HomeMy WebLinkAboutReso 91-009 - Approve agreement for purchase and shared usage of a computerize public safety system entered into between County of Shasta, COR and City of Anderson RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING THE AGREEMENT FOR THE PURCHASE AND SHARED USAGE OF
A COMPUTERIZED PUBLIC SAFETY SYSTEM ENTERED INTO BETWEEN THE
COUNTY OF SHASTA, CITY OF REDDING, AND CITY OF ANDERSON, AND
AUTHORIZING THE MAYOR TO SIGN SAME.
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BE IT RESOLVED by the City Council of the City of Redding as
follows:
1. That the City Council of the City of Redding hereby
d approves the attached Agreement for the Purchase and Shared Usage
of a Computerzied Public Safety System entered into between the
County of Shasta, City of Redding, and City of Anderson; and
1 2. That the Mayor of the City of Redding is hereby
a authorized and directed to sign all necessary documents on behalf
of the City of Redding, and the City Clerk is hereby authorized
and directed to attest the signature of the Mayor and to impress
the official seal of the City of Redding on the aforesaid
' Agreement, when appropriate.
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3 . That a true copy of said Agreement is attached hereto
and incorporated herein by reference.
I HEREBY CERTIFY that the foregoing Resolution was intro-
duced and read at a regular meeting of the City Council of the
City of Redding on the 2nd day of January 1991, and was duly
adopted at said meeting by the following vote:
AYES: COUNCIL MEMBERS: Arness, Dahl , Fulton, Moss & Buffum
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None i
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RAN
CY /B/3dFFTjM, yor
City/,&f Redding
ATTEST: FORM APPROVED:
HAYC' ty Attorney
E HEL A. IC LS, City Cl e k R DALL {
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AGREEMENT FOR THE PURCHASE AND SHARED
' USAGE OF A COMPUTERIZED PUBLIC SAFETY SYSTEM
This Agreement is entered into by and among the COUNTY OF SHASTA, a
political subdivision of the State of California, (COUNTY), the CITY OF REDDING, a
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municipal corporation, (REDDING) and the CITY OF ANDERSON, a municipal
corporation, (ANDERSON).
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WHEREAS, COUNTY, REDDING and ANDERSON have determined that it is
to the mutual advantage and benefit of the County and Cities that an integrated public
safety system(IPSS) be operated to provide computerized law enforcement information and
data to each of their law enforcement agencies.
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. PURPOSE
The purpose of this Agreement is to coordinate each party's purchase and
contribution of predetermined hardware and software computer components necessary to
the operation of the IPSS; that these computer components be housed at REDDING; that
the parties provide particular personnel to assist and support the operation of the IPSS; and
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that each party provide ongoing financial support for the maintenance and operation of
IPSS.
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j 2. RESPONSIBILITIES OF COUNTY
A. COUNTY shall purchase computer hardware and software as specified in
Exhibit A attached and incorporated herein.
B. COUNTY shall provide user hardware required for its use of the IPSS and
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December 21, 1990
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specialized installation for COUNTY personnel utilizing IPSS. COUNTY
shall make available one programmer/analyst to support operations as needed
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? during the regular business day, for one year; thereafter, this service may be
negotiated as a part of the annual fiscal process pursuant to paragraph 8.
C. COUNTY shall be responsible for the purchase of applications software and
hardware unique to COUNTY users.
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D. County's total financial obligation for IPSS is estimated to be $458,968 as
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described in Exhibit E, attached and incorporated herein.
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3. RESPONSIBILITIES OF REDDING
i' A. REDDING shall provide user hardware required for its use of the IPSS and
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specialized installation for REDDING personnel utilizing IPSS.
B. REDDING shall, at its cost, house the main equipment in a facility which
meets the manufacturer's specifications.
C. REDDING shall, at its cost, provide operations personnel to monitor the
system as necessary to assure 24-hour-day reliability for the entire period of
the agreement.
D. REDDING shall make available one programmer/analyst to support
operations, as needed during the regular business day, for one year; thereafter
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this service may be negotiated as a part of the annual fiscal process pursuant
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to paragraph 8.
