone else to do so.
11 . At the termination of this Lease, or upon removal of the
alarm systems, Company shall not be responsible for patching screw
holes, or any normal wall discolorations, or other minor damage
occasioned by said removal, but shall be responsible for any
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unusual or unreasonable damage caused by Company' s removal of the
alarm equipment from City' s premises as determined by the Director
of General Services of City. Company shall, at the City' s
direction, remove the alarm system( s) in a timely manner. There
shall be no charge by Company for the removal of the alarm
equipment. If the alarm equipment is not removed within ninety
( 90) days after receipt of written notice from City to remove same,
Company equipment not so removed from the City premises shall
become the property of the City of Redding.
12. Company is not an insurer and does not guarantee against
any loss or damage to City by reason of burglary, robbery,
vandalism, or riot alleged to have arisen as a product of the
failure of the system to transmit an alarm.
13 . The rental paid herein by City to Company is based solely
on the value of the system installation as an alarm system and the
cost of the services provided in the maintenance thereof .
14. Provided there are no changes in the terms of this Lease,
at the end of its term the City Manager of City is hereby
authorized to extend this Lease for an additional two-year term.
If changes are to be made, any subsequent extensions of this Lease
as modified shall be by mutual agreement and negotiations of the
parties hereto and in writing.
If the parties are engaged in negotiations for an extension of
this Lease at the end of its term, until such time as the new Lease
has been entered into, or the parties have determined to terminate
this Lease and Company removes its alarm systems from the attached
locations, this Lease shall continue on a month-to-month basis,
without the right to extend for a further two-year term to and
including June 30, 1997 .
15. This Lease may be terminated by either party by providing
written notice thereof to the other party sixty ( 60) days in
advance.
16. Any notices or demands that may be given by either party
hereunder, including notice of default and notice of termination,
shall be deemed to have been fully and properly given when made in
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writing, enclosed in a sealed envelope and deposited in the United
States Post Office, certified mail, postage prepaid, addressed as
follows: To City c/o Director of General Services, 760 Parkview
Avenue, Redding, California 96001-3396; and to Company at Post
Office Box 956, Redding, California 96099.
17 . This Lease shall inure to the benefit of the successors
and assigns of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Lease
on the days and year set forth below.
CITY OF REDDING
Dated 1991
By:
MIKE DAHL, Mayor
CALIFORNIA SAFETY COMPANY
Dated 1991
By:
By:
ATTEST:
ETHEL A. NICHOLS, City Clerk
FORM APPROVED:
RANDALL A. HAYS, City Attorney
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EXHIBIT "A"
ALARM MONITORING AND RADIO PROCEDURES FOR THE CITY OF REDDING
Dispatchers will monitor system/s as designated by City
officials.
Monitoring will be on a 24-hour basis, or as designated by the
Director of General Services of City.
Each department shall provide the dispatchers with:
a) An up-to-date listing of the pertinent individuals and
vehicle numbers.
b) An up-to-date telephone listing of pertinent individuals,
facilities, and offices.
c) A list of all City facilities with alarms that are to be
monitored. The list shall include the name of each
facility, its address/location, and the telephone/alarm
line number.
d) A list of pertinent individuals with pagers, their
numbers, and how to contact them.
e) A list of department heads and/or supervisors for
dispatchers to contact for advice on procedures or to
authorize changes in procedures.
f) Any other data pertinent to the effective dispatching of
personnel.
Upon receiving an alarm, the dispatchers shall immediately
notify the appropriate office or individual based on the
previously-mentioned data provided by the various departments.
Unless otherwise instructed by the department head or
supervisor, the dispatchers will notify the appropriate office
or individual of any alarm received, regardless of its
duration. Dispatchers shall provide the location, time, and
type of alarm, as well as the time the alarm resets.
When contacting a unit by radio, the dispatcher shall first
identify themselves ( i.e. , "Answering Service," or "California
Safety" ) and then the unit or facility they wish to contact
( 602/216/Field Operations) . Upon completion of the
communication, the dispatcher should end the transmission with
"Answering Service" or "California Safety" - clear.
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EXHIBIT A, CONTINUED:
The dispatch center shall have the proper number of trained
personnel on duty to provide effective and timely service
under all circumstances.
The dispatch center shall incorporate modern and proven
reliable equipment, including an automatic standby power
system in the event of an electrical power failure.
