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HomeMy WebLinkAboutReso 91-069 - Approve the agreement between the COR & Crabtree Security Agency, Inc to perform security services at Downtown Redding Mall for 11-1-90 through 06-30-91I RESOLUTION NO. 91- P? A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING THE AGREEMENT BETWEEN THE CITY OF REDDING AND CRABTREE SECURITY AGENCY, INC. TO PERFORM SECURITY SERVICES AT THE DOWNTOWN REDDING MALL FOR THE PERIOD NOVEMBER 1, 1990, THROUGH JUNE 30, 1991, AND AUTHORIZING THE MAYOR TO SIGN. IT IS HEREBY RESOLVED by the City Council of the City of Redding as .follows: 1 . That the City Council of the City of Redding hereby 'I approves the Agreement between the City of Redding and Crabtree Security Agency, Inc. to provide security services at the I j Downtown Redding Mall for the period November 1, 1990 , through ' June 30 , 1991, a true copy of which is attached hereto and incorporated herein by reference. 2 . That the Mayor of the City of Redding is hereby i authorized and directed to sign said Agreement on behalf of the City of Redding; and that the City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City of Redding on said Agreement when appropriate. 3 . That the City Manager of the City of Redding is hereby authorized and directed to sign all future amendments to said Agreement, if any, on behalf of the City of Redding; and that the �l City Clerk is hereby authorized and directed to attest the ' 0 I signature of the City Manager and to impress the official seal of the City of Redding on said amendments, when appropriate. I HEREBY CERTIFY that the foregoing Resolution was I introduced and read at a regular meeting of the City Council of the City of Redding on the 5th day of February , 1991 , and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: Arness, Dahl , Fulton, Moss & Buffum i NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: None i i i I AN BUFF , Mayor Ci of Redding ATTEST: 224za ETHEL A. NICHOLS, City Clerk FORM PROVED: R DALL A. HAYS, City Attorney _2_ i I ' AGREEMENT THIS AGREEMENT is made and entered into this ;-?M day of November, 1990 , by and between the CITY OF REDDING, a Municipal Corporation, of 760 Parkview Avenue, Redding, California 96001- 3396 , hereinafter called "City, " and CRABTREE SECURITY AGENCY, INC. of Post Office Box 493899 , Redding, California 96049, hereinafter called "Contractor, " who agree as follows: W I T N E S S E T H: 1. Contractor covenants and agrees to perform security services for City at the Downtown Redding Mall in accordance with the "City of Redding Purchasing Department Specifications/General. ' Conditions for Furnishing Security Services, Downtown Redding Mall (Schedule Number 2371) ," attached hereto and incorporated herein by reference, and upon the terms and conditions and for the compensation set forth below. 2. Contractor agrees that said services shall be performed in accordance with the attached Specifications and General Conditions and to the satisfaction of the Director of General Services and the Chief of Police of City, and that failure to do so shall constitute a material breach of this contract and . grounds for the cancellation of this contract by City as herein- after provided. 3 . During the term of this Agreement, City agrees to pay I Contractor for work performed, in consideration of the services to be effected in accordance with the provisions of paragraphs 1 and 2 above, at a straight-time rate of Seven and 99/100 Dollars ($7. 99) per hour, and time-and-one-half per hour for overtime. Overtime is defined on page 2 of the attached Specifications. 4. The term of this Agreement shall be eight (8) months, commencing November 1, 1990 , through June 30, 1991 . 5. This Agreement is entered into upon the express i � 5. condition that City shall be free from any and all liability and claims for damages for personal injury, death, or property damage in any way connected with Contractor' s services to be provided under this Agreement, including claims of Contractor, its officers, agents, and employees. Contractor shall indemnify and save harmless City, its officers, agents, and employees, from any and all liability, loss, cost, or obligation on account of or arising out of any such injury, death, or loss caused by the negligence or other legal fault of Contractor or its officers, agents, and employees. 6. It is understood and agreed as a condition of this Agreement that Contractor shall, at its own expense, obtain and keep in full force and effect the insurance coverages required in the General Conditions forming part of the Specifications i attached hereto; and provide Certificates of Insurance evidencing such coverages and notice requirements to the Risk Manager of City, to be approved by him and filed in his office prior to the commencement of this Agreement. 7. This Agreement may be terminated at any time by either party upon thirty ( 30 ) days ' prior written notice to the other party. 8. Any notices or demands that may be given by either party hereunder, including notice of default and notice. of termination, shall be deemed to have been fully and properly given when made in writing, enclosed in a sealed envelope, and deposited in the. United States Post Office, certified mail, I postage prepaid, addressed as follows: To City c/o City Manager, 760 Parkview Avenue, Redding, California 96001-3396 ; and to Contractor at Post Office Box 493894 , Redding, California 96049. 