HomeMy WebLinkAboutMinutes - City Council - 2005-12-06
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City Council, Regular Meeting
Civic Center Council Chambers
777 Cypress Avenue
Redding, California
December 6,2005 7:00 p.m.
The Pledge of Allegiance to the Flag was led by Redding Youth Soccer Teams.
The Invocation was offered by Police Chaplain Skip Tyler.
The meeting was called to order by Mayor Mathena with the following Council Members I
present: Dickerson, Murray, Pohlmeyer, and Stegall.
Also present were City Manager Warren, Assistant City Manager Perry, Assistant City
Manager Starman, Deputy City Manager Bachman, City Attorney Duvernay, Development
Services Director Hamilton, Community Services Director Niemer, Electric Group Manager
Keener, Assistant City Clerk Sherman, and Executive Assistant Stribley.
REORGANIZATION OF THE CITY COUNCIL - Selection of Mayor, Vice Mayor, and
Mayor Pro Tempore
(A-050-060)
Mayor Mathena thanked City staff and the community for making his year as Mayor
meaningful and memorable.
Council Members Pohlmeyer and Stegall expressed appreciation to Mayor Mathena for his
dedicated and exemplary service as Mayor and for his focus on the community.
MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Mathena
appointing Council Member Murray a~ Mayor, Council Member Dickerson as Vice Mayor,
and Council Member Stegall as Mayor Pro Tempore for a one-year term expiring December
2006. The Vote: Unanimous Ayes.
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PRESENTATION- Mayor Emeritus John R. Mathena
(A-050-060)
Mayor Murray presented Mayor Emeritus Mathena with a Mayor's Gavel Plaque of
Appreciation in honor of his year of service to the community.
Mayor Murray commented that Mayor Emeritus Mathena was one of the most diligent
Mayors to serve in a long while and applauded his dedication.
Ginger Murray presented newly appointed Mayor Murray and Mayor Emeritus Mathena with
bouquets in appreciation of their service to the community.
PRESENTATION- Fran Jenkins
(B-080-600-100)
Mayor Murray presented a City of Redding Clock and Appreciation Plaque to Fran Jenkins
commending and thanking her for service on the Community Development Advisory
Committee. He stated that it is a difficult job and she performed her duties well.
Ms. Jenkins thanked City staff and the community for the opportunity to serve on such a
worthwhile committee.
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RESOLUTION - Commending retiring Assistant City Manager Phillip A. Perry for 32 years
of distinguished service to the City of Redding
(A-050-080)
MOTION: Made by Council Member Stegall, seconded by Council Member Mathena,
adopting Resolution No. 2005-153, a resolution of the City Council of the City of Redding
commending and honoring Assistant City Manager Phillip A. Perry for 32 years of
distinguished service to the City. The Vote:
AYES: Council Members - Dickerson, Mathena, Pohlmeyer, Stegall, and Murray
NOES: Council Members - None
ABSTAIN: Council Members - None
ABSENT: Council Members - None
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On behalf of the City Council, Mayor Murray presented retiring Assistant City Manager
Perry with a framed copy of City Council Resolution No. 2005-153 commending and
honoring his selVice and myriad accomplishments from September 17, 1973, through
December 21, 2005.
Resolution Nos. 2005-153 is on file in the Office of the City Clerk
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CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar:
Approval of Minutes - Special Meeting of September 13,2005, and Regular Meetings of
November 1,2005, and November 15,2005.
Approval of Payroll and Accounts Payable Registers
(A-050-100-500)
It is recommended that Accounts Payable Register No. 10, check numbers 835278 through
835753 inclusive, in the amount of $7,115,104.66, for the period of November 14,2005,
through November 30,2005; and Payroll Register No. 11 electronic deposit transaction
numbers 175245 through 175994 and check numbers 520699 through 527601 inclusive, in
the amount of $2,338,126.78, for the period of November 6,2005, through November 19,
2005, be approved.