E. REDDING shall be responsible for the purchase of applications software and
hardware unique to REDDING users.
F. Redding's total financial obligation for IPSS is estimated to be $319,106 as
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described in Exhibit E, attached and incorporated herein.
4. RESPONSIBILITIES OF ANDERSON
A. ANDERSON shall provide user hardware required for its use of the IPSS and
d specialized installation for ANDERSON personnel utilizing IPSS.
B. ANDERSON shall be responsible for the purchase of applications software
and hardware unique to ANDERSON users.
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C. Anderson's total financial obligation for IPSS is estimated to be $70,674 as
described in Exhibit E, attached and incorporated herein.
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5. JOINT RESPONSIBILITIES OF ANDERSON AND REDDING
1 ANDERSON and REDDING shall jointly be responsible for the purchase of
applications software as selected and agreed to by COUNTY, REDDING and ANDERSON
i as described in Exhibit B, attached and incorporated herein, and New World systems
i' installation and training services as described in Exhibit C, attached and incorporated
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herein.
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6. JOINT RESPONSIBILITIES OF COUNTY ANDERSON AND REDDING
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COUNTY,REDDING and ANDERSON shall jointly be responsible for the payment
of ongoing systems costs as described in Exhibit D, attached and incorporated herein, as
described in paragraph 7.
7. APPORTIONMENT OF COSTS
' The payment of ongoing systems costs as described in
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Exhibit D attached and incorporated herein shall be shared jointly by COUNTY,
REDDING and ANDERSON in the following proportions:
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A. The COUNTY's share of the ongoing costs shall be equal to forty-five percent
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B. The REDDING share of the ongoing costs shall be equal to forty-five (45%)
of the annual ongoing costs.
C. ANDERSON's share of the ongoing costs shall be equal to ten percent (10%)
of the ongoing costs.
8. AGENCY REPRESENTATIVES
Each party to this agreement shall identify its representative who shall be responsible
to coordinate the tasks and responsibilities outlined in this agreement with all other parties.
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j These representatives shall meet monthly, share all reports and information with each other
and report back to each governing body as required.
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i 9. FISCAL REVIEW
COUNTY, ANDERSON and REDDING shall provide to each other on a quarterly
basis a monthly itemized statement on the cost each agency has sustained as its share of the
responsibilities as described above. No later than March 1st of each and every year,
representatives from COUNTY,ANDERSON and REDDING shall meet together, compile
estimates of the following year's costs for the following fiscal year's operation, and provide
to their individual governing bodies the following fiscal year's operating budget including
estimates of the operating costs expected to be borne by each agency.
10. TERM
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The term of this Agreement shall be five years. At the end of this period the
Agreement will be subject to automatic one-year extensions unless one or more of the
parties chooses to withdraw pursuant to paragraph 11.
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11. WITHDRAWALJTERMINATION
I This Agreement may be terminated by any party upon giving a one-year advance
written notice of termination or withdrawal to the remaining parties, subject to the
I requirement that the party electing to withdraw shall not be allowed to remove his
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I contributions from the IPSS System pursuant to paragraph 11 and paragraph 14.
12. MAINTENANCE, REPLACEMENT AND IMPROVEMENTS FUND (MRI
FUND
A maintenance, replacement and improvements fund (MRI FUND) shall be
maintained by ANDERSON'S Finance Officer-Treasurer. Interest generated by the MRI
Fund shall remain in the MRI Fund. Funds in the MRI Fund shall not be used for any
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purpose other than those listed in paragraph 13 below.
Monies to be placed in this Fund shall be from users' fees collected from agencies
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other than the parties to this Agreement participating in or utilizing IPSS.
At least annually, or more frequently as necessary, the Anderson Finance Officer-
Treasurer shall supply such reports, audits or accountings as may be required by the parties
to this agreement, accounting for the revenues received and expenditures made to the MRI
fund.
13. MRI FUND EXPENDITURES
The funds in the MRI Fund shall be used exclusively for the following:
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A. Maintenance of main computer hardware as listed in Exhibit A attached and
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incorporated herein.
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B. Major upgrades to maintain computer hardware or software as listed in
I Exhibit A attached and incorporated herein.