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EXHIBIT "B"
California Safety Company
Alarms Systems
Contracted
Location Type of Alarm/Service Amount
Tiger Field Storage Burglar $ 10.00
1250 Parkview Avenue
South City Park
City Clerk Burglar $ 22.50
760 Parkview Avenue
City Treasurer Burglar $ 22.50
760 Parkview Avenue
Police Department
1313 California St. Closed Circuit TV $150. 00
Fire $ 55.00
Police Department
1530 California St. Burglar $ 35.00
Museum and Art Center Burglar/Fire//Closed $220 . 00
56 Quartz Hill Rd. Cir. TV
Redding Museum Annex Burglar $ 35.00
56 Quartz Hill Rd.
Carter House Museum Burglar $ 35.00
48 Quartz Hill Rd. Fire $ 65.00
Convention Center Fire $ 35.00
700 Auditorium Dr. Burglar $36 . 50
Fire Trans/Recur $ 15.00
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Contracted
Location Type of Alarm/Service Amount
Electric Dept. Warehouse
2556 Heather Lane Burglar
Equipment Rental $ 50 .00
Maintenance $ 10 . 00
Remote Surveillance $ 10 .00
Total $ 70 . 00
Electric Department Fire
2556 Heather Lane Equipment Rental $ 35.00
Maintenance $ 10.00
Remote Surveillance $ 10 .00
Total $ 55 . 00
Burglar
Equipment Rental $ 30.00
Maintenance $ 10 . 00
Remote Surveillance $ 10. 00
Total $ 50.00
Equipment
Equipment Rental $ 15 . 00
Maintenance $ 15 .00
Remote Surveillance $ 10 .00
Total $ 40 . 00
Airport Substation Burglar
115kV/12. 47kV Equipment Rental $ 30 .00
2990 Sylvia Lane Maintenance $ 10.00
Remote Surveillance $ 10 . 00
Total $ 50 . 00
Airport Substation #2 Burglar
230kV - 115kV Equipment Rental $ 40. 00
2990/3020 Sylvia Lane Maintenance $ 10 . 00
Remote Surveillance $ 10 . 00
Total $ 60.00
Canby Road Substation Burglar
980 Industrial Street Equipment Rental $ 30 . 00
Maintenance $ 10 .00
Remote Surveillance $ 10 . 00
Total $ 50. 00
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Contracted
Location Type of Alarm/Service Amount
College View Substation Burglar
2269 College View Drive Equipment Rental $ 35.00
Maintenance $ 10.00
Remote Surveillance $ 10.00
Total $ 55 .00
East Redding Substation Burglar
2573 Abernathy Lane Equipment Rental $ 30 . 00
Maintenance $ 10 .00
Remote Surveillance $ 10 .00
Total $ 50 .00
Eureka Way Substation Burglar
4400 Eureka Way Equipment Rental $ 35 .00
Maintenance $ 10. 00
Remote Surveillance $ 10.00
Total $ 55. 00
Moore Rd. Substation Burglar
2163 Fleet Ct. Equipment Rental $ 32.00
Maintenance $ 10 .00
Remote Surveillance $ 10.00
Total $ 52.00
Oregon Street Substation Burglar
1205/1235 Oregon Street Equipment Rental $ 26.00
Maintenance $ 10 .00
Remote Surveillance $ 10.00
Total $ 46.00
Sulphur Creek Substation Burglar
314 Sulphur Creek Rd. Equipment Rental $ 40 .00
Maintenance $ 10.00
Remote Surveillance $ 10.00
Total $ 60.00
Waldon Street Substation Burglar
2387 Waldon Street Equipment Rental $ 30 .00
Maintenance $ 10.00
Remote Surveillance $ 10.00
Total $ 50 . 00
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Contracted
Location Type of Alarm/Service Amount
Downtown Mall Fire $ 50.00
Market Street
Teen Center Burglar/Fire $ 50.00
Caldwell Park
1701 Quartz Hill Rd.
Buckeye Concession Burglar $27 . 00
3500 Hiatt Drive
Rdg. Softball Pk. Concession Burglar $ 27.00
900 Parkview Avenue
Tiger Field Concession Burglar $ 15. 00
1250 Parkview Avenue
Clear Creek Sewage Burglar $ 85.00
2220 Metz Road Equipment $ 34.00
Anderson, CA Fire $35.00
Corporation Yard Fire $330.00
760 Parkview Avenue
Parks & Recreation Trailer Burglar $ 35. 00
815 Parkview Avenue
Municipal Pool Burglar $ 25.00
Caldwell Park Chlorine $25. 00
1701 Quartz Hill Rd.
Finance Department Burglar $ 15.00
760 Parkview Avenue
Finance Department Admin.
