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HomeMy WebLinkAboutReso 93-384 - Approve & Authorize the mayor to sign the Standard Agreement for Professional Serv between COR & the HLA Group for the design of the Enterprise Comm Park, Ph 1 & Authorize the appropriation of the funding'I RESOLUTION NO. 93- 3$`{ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING APPROVING AND AUTHORIZING THE MAYOR TO SIGN THE STANDARD AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF REDDING AND THE HLA GROUP FOR THE DESIGN OF THE ENTERPRISE COMMUNITY PARK, PHASE 1; AND AUTHORIZING THE APPROPRIATION OF THE FUNDING SET FORTH BELOW. 'I IT IS HEREBY RESOLVED by the City Council of the City of Redding as follows: 1. The City Council hereby approves entering into the Standard Agreement for Professional Services with The HLA Group, a true copy of which is attached hereto and incorporated herein by reference, for the design of Phase 1 of the Enterprise Community Park, in the total amount of $259,415. 2. The City Council also approves appropriating an additional $15,000 as a contingency fund for change orders. 3. The Mayor of the City of Redding is hereby authorized and directed to sign said Agreement and any potential Contract Modifications (Change Orders) on behalf of the City Council of the City of Redding, not to exceed the amounts set forth above. 4. The City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City of Redding to the necessary documentation. I HEREBY CERTIFY that the foregoing Resolution was introduced and read at a regular meeting of the City Council of the City of Redding on the 19th day of October, 1993, and was duly adopted at said meeting by the following vote: AYES: COUNCIL MEMBERS: Anderson, Dahl, Kehoe, Moss and Arness NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: None i f 4 CARL ARNES , Mayor v City of Redding ATTEST: FORM APPROVED: CONNIE STROHMAYER, ity Clerk RANDALL A. HA , City Attorney I Standard Agreement For Professional Services This AGREEMENT is between THE HLA GROUP, Landscape Architects and Planners, (the "CONSULTANT") and CITY OF REDDING (the "OWNER") for a PROJECT generally described as: Enterprise Community Park Phase I Development Article 1 - Scope of Services The Scope of Services is set forth in Attachment A and is divided into Part A - Design Services Scope of Work and Part B - Construction Services Scope of Work. This azreement between the CONSULTANT and the OWNER is for Part A - Desi2n Services Scope of Work only. The OWNER retains the right to enter into an agreement for Part B - Construction Services Scope of Work at a later date. I Articles 2 and 3 - Compensation and Terms of Payment CONSULTANT's compensation and terms of payment are set forth in Attachment B. CONSULTANT'S compensation under this agreement is for Part A - Design Services only. The OWNER retains the right to enter into an agreement with the CONSULTANT for Part B - Construction Services for the compensation set forth in Attachment B for a period of up to one (1) year from the date of completion of Part A - Design Services. After this one (1) year period, the CONSULTANT retains the right to renegotiate the compensation for Part B - Construction Services. Article 4 - Obligations of the CONSULTANT A. General The CONSULTANT will serve as the OWNER's professional representative under this AGREEMENT, providing professional consultation and advice and furnishing customary services incidental thereto. B. Standard Care The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by professional landscape architects or consultants performing the same or similar services at the time said services are performed. The CONSULTANT will re-perform any services not meeting this standard without additional compensation. C. Subsurface Investigations In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, explorations, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the CONSULTANT. D. CONSULTANT's Personnel at Construction Site The presence or duties of the CONSULTANT's personnel at a construction site, whether as onsite representatives or otherwise, do not make the CONSULTANT or CONSULTANT's personnel in any way responsible for those duties that belong to the OWNER and/or the construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and i responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The CONSULTANT and CONSULTANT's personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except CONSULTANT'S own personnel. I I, Opinions of Cost, Financial Considerations, and Schedules In providing opinions of costs, financial analyses, economic feasibility projections, and schedules for the PROJECT, the CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the CONSULTANT makes no warranty that the OWNER's actual PROJECT costs, financial aspects, economic feasibility or schedules will not vary from the CONSULTANT's opinions, analyses, projections, or estimates. When the OWNER requires the CONSULTANT to prepare quantity and material take-offs and/or opinions of cost from plans and specifications that are less than 100 percent complete, the OWNER will hold the CONSULTANT harmless from any and all loss, liability, or claims resulting from the incompleteness. F. Construction Progress Payments Recommendations by the CONSULTANT to the OWNER for periodic construction progress payments to the construction contractor will be based on the CONSULTANT's knowledge, information, and belief from selective sampling that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the CONSULTANT to ascertain that the construction contractor has completed the work in exact accordance with the contract documents; that the final work will be acceptable in all respects; that the 2 0. 