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C. Maintenanceapplications r
of app cat ons softwa e as described in Exhibit B attached and
1 incorporated herein.
D. Upgrades to applications software as listed in Exhibit B attached and
incorporated herein.
E. IPSS administrative costs.
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F. Computer operations costs.
G. Enhancements or additions to IPSS project as recommended by the parties
to this Agreement.
H. Purchases as agreed upon by the parties to this Agreement.
14. DISPOSITION OF UNENCUMBERED MRI FUNDS
If this agreement is terminated by all parties, all hardware and software will be
distributed to the original contributing agencies, and funds remaining in the MRI fund shall
be used as follows:
A. To pay any costs incurred by IPSS as approved by representatives of the
governing bodies of each party;
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B. To pay any costs of returning hardware and software to original contributing
agencies;
C. To pay any administrative costs incurred in addition to costs agreed to in
paragraph 14 and approved by representatives of each governing body; and
D. To divide all remaining monies between participating parties on a pro rata
basis based on a formula reflecting the total amount of monetary contribution
of each party during the active life of IPSS.
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15. ADMINISTRATIVE COSTS
User fees shall be calculated pursuant to paragraph 7, paragraph 9 and paragraph
17 to include any negotiated administrative costs incurred by IPSS subsequent to signing.this
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document. User fees imposed on third-party agencies pursuant to paragraph 19 shall
include administrative costs as well as a negotiated percentage of operational costs.
16. SECURITY OF STORED INFORMATION
Security of stored information shall be pursuant to
existing Federal, State, and Agency statutes, regulations and policies. All stored information
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shall be declared to be "shared information" subject to negotiation and agreement by all
participating agencies. Agency representatives as described in paragraph 8 shall mediate
negotiations and shall be the approving authority for "non-shared data".
17. RECORDS
Each party shall maintain records of direct costs of labor, hardware, and materials
furnished pursuant to this agreement and shall share on request such records with all other
parties.
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18. INDEMNIFICATION
It is agreed that COUNTY, REDDING, and ANDERSON shall, for their sole
negligence, mutually save and hold each of the other parties and each of the other parties'
appointed and elected officials, its agents, representatives, and employees harmless from all
costs, expenses, losses, and damages, including death or damages to property caused by any
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act or neglect of such party, its agents, representatives, officials or employees in the
i performance of this agreement.
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19. NO THIRD PARTY BENEFICIARIES
This agreement shall not be construed as or deemed to be an agreement for the
benefit of any third party or parties not named in this agreement, and no third party or
parties shall have any right of action hereunder for any cause whatsoever. Any services
performed or expenditures made in connection with furnishing mutual aid under this
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agreement by any of the parties hereto shall be deemed conclusively to be for the direct
protection and benefit of the public.
{ 20. AMENDMENTS
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This agreement may only be modified by a written amendment signed by the
governing board chairman of each of the parties hereto, COUNTY OF SHASTA, CITY OF
REDDING and CITY OF ANDERSON.
21. NOTICES
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i Any notices required by this agreement shall be in writing, signed by a duly
authorized official, employee, or representative of that party, and mailed to each of the
other parties certified mail, postage prepaid as follows:
If to REDDING: City Manager
City of Redding
City Hall
760 Parkview Avenue
Redding, CA 96001
If to ANDERSON: City Manager
City of Anderson
City Hall
1887 Howard Street
Anderson, CA 96007
If to COUNTY: Chief Executive Officer
County of Shasta
j 1500 Court Street, Room 206
i Redding, CA 96001
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22. EFFECTIVE DATE
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j This agreement shall become effective upon execution by all parties.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date
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first above-mentioned.
ATTEST: CITY OF REDDING
BY
Ethel A. Nichols, City Clerk Nancy Buffum, Mayor
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APPROVED AS TO FORM:
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Randall A. Hays, City Attorney
ATTEST: CITY OF ANDERSON
BY
Jacqueline J. Hensley Peter A. Smolenski, Mayor
City Clerk
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APPROVED AS TO FORM
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Michael A. Fitzpatrick
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City Attorney
COUNTY OF SHASTA
a political subdivision of the
State of California.