9. Future amendments to this Agreement, if any, may be executed by the City Manager of City. 10. It has been determined that this matter is not subject to the provisions of the California Environmental Quality Act. I IN WITNESS WHEREOF, the parties hereto have set their hands -2- 1 in the presence of their respective Officers duly authorized in that behalf on the day and year first above written. CITY OF REDDING By: ANC UFFUM, /Mayor CRABTREE SECURITY AGENCY, INC. By: BEATRICE MOORE Qualified Manager ATTEST: ETHEL A. NICHOLS, City Clerk FORM APPROVED: All I RALDALL A. HAYS, City Attorney i i I i t -3- i i a CITY OF REDDING PURCHASING DEPARTMENT SPECIFICATIONS For Furnishing SECURITY SERVICES DOWNTOWN REDDING MALL PAGE 1 Services shall be performed to the satisfaction of the Director of General Services and the Chief of Police. Failure to perform the security services in accordance with the proposal, specifications and to the satisfaction of the Director of General Service and the Chief of Police of the City of Redding shall be grounds for cancellation by the City of Redding. Security service shall provide such security services for a term of EIGHT (8) MONTHS , BEGINNING NOVEMBER 1 , 1.990 AND ENDING JUNE 30, 1991 . iSecurity service will hold City harmless from any claims for damages of any kind whatsoever by any person occasioned by security personnel ' s activities at the Downtown Redding Mall. Security personnel will be on duty and provide patrol and surveillance services or any other duties the Director of General Services or Chief of Police of the City of. Redding feel a're appropriate throughout the Downtown Redding Mall seven (7) days per week with one uniformed officer, Monday through Friday, 6 : 00 P.M. to 10: 00 P.M. , Saturday, 3 :00 P.M. 7: 00 P.M. and Sundav 1 : 00 P.M. to 5 : 00 P.M. (not to exceed eight hours per officer unless an emergency exists) . Hours may be increased or reduced at the City ' s discretion with 30 days notice to the contractor. i Security personnel will maintain two-way radio contact with their headquarters and will be equipped with radios having the capability to conduct two-wav conversations with the Redding Police Department and/or other law enforcement agencies. In the event that security personnel need assistance due to an inability to handle a situation, requests for assistance from the Redding Police Department will be made by two-way radio in accordance with policy to be established between the contractor and the Redding Police Department. All personnel to be emploved by the contract security force must j meet specific requirements established by the Redding Police Department prior to assignment to the Downtown Redding Mall. Security personnel must be identifiable by a uniform and badge. At all times when on duty, security personnel must have in i posession a California Department of Consumer Affairs identification card. I I i I CITY OF REDDING--SPECIFICATIONS--SECURITY SERVICES DOWNTOWN REDDING MALL PAGE 2 Contract security agency will provide annual proof to the Chief of Police that continued training has been provided to those personnel who are assigned to the contract area. This certification will consist of re-qualification training in the use of the baton and chemical agents if they are issued . Failure to meet any of the above training criteria can result in termination of contract. Contract security agency must provide to the Chief of Police a copy of the pre-employment background investigation of each employee assigned to work in the Downtown Redding Mall . The Chief of Police may reject anv such employee if in his sole Judgement the person is not suitable for the position. At no time will the contract security agency allow security personnel to wear a firearm regardless of training, certification or concealed weapons permit. The City of Redding shall pay security service for work performed per hour at the straight time rate per hour and time and one-half per hour for overtime. Overtime is defined as time worked in excess of forty (40) hours per week or time worked on New Year' s Day, Faster, Memorial Day, July 4 , Labor Day 1 Thanksgiving and Christmas. I Vendor shall keep legible, current, complete and accurate records supporting invoices rendered. Invoices shall be rendered monthly for payment and approved by the Director of General Services. Invoices are to be mailed to the City of Redding, Finance Department, 760 Parkview Avenue, Redding, CA 96001 . RIGHT OF CANCELLATION: Security service may be terminated at any time by either party upon thirty (30) days prior written notice to the other party. 1 For an ON SITE INSPECTION and FURTHER TECHNICAL INFORMATION contact Ron Masingale, Director of General Services, 916-225-4462 . FOR FURTHER INFORMATION ON BID REQUIREMENTS CONTACT: Carolyn J. Roberts, Purchasing Officer, 916-22.5-4137 I r' CITY OF REDDING-GENERAL CONDITIONS PAGE 2 3 . PROPOSALS: Bids, to receive consideration, shall be made in accordance with the following instructions: (a) Bids shall be made as indicated on the forms contained in the documents attached hereto and entitled "BID, " properly executed in ink, with all blank spaces filled in. The signatures of all persons signing the bid shall be in longhand. The completed Bid Form shall be without alterations or erasures and shall not be removed from this binding. Additional information may be submitted by the bidder on a separate sheet. (b) Each bid shall be accompanied by a certified check drawn on a bank authorized to do business in the State of California, payable at sight to the City of Redding in an amount equal to or not less than five hundred dollars ($500 .00) . Should the bidder choose to furnish a bid bond in lieu of a certified check, he shall e-ecute the form of "Bid Bond" attached to the documents. The said bond shall be secured from a responsible surety company satisfactory