0 CONSULTANT has made an examination to ascertain how or for what purpose the construction contractor has used the monies paid; that title to any of the work, materials, or equipment has passed to OWNER free and clear of liens, claims, security interests, or encumbrances; or, that there are not other matters at issue between OWNER and the construction contractor that affect the amount that should be paid. G. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The CONSULTANT is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. Record drawings will consist only of the signed and sealed set of drawings in hard copy form. Any computer-generated files on diskettes or tapes furnished by the CONSULTANT are for the OWNER and others' convenience and to be used at user's sole risk. H. Access to CONSULTANT's Accounting Records The CONSULTANT will maintain accounting records, in accordance with generally accepted accounting principles and practices to substantiate all invoiced amounts. Said records will be available to OWNER during CONSULTANT's normal business hours for a period of 1 year after CONSULTANT's final invoice for examination to the extent required to verify the direct costs (excluding established or standard allowances and rates) incurred hereunder. The OWNER may only audit accounting records applicable to cost- reimbursable type compensation. L CONSULTANT's Insurance CONSULTANT shall procure and maintain for the duration of the contract the following insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, his agents, representatives, or employees: a. Worker's compensation and employer's liability insurance as required by the state or province where the work is performed. b. Automobile Liability, covering owned, non-owned, or hired vehicles with limits no less than $1,000,000 per accident for bodily injury and property damage. c. Commercial General Liability coverage at least as broad as Insurance Services Office Occurrence form CG 0001, with limits no less than $1,000,000 per occurrence/$2,000,000 general aggregate. d. Professional Liability insurance with limits no less than $250,000 per occurrence. Coverage shall be endorsed to include contractual liability. e. Both General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following conditions: 3 1. The OWNER, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; or automobiles owned, leased, hired, or borrowed by the CONSULTANT. 2. For any claims caused by the negligence or willful misconduct of CONSULTANT, its employees, or agents relating to this project, the CONSULTANT'S insurance coverage shall be primary insurance as respects the OWNER, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the OWNER, its officers, officials, employees or volunteers shall be excess of the CONSULTANT'S insurance and shall not contribute with it. 3. Each insurance policy shall be endorsed to state that coverage shall not be cancelled except after 30 days prior written notice has been given to the OWNER, except in the event of non-payment of premium then 10 days prior written notice will be given. 4. CONSULTANT agrees to waive subrogation against OWNER as to said policies. Article 5 - Obligations of the OWNER A. OWNER-furnished Data The OWNER will provide to the CONSULTANT all technical data in the OWNER's possession, including, but not limited to previous reports, maps, surveys, borings, and all other information relating to the CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the OWNER. B. Access to Facilities and Property The OWNER will make its facilities accessible to CONSULTANT as required for CONSULTANT's performance of its services and will provide labor and safety equipment as required by CONSULTANT for such access. OWNER will perform at no cost to CONSULTANT such test of equipment, machinery, pipelines, and other components to the OWNER's facilities as may be required in connection with CONSULTANT's services, unless otherwise agreed to. OWNER will be responsible for all acts of OWNER's personnel. C. Advertisements, Permits, and Access The OWNER will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, province, or federal authorities; and land, easements, rights-of-way, and access necessary for the CONSULTANT's services or PROJECT construction. 4 D. Timely Review The OWNER will examine the CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of any attorney, insurance counselor, accountant, auditor, and other consultants as OWNER deems appropriate; and render in writing decisions required of OWNER in a timely manner. E. Owner's Project Manager j OWNER agrees to designate a project manager responsible for design direction to the CONSULTANT for this PROJECT that has the authority for design approval. In the event that the design, as approved by the OWNER's project manager, is rejected or changed by others and re-design is required, such re-design services shall be compensated as Additional Services. F. Prompt Notice The OWNER will give prompt written notice to CONSULTANT whenever OWNER observes or becomes aware of any development that affects the scope or timing of CONSULTANT's services, or any defect in the work of the CONSULTANT or construction contractors. G. Asbestos or Hazardous Substances or Wells and Underground Tanks and Indemnification The CONSULTANT and it's subconsultants shall have no responsibility