HomeMy WebLinkAboutReso 92-377 - Approve & Authorize the Mayor to execute the agreement for professional services between the COR & Hodges & Shutt for preparation of an update to the Redding Municipal Airport Master Plan RESOLUTION NO. V-3 7 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF
REDDING AND HODGES & SHUTT FOR PREPARATION OF AN UPDATE TO
THE REDDING MUNICIPAL AIRPORT MASTER PLAN.
IT IS HEREBY RESOLVED by the City Council of the City of Redding
as follows:
1 . That the City Council of the City of Redding hereby
approves the Agreement for Professional Services between the City of
Redding and Hodges & Shutt, a true copy of which is attached hereto
and incorporated herein by reference, for preparation of an update of
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the Redding Municipal Airport Master Plan.
2 . That the Mayor of the City of Redding is hereby authorized
and directed to sign said Agreement on behalf of the City of Redding,
and the City Clerk is hereby authorized and directed to attest the
signature of the Mayor and to impress the official seal of the City
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of Redding thereto.
I HEREBY CERTIFY that the foregoing Resolution was introduced
and read at an regular meeting of the City Council of the City of
Redding on the 1st day of September 1992, and was duly adopted at
said meeting by the following vote:
AYES: COUNCIL MEMBERS: Arness, Dahl, Kehoe & Moss
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Anderson
ABSTAIN: COUNCIL MEMBERS: None
CHARLIE MOSS, Mayor
City of Redding
A ST: FORM APPROVED: N
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1', CONNIE STROHMAYER, i.ty Clerk RAkDALL A. HAY90,' City Attorney '�
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AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF REDDING
AND
HODGES & SHUTTT
FOR
AIRPORT MASTER PLAN
THIS AGREEMENT FOR PROFESSIONAL SERVICES, hereinafter called
"Agreement, " made this day of 1992, by and
between the CITY OF RIDDING, a Municipal Corporation and General
Law City, hereinafter called the "CITY, " and HODGES & SHUTT, a
California corporation, located at 5010 Aviation Boulevard, Santa
i Rosa, California, 95403 , hereinafter called the "CONSULTANT" :
W I T N E S S E T H:
THAT WHEREAS the CONSULTANT is a duly qualified Airport
Consulting Firm experienced in the preparation of airport plans
and environmental documents; and
Wim, following the Federal Aviation Administration
(hereinafter called the "FAA" ) required consultant selection
process, the CITY ranked CONSULTANT first in selection preference;
and
WHEREAS, in the judgment of the CITY it is necessary and
desirable to employ the services of the CONSULTANT for the purpose
of preparing an update of the Redding Municipal Airport Master
Plan in accordance with Exhibit A, hereinafter referred to as the
"SCOPE OF WORK, " as submitted to the FAA, and by this reference
incorporated herein as though fully set forth.
NOW, THEREFORE, CITY and CONSULTANT agree as follows:
A. CONSULTANT SERVICES.
The CONSULTANT shall complete all the tasks set forth in the
SCOPE OF WORK.
B. CITY'S RESPONSIBILITIES.
1. The CITY shall make available to the CONSULTANT all the
technical data and information that is in the CITY' s
possession that is required by the CONSULTANT to com-
plete this work, other than that deemed not a public
record pursuant to Government Code Section 6250 et seq.
or deemed confidential pursuant to Evidence Code Sec-
tion 1040.
2. The Director of Airports shall act as the CITY' s repre-
sentative in matters of this Agreement.
!! 3 . The CITY shall advise, coordinate, advertise, and
provide space for any public information meetings and
hearings that are a part of the planning process, as
well as provide an official transcript of any Public
Hearings, if required.
4 . The CITY shall prepare and deliver a "Notice to Pro-
ceed" to CONSULTANT.
j� C. FAA GRANT CONTINGENCY.
It is understood that the CITY has filed a request with the
FAA to be awarded a grant for the purpose of preparing a Master
Plan for the Redding Municipal Airport. This Agreement is contin-
gent upon FAA issuance and CITY acceptance of the FAA grant
Therefore, this Agreement shall not be binding upon the CITY nor
shall any liability attach to the CITY until such time as the FAA
awards the subject grant and the grant is accepted by the CITY.
D. ADDITIONAL SERVICES.
Any services beyond those outlined in the SCOPE OF WORK
shall be undertaken on a time-and-expense basis as directed in
writing by the CITY' s designated representative utilizing the
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CONSULTANT' s hourly g
billin rates as set forth in the cost break-
down of the SCOPE OF WORK agreed upon in writing by CITY and
CONSULTANT and as depicted in Exhibit B attached hereto and
incorporated herein by reference. Any significant change in the
SCOPE OF WORK resulting from requirements of the CITY or any
review agencies needed for this project will require negotiation
of an amendment in writing to this Agreement.
