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HomeMy WebLinkAboutReso 92-021 - Approve & Authorize the CM to sign the task order no 4 & 5 to Boyle Eng Corp for Buckeye Water Treatment Plant offsite water main easement acquisition assistance/design servicesf RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN THE FOLLOWING BOYLE ENGINEERING CORPORATION TASK ORDERS IN CONNECTION WITH PERFORMING ADDITIONAL TASKS RELATING TO THE BUCKEYE WATER TREATMENT PLANT: (1) TASK ORDER NO. 04 IN THE AMOUNT OF $740,025.00: BUCKEYE WATER TREATMENT PLANT AND TRANSMISSION j MAIN ENGINEERING DESIGN SERVICES; AND (2) TASK ORDER NO. 05 IN THE AMOUNT OF $86,800.00: BUCKEYE WATER TREATMENT PLANT OFFSITE WATER MAIN EASEMENT ACQUISITION ASSISTANCE SERVICES, TOTALLING $826,825.00, AND AUTHORIZING THE APPROPRI- ATION OF AN ADDITIONAL $75,000 FOR CONTINGENCIES. IT IS. HEREBY RESOLVED by the City Council of the City of Redding as follows: 1. That the City Council of the City of Redding hereby approves the above-mentioned Task Orders 4 and 5 between the City of Redding and Boyle Engineering Corporation totalling $826 , 825. 00; together with the appropriation of an additional $75 , 000. 00 for contingencies related to the Buckeye Water Treatment Plant. 2. That the City Manager of the City of Redding is hereby authorized and directed to sign said Task Orders on behalf of the City Council of the City of Redding. I HEREBY CERTIFY that the foregoing Resolution was introduced and read at a regular meeting of the City Council of I - the City of Redding on the 7th day of January 1992 , and was duly i adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: ARNESS, BUFFUM, FULTON, MOSS & DAHL NOES: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: NONE MIKE DAHL, Mayor City of Redding I A GST: CONNIE STROHMAYER, Ci y Clerk FORM kPPROVED: ALL A. HAYS, ity Attorney 2 i r TASK ORDER NO. 4 i i CLIENT: City of Redding CONSULTANT: Boyle Engineering Corporation DATE ISSUED: ISSUED PURSUANT TO AGREEMENT DATED: August 7. 1990 PROJECT IDENTIFICATION: Buckeye Water Treatment Plant and Transmission Main Engineering Design Services DESCRIPTION OF SERVICES: See Exhibit A. FEE: The fee for all services noted in Exhibit A shall be a lump sum amount of$740,025.00, portions of which shall be billed monthly on a percentage of completion basis. The standard Boyle Hourly Rate Schedule is attached in Exhibit B. SCHEDULE I j Draft plans and specifications noted in Exhibit A will be submitted to the city of Redding and regulatory agencies within eight months of receipt of notice to proceed. Final plans and specifications will be submitted within one month of receipt of comments from the City and agencies. Bid assistance services as noted in Exhibit A will occur over a two month period so that the project construction contract can be awarded within two months of the submittal of the final design. DATE: 'Oli-�c, 31 11q BY: 0,&'t 2 Managing Engineer Boyle Engineering Corporation-Sacramento Office TITLE DATE: BY: TITLE G / SW%y tsk rdl!d0cc ,I li Exhibit "A" To Task Order No. 4 City of Redding Buckeye Water Treatment Plant and Transmission Main Final Design Services TASK NO. 1 -AERIAL CONTROL SURVEYS 1. Perform aerial control surveys with approximately 30 targets to provide aerial mapping of the proposed site of the Buckeye Water Treatment Plant (Plant), access road and offsite water transmission main. The Plant and offsite water transmission main locations and general features are presented in the Buckeye Water Treatment Plant Preliminary Design Report (Report) prepared by Boyle Engineering Corporation in January 1991. 2. Provide field surveys necessary for control points on the Keswick Dam structure for the proposed water main crossing. Coordinates and elevations of control points will be established. TASK NO. 2 -AERIAL MAPPING AND BASE SHEETS Provide aerial mapping of project areas to be used for design and construction drawings. 1. Plant Site (25 acres ±) 1-inch = 20 feet rectified aerial photo. 1-inch = 50 feet topographic mylar map with one foot contour intervals. 