HomeMy WebLinkAboutReso 97-011 - Adopting Policy No. 213, Special Events - Conditions of Permit; and rescinding council policy No. 2001, Film Production Guidelines i` . r � •
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RESOLUTION NO. 97-�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING ADOPTING POLICY NO. 213, SPECIAL
EVENTS--CONDITIONS OF PERMIT; AND RESCINDING
COUNCIL POLICY NO. 2001, FILM PRODUCTION
GUIDELIlVES.
WI3EREAS, the City Council of the City of Redding is charged with the responsibility of
establishing municipal policies to guide the various functions of the City and, where necessary,
to establish procedures by which functions are performed; and
WHEREAS, the City, from time-to-time, receives requests for permits to hold special
events; and
WHEREAS, the City Council wishes to establish a formal policy establishing the
conditions of permits for special events, including conditions pertaining to film production;
NOW, THEREFORE, IT IS RESOLVED that the City Council hereby adopts the
attached Council Policy No. 213 entitled Special Events-�Conditions of Permit, to be
incorporated in the Council Policy Manual.
BE IT FiTRTHER RESOLVED that Council Policy No. 2001, Film Production
Guidelines, is rescinded.
I HEREBY CERTIFY that the foregoing resolution was introduced, read and adopted at
a regular meeting of the City Council on the �ch day of .7anuary, 1997, by the following vote:
�l�s: COUNCIL MEMBERS: R. Anderson, Kehoe, Murray and McGeorge
NOES: COUNCIL MEN�ERS: None
ABSENT: COLTNCIL N�l��IBER5: P. Anderson
ABSTAIN: COUNCIL MENIBERS: None
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DAVI cGE GE, ayor �
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Attest: Form Approv � �.
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y Cit C rk ` W. Leonard Wingate,,.. .i Attorne
Connie Strohma er, : : Y:.. ... ........ _.
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CI TY OF REDD/NG, CALIFORN/A
Council Policy
SUBJECT Resolution Policy Effective
Number Number Date Page
SPECIAL EVENTS—
CONDITIONS OF PERMIT 213 1
BACKGROUND AND PURPOSE:
In order to protect the health and safety of the citizens and property in the City of Redding,
it is necessary to establish the following general conditions that shall apply to all special event permits
issued by the City. These general conditions will ensure that there are some minimum standards that
will apply to all special event permits; however, pursuant to Chapter 11.44 of the Redding Municipal
Code, all involved departments will also have the opportunity to impose special conditions as the
circumstances warrant.
POLICY:
1. Deadline for AppGcation: Except for special event permits issued solely by the
Department of Community Services, Recreation and Parks Division, the completed and signed special
event permit application shall be submitted to the office of the City Clerk no later than thirty (30) days
prior to the date of the special event. The deadline for permit applications submitted solely to
Recreation and Parks shall be as provided by the policies and procedures of that division.
2. Revocation/Modification: Except as otherwise provided in the terms and conditions
to a special event permit, the City may revoke a special event permit on five (5) days' advance notice.
The City may modify and abrogate these general conditions and any special terms and conditions
imposed on the special event permit at any time.
3. Penalties for Non-Payment of Fees or Costs: Failure to pay permit fees when due
can result in rejection of future applications and denial of permits.
4. Assignment: No person or organization other than the permittee or the permittee's
authorized agent is allowed to conduct the special event for which the permit is issued. The special
event permit shall not be transferred or assigned; any such transfer or assignment shall void the
permit.
5. Permits From Other Agencies: A special event permit issued by the City shall be
invalid if the permittee has not obtained all other necessary permits or approvals required by law for
the special event, including, without limitation, required permits from the State of California
Department of Transportation, or any other public agency having jurisdiction over the special event
or its location.
6. Responsibility for Restoration and Repair: The permittee is solely responsible for
any necessary restoration and repair of City-owned properry resulting from the special edent.
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C/TY OF REDD/NG, CAL/FORN/A
Council Policy
SUBJECT Resolution Policy Effective
Number Number Date Page
SPECIAL EVENTS—
GONDITIONS OF PERMIT 213 2
7. I�esponsibility for Cleanup: The permittee is solely responsible for cleaning City
and private property affected by the special event, and shall remove entirely and dispose of all refuse,
litter and rubbish from City property and private property affected by the conduct of the special event.
The affected property shall be clean and appear as it was before the special event.
8. Costs of Special Event: Unless otherwise stated in the permit, or a separate written
agreement, all costs incurred for the special event shall be borne entirely by the permittee. The
permittee hereby waives all claims for indemnification or contribution from the City for any costs
associated with the special event.
9. Responsibility for Damage; Indemnification: The City of Redding and all its
elected officials, officers, agents, employees and volunteers shall not be answerable or accountable
in any manner for injury to or death of any person, including, but not limited to, the permittee,
persons employed by the permittee, persons acting on behalf of the permittee, or persons attending
or participating in the special event, or for damage to property from any cause. The permittee shall
be responsible for any liability imposed by law and for injuries to or death of any person, including,
without limitation, the permittee, persons employed by the permittee, persons acting on behalf of the
permittee, or persons attending or participating in the special event, or for damage to property arising
out of the special event, or other activity permitted and done by the permittee under any permit, or
arising out of the failure on the permittee's part to perform his obligations under any permit in respect
to the special event or from any cause whatsoever during the special event, or other activity or at any
prior or subsequent time during which work or other activities are being performed under the
obligations provided by and contemplated by the permit.