E. TIME OF COMPLETION.
A Draft Airport Master Plan will be presented to the CITY
and the FAA for review and comment within an agreed upon time from
the CITY' s issuance of the "Notice to Proceed. " Said period of
time shall be established jointly by the CITY and CONSULTANT at
the time the "Notice to Proceed" is issued. Delays in securing
data or approvals that are beyond the CONSULTANT' s control as
identified by the CONSULTANT and determined by the CITY shall
extend the contract time by a like amount.
F. CONSULTANT'S COMPENSATION.
The CITY shall pay the CONSULTANT for the services set forth
' in Paragraph A herein a fixed fee of One Hundred Forty-four
Thousand Three Hundred and Fourteen Dollars ($144,314.00) utiliz-
ing the CONSULTANT' s hourly billing rates as set forth in the
!, SCOPE OF WORK. Said CONSULTANT' s fee shall be full compensation
to the CONSULTANT for faithful performance and completion of all
services set forth in this Agreement.
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G. METHOD OF PAYMENT.
Partial payments shall be made to the CONSULTANT by the CITY
j on a monthly basis in accordance with the CONSULTANT' s estimate of
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the percentage of completion of work described in the SCOPE OF
WORK. This estimate is subject to approval by the Director of
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Airports. The payment shall be made within twenty ( 20 ) days of
receipt of the CONSULTANT' s invoice.
H. TERMINATION.
This Agreement may be terminated by the CITY by seven (7 )
days ' written notice. If this Agreement is so terminated, CONSUL-
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TANT shall be paid as provided under Paragraph G for all services
Ij rendered and expenses incurred to the date of receipt of notice of
termination.
I. ASSIGNMENT AND SUBCONTRACT.
It is expressly understood that the CONSULTANT intends to
obtain the services of the following subcontractor in connection
with the project:
Price-Waterhouse, who may provide financial analyses
and plan implementation services.
The CONSULTANT shall not assign any other rights or duties
under this Agreement, which have a value of Five Thousand Dollars
ii ( $5,000.00) or more, to a third party without prior written
consent of the CITY. Any such assignment shall not cause the
CONSULTANT' s compensation to increase unless agreed to as outlined
in Paragraph D above. All subcontracts shall contain the provi-
sions specified in Paragraph N.
J. OWNERSHIP OF DOCUMENTS.
The CITY shall be the owner of and shall be entitled to
,i possession of any plans, copies of correspondence, or other perti-
nent data and information gathered or prepared by the CONSULTANT
prior to termination of this Agreement by the CITY or upon comple-
tion of the work pursuant to this Agreement. The CONSULTANT
agrees that the CITY, the FAA, and the Comptroller General of the
United States will have access to any books, documents, papers,
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and records that are directly pertinent to a specific grant
program, for the purpose of making audits, examinations , excerpts,
and transcriptions.
R. FEDERAL OBLIGATION.
It is understood by the CITY and the CONSULTANT that the FAA
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is not a party to this Agreement and will not be responsible for
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costs except as should be agreed upon by the CITY and the FAA
under a Grant Agreement for the "AIRPORT MASTER PLAN UPDATE,
REDDING MUNICIPAL AIRPORT. "
L. CERTIFICATION OF CONSULTANT.
The CITY and the CONSULTANT hereby certify that the CONSUL-
TANT has not been required, directly or indirectly, as an express
or implied condition in connection with obtaining or carrying out
this Agreement to:
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1 . Employ or retain, or agree to employ or retain, any
firm or persons.
2. Pay, or agree to pay, to any firm, person, or organiza-
tion, any fee, contribution, donation, or consideration
of any kind.
M. COMPLIANCE WITH APPLICABLE LAWS.
ii The CONSULTANT shall comply with any and all Federal, State,
'1 and local laws affecting the services covered by this Agreement.
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N. FEDERAL REQUIRIIMENTS.
During the performance of this Agreement, the CONSULTANT,
for itself, its assignees and successors in interest agrees as
follows:
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1. Compliance with Regulations. The CONSULTANT shall
comply with the Regulations relative to nondiscrimina-
tion in Federally assisted programs of the Department
of Transportation (hereinafter called "DOT" ) Title 49 ,
Code of Federal Regulations, Part 21, as they may be
amended from time to time (hereinafter referred to as
the "Regulations" ) which are herein incorporated by
reference and made a part of this Agreement.
