HomeMy WebLinkAboutReso 92-102 - Approve authorization & contract for prof servce dated 03/11/92 between COR & Lawrence & Associates Proj$ C92.02.12 pertaining to Waste Discharge Req & Storm Drain Runoff at Benton Landfill RESOLUTION NO. Ifs
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING THE AUTHORIZATION AND CONTRACT FOR PROFESSIONAL
SERVICES DATED MARCH 11, 1992, BETWEEN THE CITY OF REDDING
AND LAWRENCE & ASSOCIATES PERTAINING TO WASTE DISCHARGE
REQUIREMENTS AND STORM-WATER RUNOFF AT BENTON LANDFILL,
PROJECT NO. 'C92.02.12, NOT TO EXCEED $17,642.73, AND
AUTHORIZING THE CITY MANAGER TO SIGN ON BEHALF OF THE CITY.
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j IT IS HEREBY RESOLVED by the City Council of the City of Redding
as follows:
1 . That the City Council of the City of Redding hereby
approves the above-mentioned Authorization and Contract for
Professional Services between the City of Redding and Lawrence &
Associates, not to exceed $17 ,642 .73 , a true copy of which is
attached hereto and incorporated herein by reference.
2 . That the City Manager of the City of Redding is hereby
authorized and directed to sign said Authorization and Contract on
behalf of the City of Redding; and the City Clerk is hereby
authorized and directed to attest the signature of the City Manager
and to impress the official seal of the City of Redding thereto.
I HEREBY CERTIFY that the foregoing Resolution was introduced
and read at a regular meeting of the City Council of the City of
Redding on the 17th day of Bch , 1991, and was duly adopted at said
meeting by the following vote:
AYES: COUNCIL MEMBERS: Arness, Carter, Fulton, Moss & Dahl
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
MIKE DAHL, Mayor
City of Redding
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A T: FO PROVED:
Agec
CONNIE STROHMAYER, C` y Clerk ALL A. HAYS, C ty Attorney
CLIENT COPY
LAWRENCE & ASSOCIATES
Engineering Geologists • Ground-water Hydrologists
2001 MARKET ST.,RM 523
REDDING,CALIFORNIA 96001
TELEPHONE(916)244-9703
FAX(916)244.5021 DAVID A.LAWRENCE,C.E.C.618
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AUTHORIZATION AND CONTRACT FOR PROFESSIONAL SERVICES
Date March 11, 1992 Project Number C92 . 02 . 12
Project Name Benton - Waste-discharge and Storm-water work
Client City of Redding ATTN: Ms. Sue Anderson
Telephone (916) 225-4408
Address 760 Parkview Avenue, Redding, CA 96001
Client hereby requests and authorizes Lawrence & Associates to
perform the following services: (1) Prepare amended Report of
Waste Discharge for the City of Redding - Benton Landfill in
accordance with Title 23 , CCR, Division 3 . Article 5, and (2)
Perform work to prepare the NOI and write the storm-water
pollution-prevention plan. Both are detailed in the enclosed
Attachment A.
Compensation to be on the basis of: Time and expense in
accordance with the attached Fee Schedule, Attachment B. Cost
estimate is set forth in Attachment A. Estimated cost of work is
$17, 600, including a 15% contingency.
Miscellaneous: Client to provide (1) all water-quality data on
floppy disks suitable for use by an IBM-compatible system, and (2)
a list of previous spills and previous storm-water data.
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This authorization subject to PROVISIONS stated on the back of
1 this contract
Approved for CLIENT Accepted for LAWRENCE & ASSOCIATES
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Title Title
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City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 1 of 11
PROPOSAL FOR SERVICES
INTRODUCTION
This proposal presents the scope of work and costs to perform
(1) reporting requirements for waste-discharge regulations and
(2) reporting and application requirements to meet storm-water
permitting regulations for the City of Redding, Benton Landfill.
WASTE-DISCHARGE REPORTING
Changes to Title 23 , CCR, Division 3 . Chapter 15, Article 5,
effective July 1, 1991, now require owner/operators of Class II
or III disposal sites to submit an amended Report of Waste
Discharge (RWD) by June 30, 1992 . The amended RWD must contain
all other information necessary to update the Waste Discharge
Requirements to comply with the regulations in the new Article 5.
Preparation of the amended Report of Waste Discharge for the
Benton Landfill will consist of the following tasks:
1. Development of release scenario and associated
containment costs.
2 . Description of monitoring systems and programs.
3 . Development of general statistical methods.
j 4 . Compilation of historical data.