to the City. The said check or bond shall be given as a guarantee that the bidder will enter into a Contract, if awarded to him, within thirty (30) days . In case of refusal or failure to enter into said Contract within said time , the amount of the check or bond, as the case may be, shall be forfeited to the City, as liquidated damages . (c) Before submitting a bid, bidders should read the Specifications carefully and should inform themselves completely as to all existing conditions and limitations. The bid shall include 1 the cost of all items necessary to complete the Contract. (d) Each proposal shall be enclosed in a sealed envelope addressed to the City Clerk of the City of Redding, City Hall, Redding, California 96001 . The outside of the envelope shall be i plainly marked with Bidder' s name and address and the Bid Schedule Number . (e) All bids received after the scheduled closing time for receipt of bids shall NOT be accepted or considered and shall be returned to the bidder unopened. 4 . WITHDRAWAL OF BID: Any bidder may withdraw his bid, either personally or by written request, at any time prior to the scheduled closing time for receipt of bids. 5 . INTERPRETATION: If a prospective bidder is in doubt as to the true meaning of any part of the "Notice Inviting Bids, " "General Conditions, " or the "Specifications, " or finds discrepancies in or omissions in the same , he may submit to the City a written request or an interpretation or a correction thereof. Any interpretations or corrections of the proposed documents will be made only by addendum mailed or delivered to each person receiving a set of such i documents. Such addendum shall be considered as part of the Contract. i CITY OF REDDING-GENERAL CONDITIONS PAGE 3 6 . AWARD OF CONTRACT OR REJECTION OF BIDS: The contract will be awarded within forty-five (45) days of 1 the opening of bids. The City, however, reserves the right to reject any or all bids , or any part of any such bid, and to waive any informality in bids received, taking into consideration the ultimate economy to the City. 7 . ASSIGNMENT OF CONTRACT: No assignment by the Contractor of any contract to be entered into hereunder or any part thereof, or of funds to be received thereunder by the Contractor, will be recognized by the City unless such assignment has had the prior approval of the said City and surety has been given due notice of such assignment in writing and has consented in writing. S . QUALIFICATIONS OF BIDDER: Only manufacturers or contractors of established reputations , or their duly authorized dealers or agent, having proper facilities for the manufacture of the materials or equipment and for servicing same , or for proper execution of the work called for in the Specifications, will be considered in making the award . 9 . MATERIALS, WORKMANSHIP , AND DESIGN: All work must be done and completed in a thorough, workmanlike manner by mechanics skilled in their various trades , i notwithstanding any omission from the Specifications. a 1 1 j GENERAL CONDITIONS PAGE 1 1 . INSURANCE A. The contractor shall procure and maintain during the entire period of performance under any contract administered by the City of Redding, the following minimum insurance coverage: 1 . Comprehensive General Liability Insurance - five hundred thousand dollars .($500 , 000) combined single limits . 2 . Automotive Liability Insurance - five hundred thousand dollars ($500 , 000) combined single limits . Prior to commencement of work, the contractor shall furnish to the Citv of Redding, Risk Manager, a certificate of insurance showing the above required insurance coverages are in effect and naming the City of Redding, its agents , officers and employees as additional insureds. The certificate shall guarantee the City at least ten (10) days written notice of cancellation or reduction in coverage. Depending upon the nature of the contract, higher volumes of insurance may be required. B. If the City requires evidence of workers compensation insurance, it shall meet the minimum requirements of the California Labor Code. The certificate shall be furnished to the City of Redding, Risk Manager and shall guarantee the City at least ten (10) days written notice of cancellation or reduction in coverage. 2 . DEFINITIONS: In these 'specifications the word "City, " means the City of Redding, California. The term "Bidder, " means the person, firm, or corporation submitting a bid on these specifications or on any part thereof. The term "Contractor, " means the person, firm, or corporation with whom the Contract is made by said City, or the agent or legal representative who may be appointed to represent such party, firm, or corporation in the execution of this Contract. The term "Engineer, " means the City Engineer of the City of Redding, acting either directly or through his personally appointed i agents , such agents acting severally within the scope of the specific duties entrusted to them. I I ! CITY OF REDDING--SPECIFICATIONS--SECURITY SERVICES I DOWNTOWN REDDING MALL PAGE 3 NOTE: If there are any deviations from the specifications set forth herein , the bidder shall note the deviations in his bid. Failure to note a deviation from the specifications may be grounds for rejection by the City of that particular bid. Where deviations are noted, the City reserves the right to accept a bid containing such deviations provided that, in the sole opinion of the City the deviation or deviations so noted do not affect the overall capability of the item bid to perform the function for which it is to be acquired and such deviations result in a lesser total cost to the City for the subject item. 1 i I i i I 1