2. Nondiscrimination. The CONSULTANT, with regard to the
work performed by it during the Agreement, shall not
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discriminate on the grounds of race, color, or national
origin in the selection and retention of subcontrac-
tors, including procurements of materials and leases of
equipment. The CONSULTANT shall not participate either
directly or indirectly in the discrimination prohibited
by Section 21 .5 of the Regulations, including employ-
ment practices when the Agreement covers a program set
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forth in Appendix B of the Regulations.
3 . Solicitations for Subcontracts, Including Procurements
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of Materials and Equipment. In all solicitations
either by competitive bidding or negotiation made by
the CONSULTANT for work to be performed under a subcon-
tract, including procurements of materials or leases of
equipment, each potential subcontractor or supplier
!I shall be notified by the CONSULTANT of the CONSULTANT' s
obligations under this Agreement and the Regulations
relative to nondiscrimination on the grounds of race,
1 color, or national origin.
4. Information and Reports. The CONSULTANT shall provide
all information and reports required by the Regulations
or directives issued pursuant thereto and shall permit
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access to its books, records, accounts, other sources
of information, and its facilities as may be determined
by the CITY, the FAA, or the Comptroller General of the
United States to be pertinent to ascertain compliance
with such Regulations, orders, and instructions. Where
anv information required of the CONSULTANT is in the
exclusive possession of another who fails or refuses to
furnish this information, the CONSULTANT shall so
certify to the CITY or the FAA, as appropriate, and
shall set forth what efforts it has made to obtain the
information. The CONSULTANT shall maintain all re-
quired records for three ( 3 ) years after the CITY makes
final payment and all other pending matters are closed.
5 . Sanctions for Noncompliance. In the event of the
CONSULTANT' s noncompliance with the nondiscrimination
provisions of this Agreement, the CITY shall impose
such contract sanctions as either it or the FAA may
determine to be appropriate, including, but not limited
to:
(a) Withholding of payments to the CONSULTANT under
this Agreement until the CONSULTANT complies;
and/or
(b) Cancellation, termination, or suspension of the
Agreement, in whole or in part.
11 6. Incorporation of Provisions. The CONSULTANT shall
include the provisions of Paragraphs N( 1) through N( 5)
above in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto. The
CONSULTANT shall take such action with respect to any
subcontract or procurement as the CITY or the FAA may
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i direct as a means of enforcing such provisions includ-
ing sanctions for noncompliance. Provided, however,
that in the event the CONSULTANT becomes involved in,
or is threatened with, litigation with the subcontrac-
tor or supplier as a result of such direction, the
CONSULTANT may request the CITY to enter into such
litigation to protect the interests of the CITY and, in
addition, the CONSULTANT may request the United States
to enter into such litigation to protect the interests
of the United States. Failure of CITY to join in
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litigation shall not be a breach by the CITY of this
Agreement.
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7. DBE Obligation. The CONSULTANT agrees to ensure that
disadvantaged business enterprises as defined in 49 CFR
Part 23 have the maximum opportunity to participate in
the performance of contracts and subcontracts financed
in whole or in part with FAA or CITY funds provided
under this Agreement. In this regard, the CONSULTANT
shall take all necessary and reasonable steps in accor-
dance with 49 CFR Part 23 to ensure that disadvantaged
business enterprises have the maximum opportunity to
compete for and perform contracts. The CONSULTANT
shall not discriminate on the basis of race, color,
national origin, or sex in the award and performance of
DOT-assisted contracts.
8. Foreign Market Restrictions. The CONSULTANT agrees it
will not allow funds provided under this Agreement to
be used to fund any project which uses any product or
service of a foreign country during the period in which
such foreign country is listed by the United States
Trade Representative as denying fair and equitable
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market opportunities for products and suppliers of the
United States in procurement and construction.
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O. REMEDIES FOR BREACH OF AGRF194ENT BY CONSULTANT.
In the event CONSULTANT breaches any provisions of this
Agreement and fails to commence the cure of such breach within
seven ( 7 ) days following written notice from CITY or thereafter
fails to diligently prosecute such cure to completion, CITY shall
have the right to suspend this Agreement for a reasonable time
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pending the cure or other resolution of such breach, or to
terminate this Agreement as provided herein, or to pursue all
other rights and remedies available by law, including but not
limited to an action for damages for breach of contract. The
damages for which CONSULTANT shall be liable shall include all
costs incurred by CITY to complete this Agreement to the extent
such costs exceed the maximum amount payable to CONSULTANT.