for the discovery, presence, handling, removal, or disposal of or exposure of persons to asbestos or hazardous or toxic substances or wells and underground tanks in any form at the project site. Professional services related to or in any way connected with the investigation, detection, abatement, replacement, use, specification or removal of products, materials, or processes containing asbestos or hazardous or toxic materials or wells and underground tanks are beyond the scope of this AGREEMENT. In the event the CONSULTANT encounters asbestos or hazardous or toxic materials or wells and underground tanks at the jobsite, or should it become known to the CONSULTANT that such materials may be present at the jobsite, the CONSULTANT may, at its option and without liability for consequential or other damages which may be attributable to the CONSULTANT's action, suspend the performance of services on the project until such time as the OWNER retains a specialist consultant or contractor to identify, classify, abate and/or remove the asbestos and/or hazardous or toxic materials or wells and underground tanks and warrant that the jobsite is free from any hazard which may result from the existence of such materials or facilities. In consideration of the foregoing, the OWNER agrees that the CONSULTANT and it's subconsultants shall not be responsible for and that the OWNER shall bring no claim against the CONSULTANT, its officers, employees, agents, or subconsultants if such claim would in any way involve the investigation, detection, abatement, replacement, use, specification, or removal of products, materials, or processes containing asbestos or hazardous or toxic substances or wells and underground tanks. The OWNER further agrees to indemnify and hold harmless the CONSULTANT, its officers, employees, agents, and subconsultants from and against any and all third party claims, suits, demands, liabilities, losses, or costs (hereinafter "Losses"), including reasonable 5 1 attorneys' fees and other costs incurred in the defense thereof, accruing or resulting to any and all persons, firms, or any other legal entity, arising out of or in any way connected with asbestos or hazardous or toxic substances, products, materials, or processes, excepting only those Losses for which the CONSULTANT is found solely liable by a court or forum of competent jurisdiction. H. Contractor Indemnification OWNER agrees to include the provisions of ARTICLE 41), CONSULTANT's Personnel at Construction Site, and the following paragraph in all construction contracts associated with this PROJECT: To the maximum extent permitted by law, the construction contractor will indemnify and defend OWNER and CONSULTANT and their officers, employees, agents, and subcontractors, from all claims and losses, including attorney's fees and litigation costs, arising out of property losses or health, safety, personal injury, or death claims by construction contractors, their subcontractors of any tier, and their employees, agents, or invitees regardless of the fault, breach of contract, or negligence of OWNER or CONSULTANT, excepting only such claims or losses that have been adjudicated to have been caused solely by the negligence of OWNER or CONSULTANT and regardless of whether or not the construction contractor is or can be named a party in litigation. The construction contractor will carry comprehensive general liability insurance naming OWNER and CONSULTANT as additional insured and including a contractual liability clause or endorsement covering the construction contractor's indemnity of OWNER and CONSULTANT, and will provide OWNER and CONSULTANT with a certificate of insurance showing compliance with the requirements of this paragraph prior to commencement of work. L Exclusion of Contractor Claims OWNER agrees to include in all contracts with construction contractors and equipment or material suppliers an exclusion of those parties' right to make direct claims against the CONSULTANT in the following form: In performing its obligations for the OWNER, the CONSULTANT and its sub- consultants may cause expense for the contractor or its subcontractors and equipment or material suppliers. However, those parties and their sureties shall maintain no direct action against the CONSULTANT, its officers, employees, agents, and subcontractors, for any claim arising out of, in connection with, or resulting from the consulting services performed or required to be performed. Only the OWNER will be the beneficiary of any undertaking by the CONSULTANT, its officers, employees, agents, and subcontractors. J. OWNER's Insurance a. OWNER will have the construction contractor provide a Builders Risk All Risk insurance policy for the full replacement value of all physical facilities associated with the CONSULTANT's services. Such policy will include, if available; physical damage otherwise insured under the Builders Risk policy which result from the contingencies of design error, faulty workmanship, and defects in materials and workmanship. The policy will provide a waiver of subrogation as to the CONSULTANT and OWNER and the construction 6 contractors, and their respective officers, officials, employees, agents, subcontractors and volunteers. OWNER will provide CONSULTANT a copy of such policy. K. Litigation Insurance The Scope of Services does not include cost of the CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the OWNER. All such services required or requested of the CONSULTANT, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as