TOTAL: $9,453,231.44
Treasurer's Report - October 2005
(A-050-100-600)
Total Treasurer's Accountability
$130,203,168.26
Total City of Redding Funds, Funds Held in
Trust, and Funds of Related Entities
$196,124,285.38
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ACR133 Report and Cash Reconciliation
(F-205-095-650)
It is the recommendation of the Administrative SelVices Director that the ACR133 Report
and the Proof of Cash Reconciliation for October 2005 be accepted.
Resolution - Appropriating funds for replacement of the City printing press
(B-130-070 & A-050-080)
It is the recommendation of the Management Assistant to the City Manager that Resolution
No. 2005-154 be adopted, a resolution ofthe City Council of the City of Redding approving
and adopting the 14th amendment to City Budget Resolution No. 2005-77 appropriating
$25,000 for replacement of printing press for the Reprographics Division.
Solicit Bids for Pasture Lease Tenants - Clear Creek Wastewater Treatment Plant and other
selected properties
(C-070-100 & W-01O-450) .
It is the recommendation of the Assistant City Manager that the City Council direct staff to
advertise and solicit bids for Pasture Lease tenants at the Clear Creek Wastewater Treatment
Plant and other selected properties (excluding the Stillwater Treatment Plant and the Shasta
Rail leases) beginning in July 2006.
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Transfer of Property - 510 and 538 Hilltop Drive from Redding Redevelopment Agency to
the City
(C-070-01O & R-030-050-050)
It is the recommendation of the Assistant City Manager that the City Council, on behalf of
the City, accept two parcels of land located at 510 and 53~ Hilltop Drive (Hilltop Drive Bum
Dump) from Redding Redevelopment Agency (RRA) pursuant to California Health and
Safety Code Sections 33432 and 33445.
Resolution - Extending time period for retention of2520 Leland Avenue, 931-935 Parkview
Avenue, and 2550 Lanning Avenue
(R-030-100)
It is the recommendation of the Assistant City Manager that Resolution No. 2005-155 be
adopted, a resolution of the City Council of the City of Redding extending the time period
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in which the Redding Redevelopment Agency (RRA) may retain properties located at 2520
Leland Avenue, 931-935 Parkview Avenue, and 2550 Lanning Avenue (identified as
Assessor Parcel Numbers 104-350-020, 104-280-016, and 104-280-014) from(March 15,
2009, November 22, 2009, and March 24, 2010, respectively, for the development of
affordable housing for low- to moderate-income families.
Redding Redevelopment Agency's Annual Report and Report to State Controller
(R-030-075)
It is the recommendation of the Deputy City Manager that the City Council accept Redding
Redevelopment Agency's Annual Report and Report to the State Controller for fiscal year
2004-05.
Third Amendment to Agreement - North State Security
(C-050)
It is the recommendation of the Support Services Director that the City Council authorize the
Mayor to execute the Third Amendment to the Consulting and Professional Services
Agreement (C-1l44) with North State Security, extending the Agreement for security C
services for one year with a fee increase of 6 %.
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Agreement - MuniFinancial to prepare the Facilities Financing Program for the Oasis Road
Specific Plan; and
Resolution - Appropriating funds for same
(G-030-110 & B-130-070)
It is the recommendation of the Development Services Director that the City Council
authorize the City Manager to execute the Agreement with MuniFinancial to prepare the
Public Facilities Financing Program for the Oasis Road Specific Plan in an amount not-to-
exceed $76,696.
It is further recommended that Resolution No. 2005-156 be adopted, a resolution of the City
Council of the City of Redding approving and adopting the 16th amendment to City Budget
Resolution No. 2005-77 appropriating $76,700 for the preparation of the Public Facilities
Financing Program for the Oasis Road Specific Plan area and recognizing $76,700 in
developer contributions for fiscal year 2005-06.
