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HomeMy WebLinkAboutMinutes - City Council - 2008-09-02 165 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, California September 2,2008 7:00 p.m. The Pledge of Allegiance to the Flag was led by Paul Meakin, Eagle Scout. The Invocation was offered by Police Chaplain Betty Harrison-Smith. I The meeting was called to order by Mayor Stegall with the following Council Members present: Bosetti, Dickerson, Jones, and Murray. Also present were City Manager Starman, Assistant City Manager Tippin, City Attorney Duvernay, Development Services Director Hamilton, Transportation and Engineering Director Crane, Fire Chief Kreitman, Support Services Director Kersten, Community Services Director Niemer, Tourism Officer Warren, Senior Redevelopment Project Coordinator Thompson, Assistant City Clerk Sherman, and Executive Assistant Stribley. PUBLIC COMMENT (A-050-060) Fran Jenkins, Parkview resident, reported ongoing illegal camping and transients on her property and City-owned adjoining property in the Parkview Neighborhood. She thanks the City Council and Police Department for enforcement efforts thus far, but urged continued vigilance and that more be done to eliminate the nuisance. I RESOLUTION - Proclaiming September 2008 as "Youth Peer Court Month" in the City of Redding (A-050-060-600) Dr. Charles Menoher, Executive Director of the Youth Violence Prevention Council of Shasta County, provided information regarding the Shasta County Youth Peer Court, pointing out that more than 500 youths have been diverted from the Juvenile Justice system through this program. He thanked those supporting this program which not only benefits the Juvenile Justice system, but the entire community. Council Member Dickerson, and Chair of the Youth Violence Prevention Council, invited everyone to attend a Youth Court session to observe the process first hand. Mayor Stegall recommended that the City Council adopt a resolution proclaiming September 2008 as "Youth Peer Court Month." MOTION: Made by Council Member Murray, seconded by Council Member Jones, adopting Resolution No. 2008-154, a resolution ofthe City Council of the City of Redding proclaiming September 2008 as "Youth Peer Court Month." The Vote: AYES: Council Members - Bosetti, Dickerson, Jones, Murray, and Stegall -NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2008-154 is on file in the Office of the City Clerk I CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Regular and Special Meetings of Regular and Special Meetings of August 19, 2008 Approval of Payroll and Accounts Payable Registers (A-050-100-500) It is recommended that Accounts Payable Register No.4, check numbers 865867 through 866292 inclusive, in the amount of $17,464,713.76, for the period of August 16,2008, through August 29,2008; and Payroll Register No.4 electronic deposit transaction numbers 237739 through 238697 and check numbers 541228 through 541391 inclusive, in the amount 9/2/2008 166 of $2,693,946.16 for the period August 10, 2008, through August 23, 2008, be approved. TOTAL: $20,158,659.92 Treasurer's Report - July 2008 (A-050-100-600) Total Treasurer's Accountability $153,949,197.86 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities $317,570,241.48 ACR133 Report and Cash Reconciliation (F -205-095-650) It is the recommendation of the Finance Director that the ACR133 Report and the Proof of Cash Reconciliation for July 2008 be accepted. I Resolution - Making findings and approving use of Buckeye Redevelopment Project Area tax increment funds re Lake Boulevard/Keswick Dam Road traffic signal (R-030-030-600 & T-080-700) It is the recommendation of the Assistant City Manager that the City Council making findings that construction of a traffic signal at Lake Boulevard and Keswick Dam Road is of benefit to the Buckeye Redevelopment Project Area, that there are no other reasonable means of financing the improvement available to the community, and that the use of funds for the improvement will assist in the elimination of one or more blighting conditions in the project Area and is consistent with an adopted implementation plan. It is further recommended that Resolution No. 2008-155 be adopted, a resolution ofthe City Council ofthe City of Redding approving the use of Buckeye Redevelopment Project Area Tax Increment Funds for construction of a traffic signal at the intersection set forth above. Turtle Bay Exploration Park - Quarterly Report (C-070-250-250) It is the recommendation of the Assistant to the City Manager that the City Council accept the Quarterly Report from Turtle Bay Exploration Park for the fourth quarter of the fiscal year ending June 30, 2008. I Monthly Financial Report - Electric Utility; and Resolution - Amending the Electric Utility Budget for fiscal year 2007-08 (B-130-070) It is the recommendation of the Electric Utility Director that the City Council approve the Electric Utility's Monthly Financial Report for July 2008. Retail power sales revenue was $379,785 (4.2%) above projections and wholesale power sales through July totaled $5,755,419 or200.1 % above projections. Operating revenue after energy costs was $238,967 or 5.1 % above expectations. The total cost of energy through July was $5,928,136 or 81.3% above projections. The Utility's net operating results through July are $2,384,758. It is further recommended that Resolution No. 2008-156 be adopted, a resolution of the City Council of