mutually agreed, and payment for such services shall be in accordance with ARTICLE 3, unless and until there is a finding by a court or arbitrator that CONSULTANT's, sole negligence caused OWNER's damage. L. Changes The OWNER may make or approve changes within the general scope of services in this AGREEMENT. If such changes affect the CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through a written amendment to this AGREEMENT. M. Services of CONSULTANT Unless this AGREEMENT is modified or terminated, the OWNER will have all services specified in this AGREEMENT performed by the CONSULTANT, employing OWNER'S standard form and content of drawings, specifications, and contract documents. Any item in the nature of maps, drawings, specifications, etc., which are provided to OWNER under this AGREEMENT shall become the property of OWNER. Article 6 - General Legal Provisions A. Authorization to Proceed Execution of the AGREEMENT by the OWNER will be authorization for the CONSULTANT to proceed with the work, unless otherwise provided for in this AGREEMENT. B. Reuse of Project Documents All designs, drawings, specifications, documents, computer disks, and other work products of the CONSULTANT are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse by the OWNER or by others acting through or on behalf of the OWNER of any such instruments of service without the written permission of the CONSULTANT will be at the OWNER's sole risk. The OWNER agrees to indemnify and defend the CONSULTANT from all claims, damages, losses, and expenses, including, but not limited to, direct, indirect, or consequential damages and attorney's fees arising out of or related to such unauthorized reuse. C. Force Majeure The CONSULTANT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the CONSULTANT. D. Termination This AGREEMENT may be terminated for convenience on 30 day's written notice, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within 5 days of written notice and diligently complete the correction thereafter. On termination, CONSULTANT will be paid for all authorized work performed up to the termination date plus termination expenses, such as, but not limited to, reassignment of personnel, subcontract termination costs, and related close-out costs. On termination, CONSULTANT shall turn over to OWNER all items of work for which received payment that are in the nature of, but not limited to, maps, drawings, calculations, etc. E. Suspension, Delay or Interruption of Work The OWNER may suspend, delay, or interrupt the services of the CONSULTANT for the convenience of the OWNER. In the event of force majeure or such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment, and cost of CONSULTANT's personnel and subcontractors, and CONSULTANT's compensation will be made. F. No Third Party Beneficiaries This AGREEMENT gives no rights or benefits to anyone other than the OWNER and CONSULTANT and has no third-party beneficiaries. G. Indemnification a. CONSULTANT agrees to indemnify and defend OWNER from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of CONSULTANT, its employees, or agents in connection with the PROJECT. b. OWNER agrees to indemnify and defend CONSULTANT from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of OWNER, its employees, or agents in connection with the PROJECT. a. If the negligence or willful misconduct of both the CONSULTANT and OWNER (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between CONSULTANT, and OWNER in proportion to their relative degrees of negligence or willful misconduct, and the right of indemnity shall apply for such proportion. 8 it H. Assignment Neither party will assign all or any part of this AGREEMENT without the prior written consent of the other party. L Legal Action All legal actions by either party against the other arising from this AGREEMENT, or for the failure to perform in accordance with the applicable standard of care, or any other cause of action, will be barred 2 years from the date the claimant knew or should have known of its claim, but in any event no later than 4 years from the date of substantial completion of CONSULTANT's services. J. Interpretation Releases from, indemnities against, limitations on, and assumptions of liability and limitations on remedies expressed in this AGREEMENT, shall apply even in the event of breach of contract or warranty, fault, tort including negligence, strict liability, statutory, or any other cause of action (except for willful or reckless disregard of obligations) of the party released or indemnified, or whose liability is limited or assumed, or against whom remedies are limited. Party, as used herein, includes the named parties, their officers, employees, agents, subcontractors, and affiliates. K. Jurisdiction The law of the State of California shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. L. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles 4, 5, and 6 shall survive termination of this AGREEMENT for any cause. Article 7 - Attachments, Schedules, and Signatures This AGREEMENT, including its Attachments and Schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following Attachments are hereby made a part of this AGREEMENT: Attachment A -- Scope of Services Attachment B -- Compensation and Terms of Payment 9 it IN WITNESS WHEREOF, the parties execute below: For the OWNER, CITY OF REDDING dated this day of , 1993. By: Name Title Attested By: Name Title Form Approved By: 'Name Title For the CONSULTANT, THE HLA GROUP, Landscape Architects and Planners dated this day of 9. , 1993. By: Name Title 10 1 SCOPE OF SERVICES ATTACHMENT A The Scope of Services consists of the preparation of the Phase I Contract Documents for the improvements indicated on the current site Master Plan and for the facilities outlined in the Request for Proposal. The estimated Phase I construction budget is $3,300,000.00. The services are performed under the assumption that the cost of the community center building shall not exceed $100.00 per square foot without prior written approval from Owner. PART A - DESIGN SERVICES SCOPE OF WORK TASK 1.0 PROJECT INITIATION AND COORDINATION 1.1 Initial project scoping meeting shall be scheduled for the project team to meet with representatives of the City and other interested parties to introduce all of the parties, establish appropriate lines of communication, review the project and to determine the basic parameters for the project (one meeting). A. Develop project goals and expectations. B. Develop preliminary work plan and project schedule. C. Develop project management procedures and to identify key staff that will meet periodically to review work products and project progress. D. Establish preliminary project budget parameters. E. Receive all pertinent background information for this project site available from the City. 1.2 A second project scoping meeting shall be scheduled with the project team and. City staff to further review the project and to identify the details of the major components of the project enabling the project team to proceed with the preliminary design phase (one meeting). 1.3 Following the project scoping meetings the project team will continue to schedule coordination/review meetings with key staff to allow for constant communications, to facilitate the continued exchange of information relevant to the project and to provide frequent opportunity to review and comment (six meetings maximum). Work Products 1. Project schedule which delineates each work task as necessary and describes its scope, content and due date. This schedule is prepared for City staff approval. 2. A clear and concise set of design criteria (design programs, image, cost, infrastructure, recreational amenities, circulation, parking, traffic and expansion potential for future phases) shall be developed for use in evaluating design alternatives. 11 3. Develop project design program for the Phase I improvements. Submit for City staff approval. 4. Establish a set meeting schedule with project team and key staff to discuss and review all aspects of design and project progress. TASK 2.0 COMMUNITY CENTER PROGRAM DEVELOPMENT AND TOUR 2.1 Project team to facilitate a meeting with City staff and the Recreation and Parks Commission to start preprogramming the amenities/uses of the community center building (one meeting). 2.2 Identify existing community center facilities within Northern California of similar scope and uses and contact the appropriate agency or individual to schedule a tour (maximum of five facilities). i 2.3 Facilitate tour of each identified facility to acquaint the project team, City staff and Commissioners with the organization and features of each facility. This will enable the project team and client to communicate with more clarity and precision since both will have visited the facilities together. 2.4 Prepare program development and analysis for the community center building and combine with the design program for the Phase I improvements to create a total project design program. 2.5 Present project design program (both building and Phase I site improvements) to City staff and the Recreation and Park Commission for approval (one meeting). Work Products 1. All tour notes, photos, comments, plans (if available) shall be collated and disseminated in an informal report. This report will be useful as a reference for programming and design. TASK 3.0 SITE INVENTORY AND DATA COLLECTION 3.1 On-Site Design Survey/Mapping A. Aerial Control and Boundary: Provide all field and office work necessary to establish aerial mapping control and boundary survey and resolution of entire proposal park site as shown on the "Master Plan", Exhibit B of the Request for Proposal. B. Aerial Topographic Mapping: Provide aerial topographic mapping at a scale of 1"=50'-0" with one (1) foot contour intervals except in areas with slopes greater than 20%, in which five (5) foot contours shall be used. C. Rectified Aerial Photograph: Provide rectified aerial photo enlargement at a scale of 1"=50'-0" of entire park site. 12 D. Tree Survey: Provide field and office work for the location of all trees six (6) inches in diameter and greater, with the exception of those large clusters that form what is depicted as "Existing Woodlands" on the above referenced Master Plan. "Existing Woodlands" shall be delineated by limits of dripline perimeter. E. One-Site Utilities/Flood Plain: Provide field and office work associated with the location of all existing on-site utilities known to exist from either surface evidence or record information. Includes WAPA power transmission easement and towers with approximate height of transmission wires at low point of sag. Also including the location and delineation of 100 year flood plain as determined from FEMA panels and/or City of Redding Flood Plain Study currently in progress. 3.2 Ofd Site Design Survey/Mapping: Provide field topographic survey and mapping of existing improvements along the entire Victor Avenue frontage. Includes all associated utilities known to exist from observable surface evidence or record information. 