P. CONSULTANT'S LIABILITY.
The CONSULTANT shall indemnify and hold the CITY, its
officers, officials, agents, employees, and volunteers harmless
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from and defend against any and all claims, damages, liability, or
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suits arising from the negligence of the CONSULTANT or any subcon-
tractor of CONSULTANT, under this Agreement.
Q. HOLD •FSS; INSURANCE.
1. This Agreement is granted upon the express condition
that CITY, its officers, officials, agents, employees,
and volunteers, shall be free from any and all liabili-
ty and claims for damages for personal injury, death,
or property damage in any way connected with
CONSULTANT' s work, activities, and transportation
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required to complete this Agreement, including claims
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of CONSULTANT, his heirs, executors, administrators,
personal representatives, successors, assigns, agents,
subcontractors, employees, and customers. CONSULTANT
shall indemnify and save harmless CITY, its officers,
officials, agents, employees, and volunteers, from any
and all liability, loss, cost, or obligation on account
I,I of or arising out of any such injury, death, or loss
'! caused by the negligence or other legal fault of CON-
SULTANT or his heirs, executors, administrators, per-
sonal representatives, successors, assigns, agents,
subcontractors, employees, and customers.
2. It is specifically understood and agreed as a condition
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of this Agreement that CONSULTANT shall procure and
maintain from a company authorized to do business in
the State of California, at his sole cost and expense
and at all times during the term of this Agreement,
general liability insurance in an amount of not less
than One Million Dollars ( $1,000, 000. 00) combined
single limits. Said insurance shall be in form and
content sufficient and adequate to save CITY, its
officers, officials, agents, employees, and volunteers,
harmless from any and all claims arising out of CON-
SULTANT' s work for the CITY. A certificate and en-
dorsements evidencing such insurance shall be approved
by the Risk Manager of CITY.
3 . It is further understood and agreed as a condition of
this Agreement that CONSULTANT will provide and main-
tain statutory workers' compensation insurance on its
employees, and employer' s liability with limits of not
less than $1 million per occurrence. The Risk Manager
of CITY shall be furnished with a Certificate and
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endorsements evidencing such insurance. CONSULTANT
shall also furnish the Risk Manager of CITY with a
Certificate and endorsements evidencing that such
insurance is held by any and all subcontractors of
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CONSULTANT. Both the workers ' compensation and employ-
er' s liability shall contain the insurer ' s waiver of
subrogation in favor CITY, its officers, officials,
agents, employees, and volunteers.
4. Automobile liability shall be maintained for bodily
injury (including death) and property damage, with
limits of not less than One Million Dollars
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( $1 ,000,000.00 ) combined single limits per occurrence,
applicable to all owned, non-owned, and hired vehicles.
5. Any deductibles or self-insured retentions must be
declared to and approved by CITY. At the. option of
CITY, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects
CITY, its officers, officials, agents, employees, and
volunteers; or CONSULTANT shall procure a bond guaran-
teeing payment of losses and related investigations,
claim administration, and defense expenses.
6. The general liability and automobile liability policies
are to contain, or be endorsed to contain, at least the
following provisions:
(a) CITY, its officers, officials, agents, employees,
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and volunteers, are to be covered as insured as
respects: liability arising out of premises or
vehicles owned, occupied, or used by CONSULTANT.
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{I The coverage shall contain no special limitations
on the scope of protection afforded to CITY, its
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officers, officials, agents, employees, or volun-
teers.
(b) CONSULTANT' s insurance coverage shall be primary
insurance as respects CITY, its officers, offi-
cials, agents, employees, and volunteers. Any
j insurance or self-insurance maintained by CONSUL-
TANT, its officers, officials, agents, subcon-
tractors, employees, or volunteers, shall be
excess of CONSULTANT' s insurance and shall not
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contribute with it.
(c) Any failure to comply with reporting or other
provisions of the policies, including breaches of
warranties, shall not affect coverage provided to
CITY, its officers, officials, agents, employees,
or volunteers.
(d) Coverage shall state that CONSULTANT' s insurance
shall apply separately to each insured against
whom claim is made or suit is brought, except
with resect to the limits of the insurer ' s lia-
bility.
(e) Each insurance policy required by this clause
shall be endorsed to state that coverage shall
not be canceled, except after thirty ( 30) days '
prior written notice has been given to CITY.
(f) All required insurance policies shall be issued
by companies which hold a current policy holder' s
alphabetic and financial size category rating of
not less than "A: VII" according to the most
recent issue of "Best' s Insurance Reports. "
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R. CEQA.
It has been determined that this matter is categorically
'! exempt from the provisions of the California Environmental Quality
Act.