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Resolution - Renaming Diablo Way to La Villa Way
(S-070-230)
It is the recommendation of the Development Services Director that Resolution No. 2005-
157 be adopted, a resolution of the City Council of the City of Redding approving a street
name change from Diablo Way to La Villa Way.
Award of Bid - Bid Schedule No. 3883, Electric Utility trench and excavation work
(B-050-100 & E-090-160)
It is the recommendation of the Electric Utility Director that Bid Schedule No. 3883, Electric
Utility trench and excavation work be awarded to Joe Carter Construction to furnish electric
utility trench and excavation works for the period of January 1,2006, to December 31,2006,
in the amount of $862,700.
It is further recommended that the Purchasing Officer be authorized to extend the bid award
one year at the same prices, terms, and conditions, if mutually agreed.
Award of Bid - Bid Schedule No. 3884, Primary Splice Boxes
(B-050-100 & E-090-160)
It is the recommendation ofthe Electric Utility Director that Bid Schedule No. 3884, Primary
Splice Boxes be awarded to Jensen Precast Company to furnish primary splice boxes for the
period of January 1,2006, to December 31, 2006, in the amount of $138,760.
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It is further recommended that the Purchasing Officer be authorized to extend the bid award
one year at the same prices, terms, and conditions, if mutually agreed.
Award of Bid - Bid Schedule No. 3885, Loadbreak Elbows, Assemblies, and Mounting
Brackets for the 15kv Underground Cable Connectors
(B-050-100 & E-090-200)
It is the recommendation of the Electric Utility Director that Bid Schedule No. 3885,
Loadbreak Elbows, Assemblies, and Mounting Brackets for the 15kv Underground Cable
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Connectors Bid Group I and ill be awarded to Southwest Power and Bid Group II awarded
to Wesco in the total amount of $206,455 to furnish said items for the period of January 1,
2006, to December 31,2006, in the amount of $138,760.
It is further recommended that the Purchasing Officer be authorized to extend the bid awards
one year at the same prices, terms, and conditions, if mutually agreed.
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Monthly Financial Repo~ - Electric Utility
(B-130-070)
It is the recommendation of the Electric Utility Director that the City Council approve the
Electric Utility's Monthly Fina!1cial Report for October 2005. Retail power sales revenue
is 1.6%, or $463,031 above projections and wholesale power sales through October are
145.1 % or $9,795,455 above projections. Operating revenue after energy costs is $5,393,330
or 57.8% above expectatiops. The total cost of electricity through October 2005 was
$5,245,789 or 19.6 % above projections. The Utility's net operating results through October
is $5,457,999.
Updates to Agreements - Western Area Power Administration
(E-120-900)
It is the recommendation of the Electric Utility Director that the City Council authorize him
to execute routine updates to Exhibits attached to numerous Agreements with the Western
Area Power Administration subject to approval by the City Attorney.
Increase Contingency Fund - Bid Schedule No. 3875, Scheduled Maintenance Service on
Redding Power Plant Combustion Turbine No.2
(B-050-100 & E-120-150-500)
It is the recommendation of the Electric Utility Director that the City Council approve
increasing the contingency fund for Bid Schedule No. 3875, Scheduled Maintenance Service
on Redding Power Plant Combustion Turbine No.2 from $24,050 to $60,749 ($45,699) to
provide additional funding for maintenance repair work.
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Park & Recreatio~ Facilities Impact Fee Credit Agreement - Concept Development, Inc.
(P-050-143/S-101-048/F-205-600)
It is the recommendation of the Community Services Director that the City Council authorize
the Mayor to execute the Park and Recreation Facilities Impact Fee Credit Agreement with
Concept Development, Inc. to construct East Oak Park in the East Oak Estates Subdivision
on Arizona Street.