Office Portable Trailer Burglar $ 35. 00
760 Parkview Avenue
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Contracted
Location Type of Alarm/Service Amount
Martin Luther King Center Burglar $ 25.00
1815 Sheridan Street
Convention and Visitors Burglar/Fire $ 65.00
Bureau
777 Auditorium Drive
Old City Hall Fire $25. 00
1313 California Street
Customer Service Burglar/Fire $ 60 . 00
1550 California St.
Stillwater Office Burglar/Equipment $ 45. 00
19001 Airport Road
Anderson, CA
Hill 900-Radio Site Burglar $ 35.00
End of Foothill Blvd.
Rdg. Fire Dept. Admin Bldg. Burglar $ 35. 00
1050 Parkview Avenue
Benton Transfer Station Burglar $ 35. 00
Corner of Pleasant
and South Streets
Housing Portable Trailer Burglar $ 35 . 00
760 Parkview Avenue
General Service Admin.
Office-Portable Trailer
760 Parkview Avenue Burglar $ 35. 00
RABA Admin. Offices
Portable Trailer Burglar $ None
760 Parkview Avenue
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Contracted
Location Type of Alarm/Service Amount
Public Works Field Burglar $ None
Operations
760 Parkview Avenue
West Central Leachate Pond Burglar $ 35 .00 .
Clear Creek Road
Igo, CA
Pumping Plant #1 Burglar $40 .00
2300 Riverside Drive
Pumping Plant #2 Burglar $ 35.00
Water Treat Facility Chlorine $ 20 .00
3100 Foothill Blvd. Equipment $17 .00
Pumping Plant #3 Burglar $25.00
299 Sulphur Creek Rd.
Pumping Plant #4 Burglar $ 25 . 00
1898 Benton Drive
Sewer Lift Stations
Mary Street Burglar $ 25.00
590 Mary St. Equipment $22 .00
North Market Street Burglar $ 25.00
975 N. Market Equipment $ 22.00
Auditorium Drive Equipment $ 24.00
725 Auditorium Dr.
Hartnell Avenue Equipment $ 24 .00
420 Hartnell Ave.
Locust Street Equipment $ 24.00
207 Locust St.
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Contracted
Location Type of Alarm/Service Amount
Remington Drive Equipment $24 .00
4101 Remington
Sunnyhill Lane Equipment $ 24.00
5098 Sunnyhill Lane
#2: Layton/Bechelli Equipment $ 24.00
3505 Bechelli Lane
#3: Cheryl Drive Equipment $ 24.00
3797 Cheryl Drive
#4: Hawn Avenue Equipment $ 24.00
2701 Hawn Avenue
#5: Denton Way Equipment $24. 00
1025 Denton Way
#8: Polaris (Nebula) Equipment $24. 00
3985 Polaris
#9: Templeton Equipment $ 25. 00
2554 Templeton
#10: Riverbend Equipment $ 25.00
5650 Indianwood
Contract Total $3, 243. 50
Special Service Rate:
Hourly Labor Rate
(To include Installation and Modifications)
Hourly Rate - 1991 $ 40.00
Hourly Rate - 1992 $ 42.00
Hourly Rate - 1993 $ 44.00
Hourly Rate - 1994 $ 46.00
Hourly Rate - 1995 $ 48.00
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EXHIBIT "C"
INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS
A. EVIDENCE OF MAINTENANCE REQUIRED.
Contractor shall, at all times, maintain in full force and
effect the insurance required by this section. Certificates
of insurance and necessary endorsements evidencing required
coverages or policies shall be filed with the Risk Management
Office at least ten (10) days prior to the beginning of work.
The Certificates shall provide that at least thirty ( 30) days'
prior written notice of any material change in or cancellation
of the coverages or policies shall be given to the City of
Redding as certificate holder.