the City of Redding, approving and adopting the 42nd amendment to City Budget Resolution No. 2007-127 appropriating $3,455,000 for the additional cost of purchased power for fiscal year 2007-08. Resolution - Establishing appropriation limit for Fiscal Year 2008-09 (B-130-070) It is the recommendation of the Finance Director that Resolution No. 2008-157 be adopted, a resolution of the City Council of the City of Redding establishing the appropriation limit in the amount of$169,487,122 for fiscal year 2008-09. I Monthlv Financial Report - General Fund (B-130-070) It is the recommendation of the Finance Director that the City Council accept the General Fund's Monthly Financial Report for July 2008. Total revenue to date is $6.5 million or $2,744,740 (73.6%) above staff's cash flow projection. Expenditures at month end, excluding encumbrances, total $6,643,818 or $699,628 (11.7%) above staff's original projection. Encumbrances total $3,756,653. 9 /2/2008 167 Award of Bid - Bid Schedule No. 4159, California Street Water Main Replacement (B-050-020 & W -030-725) It is the recommendation of the Transportation and Engineering Director that Bid Schedule No. 4159 (Job No. 2310), California Street Water Main Replacement (Market Street to Gold Street) be awarded to Cox & Cox Construction in the amount of$500,992, that an additional $70,000 be approved for administration and inspection fees and to obtain outside services for materials testing; and that an additional $75,000 be approved for a construction contingency fund, for a total amount of$645,992. I Notice of Completion - Bid Schedule No. 3968, Buckeye Water Treatment Plant Expansion Project (B-050-020 & W -030-600) It is the recommendation of the Transportation and Engineering Director that Bid Schedule No. 3968 (Job No. 2247), Buckeye Water Treatment Plant Expansion Project awarded to MDS Engineering and Construction, Inc. be accepted as satisfactorily completed and that the City Clerk be authorized to file a Notice of Completion with the Shasta County Recorder. The final cost was $6,760,733.65. Increase Construction Contingency Funds - Bid Schedule No. 4132, Hilltop Drive Streetscape Project (B-050-020/S-070-200/R-030-050-310) It is the recommendation ofthe Transportation and Engineering Director that the contingency funds for Bid Schedule No. 4132 (Job No. 2236), Hilltop Drive Streetscape Project awarded to Bobby Martin Construction, be increased in the amount of $1 08,878 to replace hydrants and waterlines. I Award Bid - Bid Schedule No. 4161,2008 Street Overlay Project (B-050-020 & S-070-200) It is the recommendation of the Transportation and Engineering Director that Bid Schedule No. 4161 (Job No. 2303), 2008 Street Overlay Project be awarded to Tullis, Inc. in the amount of $823,345.75, that an additional $55,000 be approved for administration and inspections fees and to obtain outside services for materials testing, and that an additional $100,000 be approved for a construction contingency fund, for a total amount of $978,345.75. Award of Bid - Bid Schedule No. 4163, One 38,000-lb Wheel Loader; and Surplus Equipment - Fleet No. 1921 Loader (B-050-1 00/B-050-1 00-700/S-020-650) It is the recommendation of the Municipal Utilities Director that Bid Schedule No. 4163, One 38,000-lb Wheel Loader (2008 Kamatsu Model W A380-6 Loader) be awarded to Cummins West, Inc. dba Shanahan Equipment Company in the amount of $238,095, that the City Council declare the 1994 John Deere Model 644G Loader Fleet No. 1921 as surplus equipment and authorize the sale thereof and direct that proceeds be deposited in the Solid Waste Utility's Rolling Stock Fund. MOTION: Made by Council Member Bosetti, seconded by Council Member Dickerson, that all the foregoing items on the Consent Calendar be approved and adopted as recommended above. The.Vote: AYES: Council Members - Bosetti, Dickerson, Jones, Murray, and Stegall NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None I Resolution Nos. 2008-155, 2008-156, and 2008-157 are on file in the Office of the City Clerk. PUBLIC HEARING - Abandonment ofa portion of Polk Street Right-of-Way (A-3-08) RESOLUTION - Ordering abandonment of right-of-way adjacent to 1025 Sutter Street and 3460 Polk Street (A-01 0-1 00) Council Member Dickerson recused himself from discussion and the vote on this matter because of property holdings in the area. 9/2/2008 168 The hour of7 :00 p.m. having arrived, Mayor Stegall opened the public hearing regarding the consideration of abandonment of a portion ofthe Polk Street right-of-way (A-3-08) adjacent to 1025 Sutter Street and 3460 Polk Street. The following documents are on file in the Office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Affidavit of Mailing - Notice of Public Hearing Assistant City Clerk Sherman advised that no protests were received. Development Services Director Hamilton recalled that the Parkview- Wyndham Neighborhood Traffic Protection Plan (Plan) was accepted by the City Council in October 2007 in an effort to mitigate traffic problems in the area. Because the Plan recommended a possible closure of Polk Street, traffic volume studies were done to determine if the closure would effectively reduce traffic volumes to Freebridge Street without causing significant impacts to businesses, and a temporary closure was implemented. Traffic counts were taken before the temporary closure and for several months thereafter, and indicated that the average daily trips (ADTs) on