Resolution - Appropriating funds for mandatory firefighter training required by the Federal
Aviation Administration
(B-130-070 & P-150-070)
It is the recommendation of the Fire Chief that the City Council adopt Resolution No. 2005-
158, a resolution ofthe City Council of the City of Redding approving and adopting the 17th
amendment to City Budget Resol\ltion No. 2005-77 appropriating $15,800 for Federal
Aviation Administration (FAA) required training for firefighters for fiscal year 2005-06.
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Grant - Office of Traffic Safety to enforce Driving-Under-the-Influence (DUI) laws
(G-100-170-700 & P-150-150)
It is the recommend,ation of the Police Chief that the City Council approve submission of a
grant application to the Office of Traffic Safety for funding in the amount up to $240,000
through the "Avoid thy Five" Program to obtain funding for overtime and equipment to
provide Driving Under the Influence (Dill) checkpoints and prevention.
Monthly Financial Report - General Fund
(B-130-070)
It is the recommendation of the Deputy City Manager that the City Council accept the
General Fund's Monthly Financial Report for October 2005. Total revenue at the end of
October is $16.3 million or $2,345,439 (16.7%) above staffs cash flow projection.
Expenditures at month ep.d, excluding encumbrances, total $22,729,488 or $3,013,552
(11.8 %) above staffs original projection. Encumbrances total $5,085,834.
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Amendment No.2 to Funding Agreement - Superior California Economic Development
District
(B-080-500 & B-130-030)
It is the recommendation of the Deputy City Manager that the City Council authorize the
Mayor to execute Amendment No.2 for the Funding Agreement (C-1336) with Superior
California Economic Development District (SCEDD) for fiscal year 2005-06 to provide
economic development planning and business development services. It is also recommended
that a payment to SCEDD by authorized in the amount of $10,732.
Amendment No.9 to the Agreement - Diaz Associates
(E-050-500) I
It is the recommendation of the Deputy City Manager that the City Council approve
Amendment No.9 to the Agreement with Diaz Associates in the amount of$71,945 for the
Stillwater Business Park Project Final Environmental Impact StatementlEnvironmental
Impact Report (FEISIEIR) to complete the National Environmental Protection Agency
(NEPA) and California Environmental Quality Act (CEQA) processes.
Proiect Study Report - South Bonnyview Road Widening Project and Circulation of Request
for Proposals for Final Design Services
(S-070-100-707)
It is the recommendation of the Development Services Director that the City Council accept
the Project Study Report for the South Bonnyview Road Widening Project and approve
circulation of Request for Proposals for final design and right-of-way acquisition services.
Master Services Agreement - CH2M Hill
(W -010-450)
It is the recommendation of the Development Services Director that the City Council
authorize the Mayor to execute a Master Services Agreement with CH2M Hill for final
design services for the Clear Creek Wastewater Treatment Plant Rehabilitation and
Expansion Project.
Amendment to the Consultant Services Agreement - T.Y. Lin
(S-070-100-072)
It is the recommendation of the Development Services Director that the City Council
authorize the Mayor to execute an amendment to the Consultant Services Agreement with
T.Y. Un to provide for environmental, permitting, and design work for the Cypress Avenue
B ridge replacement in the amount not -to-exceed $815 ,000 with 80 % funded from the Federal
Highway Bridge Replacement and Rehabilitation (HBRR) program and 20% from City
Traffic Impact Fee (TIP) funds.
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Amendment to Memorandum of Agreement - U.S. Army Corps of Engineers
(P-I00)
It is the recommendation of the Development Services Director that the City Council
authorize the City Manager to execute an amendment to the Memorandum of Understanding
with the U.S. Army Corps of Engineers to continue support of a full-time employee in the
Corp's Redding office for an additional 12 months in the approximate amount of $160,000
with a term from October 15,2005, to October 14,2006.
Award of Bid - Bid Schedule No. 3882, Buckeye 2MG Reservoir Tank Repair; and
Resolution - Appropriating funds for same
(B-050-020/B-130-070/W -030-450)
It is the recommendation ofthe Development Services Director that Bid Schedule No. 3882 I
(J ob No. 2265), Buckeye 2M G Reservoir Tank Repair be awarded to Robison-Prezioso, Inc.
in the amount of $348,700, and an additional $35,000 be approved for a construction
contingency funds for a total amount of $383,700.