5. Determination of monitoring parameters.
6. Determination of best statistical methods.
7. Determination of background values.
8. Determination of sampling schedule.
9. Preparation of amended RWD.
Develop release scenario and associated containment costs
In order for the City of Redding to propose a financial assurance
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mechanism for possible corrective actions in the event of a
release from the landfill, a release scenario must be developed
and the costs for the associated containment must be estimated.
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City of Redding, Benton Landfill Attachment A
March 111 1992 Page 2 of 11
PROPOSAL FOR SERVICES, continued
A release scenario will be developed, and will describe the
nature and extent of a possible release into surface waters,
vadose zone, and/or ground water.
Containment/cleanup methods and costs will be estimated based on
the type and extent of the expected release. The financial
assurance mechanism proposed by the City of Redding must cover
the full projected cost of the containment/cleanup.
It will be the City's responsibility to provide the financial
assurance mechanism.
Describe monitoring systems and programs
In the amended RWD, the monitoring systems and programs must be
described and shown to meet the new Article 5 performance
standards. Because there are no evaluation or corrective-action
activities occurring at Benton landfill, only detection-monitoring
systems and programs will be addressed in the amended RWD.
For the background-monitoring systems it must be demonstrated
that there are a sufficient number of upgradient (background)
points (term used in the regulations to designate well or
lysimeter) to adequately characterize the background-water quality
in the uppermost aquifer and upgradient vadose and surface
waters.
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For compliance-monitoring systems, it must be demonstrated that
there are a sufficient number of downgradient (compliance) points
to adequately characterize the water-quality passing the point
of compliance (the property boundary) , and to allow for detection
of a release from the unit.
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i Current background- and compliance-monitoring systems will be
analyzed and described, and if necessary, recommendations on
installation of additional monitoring points will be made.
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City of Redding Attachment A
March 11, 1992 Page 3 of 11
PROPOSAL FOR SERVICES, continued
Detection monitoring programs for all media (surface, vadose
zone, ground water) will be described. This will include
descriptions of quality-assurance procedures for sampling,
analytical procedures, and decontamination during sampling.
Much of the discussion of how the monitoring programs will meet
the new performance standards will be included in the discussions
of statistics, lists of monitoring parameters, and sampling
schedules, detailed below.
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General statistical development
Previously, statistical analyses of monitoring data from
landfills were not required by state law. The new regulations in
Article 5 . Subsection 2550.7 (e) require that all data gathered
for surface-water, vadose-zone, and ground-water monitoring be
subjected to statistical analyses to evaluate whether or not a
release has occurred from a waste management unit (WMU) . This is
done by comparing downgradient-well statistics to upgradient-
well statistics.
We have conducted basic research into the use of statistics for
ground-water monitoring at solid waste disposal sites. This
research consisted of the following:
1. Read Articles 5 and 10. Determined what is generally
necessary for clients.
2 . Read Statistical Analyses of Ground-Water Monitoring Data at
RCRA Facilities, Interim Final Guidance, USEPA, April, 1989 .
3 . Reviewed basic statistical concepts.
4 . Reviewed current literature on statistical analyses of
ground-water data at solid waste disposal sites.
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City of Redding Attachment A
March 11, 1992 Page 4 of 11
PROPOSAL FOR SERVICES, continued
Compilation of historical data
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All historical data for surface waters, the vadose zone, and
ground water will be compiled into one computer spreadsheet. The
data will be arranged into a suitable format for statistical
analyses.
It will be the City's responsibility to provide all water-quality
data on 5-1/2 inch or 3-1/4 inch floppy disks in a format that
can be used by Lotus 1-2-3TM on an IBM-compatible computer system.
Assistance will be provided to City personnel in selecting a
suitable data format and for data entry.
Determination of monitoring parameters
Two sets of "monitoring parameters" must be proposed under
Article 5 - "Constituents of Concern" and "Monitoring
Parameters. " Constituents of concern are any constituents that
are expected to be in the waste. Monitoring parameters are the
parameters for which monitoring is conducted. Monitoring
parameters are monitored in place of the constituents of concern.
Both lists must be presented in the amended RWD. To prepare the
I� lists, all landfill constituents will be evaluated for inclusion
in the constituents-of-concern list, and the representative
monitoring parameters will be determined.
Determination of best statistical methods
As stated in Article 5, statistical methods for each constituent
and parameter for each medium must be proposed. The best method
for a given parameter will be based on a statistical evaluation
of the distribution, variance, and variability of that parameter.
These analyses will be performed for each constituent and
parameter, and statistical methods proposed.