2. Site Access Road and Plant Site 1-inch = 50 feet topographic map with one foot contour intervals 3. Offsite Transmission Main 1-inch = 100 feet screen mylar plan and profile sheets (22-inch x 34-inch) of transmission main route with rectified aerial photo plan view and separate strip map of route with 2 foot contour intervals. page 1 of 5 i l TASK NO. 3 - PERFORM GEOTECHNICAL AND SOILS INVESTIGATION Geotechnical investigations will be performed to provide soil investigation for the design of the water treatment plant, and water transmission main. It is anticipated that eight to ten auger test borings will be made in the treatment plant area to depth of 10 to 25 feet at strategic locations. Geophysical seismic refraction surveys will be completed to evaluate bedrock excavation conditions. Eighteen to twenty auger test borings will be completed along the water transmission main route at approximately 1,500 feet intervals. Soil samples will be collected from the borings for soil characteristics analysis. Laboratory tests on moisture/density, direct shear, triaxial compression, plasticity index, gradation, and consolidation may be performed as needed. Results of the tests will be used to evaluate the bearing capacity of the soil, settlement potentials both long and short term, suitability of fill, excavation, and slope stability. Excavation and/or rippability characteristics of the subsurface areas at the plant site and transmission main route will be identified. General recommendations concerning excavation will be presented in the report. Seismic effects on the soil to bear any structure will also be considered. Geotechnical investigations will include the preparation of boring logs and the backfilling of borings according to State requirements. If a need for corrosion protection is indicated during the preparation of the preliminary design report, the appropriate facilities will be included in the design effort. I TASK NO. 4 - DESIGN WATER TREATMENT PLANT The design of the Plant will be based upon complete conventional water treatment with the exception that sludge collection mechanical equipment will be excluded. The design will include provisions which will facilitate potential future installation of these facilities. The Plant will have an initial capacity of 7 mgd. The design of the water treatment plant will be in accordance with the design criteria and recommendations presented in the Preliminary Design Report. All facilities will be designed utilizing state-of-the-art technology. This design philosophy will result in a new facility which is compatible with current and anticipated pending water quality standards and projected water system demands. The Plant will provide flexibility for future 7 mgd expansions in modular increments of 14 mgd. It is estimated that the design will include, at a minimum, the following plan sheets: • 6 general drawings . 5 mechanical drawings 29 civil drawings • 1 cathodic drawing 23 process drawings • 28 electrical drawings - 10 architectural drawings . 16 instrumentation drawings • 5 landscape drawings • 23 transmission main drawings • 31 structural drawings page 2 of 5 Facilities included in the design will include: • Raw water piping and metering. • Water treatment units to include as a minimum: - Pre-intermediate-post chemical mixing/application points - Two sedimentation basins - Two flocculation basins - Four filters identified in the preliminary design report, dual media, air-water backwash, individual flow controls and monitoring, sampling and ability to add polymers to the backwash, and to provide filter to waste capability. • Backwash water system including piping, valving, metering, wash-water tank, or pumps Water sampling and monitoring throughout the water treatment plant including finished water to the distribution system • Filter building to include controls for the operation of the flocculation basins and filters as noted in the Preliminary Design Report • An operations building to include chemical storage and feed equipment, office, laboratory, parts storage and repair facilities, instrumentation, chlorine scrubber facilities if necessary, monitoring and control center, and electrical control center • Wash-water recovery basins and decant return pumps i Sludge drying lagoons • Looped access roadway • Plant site security fencing • Structural design of project in accordance with geotechnical recommendations and appropriate building and structural codes • Electrical systems designed in accordance with the recommendations of the preliminary design report and applicable codes • Instrumentation systems will be designed to accomplish the desired operational monitoring and control. Close coordination between City operations personnel and Boyle's instrumentation design team is anticipated in order to attain a system that meets the project needs. A