3.3 Geotechnical Soils Report A. Prepare geotechnical spoils report from field exploration, laboratory tests, and engineering analysis that summarizes the following: 1. Description of the proposed project including a site plan showing the approximate locations of exploration points. 2. Description of the site surface and subsurface conditions encountered during the field investigation. 3. Recommendations related to geotechnical aspects of • Site preparation and engineered fill • Temporary excavation and trench backfill • Foundation design and construction • Concrete slabs supported - on - grade • Asphalt concrete pavement sections 4. An appendix which includes a summary of the field investigation and boundary testing programs. 3.4 Review utility easements, flood plains and their development requirements. 3.5 Review project environmental documents, wetland delineation maps and other environmental issues and conditions with City staff and state agencies (one meeting). All environmental documents and wetland delineations shall be provided by the City. 3.6 Site Familiarization A. Schedule a site visit with the project team, City staff, Commissioners and other interested parties to walk the site as a group. This will enable all parties to gain an understanding at the natural features of the site such as; grades and, 13 elevations, locations of existing trees and vegetation, overhead power line corridors, drainage patterns, access points, view corridors and other natural features. B. A meeting of all parties shall be held to discuss aspects of the site observed and to gain an appreciation of the design opportunities available, site constraints, and challenges unique to the site. C. Provide soil fertilitytest and analysis of six 6 locations. y ( ) Work Products 1. All PPng ma surveY/ iwork shall be furnished on 3-1/2 disks in Autocad Release 12 or DXF format at a drawing scale of V= 2. Site geotechnical report, four (4) bound copies. 3. A graphic report (30"x42" drawing format) that complies and describes all the site features based upon the group site visit (one copy of report). 4. Soil fertility test and analysis (6). TASK 4.0 PRELIMINARY DESIGN 4.1 Building Schematics A. Combine the results of the program development and analysis to develop three (3) options for the community center building, the restroom facility and the ' picnic structure. B. Each schematic option shall indicate the size and style of the building or structure based on the intended use, the ability to expand in the future, input from City staff and the project team's experience with these types of facilities. C. Present schematic options for each type of building for City staff review and comment (two meetings). 4.2 Tentative Site Plan A. Prepare tentative site plan concepts with all facilities and improvements located within Phase I improvements limits. B. The playground shall be located and incorporated into the tentative site plan. The playground equipment design shall be provided by the City. C. Present tentative site plans for City staff review and comment (two meetings). 4.3 Prepare preliminary off-site plan and profiles of utility extensions to and within the site to verify that no major conflicts will hinder extension of utilities. Determine pavement structural section for Victor Avenue. 14 • 4.4 Prepare preliminary grading and erosion control plan for entire site (Phase I, II & III) and identify borrow/disposal site, if required, with the City staff consultation. 4.5 Prepare preliminary cost estimate of all proposed improvements in sufficient detail to establish a range of cost within a multiple of$100,000.00. 4.6 Meet with City staff to present all preliminary design work for review and comment (one meeting). Work Products 1. Schematic floor plans and elevations for each type of building with written description of each schematic option (one set of plans for each option). 2. Tentative site plan (two concepts maximum). I 3. Preliminary plan/profile of the off-site utility and improvements along Victor Avenue. 4. Preliminary grading/erosion control plan for entire site (Phase I, I1, III). Identify borrow/disposal site with City staff consultations (one set of plans). 5. Preliminary project cost estimate. TASK 5.0 DESIGN DEVELOPMENT 5.1 Prepare design development plans based on City approval of work presented in Task 4.0 - Preliminary Design. 5.2 Prepare site design development plans that illustrates the character, size and locations of all Phase I improvements including location of off-site utilities and the improvements needed for the access roads. 5.3 Prepare architectural design development plans for each building including floor plan, exterior elevations, and sections. 5.4 Prepare Phase I Design Development submittal package that includes site and architectural plans, elevations and sections, preliminary construction details, materials and/or product manufacturers catalog sheets for City review and approval. Work Products 1. Phase I Design Development submittal package (two sets of submittal package). 2. Detailed project cost estimate based on design development plans, elevations and sections. 15 • TASK 6.0 CONSTRUCTION DOCUMENTS Construction Documents for the Phase I improvements shall be prepared to allow the City to bid the project in three phases as follows: 1. Phase IA - Improvements west of the utility lines, including the perimeter site trail as a Bid Alternate. 2. Phase IB - Improvements east of the utility lines. 3. Phase IC - Community Center Building. 