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HomeMy WebLinkAboutMinutes - City Council - 2008-01-15 3 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, California January 15, 2008 7:00 p.m. The Pledge of Allegiance to the Flag was led by Redding Police Sergeant Beaupre. The Invocation was offered by Police Chaplain Ray Foust. I The meeting was called to order by Mayor Stegall with the following Council Members present: Bosetti, Dickerson, Jones, and Murray. Also present were City Manager Starman, Assistant City Manager/Police Chief Moty, City Attorney Duvernay, Development Services Director Hamilton, Transportation and Engineering Director Tippin, Interim Municipal Utility Director Duryee, City Clerk Strohrnayer, and Assistant City Clerk Sherman. PUBLIC COMMENT (S-01 0) Elin Klaseen, Redding resident, related that the California Department of Corrections and Rehabilitation (CDCR) is accepting proposals from counties for $30 million in state bond funding for placement of re-entry facilities and/or jail expansion within their boundaries. She said that the Shasta County Board of Supervisors has scheduled meetings and public hearings to deal with this issue, and it will, no doubt, be corning before the City Council, at some level, in the near future. Ms. Klaseen asserted that legal precedents exist which support the City's right to oppose a re-entry facility within its boundaries and she urged the City Council to exercise that right. She also pointed out that it is not necessary to agree to site a CDCR re-entry facility in Redding in order to be eligible for jail expansion bond funds. I PRESENTATION - "Citizen's Award" by the Redding Police Department (P-150-150) Police ChiefMoty presented a "Citizen' s Award" to Reverend Jim Dahl for his service as Executive Director of the Good News Rescue Mission for the past five years. He commended Mr. Dahl for his efforts in establishing a variety of successful and worthwhile programs to assist those in need. Reverend Dahl stated that it had been a privilege to serve the community and was grateful for the opportunity. PRESENT A TION - ShastaFORW ARD by the Regional Transportation Planning Agency (T-100-375) Dan Wayne, Senior Planner for the Shasta County Regional Transportation Planning Agency (RTPA), provided information on the California Regional Blueprint Planning Program to foster more efficient land use patterns through a voluntary, competitive grant program. The funding received by the R TP A for ShastaFOR WARD will extend the transportation planning horizon for the region to the year 2050. Mr. Wayne commented that the greatest challenge will be gathering input from a large segment of the community. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: I Approval of Minutes - Special Meeting of December 17, 2007, Regular and Special Meetings of December 18,2007; and Special Meeting of January 7, 2008. Approval of Payroll and Accounts Payable Registers (A-050-100-500) It is recommended that Accounts Payable Register No. 12, check numbers 858412 through 858842 inclusive, in the amount of $9,944,529.64, for the period of December 15,2007, through December 31,2007; that Accounts Payable Register No. 13, check numbers 858843 through 859192 inclusive, in the amountof$7,003,603.35, fortheperiodofJanuary 1,2008, through January 11, 2008; that Payroll Register No. 12 electronic deposit transaction numbers 220896 through 221736 and check numbers 538574 through 538792 inclusive, in the amount of $3,423,483.44 for the period of December 2,2007, through December 15, 2007; and Payroll Register No. 13 electronic deposit transaction numbers 221786 through 1/1512008 4 222619 and check numbers 538801 through 538910 inclusive, in the amount of $2,465,129.04 for the period of December 16, 2007, through December 29, 2007, be approved. TOTAL: $22,836,745.47 Treasurer's Report - November 2007 (A -050-100-600) Total Treasurer's Accountability $157,960,452.10 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities $274,893,779.48 I ACR133 Report and Cash Reconciliation (F-205-095-650) It is the recommendation of the Finance Officer that the ACR133 Report and the Proof of Cash Reconciliation for November 2007 be accepted. Ordinance - Rezoning Application RZ-5-07, adopting addendum to the Mitigated Negative Declaration for the Zoning Map and amendments to the Zoning Map (L-010-230) It is the recommendation of the Development Services Director that Ordinance No. 2402 be adopted, an ordinance of the City Council of the City of Redding adopting the Mitigated Negative Declaration prepared for the Redding Zoning Map and adopting amendments to the Redding Municipal Code Zoning Map approving Rezoning Application RZ-5-07, rezoning certain parcels for consistency with General Plan classifications. Ordinance - Rezoning Application RZ- 7 -07, re parking, signs, building setbacks and related items (L-010-230) It is the recommendation of the Development Services Director that Ordinance No. 2403 be adopted, an ordinance of the City Council ofthe City of Redding amending various chapters of Redding Municipal Code Title i 8 relative to Rezoning Application RZ- 7 -07 regarding setbacks, walls/fences, parking planters, signs, accessory structures, mineral resources, and other changes. I Redding Redevelopment Agency's Annual Report and Report to State Controller (R-030-075) It is the recommendation of the City Manager that the City Council