computer control system will be designed to provide supervisory control and monitoring of the Buckeye water treatment plant along with a modem connection to the City's SCADA system. page 3 of 5 i i • The city will provide the telemetry link from the Foothill WTP. TASK NO. 5 - DESIGN WATER TRANSMISSION MAIN The transmission pipeline from the Buckeye Water Treatment-Plant to the existing water system at Quartz Hill Road has been tentatively located in the Preliminary Design Report. Plan and profile drawings will be prepared at 100 feet to the inch scale with the exception of the pipeline crossing Keswick Dam which will be prepared at 1-inch = 20 feet scale. The pipeline alignment will be shown on an enlarged photo background with plotted pertinent survey information. Property lines and necessary pipeline easements will be shown on the plan. Critical vertical survey data will be shown on the plan and profile as well as details of critical areas. The pipeline design will take into account the constraints noted in the project environmental assessment. Pipeline appurtenances such as air release valves, blow-off valves, thrust blocking, angles, etc., will be designed using standard engineering practices. City standard details for pipeline construction will be used where applicable. A corrosion engineering analysis will be prepared with results incorporated into the design. The Sacramento River crossing at the Keswick Dam is a critical portion of the pipeline work. The final pipeline design at the dam will follow the conceptual plans to be approved by the Bureau of Reclamation. TASK NO. 6 - ENGINEER'S CONSTRUCTION COST ESTIMATE Engineer's construction cost estimates will be prepared for the water treatment plant, treated water storage reservoir, and the transmission main. Sources of information we use for estimating unit costs include Boyle's data compiled from previous projects, discussions with equipment manufacturers/suppliers and local contractors in the area, and standard engineering cost estimating publications. TASK NO. 7 - DEPARTMENT OF HEALTH SERVICES COORDINATION Boyle will assist the City in continuing to coordinate the review and approval of the project with the Department of Health Services. Project status meetings will be held with a representative of that agency to help minimize their review comments and questions of the completed plants and specifications. Review meetings with Department of Health Services will give City staff the opportunity to discuss environmental considerations not covered in the preliminary studies. TASK NO. 8 - BUREAU OF RECLAMATION COORDINATION Boyle will assist the City in obtaining approval from the Bureau of Reclamation for construction of project facilities on land and structures owned by the Bureau of Reclamation. page 4 of 5 TASK NO. 9 - PROVIDE BIDDING ASSISTANCE • Boyle will provide assistance during the bidding phase of the project and will include response to questions from contractors and suppliers, attendance at pre-bid conference, analysis of bid results, and recommendations on the award of the contract. One person only (plus a designated alternate) will be designated to receive questions during the bid phase. Questions 1 will be screened and directed to appropriate design team members. If required, addenda(s) will be issued prior to bid opening to clarify responses and comments to questions raised during the pre-bid period. Records of all questions will be kept, bound, and submitted to the City for reference during construction. Following the receipt of bids, Boyle will analyze the bids and prepare a report of the analysis for the City's use. TASK NO. 10 - PROVIDE PLANS AND SPECIFICATIONS Boyle will prepare construction documents consisting of technical specifications, construction drawings, an engineer's cost estimate, and other documents that may be required for the bidding and construction of the treated water plant and water transmission main project. Boyle proposes to prepare the technical specifications using our standard specification writing procedures. Boyle's specifications will follow the format of the Construction Specification Institute (CSI). We will incorporate City standard details, specifications, and special concerns as may be available and appropriate. Plans will be prepared on 22-inch x 34-inch original mylars, reduced 50 percent for construction purposes. Specifications will be prepared on reproducible 8,-inch x 11-inch paper and as a