IN WITNESS WHEREOF, the CITY, by and through its City
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Council, and CONSULTANT, by and through its authorized officer,
have made and executed this Agreement as of the day and year first
written above.
CITY OF R.EDDING
By:
CHARLIE MOSS, Mayor
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HOLES & SHUTT
By:
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Corporate Of a er
ATTEST: FORM APPROVED:
CONNIE STROHMAYER, City Clerk RANDALL A. HAYS, City Attorney
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PART IV - PROGRAM NARRATIVE
Scope of Work
Airport Master Plan Update
Redding Municipal Airport
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Task 1 - Study Definition
A. A work scope will be developed describing this study's tasks. An FAA grant
application, including supporting documentation to conduct the study, will be
prepared.
B. Meetings and discussions will be held among the consultant, city staff, the FAA,
and others as appropriate to review and confirm goals, work scope, and
schedule. The roles of various parties will be identified.
i! Task 2 - Data Collection
A. Data collected during the previous airport master plan will be updated:
1. Airport activity.
2. Existing facilities.
3. Airspace and navaids.
4. Utilities.
5. Benton facilities.
B. A special focus of this study will be its financial analyses, a key inventory
element will address the following support data:
1. Financial records, rates and charges, policies, and leases.
2. Financial accounting systems and procedures.
3. Airport's historical financial performance.
4. Five-year capital improvement program.
C. Pavement Evaluation
1 . All historical records on pavement construction, repair, and maintenance will
Part IV Page 5
iExhibit A
be revised.
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2. All major airport pavement surfaces (runways, taxiways, aprons, roads, and
auto parking) will be inspected and rated as to condition in the following
categories of distress:
a. Asphaltic Concrete - Roughness, alligator cracking, rutting, raveling, and
block cracking.
b. Portland Cement Concrete - Roughness, disintegration, load-associated
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cracking, non-load-associated cracking, faulting, and spalling.
3. Substantial pavement assessment expertise will be directed toward
projecting future pavement-related capital improvement requirements
(magnitude and timing) under a variety of future-use scenarios.
Task 3 - Activity Forecasts and Capacity Analysis
A. Activity Forecasts
The most recent forecasts developed for the Airport by the State Division of
Aeronautics and the Federal Aviation Administration will be reviewed and
evaluated in view of more recent information. The future role of the Airport in
the local, state, and national air transportation systems will also be studied and
incorporated into the activity forecast. The short-, intermediate-, and long-range
(years 1995, 2005, and 2015) aviation demand forecasts will include:
1. Enplaned passengers, cargo, and small package.
2. Busy-hour operations (IFR and VFR).
3. Based aircraft (including mix).
4. Average daily surface vehicular activity.
B. Capacity
Analyses set forth in the previous Airport Master Plan will be updates:
1. Airfield
2. Roadway System
3. Passenger Terminal Building
4. Aircraft Storage
Part IV Page 6
Exhibit A (Cont 'd)
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Task 4 - Facility Requirements
A. Airfield Requirements
Airfield requirements will be determined in accordance with applicable FAA
standards and other planning criteria.
1. Runways: Strength, width, clearances, clear zones, approach slopes,
location, and alignment.
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2. Taxiways: Width, clearances, and location.
3. Lighting, Marking, and Signage: Approaches, runways, and taxiways.
4. Navaids and ATC: Type and location.
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5. Helicopter Landing Areas: Size, location, and approaches.
B. Terminal Area Requirements
Existing terminal area facilities will be reviewed in terms of present and forecast
demands on these facilities. A determination will then be made of air terminal
area requirements necessary through the study period.
1. Terminal square footage.
2. Automobile parking.
3. Airline apron.
4. Curb frontage.
C. General Aviation Requirements
These facilities required specifically to accommodate general aviation activity
through the forecast period will be determined. The evaluation will include:
1. Based aircraft tiedowns.
2. Transient aircraft parking (tiedowns, large-aircraft apron, and helicopters).
b
,i 3. Hangar storage (including corporate).
4. Fixed base operator acreage.
5. Special facilities (e.g., fire attack aircraft base and helicopter facilities).
Part IV Page 7
Exhibit A (Cont'd)
6. Fuel storage.
D. Airport Access Requirements
' Existing and proposed airport access roads and on-airport parking facilities will
be reviewed in conjunction with functional area requirements presented above.
Those facilities necessary to serve the forecast demands will then be identified.
Task 5 - Impact of Benton on Redding Municipal
A. Benton Airpark's role in the City's general aviation system will be updated.
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B. The feasibility of positioning Benton Airpark as a successful NPIAS candidate
will be determined.
C. Benton's capacities (airfield, storage, environmental) and their impact on
capacities at Redding Municipal will be updated.