It is further recommended that Resolution No. 2005-159 be adopted, a resolution of the City
Council of the City of Redding approving and adopting the 18th amendment to City Budget
Resolution No. 2005-77 appropriating $100,000 for the Buckeye 2MG Reservoir Tank
Repair project for fiscal year 2005-06.
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Resolution - Accepting $treets and Improvements for Mountain View Heights Subdivision
(S-070-230 & S-100-260)
It is the recommendation of the Development Services Director that Resolution No. 2005-
160 be adopted a resolution of the City Council of the City of Redding accepting for
maintenance and ope~tion the off-site improvements of the Palacio Drive extension for
Mountain View Heights Subdivision (AKA Hacienda Heights Units 4 & 5), located west of
Shasta View Drive and south of Palacio Drive, by Eckelman & Scarbrough, Inc., and that the
City Clerk be instructed to return securities for said improvements.
City Commissions. Boards and Committees Report
(B-080)
It is the recommendation of the City Clerk that the City Council accept the lists of
appointments of all ongoing boards, commissions, and committees appointed by the City
Council, as required by California Government Code Section 54972, relative to term
expirations.
Resolution - Authorizing destruction of certain inactive records
(A-050-055-750)
It is the recommendation of the City Clerk that Resolution No. 2005-161 be adopted, a
resolution of the City Council of the City of Redding authorizing the destruction of certain
inactive records which have met retention requirements and have been reviewed by the City
Attorney and appropriate departments.
Amendment No.1 to Personal Services Agreement - County of Shasta
(S-020-550)
It is the recommendation of the Assistant City Manager that the City Council approve
Amendment No.1 to the Personal Services Agreement with the Shasta County Opportunity
Center to provide recyclable material sorting services in the amount of $200 per hour for a
crew of four supervisors and nineteen sorters effective January 1,2006, to December 31,
2007.
Award of Bid - Bid Schedule No. 3842, Pump House #1 Fish Screen Retrofit; and
Resolution - Appropriating funds for same
(B-050-020 & W-030-125-01O)
It is the recommendation of the Assistant City Manager that Bid Schedule No. 3842 (Job No.
2144), Pump House #1 Fi~h Screen Retrofit be awarded to 0 & M Industries in the amount
of $847,624, and that an additional $65,000 be approved for administration and inspection
fees, and an additional $115,000 for a construction contingency fund and performance bonus
reserve, for a total amount of $1 ,027,624.
It is further recomme~ded that Resolution No. 2005-162 be adopted, a resolution of the City
Council of the City of Redding approving and adopting the 15th amendment to City Budget
Resolution No. 2005-77 transf~rring appropriations of $200 ,000 for the Pump House # 1 Fish
Screen Retrofit project for fiscal year 2005-06.
Resolution - Appropriating funds for the Foothill Reservoirs Replacement Project
(B-130-070/W -030-425/W -030-450)
It is the recommendation of the Assistant City Manager that Resolution No. 2005-163 be
adopted, a resolution of the City Council ofthe City of Redding approving and adopting the
13th amendment to City Budget Resolution No. 2005-77 transferring funds from the Water
Utility Fund and Foothill Water Treatment Plant Improvement Project and appropriating an
additional $1,000,000 for the Foot~ill Reservoirs Replacement Project for fiscal year 2005-
06.
Grant - Shasta County Office of Emergency Services (OES)
(G-100-070 & P-150-050-500)
It is the recommendation of the Assistant City Manager that the City Council accept a grant
of emergency response decontamination equipment from Shasta County Office of Emergency
Services (OES) to support the City's hazardous materials response program (Hazmat).