data working diskette compatible to "Word Perfect 5.0"; 3' -inch diskette size. Four sets of full size plans and specifications will be submitted at the 30, 50, 90, and 100 percent completion levels. Engineer's cost estimates at 50, 90, and 100 percent levels will be prepared. Boyle will provide 100 sets of reduced, approved plans and specifications for bidding purposes. i '; page 5 of 5 Exhibit B STANDARD HOURLY RATE SCHEDULE Boyle Engineering Corporation Effective October 1, 1990 Engineers, Planners, Landscape Architects,Geologists, Scientists: Assistant 1 $55.00 per hour Assistant II $65.00 per hour Associate $70.00 per hour Senior 1 $85.00 per hour Senior II $95.00 per hour Principal $105.00 per hour Construction Administration Personnel: Resident Project Representative $68.00 per hour Senior Resident Project Representative $78.00 per hour Senior Resident Engineer $88.00 per hour Technical Support Staff: Clerical/Technical Typist $35.00 per hour Drafter $38.00 per hour Senior Drafter $44.00 per hour Certified Engineering Technician/Designer $48.00 per hour Paralegal $50.00 per hour Senior Technician/Senior Designer $54.00 per hour Programmer/Analyst $55.00 per hour i Designer Supervisor $68.00 per hour Direct Project Expenses: Photocopies-Color 8 x 10/11 x 17 $2.00/$5.00 per page Photocopies-Black&White $ 0.15 per page Long Distance Telephone $ 0.50 per minute Plan Sheet Printing-In-house $1.00 per sheet Travel -Automobile/Truck-Out of Town $ 0.35 per mile Travel -Other Than Automobile Actual Cost + 15% Subcontracted Services Actual Cost + 15% Video Camera(per day or any portion thereof) $ 25.00 per day Computer Services and Computer Aided Design See Seperate Schedule If authorized by the client, an overtime premium multiplier of 1.5 will be applied to the billing rate of hourly personnel who work overtime in order to meet a deadline which cannot be met during normal hours. Applicable sales taxes, if any,will be added to these rates. Corporate officers and consulting engineers will be billed at 1.2 times the stated rate for Principal. Invoices will be rendered monthly. Payment is due upon presentation. A late payment finance charge of 1.5% per month (but not exceeding the maximum rate allowable by law) will be applied to any unpaid balance commencing 30 days after the date of the original invoice. 1 of 2 'I O STANDARD RATE SCHEDULE COMPUTER SERVICES Boyle Engineering Corporation Effective September 1, 1989 Intergraph Computer-Aided Design and Drafting (CADD) System Graphic Workstation (Dual Screen w/Large Digitizer Table) $19.00 per hour Pen Plotter(HP 7585 B) $19.00 per hour Terminal (CRT and Printer) $15.00 per hour (Above rates include Intergraph Software) Hewlett Packard HP 3000/925 Super Minicomputer System Terminal, Printer or Plotter $20.00 per hour Resource Charge-SURGE analysis $6.00 per min. Prime 4150 Super Minicomputer and CADD System Graphics Workstation (includes Medusa Graphics Software) $25.00 per hour Terminal (CRT or Printer) $15.00 per hour Pen Plotter(HP 7585 B) $20.00 per hour Resource Charge-CEDS Civil Engr Design System Software $15.00 per hour Electrostatic Plotter- HP 7600 $150.00 per hour (Includes computer time to drive the plotter) Microcomputers and CADD Systems Word Processing System with Laser Printer $12.00 per hour Engineering Computer System (AST 286, 386,486) $17.00 per hour Sun High-Speed Engineering Graphics Computer $29.00 per hour (Includes Medusa Software) Resource Charges for Microcomputers Resource charges are in addition to the above rates and cover the use of special purpose software and extra equipment such as pen plotters, high resolution monitors, and digitizers which are used with CADD software. AutoCAD Computer Aided Design $5.00 per hour STAAD III -Structural Design $20.00 per hour MicroStation (Intergraph) CADD $5.00 per hour Rand MICAS-Structural Design $20.00 per hour Point Line Computer Aided Design $5.00 per hour AES HYDRO-Hydrologic Analysis$24.00 per hour DAPPER -Electrical Design $37.50 per hour BoyleNet-Water Distrib Analysis $5.00 per hour CAPTOR -Overcurrent Analysis $27.00 per hour KYPIPE-Water Distrib Analysis $10.00 per hour Trane TRACE-HVAC Design $29.25 per hour BoyieCOGO -Coordinate Geometry$5.00 per hour Carrier HVAC System Design $23.25 per hour BDTM-Digital Terrain Model $5.00 per hour ROUTE IV-Drainage Design 4.50 per hour SWAN -Sanitary Sewer Analysis $10.00 per hour GWFM -Groundwater Modeling $14.50 per hour CONTOURS-Contour Plotting $10.00 per hour LEGAL HOLIDAY-Legal Descrip. $10.00 per hour LARSA-Structural Analysis $20.00 per hour Other Notes Charges for outside computer services will be billed at invoice cost plus twenty-five percent. This rate schedule is subject to revision annually. New equipment categories and resource charges may be added at any time. 2 of 2 TASK ORDER NO. 5 CLIENT: City of Redding CONSULTANT: Boyle Engineering Corporation DATE ISSUED: ISSUED PURSUANT TO AGREEMENT DATED: August 7, 1990 PROJECT IDENTIFICATION: Buckeye Water Treatment Plant Offsite Water Main Easement Acquisition Assistance Services DESCRIPTION OF SERVICES: See Exhibit A. FEE: The fee for the services noted in Exhibit A shall be based on accrued time and material changes in accordance with the rate schedule noted in Exhibit B not to exceed$86,800.00. i SCHEDULE: The services noted in Exhibit A shall commence upon completion of the preliminary design of the project water transmission manual. This work will be completed within 11 months of the receipt of authorization to proceed with the project design. DATE: BY: Managing Engineer Boyle Engineering Corporation-Sacramento Office TITLE DATE: BY: i TITLE boby tsk0 ci J�c i Exhibit "A" To Task Order No. 5 Scope of Services Buckeye Water Treatment Plant j Offsite Water Main Easements Acquisition Services TASK NO. 1 - ENGINEERING AND SURVEY SERVICES (SHARRAN DUNLOP AND ASSOCIATES) i Task 1A - Preliminary Services Prepare the following documents: A. Prepare key map for water main easements on Shasta County 1-inch = 400 feet base map and incorporate progress table. B. Prepare ownership list of parcels with following information. 1. I.D. number. 2. Assessor's parcel number. 3. Owner's name, address and phone number. 4. Other pertinent data. C. Provide file for each parcel containing all pertinent documentation. Task 1 B - Property Line Field Surveys Provide field surveys and research necessary to locate all existing property corners adjacent to proposed offsite water main and tie property corners to aerial control survey and water main i centerline. Task 1C - Easement Documents Prepare the following documents (assumed 30 parcels): 1. Legal Description Legal description of permanent water line easement and temporary construction easement. page 1 of 5 2. Sketch Sketch showing both permanent and temporary easements. It is anticipated that this sketch will be drawn at a scale of 1-inch = 200 feet. Adjoining parcels will be identified in order to provide continuity from parcel to parcel. Sketch will identify existing structures, trees, wells, septic tanks and fields or other like impediments within the easement and within 5 feet of exterior boundary of the easement. TASK NO. 2 -TITLE COMPANY SERVICES (TICOR TITLE) Task 2A-Title Reports Provide title reports on all properties through which the offsite watermain will cross, including Shasta County rights-of-way and the United States Government (assumed 45 parcels). Provide updated title report immediately prior to recording easement documents. I TASK NO. 3 - PROPERTY APPRAISALS SERVICES (RYAN AND ASSOCIATES) Provide appraisal reports for the permanent and temporary easements along the route of the proposed water pipeline. Appraisals shall be made in accordance with acceptable standard of professional practice. Narrative portions of appraisal reports may be combined for parcels with similar conditions, but a separate estimate of value for each parcel will be prepared. Two copies of each report will be furnished (assumed 30 parcels). TASK NO. 4 - EASEMENT ACQUISITION SERVICES (MARTIN APPRAISAL&ACQUISITION) A. All contacts with property owners or representatives will be in conformance with the "Uniform Relocation Assistance and Real Property Acquisition Act" and the California Government codes, Sections 7260 through 7276. B. All acquisition work will be conducted in accordance with the Code of Ethics of the International Right-of-Way Association. C. Acquisition Agent will send out by certified mail an initial offer letter to each owner. This letter will include maps, the appraisal summary statement, easement documents, a description of the project, the offer of just compensation and the acquisition agent's name and approximate time when the owner will be contacted for an appointment. D. Acquisition Agent will make personal calls on local owners (within thirty miles of Redding) and will thoroughly explain the project and appraisal process and make a fair page 