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By
Roy F. ("Pete") Peters, Chairman
Board of Supervisors, County of
Shasta, State of California
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ATTEST:
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Elaine Vandevert
By
Deputy
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APPROVED AS TO FORM:
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Karen Keating Jahr
9 Acting County Counsel
By
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gni �s MODEL DTSCRIPTI.:.N IP�'S OST
9406 B45 AS/400 ( Smb ) MAIN MEMORY 50 , 009
2602 2440 MAG TAPE CONTROLLER 2 , ;?
2 3060 MAIN MEMORY EXPANSION ( 16mb BYTE ) 26 , 640
5030 I/O CARD UNIT (CARD EXPAN RACK ) 8 , 420
2 6040 TWINAXIAL STATION CONTROLLER 3 , 99
6041 ASCII WORKSTATION CONTROLLER 1 , 240
2 6110 MAGNETIC STORAGE DEVICE CONTROLLER 4 , 795
6231 4-LINE COMMUNTCATION SUBSYSTEM 4 , 55
6236 2-LINE V . 35 SUBSYSTEM 3 , 441
6242 16/4 MPBS TOKEN-RING 3 , '3,59
2440 Al2 MAGNETIC TAPE SUBSYSTEM 1 . 6 RACK. 21 , 750
4 9JJ5 A01 DEVICE FUNCTION CONTROLLER
B01 DASD 855mb 99 , 819 i
9309 002 RACK. ENCLOSURE 1 . 6 METER 2 , '278
2 002 RACK ENCLOSURE 1 . 6 METER ( expansion rack ) 4 , 556
5853 001 2400 BPS MODEM ( SYSTEM RECO 547
SYSTEM HARDWARE TOTAL 258 561
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PFPA,T?NG S'JFT''WARE
5723 SS1 IBM OPERATING SYSTEM AS/400 1 76`
CB1 AS/400 COBOL/400 3 , 60
RG1 AS/400 RPG/400 3 , 60'
DB! AS/400 SYSTEM/38 UTILITIES 3 , 128•
PW1 APPLICATION DEVELOPMENT TOOLS 3 , 601
DCT AS/400 LANGUAGE DICTIONARIES 224
QU1 AS/400 QUERY 2 , 674
ST1 SQL/400 4 , 504
WP1 AS/400 OFFICE 7 , 272
5714 MG1 AS/400 SYSTEM/38 MIGRATION AID 2 , 310
MIMIC Communications -n0
package (AS/400 to Syst 38 ) �6 , _ _
SYSTEM SOFTWARE TOTAL 76 , 345
TOTAL ESTIMATED HARDWARE AND SYSTEM SOFTWARE COSTS 234 , 907
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EXHIBIT B :
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5 ) APPLICATION SOFTWARE :
A . New World Police Records and Dispatch System:
1 . Multi-agency Computer Aided Dispatch :
Unit Status Monitors
Geo-file Verification
{ House Watches Module (officer security )
2 . Multi -Agency Records Management ( base package ) :
Incident Tracking Module
Case Processing Module
Arrest Module
Property Module
Personnel /Education Module
Computer Aided Investigations Module
UCR ( Federal Requirements ) Module
Wants and Warrants Module
Traffic Tickets and Citations Module
Accidents Module
Business Registry Module
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_!ail Information and Management System:
POLICE RECORDS & CAD BASE PACKAGE TOTAL 51 , 000
4 . Selected Optional Software : 47 , 000
Field Investigations Module
Case Management Module
Gun Permits Module
Alarms Tracking and Billing Module
Pawn Shops Module
Civil Processing Module
Geo-file Verification ( records system)
Officer Activity Reporting & Scheduling
' Career Criminal Apprehension Module
Bicycles Module
Index Cards Module
5 . Interface Modules : 17 , 200
E-911 interface
CLETS/NCIC interface
POLICE RECORDS & CAD OPTIONAL MODULES TOTAL 64 , 20!;
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EXHIBIT B:
( - OF 2 )
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S . Fire & Emergency Services Computer Aided Dispa-ch . 24 , 000
Fire/EMS CAD Modules
Unit Status Monitors
Geo-File Verification
6 . New World System Source Code 14 , 600
TOTAL ESTIMATED POLICE/FIRE/EMS RECORDS & CAD COSTS 160 , 800
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EXHIBIT C :
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NEW WORLD SYSTEMS INSTALLATION & TRAIN.NG
A . Training and Program Modifications ( $65 per hour ) .