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City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 5 of it
PROPOSAL FOR SERVICES, continued
Additionally, statistical retest methods will be proposed.
Retests are required under Article 5 when the results of the
primary statistical analysis indicate that a release has
occurred. Statistical retest methods are based on the primary
statistical method and the sampling schedule.
Determination of background values
Based on the analyses of distribution, variance, and variability
of all constituents and parameters, background (upgradient)
values for each will be proposed. The methods used to determine
background values will be substantiated.
Determination of sampling schedule
Based on the statistical methods chosen, sampling schedules will
be proposed. The schedules will include sampling dates and
numbers of samples to be collected.
Reporting
Preparation of the amended RWD will consist of describing and
substantiating the above determinations. The report will be
prepared in a standard format for waste discharge reports. Five
copies of the amended RWD will be prepared and submitted to the
client. Additional copies will be provided at the unit cost
shown below. This cost includes clerical time and materials.
STORM-WATER REPORTING
The Federal Clean Water Act requires landfill (and other
industries) to obtain a National Pollution Discharge Elimination
System (NPDES) permit for discharge of storm water. The state of
California has elected to cover all industrial sources in the
state under a general NPDES permit for the entire state. To be
allowed to discharge storm-water under the state's permit, a
notice of intent (NOI) and a storm-water pollution prevention
plan (SWPPP) must be submitted to the State Water Resources
City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 6 of 11
PROPOSAL FOR SERVICES, continued
Control Board (Board) . The Board will review the plans and
permit discharge of storm water from specific sites.
The following work will be performed to comply with the
regulations:
1. Complete Notice of Intent (NOI) for signature of client.
2 . Develop a storm-water pollution-prevention plan.
Notice of Intent
Preparation of the Notice of Intent will consist of completing
the NOI application form so that the client may sign and submit
it.
Develop storm-water plan
Background
The first part of the SWPPP will consist of a description of
background (historical) data. Most of these items will require
collecting information from previous reports, including the
I closure and postclosure-maintenance plans. A list of previous
spills and previous storm-water data will be required to be
provided by the client.
The following items will be discussed in the background portion
of the plan.
1. Site history and physical setting.
2 . Develop topographic map extending 1 mile beyond the
property boundary showing the facility, springs, other
i water bodies and drinking water wells.
3 . Develop a site map according to storm-water
regulations.
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City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 7 of 11
PROPOSAL FOR SERVICES, continued
4 . Describe significant potential sources of pollutants.
5. Develop list of all chemicals which may come in contact
with storm water and estimate concentrations.
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6. Report facility size.
7 . List previous spills.
8 . Summarize existing storm-water data.
Storm-water Management
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The second part of the SWPPP will describe the storm-water
management program. Storm-water management involves all of the
means of preventing contaminated storm-water from exiting the
site. Most of the information will be drawn from the closure and
postclosure-maintenance plans. Items including spill prevention,
management practices, personnel, and employee training will be
developed in cooperation with the City of Redding.
The following items will be included in the storm-water
y management portion of the plan:
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1. Storm-water controls.
2 . Personnel.
3 . Maintenance.
4 . House keeping.
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5. Spill prevention.
6. Management practices.
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7 . Erosion prevention.
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City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 8 of 11
PROPOSAL FOR SERVICES, continued
8. Employee training.
9. Inspections.
Monitoring program
The monitoring program will be developed after the statistical
analyses required by Chapter 15 are completed so that the
sampling plans for both Chapter-15 regulations and storm-water
regulations conform to each other.
The monitoring program portion of the report will describe the
following items:
1. Monitoring methods.
2 . Analytical methods.
3 . Sampling methods.
4 . Quality assurance/control.
5. Method of assuming monitoring is meeting its objective.
Miscellaneous
Miscellaneous work will include in-house review and reproduction
and binding of the report. Seven copies of the report will be
provided. Additional copies can be provided at additional cost.