2of5 I market value offer. Two subsequent calls will be made if necessary in an attempt to reach a settlement. Out of the area owners will be contacted by telephone and certified mail. Again, at least three contacts with all owners will be attempted. E. Maintain a diary for each parcel. This will be available to the primary contractor or the City. All contacts, whether in person or telephone, will be entered in the diary. F. Review all appraisals in order to become familiar with the content and implications of the individual acquisitions. We will also become familiar with the comparable data considered in the valuations. Field reconnaissance with the appraiser will be conducted to discuss comparable sales and special circumstances such as: 1. Contact of out-of-area owners. 2. Access problems to proposed right-of-way alignment. 3. Acquisition resulting in damages to remainders. G. Provide a monthly status report on easement progress in a format acceptable to the city of Redding. H. Document preparation and preliminary services provided: 1. Easement deeds (to be approved by City Attorney). 2. Right-of-way contracts. 3. Individual files with complete diaries and grantor information. 4. Consent to easement. a. Acquisition Agent will prepare these so they can be discussed with property owners. This makes it easier sometimes to find beneficiaries of private notes. b. Legal description. C. Sketch. d. Appraisal summary to illustrate before and after value usually very helpful j with larger institutional lenders. e. Obtain signature of beneficiary or trustee on consent to easement document. f. Demands for payment to be forwarded to city of Redding. City to deposit funds in escrow for payment. page 3 of 5 i 5. Ownership List. a. I.D. number. b. Assessor's parcel number. C. Owner's name, address and telephone number. d. Other pertinent data. 6. Right to construct. a. Prepare right to construct letter to property owner by certified mail. b. Include legal description. C. Sketch provided by engineers. d. Each owner to be contacted by a minimum of a phone call and response communicated to engineers or surveyors. e. If City Attorney required fully executed documents to be recorded, acquisition agent will acquire these. I. Secure and send completed and notarized documents to the city of Redding for recordation. J. Consult with the City Attorney on all legal issues regarding acquisitions. This includes cases where we have made at least three attempts to settle without reaching agreement. i SERVICES NOT INCLUDED The Consultant and its subcontractors will provide the professional services previously described in water line alignments judged by the city of Redding to be ready for easement preparation. One set of documents will be provided for each easement with accompanying service. The following described services are not included in this contract if they occur after preparation of the first set of documents and prior to recording. 1. Change of property ownership. 2. Addition of new deeds of trust. 3. Change in parcel boundaries that affect the legal description, that occur with a parcel map or lot line adjustment. 4. Change in location of water line requiring change in legal description or sketch. page 4 of 5 5. Working out alternative locations for water line and easement by negotiations with property owner, City and design engineer. 6. Staking or flagging the location of water line or easement on ground for review purposes. 7. Travel outside of a thirty mile radius of Redding to secure easements by Acquisition Agent. a I page 5 of 5 i 1 Exhibit "B" To Task Order No. 5 Scope of Services Buckeye Water Treatment Plant Offsite Water Main Easements Acquisition Services PERSONNEL CHARGES Charges for personnel are made for the actual hours directly chargeable to the project at the following hourly rates. Office Services Technical Aid/Clerical $ 28.75 Drafter 40.25 Senior Drafter 46.00 Computer/Design Drafter 1 42.50 Computer/Design Drafter II 51.75 Engineer Technician/Junior Planner 42.50 Assistant Engineer/Assistant Planner 51.75 Associate Engineer/Associate Planner 65.50 Senior Engineer/Senior Planner 69.00 Engineering Manager/Principal Planner 77.00 Principal Engineer 86.25 Court appearance is charged at a minimum of eight (8) hours. Field Services Three-person Field Crew $ 132.25 Two-person Field Crew 109.25 Surveyor 65.50 MATERIALS AND OUTSIDE SERVICES Materials and outside services will be billed at cost plus 15 percent. i