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HomeMy WebLinkAboutMinutes - City Council - 2018-02-20 347 • Redding City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, CA 96001 February 20, 2018, 6:00 PM The meeting was called to order by Mayor Kristen Schreder with the following Council Members present: Adam McElvain, Francie Sullivan, Brent Weaver, and Julie Winter. Also present were: City Manager Barry Tippin, City Attorney Barry E. DeWalt,Assistant City Manager Sheri DeMaagd,Community Services Director Kimberly Niemer, City Clerk Pamela Mize, and Executive Assistant Sharlene Tipton. The City Manager introduced Department Directors that were in attendance: Electric Utility Director Dan Beans, Fire Chief Gerry Gray, Finance Director Dennice Maxwell, Police Chief Roger Moore, Information Technology Director Tony Van Boekel, City Treasurer Allyn Feci Van Hooser, and Development Services Director Larry Vaupel. The Pledge of Allegiance to the Flag was led by Mayor Schreder. The invocation was provided by Lynn Fritz, Native American Tradition as a Karuk Tribal Descendant/Shasta County Interfaith Forum Chair. PRESENTATIONS 2A. Mayor's Proclamation presented to Lucky Jesrani on behalf of the Shasta County District Attorney's Office,declaring March 4-10, 2018,as Consumer Protection Week in the City of Redding. [A-050-060-600] The City Council took no action on this informational item. 2B. Presentation of City of Redding Appreciation Clock to John Wilson for his service on the Community Services Advisory Commission from January 1, 2010, through December 31, 2017. [B-080-128] The City Council took no action on this informational item. PUBLIC COMMENT [A-050-060] Eric Jackson,author of the book entitled "The Domino Effect—Narrow View Within my Circle: House and Retrain American's at the Entry Level (Volume I)", opined that the homeless need access to services to even have a chance to gain employment. [P-150] Abbey Waugh questioned the plans to keep local students safe in light of the recent school shooting in Florida. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar and each Report to Redding City Council (staff report) is incorporated herein by reference: 4(b) Approve Payroll and Accounts Payable Register [A-050-100-500] (1) Accounts Payable Register No. 15 for the period of February 1, 2018, through February 16, 2018, for a total of $11,008,575.51 for check numbers 132816 through 133319, inclusive, ACH Transfer numbers 14113 through 14142, inclusive, and Wire Transfer numbers 7304 through 7332, inclusive; and (2) Payroll Register No. 17 for the period of January 28, 2018, through February 10, 2018, in the amount of $2,850,955.47, for electronic deposit transaction numbers 456435 through 457310, inclusive, and check numbers 603944 through 603961, inclusive; SUMMARY TOTAL: $13,859,530.98 02/06/2018 348 4.5(a). Approve the following actions relative to Purchase Order(PO)No. 107966,with Utility Tree Service: (1)authorize an amendment of the PO to increase the scope and spending limit by $500,000 for an amended total of $834,809.84 as necessitated by recently adopted fire safety regulations; (2) authorize the Electric Utility Director and the Purchasing Officer to approve scope clarifications and future amendments to the PO that do not exceed the spending limit; and (3) adopt Resolution No. 2018-012, a resolution of the City Council of the City of Redding approving and adopting the 23rd Amendment to City Budget Resolution No. 2017-057 appropriating $500,000 from Electric reserves for authorization of amendment to PO No. 107966, Utility Tree Service for Fiscal Year 2017-18. [B-050-100/B-130-070/E-090] 4.5(c). Approve purchase to replace one heavy duty Caterpillar Diesel Telehandler, model TL1055D, with a service life of 15 years, from the National Joint Purchasing Agency in the amount of $158,078, which includes tax, license fees, and shipping, for the Redding Power Plant. [B-050-100/E-120-150] 4.6(a). Authorize the following action relative to a Grant from the California State Parks Division of Boating and Waterways to fund Redding Recreation's Youth Boating and Water Safety Programs: (1) accept the Grant in the amount of $36,600; (2) authorize the City Manager, or designee, to execute the Grant Agreement and all subsequent documentation relative to the grant; and (3) adopt Resolution No. 2018-013, a resolution of the City Council of the City of Redding approving and adopting the 26th Amendment to City Budget Resolution No.2017-057 appropriating the funds for Fiscal Year 2017-18. [G-100-170/B-130-070/P-050-700-600] 4.11(a).Accept the Bid Schedule No. 4856 (Job No. 2466), SR 273—Branstetter Lane Median Project, awarded to SnL Group, Inc., as satisfactorily complete, with a final cost of $298,822.90. [B-050-020/S-070-100] A MOTION WAS MADE by Council Member Winter,seconded by Council Member McElvain, to accept, acknowledge, adopt, approve, and/or authorize all items on the consent calendar. The Vote: AYES: Council Members - McElvain, Sullivan, Weaver, Winter, and Schreder NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution Nos. 2018-012 and 2018-013 are on file in the Office of the City Clerk. APPOINTMENTS 7.1. Appointment to the Administrative Hearings Board [B-080-005] Mayor Schreder highlighted the Report to Redding City Council (staff report), incorporated herein by reference. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member Weaver, to authorize the appointment of Peter Figura to the Administrative Hearings Board to serve a four-year term effective February 20, 2018, and expiring January 31, 2022. The Vote: Unanimous Ayes. 02/20/2018 349 REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS, BOARDS, COMMISSIONS AND COMMITTEES 9.4(a). Report Regarding Portable Shower Trailers [L-010-500] Development Services Director Vaupel highlighted the Report to Redding City Council (staff report), incorporated herein by reference. Dale Ball spoke in opposition. Eric Jackson spoke in support. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member McElvain, seconded by Council Member Winter, to continue this item to the March 20, 2018, regularly scheduled Council meeting for further discussion. The Vote: AYES: Council Members - McElvain, Winter, and Schreder NOES: Council Members - Sullivan and Weaver ABSTAIN: Council Members - None ABSENT: Council Members - None 9.5(b). Redding Electric Utility's Remote Commercial Metering Project [E-090/B-130-070] Redding Electric Utility Director Beans summarized the Report to Redding City Council (staff report), incorporated herein by reference. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member Weaver, to: (1) authorize Request for Proposals of the Redding Electric Utility's (REU) Remote Commercial Metering (RCM) Project, consisting of 1,700 commercial and endpoint electric revenue meters with radio communication cards and Meter Data Management providing data access for commercial customers and REU use; (2) authorize the City Manager, or designee, to execute any and all agreements related to the RCM Project, up to$1.6 million; and(3)adopt Resolution No. 2018-014, a resolution of the City Council of the City of Redding approving and adopting the 24th Amendment to City Budget Resolution 2017-057 appropriating $1.6 million from reserves for the RCM Project for Fiscal Year 2017-18. The Vote: AYES: Council Members - McElvain, Sullivan, Weaver, Winter, and Schreder NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2018-014 is on file in the Office of the City Clerk. 9.5(d). Redding Electric Utility's Second Quarter Financial Report and Industry Activities Update [B-130-070/E-090] Electric Utility Director Beans provided an overview of the Report to the City Council (staff report), and a Prezi Presentation, both incorporated herein by reference. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member McElvain, to accept the Redding Electric Utility Second Quarter Financial Report and the Industry Activities Update. The Vote: Unanimous Ayes. 9.5(e). U.S. Department of Energy Northern California Regional Science Bowl [A-050-125/A-050-060] Redding Electric Utility Key Accounts Manager Matt Madison summarized the Report to the City Council (staff report), incorporated here by reference, and noted that the upcoming annual U.S. Department of Energy Northern California Regional Science Bowl will be held Saturday, February 24,2018, at Simpson University,for both middle school and high school teams. The City Council took no action on this informational item. 02/06/2018 350 9.6(b). Release of Request for Preliminary Proposal for Projects at South City Park [P-050-450/G-100-080-400] Community Services Director Niemer provided an overview of the Report to the City Council (staff report), incorporated herein by reference. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Weaver, seconded by Council Member Sullivan, to authorize the release of the Request for Preliminary Proposal for Projects at South City Park. The Vote: Unanimous Ayes. 9.9(a). Resolution — Supporting the Statewide Ballot Initiative Reducing Crime and Keeping California Safe Act of 2018 [P-150-150/P-150] Police Chief Moore highlighted the Report to the City Council (staff report), incorporated herein by reference. Monique Welin and Jake Mangas (Redding Chamber of Commerce) spoke in support. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member Winter, to adopt Resolution No. 2018-015, a resolution of the City Council of the City of Redding in support of the statewide ballot initiative Reducing Crime and Keeping California Safe Act of 2018. The Vote: AYES: Council Members - McElvain, Sullivan, Weaver, Winter, and Schreder NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2018-015 is on file in the Office of the City Clerk. 9.10(a).Mid-Year Budget Review for Fiscal Year 2017-18; and Resolution -Approving Mid-Year Adjustments [B-130-070] Finance Director Maxwell summarized the Report to the City Council (staff report), and provided a PowerPoint presentation, both incorporated herein by reference. Ms. Maxwell provided a brief overview of the amended 10-year Plan. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member McElvain, seconded by Council Member Winter, to accept the City of Redding Fiscal Year 2017-18 Mid-Year Budget Report; and adopt Resolution No. 2018-016, a resolution of the City Council of the City of Redding approving and adopting the 25th Amendment to City Budget Resolution 2017-057 increasing appropriations by $522,530 for Fiscal Year 2017-18 and decreasing appropriations by $35,950 for Fiscal Year 2018-19. The Vote: AYES: Council Members - McElvain, Sullivan, Weaver, Winter, and Schreder NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2018-016 is on file in the Office of the City Clerk. 9.11(b).Resolution-Authorizing City Manager to Award an Emergency Construction Contract [W-030-600/A-050-080] Assistant Public Works Director Chuck Aukland provided an overview of the Report to the City Council (staff report), incorporated herein by reference. John Wilson opposed the bypassing of the bidding process. 02/20/2018 351 A MOTION WAS MADE by Council Member Winter, seconded by Council Member Sullivan, to: (1) adopt Resolution No. 2018-017, a resolution of the City Council of the City of Redding, by not less than a four-fifths (4/5ths) affirmative vote, authorizing the City Manager to award an emergency construction contract to repair and replace damaged filters at the Buckeye Water Treatment Plant (Plant); and (2) authorize project expenses up to $400,000 to repair and replace the damaged filters at the Plant. The Vote: AYES: Council Members - McElvain, Sullivan, Weaver, Winter, and Schreder NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2018-017 is on file in the Office of the City Clerk. 9.14(a).Ordinance — Amending Redding Municipal Code Title 4 (Revenue and Finance) Regarding City of Redding Purchasing System and Contracts [C-110-100] City Attorney DeWalt summarized the Report to the City Council (staff report), incorporated herein by reference. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member Weaver, to: (1) offer for first reading by title only and waive the full reading of Ordinance No. 2583, an ordinance of the City Council of the City of Redding amending Redding Municipal Code Title 4 (Revenue and Finance), Chapter 4.20 (Purchasing System) by amending Sections 4.20.020 (Division created), 4.20.030 (Purchasing Officer—Appointment), 4.20.040 (Purchasing Officer—Duties),4.20.080 (Bidding—When dispensed with), 4.20.090(Bidding—Opening procedures),4.20.100 (Purchase orders), 4.20.120 (Formal contract procedures), 4.20.130 (Open market purchasing procedure), and 4.20.150 (Surplus supplies and equipment); and (2) direct the City Attorney to prepare a summary ordinance and authorize the City Clerk to publish the summary ordinance according to law. The Vote: AYES: Council Members - McElvain, Sullivan, Weaver, Winter, and Schreder NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None City Attorney DeWalt read the title of Ordinance No. 2583. JOINT MEETING WITH THE REDDING CITY COUNCIL AND THE REDDING MUNICIPAL LIBRARY BOARD REGARDING ITEM 13.A. 13.A. Second Amendment to the Library Services Agreement with Library Systems and Services, LLC, for Administration and Operations of the Shasta Public Libraries. [L-050-010] Community Services Director Niemer highlighted the Joint Report of the City Council and the Redding Municipal Library Board (staff report), incorporated herein by reference. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member Weaver, to: (1) approve the Second Amendment to the Library Services Agreement with Library Systems & Services, LLC (C-4556) increasing the annual materials budget by $200,000 for Fiscal Year 2017-18 for the Redding Library; and (2) authorize the City Manager to execute said Amendment. The Vote: Unanimous Ayes. 02/06/2018 352 ADJOURNMENT There being no further business, Mayor Schreder declared the meeting adjourned at the hour of 8:04 p.m. APPROVED: Kris en chred ayor ATTEST: Pamela Mize, City Cleiil 02/20/2018