accept Redding Redevelopment Agency's Annual Report and Report to the State Controller for fiscal year 2006-07. Resolution - Establishing a targeted employment area as part of the New Shasta Metro Enterprise Zone Designation (E-050-300) It is the recommendation ofthe Economic Development Director that Resolution No. 2008- 01 be adopted, a resolution of the City Council of the City of Redding, approving the boundaries ofthe Targeted Employment Area (TEA) and submission of an application to be included in the Shasta Metro Enterprise Zone. Resolution - Modifying the boundaries of the "Conditionally Designated" Shasta Metro Enterprise Zone Designation (E-050-300) It is the recommendation ofthe Economic Development Director that Resolution No. 2008- 02 be adopted, a resolution of the City Council of the City of Redding, modifying the boundaries of the Conditionally Designated Shasta Metro Enterprise Zone to be included in its final designation. I Sole Source Procurement - JRC, Inc., d.b.a. NorCal Presort for mail services (A-050-450 & B-050-100) It is the recommendation of the Support Services Director that the City Council approve a sole source procurement for mail services for a two-year period to JRC, Inc. Dba Nor Cal Presort as the only business in the area offering said services. The annual cost will be approximately $220,000 with 85% ofthat amount United States Postal Service postage rates. 1 /1512008 5 Monthly Financial Report - Electric Utility (B-130-070) It is the recommendation of the Electric Utility Director that the City Council approve the - Electric Utility's Monthly Financial Report for November 2007. Retail power sales revenue was $646,018 (1.7%) below projections and wholesale power sales through November totaled $13,442,148 or 118.9% above projections. Operating revenue after energy costs was $1,267,020 or 8.0% below expectations. The total cost of energy through November was $14,179,265 or 42.0% above projections. The Utility's net operating results through November are $1,478,992. I Resolution - Appropriating funds for drainage improvements to the Recreation Building at 1250 Parkview Avenue (B-130-070 & C-050-1 00-175) It is the recommendation of the Community Services Director that Resolution No. 2008-03 be adopted, a resolution of the City Council of the City of Redding, approving and adopting the 22nd amendment to City Budget Resolution No. 2007-127, appropriating $25,000 from Building Maintenance Reserve funds for drainage improvements to the City's Recreation Building located at 1250 Parkview Avenue for fiscal year 2007-08. Monthly Financial Report - General Fund (B-130-070) It is the recommendation of the City Manager that the City Council accept the General Fund's Monthly Financial Report for November 2007. Total revenue to date is $19.9 million or $1,398,948 (6.6%) below staffs cash flow projection. Expenditures at month end, excluding encumbrances, total $28,538,582 or $5,507,898 (16.2%) below staffs original projection. Encumbrances total $2,065,464. Comprehensive Annual Financial Report - Fiscal Year ended June 30, 2007 (F-205-150-075) It is the recommendation of the Finance Officer that the City Council accept the Comprehensive Annual Financial Report for fiscal year ending June 30, 2007. I Award of Bid - Bid Schedule No. 4063, South Bonnyview Road Widening Project; Accept Grant Funds and Approve Cooperative Agreement - Caltrans; and Resolution - Appropriating grant funds (B-050-020/^G-1 00-170/^G-1 00-070/^B-130-070/^S-050-1 00) It is the recommendation of the Transportation and Engineering Director that Bid Schedule . No. 4063, Job No. 2220, South Bonnyview Road Widening Project be awarded to Tullis, Inc. In the amount of $11 ,483,413, that an additional $155,000 be approved for administration and inspection fees, and that an additional $1,100,000 be approved for a construction contingency fund, for a total amou1J.t of $12,738,413. It is further recommended that the City Council accept grant funds for improvement of the intersection with State Route 273 from Caltrans in the amount of$2,468,000 and authorize the Mayor to execute a Cooperative Agreement with Caltrans for same. It is further recommended that Resolution No. 2008-04 be adopted, a resolution of the City Council ofthe City of Redding, approving and adopting the 21 st amendment to City Budget Resolution No. 2007-127 appropriating $3,468,000 for the South Bonnyview Road Widening Project for fiscal year 2007-08. I Mitigation Fee Act Report Update; and Resolution - Making findings concerning unexpended funds (F-205-600) It is the recommendation ofthe Development Services Director that the City Council accept the Mitigation Fee Act Report Update (Report) for fiscal year ended June 30, 2007, and that Resolution No. 2008-05 be adopted, a resolution of the City Council of the City of Redding making findings concerning unexpended funds in the City's Impact Fee Program pursuant to California Government Code Section 66000, et seq. Resolution - Approving revisions to the State of California (Caltrans) to Master Agreement No. 02-5068R for federal-aid projects (S-050-100) It is the recommendation of the Transportation and Engineering Director that Resolution No. 2008-06 be adopted, a resolution of the City Council of the City of Redding authorizing the 1/15/2008 6 City Manager or City Engineer to execute revisions to Master Agreement No. 02-5068R with the State of California