The permittee shall indemnify and defend the City of Redding and all its elected officials,
officers, agents, employees and volunteers, from any and all claims, losses, suits, actions, damages,
and liability for damages, including attorney's fees and other costs of defense incurred by the City
of Redding whether for damage to or loss of property or injury to or death of person, including,
without limitation, the permittee, persons acting on behalf of the permittee, persons employed by the
permittee, persons attending or participating in the special event, or properties of the City of Redding
and injury to or death of City or Redding elected officials, officers, agents, employees, agents and
volunteers, arising out of, or resulting from the special event, or arising out of the failure on the
permittee's part to perform his obligations under any permit, or from any cause whatsoever during
the special event, or at any prior or subsequent time during which work or other activities are being
performed under the obligations provided by and contemplated by the special event permit or other
permit, except as otherwise provided by statute.
The permittee waives any and all rights to any type of expressed or implied indemnity against
the Ciry of Redding, its elected officials, officers, agents, employees and volunteers. It is the intent
of the permittee and the City that the permittee will indemnify, hold harmless and defend the Gity of
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Council Policy ,
SUB�ECT Resolution Policy Effective
Number Number Date Page
SPECIAL EVENTS--
CONDITIONS OF PERMIT 213 3
Redding, its elected officials, officers, agents, employees and volunteers, from any and all claims,
suits or actions as set forth above regardless of the existence of degree of fault or negligence, whether
active or passive, primary or secondary, on the part of the City, the permittee, persons employed by
the permittee, acting on behalf of the permittee, or persons attending or participating in the special
event.
10. No Precedent Established: The issuance by the City of a special event permit shall
not establish a precedent and shall not obligate the City in any way to issue subsequent permits for
the same or similar events or to the same permittee.
11. Responsibility to Maintain Event Structures and MateriaLs: The permittee agrees,
by acceptance of the special event permit, to properly maintain any and all event structures and
materials used or required during time of the event or at any prior or subsequent time during which
work or any other activities are being performed under the special event permit.
12. Cancellation of Rights: The permitted special event may be canceled, postponed or
terminated at any time if, in the opinion of the California Department of Transportation, the
California Highway Patrol, or the Redding Police Department, conditions, including, without
limitation, the weather, present unacceptable hazards.
13. Traffic Control: If traffic control is required, City of Redding staff, including the
Redding Police Department, shall perform all work necessary for proper traffic control during the
special event.
14. Restriction on Throwing Candy, etc., During Parade: Participants in a parade may
distribute candy or other attractive objects to roadside spectators only by hand-to-hand. No other kind
of distribution will be allowed, including, without limitation, throwing, tossing, dropping, etc.
15. Insurance Requirements: All special events are subject to a determination by the
City of Redding Risk Manager that insurance may or may not be necessary. All required insurance
shall be procured by the applicant for each special event and shall provide liability insurance which,
among other requirements, shall name the City of Redding, its elected officials, officers, agents,
employees and volunteers, as additional insureds.
16. Security: If the City requires the permittee to have uniformed security personnel
present during the special event, unless otherwise set forth in a written agreement with the City the
permittee shall provide, at the permittee's expense, employees of a company licensed under the State
of California Private Investigator Act.
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C/TY OF REDD/NG, CALIFORN/A
Council Policy
SUBJECT Resolution Policy Effective
Number Number Date Page
SPECIAL EVENTS—
CONDITIONS OF PERMIT 213 4
17. Film Production Guidelines:
A. Applicants for a special event permit for film production stlall provide the
Public Works Department with a copy of the shooting script and location schedule no later than forty-
eight (48) hours prior to filming. The Public Works Department shall determine if special parking
restrictions, restrictions on the hours of�lm production, or special notification of residents/businesses
requirements are necessary.
B. All vehicles, including, without limitation, equipment rental vehicles used by
a film production crew shall be visibly identified with the name of the film company, including
identification placed in the windshield of the vehicle while on location.
C. To the greatest extent possible, film production shall not interfere with the
normal activities of the persons living or working in the area affected by the film production. Filming
crews and equipment shall not interfere with street sweeping or refuse collection. No littering is
permitted, and the area affected by the film production shall be cleaned completely and returned to
its appearance prior to the film production before the film company leaves the area. Unless prior
authorization is given, the public shall not be deprived of egress and ingress to private or public
property.
18. Americans With Disabilities Act: The permittee understands and agrees that it will
comply with the obligations of Titles II and III of the Americans with Disabilities Act of 1990 in the
conduct of the special event, and further agrees to indemnify, save harmless and defend the City of
Redding, its elected off'icials, off'icers, agents, employees and volunteers, from any claims or liability
arising out of or by virtue of the Americans with Disabilities Act.
19. Federal Civil Rights Law: The permittee and its representatives, as part of the
consideration for the special event permit, hereby covenant and agree that no person on the grounds
of race, color, or national origin shall be excluded from participation in, be denied the benefits of,
or be otherwise subjected to discrimination in the conduct of the special event.
PROCED URES:
These general conditions shall be printed on the application for a special event. The application
for a special event permit shall also state that the permit may be subj ect to fiuther terms and conditions
as specif'ied by various City departments, and that the general conditions and special conditions will
be specified in the special event permit itself.
CROSS REFERENCE: Redding Municipal Code, Chapter 11.44.
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