D. Capital improvement requirements will be identified, prioritized, and integrated
with requirements at Redding Municipal.
Task 6 - Airport Plans
A. Airport Layout Plan
A new Airport Layout Plan (ALP) drawing will be prepared, including a location
map, a vicinity map, wind data, and basic data tables. The ALP will be
prepared in accordance with Federal Aviation Administration Standards
established in Advisory Circular 150/5050-6A, "Airport Master Plans". The ALP
will be prepared in CAD format; both a hard copy and an electronic drawing file
will be submitted to the City.
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B. On-Airport Land Use Plan
The On-Airport Land Use Plan will show existing and recommended future land
use on all airport property. This plan will illustrate the areas set aside for the
terminal area complex, general aviation development (tiedowns, hangars,
FBO's), commercial/industrial sites, airport access, buffer zones, recreational
sites, the location of navigational aids, irrigation, and other improvements that
are recommended.
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C. Terminal and Building Area Plan
Building area plans will be developed that will include dimensions of facilities
within terminal and general aviation areas and schematic drawings adequate for
the delineation of basic flows of aircraft, passengers, and vehicles. Those
Part IV Page 8
Exhibit A (Cont'd)
facilities that will'be included in this plan are:
1. Terminal building.
2. Automobile parking.
3. Fixed base operations.
4. Aircraft tiedowns.
5. T-hangars.
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6. Corporate hangars.
7. Fire attack aircraft base.
8. Access and circulation roads.
9. Fueling facilities.
D. Airspace
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A current Airspace Plan, reflecting the planned configuration and criteria in
Federal Aviation Regulations (FAR), Part 77, "Objects Affecting Navigable
Airspace", will be generated for the Airport. The adequacy of existing approach
and clear zones will be assessed and a
,I ppropriate recommendations made.
Task 7 - Environmental Evaluation
A. An Addendum to the Redding Municipal Airport Noise Management Plan and
Master Plan Supplemental E/R will be prepared. The Addendum will focus on
potential impacts to protected species and wetlands which might occur if the
east side of the Airport is developed. A biological reconnaissance of the east
side development area will be performed. This reconnaissance will include all
of the eastside building area except the area assisted with the proposed
parallel runway. No other field surveys will be performed.
B. If protected species or wetlands are identified, there is the potential that
additional field surveys may be required. These may, in turn, trigger the need
for a more extensive environmental document than the proposed addendum
(e.g., a supplemental EIR). Should these additional services be required, an
'I amendment to the scope of work and budget will be required.
C. INM noise contours will be run for the current level of activity at the long-range
forecast.
Part IV Page 9
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Exhibit A (Cont d)
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Task 8 - Financial Plan
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A. Develop Base Financial Proiections
1. Cost Allocation Concepts
a. Identify candidate direct and indirect cost centers.
{, b. Discuss with airport staff bases for allocating operating expenses to cost
� centers.
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c. Identify alternative approaches for allocating indirect operating expenses.
d. Assign/allocate budgeted revenues and operating expenses to cost
centers.
e. Analyze data regarding historical capital project cost and grant-in-aid to
'I develop basis for allocating historical debt service to cost centers.
2. Base Financial Projections (Electronic Spreadsheet Model)
a. Analyze historical revenues and operating expenses. Review provisions
of existing leases and contracts. Review current operating budget.
b. Incorporate readily available air traffic projections (enplanements,
operations, landed weights) into the financial analysis.
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c. Estimate non-airline revenues and operating expenses by cost center.
Develop cost center operating statements.
a; d. Project bond sizing requirements (sources and uses of funds) to finance
the proposed five-year capital improvement program. Explore
alternatives based on extent of grants-in-aid and the sources of funding.
Calculate resulting debt service requirements based on assumed interest
rates and debt structure. Allocate projected debt service to cost centers
based on project costs.
e. Estimate airline rates and charges and overall cash flow and debt service
coverage.
3. Initial Review of Non-Airline Rates and Charges
a. Perform an initial review of non-airline rates and charges. Based on
industry experience and acceptable levels, identify alternative
'! policies/approaches for establishing other tenant rates and charges.
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Part IV Page 10
Exhibit A (cont'd)
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b. Identify the potential positive and negative impacts of changes in general
' aviation hangar and tiedown fees, fuel flowage fees, and ground lease
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c. Conduct an industry survey (by telephone) of rates and charges
methodologies of similar general aviation and municipal airports in
California.
d. Develop recommended methodologies, approaches, and methods.