through the Department of Transportation (Caltrans), Program Supplements MOO 1 and M002, and all future program supplements as developed for federal- aid projects. Final Map and Subdivision Agreement - Summerfield Meadows Subdivision Unit 2 (S-100-711) It is the recommendation of the Transportation and Engineering Director that the City Council approve the final map for Summerfield Meadows Subdivision Unit 2 (S-10-01), located west of Sacramento Drive, by Summerfield Meadows Development, Inc., authorize the Mayor to execute a Subdivision Agreement, and instruct the City Clerk to file the map with the Shasta County Recorder. I Award of Bid - Bid Schedule No. 4108, Refuse Truck and Dump Compactor (B-050-100 & S-020-100) It is the recommendation ofInterim Municipal Utility Director that Bid Schedule No. 4108, Maximum 25,999-pound GVW Cab and Chassis Refuse Truck and Dump Compactor for the Solid Waste Utility Residential Collection Division be awarded to Riverview International in the amount of $13 7,484.58, and authorize the sale of a 1992 Hino FB retriever surplus vehicle with proceeds to the Solid Waste Utility's Equipment Replacement Fund. I Resolution - Amending the Schedule of Part-time Employee Classifications and Wage Rates/Ranges for Unrepresented Employees and Non-Exempt Employee Schedule of Classifications and Hourly Wage Rates for Service Employees International Union (SEIU) - Clerical, Technical and Professional Unit (P-I00-050-100 & P-I00-050-124) It is the recommendation of the Personnel Director that Resolution No. 2008-07 be adopted, a resolution of the City Council of the City of Redding amending the Schedule of Part-time Employee Classifications and Wage Rates/Ranges for Unrepresented Employees and Non- Exempt Employee Schedule of Classifications and Hourly Wage Rates for Service Employees International Union (SEIU) - Clerical, Technical and Professional Unit to conform with the State of California Minimum Wage increase, effective December 30, 2007. MOTION: Made by Council Member Jones, seconded by Council Member Dickerson, that all the foregoing items on the Consent Calendar be approved and adopted as recommended above, The Vote: AYES: Council Members - Bosetti, Dickerson, Jones, Murray, and Stegall NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None I Ordinance Nos. 2302 and 2303 and Resolution Nos. 2008-01, 2008-02, 2008-03, 2008-04, 2008-05,2008-06, and 2008-07 are on file in the Office of the City Clerk. REAPPOINTMENT - Administrative Hearings Board (B-080-050) MOTION: Made by Council Member Bosetti, seconded by Council Member Dickerson, reappointing Max Ruffcorn to the Administrative Hearings Board for a four-year term expiring February 1, 2012. The Vote: Unanimous Ayes AUDITOR'S COMMUNICATIONS AND REPORTS (F-205-150-075) Council Member and Audit Committee (Committee) Member Murray reported that the Committee completed reviews of the Independent Auditor's Report to Management, Single Audit Reports, the Comprehensive Annual Financial Report (CAFR) for fiscal year ending June 30, 2007, and recommended that the Reports be presented to the City Council for consideration. He said that the independent audit firm of Caporicci & Larsen audited the financial statements and found no instances of noncompliance. Mr. Murray added that for the 23rd consecutive year, the City was awarded the Certificate of Achievement of Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada (GFOA) and received the Distinguished Budget Presentation Award for its Biennial Budget document dated July 2, 2007. I 1 /15/2008 7 Council Member Murray recommended that the City Council accept the Independent Auditor's Communication to Management and the Single Audit Reports for the year ended June 30,2007. MOTION: Made by Council Member Jones, seconded by Council Member Dickerson, accepting the Independent Auditor's Communication and Single Audit Reports for the year ended June 30, 2007. The Vote: Unanimous Ayes. I UPDATE ON MAJOR PROJECTS - Storm Drain Utility (S-060 & A-050-080) Interim Municipal Utility Director Duryee provided a history of the Storm Drain Utility and development of a Master Plan for storm water drainage. He stated that the fee of $1.32 per single family residential parcel and $19.06 per acre for commercial/industrial parcel has remained in place since 1992. He provided a Powerpoint presentation depicting various aspects of the storm water drainage system and the types of problems incurred. He outlined various regulatory controls to which the City must adhere as well as issues and challenges facing the City's storm drain system in the future. No action was required on this informational item. I UPDATE ON MAJOR PROJECTS - Storm Impacts (A-050-125 & A-050-080) Assistant Electric Utility Director for Distribution Hauser provided an overview ofthe City's emergency response to problems associated with the recent storm of January 4,2008. He stated that sustained wind speeds were measured at 40 miles per hour (mph) with 60 mph gusts throughout the City, and the strongest gust measured at 82 mph at the Redding Municipal Airport. Although several poles and trees were downed, first-responder crews (Police, Fire, Redding Electric Utility and Streets) assessed initial damage and hazard levels in order to provide safety measures. He added that a portion of the Emergency Operation Center (EOC) team was activated at 8:00 a.m. to coordinate the response efforts. Mr. Hauser