6.1 Prepare construction drawings for Phase I improvements based on the approved Design Development Plans and submittal package. These drawings shall set the requirements for construction of the proposed work and shall include the following; A. Cover Sheet I B. Site Demolition Plan C. Off-site engineering drawings of Victor Avenue street frontage and utility extensions to the site. D. Site Layout Plan showing dimensions and survey control data necessary for layout of the proposed work. E. Site Grading Plan that includes proposed contours, spot elevations, and trees to be removed. F. On-Site Utility Plan that includes sewer, storm drainage, water and electrical facilities including necessary utility stubs for future construction phases. G. Preparation of construction erosion control plan and preparation of NPSD permit application. H. Architectural drawings for each building including mechanical, structural and electrical engineering. I. Site electrical plan that includes the following: 1. Master plan distribution system to include electrical requires of the entire project (Phases I, II, III). 2. Power and telephone utilities to Phase I improvements. 3. Design and layout of exterior security lighting systems, controls and receptacles for walkways and parking areas. 4. Design and layout power supply for irrigation booster pump and irrigation controllers. 16 J. Irrigation Plan K Planting Plan L. Construction details for the proposed work. 6.2 Prepare technical specifications for the proposed on-site work using CSI format and the City's front-end documents (i.e. General Provisions, Bonds, etc.). 6.3 Prepare technical specifications for the proposed off-site work using City standard technical specifications format and front-end documents. 6.4 City review submittals: A. 30% Review Submittal: Submit construction documents that identifies all major components of the project for review by the City. Address review comments. B. 60% Review Submittal: Submit construction documents that finalize the design and to begin the detail drawings and that includes preliminary estimate of anticipated construction costs for review by the City. Address review comments. C. 90% Review Submittal: Submit construction documents and preliminary estimate of anticipated construction costs for review by the City. Address review comments. D. 100% Review Submittal: Submit final construction drawings and technical specifications for final review and signing. 6.5 Prepare final statement of construction costs. 6.6 Submit final plans to utility companies and agencies involved in the review process for signing. 6.7 Obtain conditions for Department of Fish and Game 1603 Permit (if required) and include in the construction documents. Work Products 1. 100% complete construction documents. 2. Five (5) sets of plans and specifications at the 30%, 60%, 90%, and 100% submittals. 3. Furnish the City one (1) mylar set of completed plans, one (1) set of computer disks for the plans in Autocad Release 12 or DXF format and one (1) computer disk for the specifications in Work Perfect 5.1 word processing program and five (5) bound sets of the completed and approved specifications. 4. Final statement of project construction costs. 17 PART B - CONSTRUCTION SERVICES SCOPE OF WORK TASK 7.0 FURNISHING OF CONTRACT DOCUMENTS FOR ADVERTISING 7.1 Furnish the City with seventy-five (75) sets of plans and specifications. TASK 8.0 ASSISTANCE DURING THE BIDDING PERIOD The City of Redding shall be responsible for the advertisements of bids, the issuing of contract documents, the coordinating of the bid opening and the contract j administration of the construction. 8.1 Coordinate and schedule pre-bid meeting for the project. 8.2 Respond to bidder's questions as required during the bidding period. i 8.3 Issue addenda as required. 8.4 The project team will review and assist the City in reviewing the bid proposals. I TASK 9.0 ENGINEERING SERVICES DURING CONSTRUCTION The City of Redding shall provide construction management of the project. 9.1 Assist the City during construction of the project as follows: A. Attend pre-construction meeting. B. Provide ongoing consultation and interpretation of contract documents as required. C. Review submittals and shop drawings. D. Review and comment monthly on the percentage of work completed. E. Review and comment on contract change orders. F. Prepare plan and/or specification revisions as necessitated by contract change orders. G. Assist City staff in final inspection of construction work. H. Assist the City with project closeout. Work Products 1. Completed Enterprise Community Park - Phase I Development. 18 i EXCLUSIONS TSIONS TO SCOPE OF SERVICES The City shall provide the following information or services as required for performance of the work. The HLA Group assumes no responsibility for the accuracy of such information or services and shall not be liable for error or omissions therein. Should The HLA Group be required to provide services in obtaining or coordinating compilation of this information, such services shall be charged as additional services. 1. Legal description of the property. 2. Discovery or removal procedures for hazardous waste, wells and underground tanks, and archaeological artifacts. 3. Site environmental documents and wetland delineation maps. 4. All as-built drawings pertaining to the project site. 5. Playground equipment design. 6. Permit, plan checking, inspection and other agencies fees. 7. Department of Fish and Game 1603 Permit. 8. Full-time construction administration services. 