B. Analyze Alternatives
1. Calculate airline rental rates and landing fees under alternative rate-making
concepts such as cost center residual, compensatory, commercial
compensatory, or a potential hybrid.
2. Calculate effect of changes in rate-making concepts on individual airlines by
applying calculated rates to projections of individual airline leased space and
landed weight.
3. Identify any issues that may merge with respect to the allocation of costs
among airlines if concepts are modified.
Task 9 - Implementation Plan
A. Review and Update Capital Improvement Plan
1. Based on capital requirements and timing, determine general preliminary
funding requirements for a target year (10- to 20-year period).
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P 2. Develop annual construction funding requirements based on construction
cost estimates, construction drawdown schedule, and an escalation rate.
B. Develoo Preliminary Financing Plan
1. Identify potential funding sources including federal, state, and local
grants/loans and Passenger Facility Charges (PFC's). The funding amounts
will be proxied based on historical funding levels, formulas, Federal Aviation
Administration regulations, and other available sources of information.
2. Develop a hypothetical financing plan. The plan could include grants,
general airport revenue bonds, special facility financing, PFC's, credit
enhancement, etc. It will reflect market interest rates, capitalized interest
requirements, debt service reserve funds, and issuance costs; and will also
reflect governing legal provisions, instruments, or charters. The plan could
also include innovative financing techniques.
Part IV Page 11
it Exhibit A (Cont'd)
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C. Estimate Annual Operating Costs
1. Identify and quantify the most significant determinants of operating costs,
including physical variables (e.g., terminal square footage) and activity
variables (e.g., enplanement levels) incorporating the results of Task 3.
2. Estimate unit operating costs for a target-planning year (e.g., per terminal
square foot) based on historical experience at the Airport and other airports
undergoing similar capital improvement programs. This task will also draw
on the methodology used in Task 3.
3. Multiply physical and activity unit estimates by unit costs to determine
expected costs with those experienced presently at the airports.
D. Estimate Non-Airline Revenues
1. Evaluate traditional non-airline revenue sources, which could include
concessions, parking, car rentals, commercial vehicles, other commercial
(industrial) property development, general aviation, fixed base operators, fuel
flowage, and interest income. This task will draw on the results of Task 3.
2. Analyze potential increases in other non-airline revenue sources.
3. Compare the potential revenues with current revenues.
4. Project revenues for a target-planning year. The methodology used to
determine these projections also will draw on Task 3.
E. Calculate the Airline Cost per Enplaned Passenger
1. Quantify annual expenditures beyond debt service and operating costs.
These expenditures, which are often governed by airline lease agreements
and bond indentures, could include contributions to various reserve and
operating funds (repayment of loans), and the funding of debt service
coverage.
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2. Calculate the annual revenue requirement to be recovered through landing
fees and terminal rentals.
3. Determine the airline cost per enplaned passenger by subcontracting non-
airline revenues from the revenue requirement (for an appropriate year) and
dividing by the expected number of passengers. This calculation would
reflect the Airport's cost center structure and rates and charges approach.
4. Compare the cost per enplaned passenger to existing levels at the Airport
and proposed levels at airports with similar capital improvement programs.
Part IV Page 12
Exhibit A (Cont'd)
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5. If the cost per enplaned passenger exceeds levels at comparable airports,
calculate the additional amount of funding sources or non-airline revenues
that would be needed to reduce the cost per enplaned passenger to a
comparable level.
F. Additional Financial Analysis
1. Analyze the sensitivity of various assumptions in the analysis, including:
operating cost and revenue projections, interest rates, sources of funding for
financing, traffic growth rates, project costs, non-airline revenues, etc.
Quantify the effects of changes in these assumptions on overall project
feasibility.
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2. Quantify other indicators of financial feasibility (if applicable), including debt
per passenger, debt ratio, debt service coverage, interest coverage, debt
service safety margin, revenue per enplaned passenger, operating ratio,
gross margin, net margin, traffic growth rate, etc.
