HomeMy WebLinkAboutReso 93-300 - Authorize bypass of Formal bidding process awarding a contract to Motorola, Inc. for the Lease/Purchase of Trunked Radio Equip with Digital Voice Privacy RESOLUTION NO. 93-300
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDDING
AUTHORIZING THE BYPASS OF THE FORMAL BIDDING PROCESS;
AWARDING A CONTRACT TO MOTOROLA, INC. (SINGLE VENDOR) FOR THE
LEASE/PURCHASE OF TRUNKED RADIO EQUIPMENT WITH DIGITAL VOICE
PRIVACY IN THE AMOUNT OF $179,074.49 OVER A FIVE-YEAR PERIOD,
WITH ANNUAL PAYMENTS OF $40,179.66; AND AUTHORIZING THE CITY
MANAGER TO SIGN THE NECESSARY DOCUMENTATION.
WHEREAS, the Communications Division is responsible for the City' s
radio and telephone communications systems.
AND WHEREAS, in 1988-89 the City purchased from Motorola, Inc. and
installed an 800 MHZ trunked radio system, with the Police Department
as the primary user of the system; since that time other City
departments have phased into the system.
AND WHEREAS, the Motorola system was chosen because of its being
unique in that it is computer driven and uses proprietary software
language with personality programmable read-only memory in each radio.
AND WHEREAS, the purchase of DVP (digital voice privacy)
encryption and trunked radio system upgrades would allow for the much-
needed expansion of radio transmission capabilities, increase
reliability, and ensure the safety of Police Officers.
AND WHEREAS, pursuant to Redding Municipal Code Section
4 . 20. 080 A. 2 , staff has recommended a five-year lease/purchase of
trunked radio equipment with digital voice privacy from Motorola, Inc. ,
as a single vendor, in the amount of $179,074. 49 , for the following
reasons:
1. The , DVP-XL Encryption was originally proposed and designed
into the current system, and all the Police mobiles are
capable of handling this option.
2 . The particular algorithm used is proprietary to Motorola and �
cannot be broken. If a radio is stolen, a change of the code
takes the radio out of the system.
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3 . Staying with Motorola, Inc. will eliminate the need to
purchase additional diagnostic equipment for another vendor ' s
equipment, which may be just as expensive.
4. The proprietary software language is used by all of the
radios. Other manufacturers ' software language cannot be
used in this Motorola radio-trunked system.
5. Motorola, Inc. has designed its equipment so that it will not
create radio interference with existing radio systems in the
Redding Area. To date, the City has not experienced any
interference problems.
6 . The price offered by Motorola, Inc. appears to be competitive
and consistent with previous purchases.
7. Motorola, Inc. offers free training on the radio equipment to
Communications Division personnel.
AND WHEREAS, funds have been budgeted in the Communications
Division budget for 1993-94 for the first year ' s payments under the
proposed five-year lease/purchase contract.
AND WHEREAS, the City Council has carefully studied the aforesaid
matter, and has determined that said recommendation is in the best
interests of the City.
AND WHEREAS, it has been determined that this matter is categor-
ically exempt from the provisions of the California Environmental
Quality Act.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the
City of Redding as follows:
1 . That the foregoing recitals are true and correct.
2 . That, pursuant to Redding Municipal Code Section
4. 20. 080 A.2, the formal bidding process be bypassed and a contract be
entered into with Motorola Communications & Electronics, Inc.
(Motorola, Inc. ) for the lease/purchase of the DVP encryption and
necessary trunked radio system upgrades, in the amount of $179,074. 49,
including all installation and equipment costs, under a five-year
financing package that will cost $40,179. 66 annually.
3 . That the City Manager is hereby authorized and directed to
execute the necessary financing documentation on behalf of the City of
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Redding, upon approval by the City Attorney.
4. That the City Clerk is hereby authorized to attest the
signature of the City Manager and to affix the seal to the necessary
documentation when appropriate.
I HEREBY CERTIFY that the foregoing Resolution was introduced and
read at a regular meeting of the City Council of the City of Redding on
;i the 3rd day of August, 1993 , and was duly adopted at said meeting by
the following vote:
AYES: COUNCIL MEMBERS: Dahl, Moss and Arness
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Anderson and Kehoe
ABSTAIN: COUNCIL MEMBERS: None
CARL ARNESS, Mayor
City of Redding
A ST:
ci� 4- e2 t� 4r-L
CONNIE STROHM26ER, City Cler.
FO APPROVED:
RANDALL A. HA S, City Attorney
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