B. QUALIFYING INSURERS.
All required insurance policies shall be issued by companies
which hold a current policy holder' s alphabetic and financial
size category rating of not less than A:VII according to the
most recent issue of Best' s Insurance Reports.
C. INSURANCE REQUIRED.
General liability, automobile liability ( if applicable) , and
workers' compensation insurance shall be maintained as
follows:
1. General Liability Insurance. Either ( a) comprehensive
general or (b) commercial general liability:
a. Comprehensive General Liability Insurance for
bodily injury ( including death) , personal injury,
and property damage which provides limits of at
least one million ( $1,000,000) dollars combined-
single limit per occurrence;
OR
b. Commercial General Liability Insurance for bodily
injury (including death) , personal injury, and
property damage which provides limits of at least
one million ( $1,000,000) dollars general limit per
occurrence and two million ( $2,000,000) dollars
general-aggregate limit.
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In either case, the comprehensive general or commercial
general liability policies shall include coverage or
endorsements for:
a. Premises and operations;
b. Contractual liability;
C. Products/Completed Operations with limits of one
million ( $1,000,000) dollars per occurrence/
aggregate.
d. Independent contractors; and
e. Personal injury liability. The personal injury
endorsement shall not contain the so-called "a"
( liability assumed under the contract) or "c"
( suits brought by employees) exclusions.
The comprehensive general or commercial general liability
insurance shall also include the following endorsements,
copies of which shall be provided:
a. Inclusion of the City of Redding, its officers,
agents, employees, and volunteers as additional
insureds as respects services or operations under
the contract.
b. Cross liability and severability of interest
clauses, providing that the insurance applies
separately to each insured except with respect to
the limits of liability.
C. Stipulation that the insurance is primary insurance
and that neither the City nor its insurers will be
called upon to contribute to a loss.
2 . Comprehensive Automobile Liability ( if applicable) for
bodily injury ( including death) and property damage which
provides total limits of not less than five hundred
thousand ( $500,000) dollars combined-single limits per
occurrence, applicable to all owned, non-owned, and hired
vehicles.
3 . Statutory Workers' Compensation and Employer' s Liability
Insurance for all employees engaged in services or
operations under the contract. The employer' s liability
insurance shall provide limits of not less than one
million ($1 ,000 ,000) dollars per occurrence. Both the
Workers' Compensation and employer' s liability policies
shall contain the Insurer' s waiver of subrogation in
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favor of the City, its officers, agents, employees, and
volunteers.
D. CLAIMS-MADE COVERAGE.
If general liability insurance is written on a "claims made"
basis, the certificate of insurance must clearly so state, and
the following additional information must be provided:
1 . Whether defense coverage is included in the policy limit
(yes or no) ;
2. All aggregate limitations , including
i) General aggregate, and
ii) Products/Completed Operations Aggregate;
3 . The retroactive date;
4. The length of time for extended reporting period;
5 . Any limitations on invoking the reporting period (other
than nonpayment) ; and
6. Whether a "Notice of Circumstances" is allowed (yes or
no) .
E. OTHER INSURANCE PROVISIONS.
1 . The requirements of these Standard Specifications as to
types and limits of insurance coverage to be maintained
by the Contractor, and any approval of insurance by the
City, are not intended to and shall not in any manner
limit or qualify the liabilities and obligations
otherwise assumed by the Contractor pursuant to the
contract, including, but not limited to, the provisions
concerning indemnifications, nor preclude the City from
taking any other action available to it under any other
provisions of the contract or law.
2 . The City acknowledges that some insurance requirements
contained in these Standard Specifications may be
fulfilled by self-insurance or other combinations of
insurance on the part of the Contractor. However, this
shall not in any way limit liabilities assumed by
Contractor under the contract. Any self-insurance or
other combinations of insurance must be approved in
writing by the Risk Manager of City, at the City' s sole
discretion.
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3 . If the "accord form" is used as the certificate of
insurance, the cancellation clause must be modified as
follows:
"Should any of the above-described policies be cancelled
before the expiration date thereof, the issuing company
will endeavor-t!e mail 30 days' written notice to the
certificate holder named to the left, bttt-€arl- �e �
sueh-net-iee--s+-a33-4-ffl se-11,0- ro ar6-liability-e€
any---k-ind---ttporr---the----co P,----rt-&---agents---er
representatives. "
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