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Task 10 - General Services
A. Presentation to City Council.
B. Two presentations to Airport Commission.
C. Coordination meetings with City staff, FAA, and CALTRANS.
D. Workshops with City staff.
E. Prepare interim reports and working papers (12 copies).
F. Prepare and reproduce Draft Airport Master Plan Update (40 copies).
G. Prepare and reproduce Adopted Airport Master Plan Update (25 copies).
H. Prepare monthly status reports.
Part IV Page 13
Exhibit A (End)
COST BREAKDOWN
Airport Master Plan Update
Redding Municipal Airport
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TASK SUMMARY
Task 1 Study Definition 2,816
Task 2 Data Collection 16,152
Task 3 Activity Forecasts and Capacity 4,760
Task 4 Facility Requirements 16,520
Task 5 Impact of Benton on Municipal 5,048
Task 6 Airport Plans 27,008
Task 7 Environmental Evaluation 12,622
Task 8 Financial Plan 17,796
Task 9 Implementation Plan 16,984
Task 10 General Services 18,648
Expenses 5,960
TOTAL 144,314
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TASK DETAIL
Task 1 - Study Definition
Principal 16 hrs @ 114.00 1,824
Senior Planner 12 hrs @ 70.00 840
Clerical 4 hrs @ 38.00 152
TOTAL 2,816
Task 2 - Data Collection
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Principal 32 hrs @ 114.00 3,648
Project Partner (PW) 6 hrs @ 204.00 1,224
Manager (PW) 8 hrs @ 162.00 1,296
'! Senior Planner 48 hrs @ 70.00 3,360
j Engineer III 40 hrs @ 72.00 2,880
Staff Consultant (PW) 24 hrs @ 64.00 1,536
Planner II 16 hrs @ 48.00 768
Graphics Technician 8 hrs @ 52.00 416
Graphics Coordinator 8 hrs @ 52.00 416
Clerical 16 hrs @ 38.00 608
TOTAL 16,152
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Exhibit B
Part IV Page 14
Task 3 - Activity Forecasts and Capacity Analysis
Principal 24 hrs @ 114.00 2,736
Senior Planner 16 hrs @ 70.00 1,120
Planner H 8 hrs @ 48.00 384
Graphics Coordinator 8 hrs @ 46.00 368
Clerical 4 hrs @ 38.00 152
TOTAL 4,760
Task 4 - Facility Requirements
Principal 36 hrs @ 114.00 4,104
Senior Planner 96 hrs @ 70.00 6,720
Engineer III 32 hrs @ 72.00 2,304
Planner II 48 hrs @ 48.00 2,304
Graphics Technician 16 hrs @ 52.00 832
Clerical 8 hrs @ 32.00 256
TOTAL 16,520
Task 5 - Impact of Benton on Municipal
Principal 12 hrs @ 114.00 1,368
Senior Planner 32 hrs @ 70.00 2,240
Planner II 16 hrs @ 48.00 768
Graphics Technician 8 hrs@ 52.00 416
'I Clerical 8 hrs @ 32.00 256
TOTAL -
i� 5,048
Task 6 - Airport Plans
Principal 48 hrs @ 114.00 5,472
Senior Planner 120 hrs @ 70.00 8,400
Engineer III 16 hrs @ 72.00 1,152
ri Planner 11 48 hrs @ 48.00 2,304
Graphics Technician 160 hrs @ " 52.00 8,320
CAAD Station 136 hrs @ 10.00 1.360
TOTAL 27,008
Task 7 - Environmental Evaluation
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Principal 8 hrs @ 114.00 912
Senior Planner 48 hrs @ 70.00 3,360
ii Graphics Coordinator 16 hrs @ 46.00 736
Clerical 8 hrs @ 38.00 304
Exhibit B
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• •
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Biological Reconnaissance 7310
TOTAL 12,622
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Task 8 - Financial Plan
Principal 4 hrs @ 114.00 456
Project Partner (PW) 12 hrs @ 204.00 2,448
Manager (PW) 14 hrs @ 162.00 2,268
Senior Consultant 24 hrs @ 80.00 1,920
Senior Consultant (PW) 64 firs @ 81.00 5,184
Staff Consultant (PW) 72 firs @ 64.00 4,608
Clerical 24 hrs @ 38.00 912
TOTAL 179796
Task 9 - Implementation Plan
Principal 8 hrs @ 114.00 912
Project Partner (PW) 16 hrs @ 204.00 3,264
Manager (PW) 16 hrs @ 162.00 2,592
Senior Consultant 16 hrs @ 80.00 1,280
Senior Consultant (PW) 56 firs @ 81.00 4,536
Staff Consultant (PW) 64 hrs @ 64.00 4,096
Clerical 8 firs @ 38.00 304
I' TOTAL 16,984
Task 10 - General Services
Principal 44 hrs @ 114.00 5,016
Project Partner (P.W) 6 hrs @ 204.00 1,224
Manager (PW) 12 hrs @ 162.00 1,944
Senior Planner 64 hrs @ 70.00 4,480
Graphics Coordinator 64 hrs @ 46.00 2,944
Clerical 80 firs @ 38.00 3,040
TOTAL 18,648
Expenses
Travel 3,100
Phone, fax, reproduction, postage 2,860
TOTAL 5,960
Exhibit B (End)
Part IV Page 16
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