City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 9 of 11
COST ESTIMATE
Waste-discharge reporting
LABOR
Item Unit Qty $/unit Subtotal
Develop release scenario and
associated containment costs Hr 32 60. 00 1920. 00
Describe monitoring systems Hr 3 60. 00 180. 00
Describe monitoring program Hr 3 60. 00 180. 00
General statistical development L.S. 1 2100.00 2100. 00
Compile historical data Hr 8 60. 00 480. 00
Determine monitoring parameters Hr 8 60. 00 480. 00
Determine best statistical methods Hr 16 60. 00 960. 00
Determine background values Hr 16 60. 00 960. 00
Determine sampling schedule Hr 8 60. 00 480. 00
Prepare report Hr 40 60. 00 2400. 00
Provide data entry assistance
to City staff Hr 4 60. 00 240. 00
Associate review report Hr 8 65. 00 520. 00
Principal review report Hr 3 75. 00 225. 00
Subtotal labor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11125. 00
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INHOUSE SERVICES/EXPENSES
Item Unit Qty $/unit Subtotal
Report - labor and materials each 5 60. 00 300.00
Subtotal inhouse expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300. 00
COST SUMMARY
Labor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11125. 00
Inhouse expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300.00
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11425.00
15% contingency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1713 .75
Total for waste-discharge. . . . . . . . . . . . . . . . . . . . . . . . . . . . $13, 138.75
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City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 10 of 11
COST ESTIMATE, continued
Storm-water reporting
LABOR
Task Unit Qty $/unit Subtotal
Complete NOI Hr 2 65. 00 130.00
Prepare Storm-Water Pollution Prevention Plan
I, Background
Site history and physical setting Hr 1 65. 00 65. 00
Topographic map Hr 1 65. 00 65. 00
Site map Hr 4 65. 00 260. 00
Describe sources of pollution Hr 4 65. 00 260. 00
Develop list of chemicals Hr 4 65. 00 260. 00
Facility size Hr 0. 5 65. 00 32 . 50
List of previous spills Hr 2 65. 00 130. 00
Summary of existing sampling data Hr 4 65. 00 260. 00
Storm-Water Management
Storm-water controls Hr 4 65. 00 260.00
Personnel Hr 1 65. 00 65.00
Maintenance Hr 1 65. 00 65.00
House keeping Hr 1 65. 00 65.00
I Spill prevention Hr 1 65. 00 65.00
Management practices Hr 1 65. 00 65. 00
Erosion prevention Hr 2 65. 00 130. 00
Employee training Hr 4 65. 00 260. 00
Inspections Hr 4 65. 00 260. 00
Monitoring Program
Monitoring methods Hr 2 65. 00 130. 00
Analytical methods Hr 2 65. 00 130.00
Sampling methods Hr 2 65. 00 130.00
i Quality assurance/quality control Hr 4 65. 00 260.00
Method of assuring monitoring
is meeting its objective Hr 4 65. 00 260.00
City of Redding, Benton Landfill Attachment A
March 11, 1992 Page 11 of 11
COST ESTIMATE, continued
Task Unit Qty $/unit Subtotal
Miscellaneous
Review and editing Hr 3 75. 00 225. 00
Binding and report preparation Cpy 7 12 . 00 84 . 00
Subtotal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3,916.50
15% Contingency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 587.48
Total for storm-water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4 , 503 .98
Total for Waste-Discharge and Storm-Water. . . . . . . . . . . . $17,642 .73
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LAWRENCE & ASSOCIATES
Engineering Geologists • Ground-water Hydrologists
2001 %1A R K ET ST,RM 523
REDDING.CALIFORNIA%001
TELEPHONE(916)241.97017
FAX(916)244.5021 DAVID A.LAWRENCE,C.E.G.618
Attachment B
SCHEDULE OF FEES
Professional Services
Engineering Geologist/Hydrologist
Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $75/hour
Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Assistant I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Assistant II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Registered civil engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Technical . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Secretarial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
j Deposition and Court Appearance
Minimum charge . . . . . . . . . . . . . . . . . . . . . . . . $900/part or full day
Preparation at consulting-service rates . . . . . as listed above
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Drilling Services (CME 55 Drilling Rig)
7-5/8 OD augers with operator and helper . . . . . . . . . $135/hour
9-5/8 OD augers with operator and helper . . . . . . . . . . 150/hour
Mobilization (plus mileage) . . . . . . . . . . . . . . . . . . . . . . . . 135/hour
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Other In-house Equipment (provided at quoted prices)
Test Pumps (submersible)
Campbell 21X Dataloggers w/ transducers (water and gas) ,
conductivity and temperature probes
Meteorological station (wind direction and speed)
Gas-extraction and air-monitoring pumps
Expenses, Materials, Outside Services
Mileage (other than drill rig) $0. 30/mile
Mileage (drill rig) . . . . . . . . . . . . . . . . . . 0.50/mile
Per diem (field work with drill) 55. 00/day
Level D protection (per person) . . . . . . . . . . . . . . . . . 30.00/day
Level C protection (per person) . . . . . . . . . . . . . . . . . 50. 00/day
Reproduction, travel, lodging, subsistence, other
direct job related, rental equipment, materials,
subcontracted labor and equipment . . . . . . . . . . . . at cost + 15%
j 11/25/91
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