HomeMy WebLinkAboutReso 95-190 - Authorizing entering into a 5 yr lease/purchase of Zerox Reproduction Equipment , � • •
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RESOLUTION NO. 95-��
A RESOLUTION OF THE CITY COUNCII, OF THE CITY OF REDDING
AUTHORIZING ENTERING INTO A FIVE-YEAR LEASE/PURCHASE OF XEROX
REPRODUCTION EQUIPMENT.
WHEREAS, the City Council of the City of Redding has determined that a need exists for the acquisition
of the following reproduction equipment:
► an upgrade to a Xerox 5390 High-speed Duplicator to replace the Xerox 1090 used by the Centralized
Reproduction Division (lease expires 8/30/95);
► a Xerox 5365 for the Police Department; and
► a Xerox 5365 for the Electric Department; and
WHEREAS, as part of the proposal from Xerox, they will provide the City with a Xerox Majestik Color
Copier/Printer with a Fiery Interface (network connection to the computer system) at no cost, to be used by the
Centralized Reproduction Division; and
WHEREAS, the purchase of Xerox copiers for the Police and Electric Departments will also provide for
the standardization of equipment within City offices, and provide cost savings on toner, paper, and other supplies
through volume purchases; and
WI�REAS, Xerox also provides 24-hour maintenance service, which is critical for a police agency; and
WHEREAS, as a result of market research, the Purchasing Division has determined that the Xerox 5390
has no equivalent competitor in terms of speed, finishing capabilities, volume capacity, features, local vendor
support for materials and supplies, and, most importantly, local maintenance technicians provided by the
manufacturer; and
WHEREAS, in consideration of the options available at this juncture; the City's familiarity with Xerox
equipment and its service; the City's need to improve the level of internal services provided; and the special
allowances by Xerox—including additional equipment, staff is recommending that Council approve the acquisition
of the above-mentioned reproduction equipment from Xerox under a five-year lease, with an option to purchase,
at $6,956 per month; and
WHEREAS, the acquisition of this equipment does not constitute a public works project; and
WHEREAS, at the request of the City Manager and upon approval by the City Council,Redding Municipal �
Code Section 4.20.080(A)(4) authorizes dispensing with the bidding process, inasmuch as the equipment proposed \„
to be purchased does not constitute a public works project; and (��
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�WHEREAS, the City Council has carefully considered this matter, and has determined that the above
recommendation is in the best interests of the City; and �
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WHEREAS, it has been determined that this matter is categorically exempt from the provisions of the
California Environmental Quality Act;
NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Redding that:
1. The foregoing recitals are true and correct.
2. Pursuant to Redding Municipal Code Section 4.20.080(A)(4), the formal bidding process be
dispensed with, and the City acquire one Xerox 5390 High-speed Duplicator, and two Xerox
5365's under a five-year lease, with an option to purchase,at a cost of$6,956 per month. As part
of the proposal from Xerox, the City will be provided with a Xerox Majestik Color Copier with
a Fiery Interface at no cost.
3. The City Manager is authorized to execute and deliver on behalf of the City any and all papers,
instruments, and other documents, and to do or cause to be done any and a11 other acts and things
necessary or proper for carrying out this Resolution; and the City Clerk is directed to attest his
signature and to affix the seal of the City thereto.
I HEREBY CERTIFY that the foregoing Resolution authorizing the acquisition of Xerox equipment was
introduced, read, and adopted at a regular meeting of the City Council of the City of Redding on the 1 st day of
August, 1995, by the following vote:
AYES: COUNCIL MEMBERS: R. Anderson, McGeorge, Murray and Kehoe
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCILMEMBERS: P• Anderson
ABSTAIN: COUNCIL MEMBERS: None
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DAVID HOE, Mayor
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CONN� S°�RO : ` AYER, City Clerk
FORM APPROVED:
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W. LEONARD WING , City Attorney