Freebridge dropped by more than 500 (16%). He advised that surrounding business owners did not believe the closure caused a significant impact to their business, and Council directed staff to proceed with implementation of the street-vacation for permanent closure of Polk Street between Sutter and Geary Streets. Mr. Hamilton added that findings must be made to adopt a Negative Declaration prepared for Abandonment Application A-3-08, and those findings must be that based on the whole record the City has determined that there is no substantial evidence that the project will have a significant effect on the environment and that the Negative Declaration, with its supporting documentation, reflects the independent judgment and analysis of the City. I Mr. Hamilton recommended that findings be made to adopt the Negative Declaration and a resolution be adopted ordering the vacation of that section of Polk Street right-of-way between Sutter and Geary Streets as set forth in Abandonment Application A-3-08. Mayor Stegall determined that no one present wished to address the issue, and closed the Public Hearing. I MOTION: Made by Council Member Murray, seconded by Council Member J ones, making findings and adopting the N egati ve Declaration prepared for Abandonment Application A - 3- 08 and adopting Resolution No. 2008-158, a resolution of the City Council of the City of Redding ordering the vacation of that section of Polk Street right-of-way between Sutter Street and Geary Street. The Vote: AYES: Council Members - Bosetti, Jones, Murray, and Stegall NOES: Council Members - None ABSTAIN: Council Members - Dickerson ABSENT: Council Members - None Resolution No. 2008-158 is on file in the Office of the City Clerk UPDATE ON MAJOR PROJECTS - Veterans Home (E-050 & A-050-080) Senior Redevelopment Project Coordinator Thompson provided an overview ofthe Veterans Home to be constructed and operated by the California Department of Veteran's Affairs on 26 acres on Knighton Road. It will be a 150-bed residential care facility and will cost $50 million to $60 million. She related that discussions have also taken place between the State and the U.S. Department of Veteran's Affairs regarding a possible community-based out- patient clinic at the location as well. This will be the first health care facility by the state that will utilize the design-build process and completion is anticipated for July 20 11 with resident access by September of2011. I No action was required on this informational item. UPDATE ON MAJOR PROJECTS - Redding Tourism (A-050-500 & A-050-080) Tourism Officer Warren provided a PowerPoint Presentation relating the efforts being made to ensure that the City maintains its share of tourist dollars and continues to be a tourism 9 /2/2008 169 destination in difficult economic times. He believed that while the Sundial Bridge has become a powerful "brand" for advertising the City as a tourist designation, increased fuel costs have seriously impacted local tourism. Mr. Warren stated that the City is competes with other communities for tourist dollars and a promotional budget sufficient to meet the challenge is necessary. He outlined marketing strategies and goals such as looking for greater revenue for the City and placing a greater emphasis on public relations. No action was required on this informational item. I ORDINANCE - Amending Redding Municipal Code Chapter 4.20-Purchasing System (B-050-100 & A-050-320) Support Services Director Kersten related that a review of the purchasing procedures is conducted from time-to-time to ensure that efficient and cost effective procedures are in place, and to ensure value on purchases, financial control over purchases, and to more clearly define purchasing authority. He provided highlights of the proposed changes to the Purchasing System as follows: 1. Authorize the Purchasing Officer to delegate authority, with approval of the City Manager, to specific departments that have shown the ability to contract for specified services in accordance with procedures; 2. Increasing the open market purchase from $1,500 to $2,500 before three or more written, faxed, electronic, or verbal quotes are required; 3. Authorize the Purchasing Officer to dispose of items with an estimated value ofless than $200 at a reduced rate or donate said items to qualified agencies to reduce items in the landfill; and 4. Update and modernize language for consistency between current practices, policies, and the Redding Municipal Code (RMC). Mr. Kersten recommended that an ordinance be offered for first reading and the full reading be waived, amending RMC Chapter 4.20-Purchasing System as set forth above. I MOTION: Made by Council Member Jones, seconded by Council Member Bosetti approving amendments to Redding Municipal Code (RMC) Chapter 4.20- Purchasing System as set forth above. The Vote: Unanimous Ayes Council Member Jones offered Ordinance No. 2419 for first reading, an ordinance of the City Council of the City of Redding amending (RMC) Chapter 4.20-Purchasing System as set forth above. MOTION: Made by Council Member Jones, seconded by Council Member Bosetti, that the full reading of Ordinance No. 2419 be waived, and that the City Attorney be instructed to read the full title. The Vote: Unanimous Ayes ADJOURNMENT There being no further business, at the hour of8:04 p.m., Mayor Stegall declared the meeting adjourned. APPROVED I ~ ~ 4ill ATTEST: {b-~ -(.I Assista::City Clerk '1 9/212008