reported that power outages affecting the largest number of customers (approximately 5,000) occurred between 8:00 a.m. and 10:00 a.m. However, that number was reduced to 330 customers by noon, and by 7:00 a.m. the next morning, all REU customer service was fully restored. He believed proactive preventive maintenance eased what could have resulted in more widespread, long-term power outages. No action was required on this informational item. I SUPPLEMENTAL REPORT - Funding Options for a New Police Building (C-050-550) City Manager Starman recalled that at the City Council meeting of December 4,2007, staff was directed to provide supplemental information regarding possible funding options for construction of a new Police Facility. He related that while a number of funding sources exist, such as the Redding Redevelopment Agency that could provide up to $7 million, it appeared that the debt service responsibility ($1.85 million per year) for a $35 million facility would fall to the City. Mr. Starman said that because the City Council excluded Police, Fire and Street Maintenance departments from proposed budget cuts to generate funding, a small number of remaining general fund departments would be subject to a 9.4%, across-the-board, cut to their budgets. He said that such drastic cuts in smaller departments could only be achieved by eliminating approximately 26 full-time positions. Mr. Starman cautioned, however, that such a reduction would so significantly impact the level and quality of service, that he did not believe it a viable option. He also suggested that the City Council consider the fact that the state and counties are experiencing budget shortfalls due to a weak economy which will, in itself, present significant budget challenges in the coming months. Mr. Starman recommended that the City Council accept the supplemental report. Mary Machado, Shasta Voices, urged that the City Council consider all possible options to construct the Police Facility in the most cost effective manner, including retrofitting existing buildings. Gary Cadd, Redding resident, suggested that the building be built by the private sector and leased back to the City. 1/15/2008 8 Council Member Murray concurred that eliminating 26 full-time positions from the approximate 178 employees included in the proposed cuts was far too draconian to consider. He added that a sales tax measure would continue to be a last resort effort, but it would ultimately be up to the taxpayers to determine which services they could do without or a sales tax initiative. Council Member Jones believed that the cost ofthe entire project should be known prior to approving design drawings. Council Member Bosetti believed that compromises should be made in the cost of the building and reductions suggested for the General Fund. He also believed that plans would be useful in determining both. I Council Member Dickerson encouraged the community to provide constructive alternatives for solving the funding problem. Mayor Stegall suggested that a ballot measure, allowing citizens to determine how revenue generated from a moderate sales tax increase should be spent, may succeed. MOTION: Made by Council Member Murray, seconded by Council Member Dickerson, accepting the supplemental report regarding potential funding sources for a new police building. The Vote: Unanimous Ayes AUTHORIZE REQUEST FOR PROPOSALS FOR SCHEMATIC DRAWING FOR A NEW POLICY FACILITY (C-050-550 & B-050-1 00) Police Chief Moty recalled that when the City conducted the needs assessment for a new police facility, retrofitting existing buildings such as the Lithia car dealership on Cypress Avenue or leasing a building constructed by private enterprise were thoroughly investigated. He said that it was determined to be more costly to retrofit an older building than new construction, and the possibility of leasing a facility revealed that due to the specialized design and construction standards for a police facility, most private developers would require a 30-year lease to ensure long-term tenancy and would want to recoup a profit in excess of the construction costs. I ChiefMoty explained that schematic drawings would allow a more detailed look at costs and provide the means for more accurate cost projections, and recommended that the City Council approve a Request for Proposal for schematic drawings for a new police facility. Council Member Jones said that without hard costs and identified funding sources, the schematic plans are a waste of time and money. He suggested delaying approval of the drawings 30 to 60 days so that additional information can be developed to determine if the project is feasible at this time. City Manager Starman concurred but pointed out that Council's steadfast determination to resolve funding issues and provide an adequate, up-to-date facility for the police department, dictates that the project move to the next level. MOTION: Made by Council Member Murray, seconded by Council Member Dickerson, approving preparation of a Request for Proposal for a new Police Facility Schematic Drawings. The Vote: AYES: Council Members - Bosetti, Dickerson, Murray, and Stegall NOES: Council Members - Jones ABSTAIN: Council Members - None ABSENT: Council Members - None I 1 /15/2008 9 ADJOURNMENT There being no further business, at the hour of9: 12 p.m., Mayor Stegall declared the meeting adjourned. I APPROVED ATTEST: ~'~1 I I 1/1512008