19 COMPENSATION AND TERMS OF PAYMENT ATTACHMENT B COMPENSATION The total compensation including reimbursable expenses to be paid to Consultant by Owner shall be an amount not to exceed the task amount shown below: PART A - DESIGN SERVICES Task 1.0 Project Initiation and Coordination $8,000.00 Task 2.0 Community Center Program Development and Tour 5,650.00 Task 3.0 Site Inventory and Data Collection A. Survey/Mapping 21,500.00 B. Geotechnical Soils Report 4,000.00 C. Site Familiarization 2,915.00 Task 4.0 Preliminary Design A. Building Schematics 19,450.00 B. Site Planning and Engineering 19,700.00 Task 5.0 Design Development A. Architectural 14,585.00 B. Site Planning and Engineering 11,500.00 Task 6.0 Construction Documents A. Landscape Architect 57,400.00 B. Architectural 43,765.00 C. Civil Engineer 45,000.00 D. Site Electrical 5.950.00 PART A FEE: $259,415.00 PART B - CONSTRUCTION ADMINISTRATION SERVICES Task 7.0 Furnishing of Contract Documents for Advertising At Cost Task 8.0 Assistance During the Bidding Period $7,365.00 Task 9.0 Construction Administration Assistance43 ,625.00 PART B FEE: $41.990.00 TOTAL NOT TO EXCEED FEE: $301,405.00 20 ' . • TERMS OF PAYMENT A. Additional services not included under this proposal and requested by the Owner shall be authorized in writing by the Owner, and billed on a "time and materials" at the following hourly rates: THE HLA GROUP Managing Landscape Architect $85.00 I Landscape Architect $60.00 CADD Coordinator $50.00 Landscape Designer $45.00 Landscape Draftsperson $30.00 Graphic Designer $45.00 Support Staff $25.00 !� NICHOLS MELBURG & ROSSETTO, AIA Principal Architect $100.00 Associates Architect $75.00 Project Architect $65.00 Staff Architect $60.00 Senior Draftsman $55.00 Draftsman $50.00 Administrative $40.00 Secretarial $35.00 SHARRAH DUNLAP SAWYER, INC. Principal Engineer $85.00 Engineering Mgr/Principal Planner/Survey Mgr. $75.00 Senior Engineer/Senior Planner/Senior Surveyor $70.00 Assoc. Engineer/Assoc. Planner/Assoc. Surveyor $60.00 Asst. Engineer/Asst. Planner/Asst. Surveyor $48.00 Engineer Technician/Junior Planner $40.00 Computer/Design Drafter II $50.00 Computer/Design Drafter I $40.00 Senior Drafter $45.00 Drafter $40.00 Technical Aid $30.00 Clerical $25.00 21 Field Services (Based on State Prevailing Wage Rates) Three-person Field Crew $150.00 Two-person Field Crew $125.00 Surveyor $70.00 KLEINFELDER Senior Engineer or Geologist $105.00 Project Engineer or Geologist $95.00 Staff Engineer or Geologist $86.00 Staff Engineer or Geologist $71.00 Rates for Associate, Senior Associate, Principal, On Request jSenior Principal, Court Testimony, and Special Consultants SENECA ENGINEERS, INC. Principal $100.00 Project Engineer $85.00 Designer $75.00 Drafter $60.00 Clerical $45.00 HEITZ ENGINEERING Mechanical Engineer $88.00 Design Engineer $60.00 Draftsperson $35.00 Clerical $35.00 Note: These rates are subject to revision semi-annually. B. Reimbursable expenses are included in the compensation fee for this contract. C. Additional expense incurred by the Consultant during construction due to site plan changes or changes in the contract documents caused by the failure of the Owner to provide adequate information will not be the responsibility of the Consultant. Services that may be necessary to correct the contract documents will be billed as Additional Services. D. The Owner shall designate a person responsible for design direction to The HLA Group for this project and has the authority for design approval. In the event that the design as approved by the Owner's project manager is rejected by others, and re-design is required, such re-design services shall be compensated as Additional Services. E. The Consultants shall assign the following key personnel to the project: The HLA Group Steven Canada, Project Manager Nichols, Melburg & Rossetto, AIA Les Melburg, Project Architect Sharrah Dunlap Sawyer, Inc. Frank Sawyer, Project Engineer 22 The City shall approve, in writing, any changes in this personnel. F. Revisions and changes in approved construction documents and the preparation of alternate or deductive changes requested by the Owner shall be compensated as Additional Services. G. All drawings, specifications, other data and instruments of services shall become the property of the Owner whether the project for which they are created is executed or not. The Owner will be permitted to retain copies including reproducibles of drawings and specifications for his information and reference. The drawings and specifications will not be used by the Owner in part of in whole on any other project without the written consent of the Consultant. H. Invoices shall be submitted on the twenty-fifth of each month based on work completed to that date. Accounts are due and payable within thirty days of receipt. I I I. A finance charge of 1-1/2% per month , or the maximum amount allowed by law, will be charged on past due accounts. Failure honor any of the billing within this time will justify cessation of further services. Legal expenses necessary for the collection of delinquent fees will { be paid by the prevailing party. J. This fee proposal shall be valid for ninety (90) days from the date of proposal. The HLA Group reserves the right to resubmit this fee proposal if the contract is not executed within this ninety (90) day period. K. The Board of Landscape Architects, 400 R Street, Sacramento, California 95814, (916) 445- 4954, can provide information regarding the licensing of Landscape Architects. I 23