1 . Installation/Training Services ( 600 hrs ) . 3� , Onn
a . Installation of Software ( 10 hrs)
c . User Education and Training ( 340 hrs )
d . Project Management Assistance ( 100 hrs )
e . File Conversion Assistance ( 100 hrs )
f . Consultation of Customer Technical Staff ( 50 hrs )
2 . Modification and Custom Design ( 590 hrs ) . 36 , ;5_
a. Jacket Design and Processing ( 300 hrs )
i b. Transaction Auditing ( Security ) ( 100 hrs )
c . Access to Property Records ( Security ) ( 30 hrs)
d . RFS - Wants & Warrants ( 60 hrs )
e . RFS - Case Inquires ( 20 hrs )
f. RFS - Traffic Citations ( 80 hrs )
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1 TOTAL ESTIMATED TRAINING & MODIFICATIONS COSTS
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EXHTRTT D :
IPSS ONGOING SHARED COSTS ESTIMATES :
a . AS/400 Hardware Maintenance ( annually , begining 2nd year ) $13 , 775
b. IPSS Administrative costs (. annually , begining 2nd year ) $251000
c . New World Software Maintenance Annually ( after 90 day warranty ) $24 , 255
$63 , 030
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EXHIBIT E: -
( l of 2' )
SHASTA:
INITIAL IPSS COST ESTIMATES :
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SYSTEM HARDWARE $ 258 , 561
SYSTEM SOFTWARE $ 76 , 346
SHASTA INITIAL IPSS COSTS $ 334 , 907
FIVE YEAR ONGOING IPSS COST ESTIMATES :
HARDWARE MAINTENANCE (45 %) $ 27 , 216
IPSS ADMINISTRATIVE COSTS (45 %) $ 45 , 000
NEW WORLD SOFTWARE MAINTENANCE (45 %) $ 51 , 845
FIVE YEAR ONGOING COST TOTAL $ 124 , 061
TOTAL SHASTA IPSS COSTS ( 5 YR ) $ 45,' , 965'
REDDING:
INITIAL IPSS COST ESTIMATES:
POLICE/FIRE/EMS RECORDS & CAD SOFTWARE { 1 . 9 z. ) $ 131 , 695
TRAINING AND MODIFICATIONS COSTS ( 81 . 9 % ) $ 63 , J5�
REDDING INITIAL IPSS COSTS $ 195 ,0A5
FIVE YEAR ONGOING IPSS COST ESTIMATES :
HARDWARE MAINTENANCE (45 %) $ 27 , 216
IPSS ADMINISTRATIVE COSTS (45 %) $ 45 , 000
NEW WORLD SOFTWARE MAINTENANCE (45 %) $__51 , 845—
jjj FIVE YEAR ONGOING COST TOTAL $ 124 , 061
TOTAL REDDING IPSS COSTS ( 5 YR ) $ 319 , 106
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EXHIBIT E :
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ANDERSON :
INITIAL IPSS COST ESTIMATES :
i POLICE/FIRE/EMS RECORDS & CAD SOFTWARE ( 18 . 1 %) $ 29 , 105
I TRAINING AND MODIFICATIONS COSTS ( 18 . 1 %) $ 14 , 000
ANDERSON INITIAL IPSS COSTS $ 43 , 105
FIVE YEAR ONGOING IPSS COST ESTIMATES:
HARDWARE MAINTENANCE ( 10 %) $ 6 , 048
IPSS ADMINISTRATIVE COSTS ( 10 % ) $ 10 , 000
NEW WORLD SOFTWARE MAINTENANCE ( 10 %) $ 11 , 52)1
FIVE YEAR ONGOING COST TOTAL $ 27 , 669
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TOTAL ANDERSON IPSS COSTS ( 5 YR ) $ 70 , 674
GRAND TOTAL ESTIMATED 5 YEAR IPSS COSTS $ 848 , 748
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