Renewal of Group Health Insurance Contracts
(P-100-150-030/P-100-150-055/P-100-150-060/P-100-150-11O/P-100-l50-160)
It is recommended by the Personnel Director that the City Council authorize staff to renew
agreements to provide group health insurance and related services with SunLife Financial for
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Stop-Loss, life, and long-tenn disability insurances in the annual amount of $400,713,
$233,087, and $144,195, respectively, through December 31, 2007, BC Life and Health
Insurance company (Blue Cross) to provide Preferred Provider Organization (PPO) in the
amount of $176,620 annually, Claims Administration Services with Managed Benefit
Administrators (MBA) in the amount of $198,090 annually, National Medical Health Care
(NMHC) fonnerly known as Phannaceutical Care Network (PCN) to provide prescription
drug program management services with an annual cost of approximately $16,594 through
December 7,2007; Medical Conversion Insurance (Celtic) in the amount of $6,390 to
December 31, 2006, and Vision Insurance Claims Administration (Vision Service Plan
(VSP)) in the amount of $22,919 through December 31, 2006.
MOTION: Made by Council Member Stegall, seconded by Conncil Member PoWmeyer, I
that all the foregoing items on the Consent Calendar be approved and adopted as
recommended.
The Vote:
AYES: Council Members - Dickerson, Mathena, Pohlmeyer, Stegall, and Murray
NOES: Council Members - None
ABSTAIN: Council Members - None
ABSENT: Council Members - None
Resolution Nos. 2005-154,2005-155, 2005-156,2005-157,2005-158,2005-159,2005-160,
2005-161,2005-162, and 2005-163 are on file in the Office of the City Clerk.
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PUBLIC HEARING - Redding Capital Improvement Plan
(B-130-01O)
The hour of 7 :00 p.m. having arrived, Mayor Murray opened the public hearing to consider
the Five-Year Redding Capital Improvement Plan (CIP).
The following documents are on file in the Office of the City Clerk:
Affidavit of Publication - Notice of Public Hearing
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Assistant City Clerk Shennan advised that no protests were received.
Development Services Director Hamilton explained that the Redding Capital Improvement
Plan (CIP) is a multi-year schedule for public improvements that is reviewed annually in
accordance with state law to ensure consistency with the General Plan. He advised that the
purpose of the CIP is to identify long-tenn projects, schedule capital expenditures, serve as
an effective tool in implementing the General Plan and as a reference tool to assist future
budgeting decisions. The CIP is generated from the existing budget, the General Plan, and
individual facilities plans developed for Airports, Electric Utility, Public Safety, Parks and
Recreation, Solid Waste, Strom Drainage Utility, Streets and Roads, Wastewater and Water
Utilities. He pointed out that there are 152 projects listed in the proposed CIP with
expenditures totaling $374,125,285 primarily focusing on fiscal years 2005/06 through
2010/11. Because project funding is subject to the biennial budget process, the CIP does not
commit funds or approve specific projects.
Mr. Hamilton recommended adoption of the CIP for fiscal years 2005/06 to 2010/11.
Mayor Murray pointed out that the CIP is not an operating budget for the City, but a list of
projects the City believes it can afford to build, but not all the projects that the City needs or
would like to build.
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Mayor Murray detennined that no one present wished to address this matter and closed the
public hearing.
MOTION: Made by Council Member Mathena, seconded by Council Member Stegall,
adopting the Redding Capital Improvement Plan (CIP) focusing on fiscal years 2005/06
through 2010/11. The Vote:
AYES: Council Members - Dickerson, Mathena, Pohlmeyer, Stegall, and Murray
NOES: Council Members - None
ABSTAIN: Council Members - None
ABSENT: Council Members - None
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PUBLIC HEARING - Hilltop Hotel Business Improvement District
RESOLUTION - Declaring results of the majority vote proceeding and establishing the
Hilltop Hotel Business Improvement District
(A-170-0 15-003)
The hour of 7 :00 p.m:. havin,g arrived, Mayor Murray opened the public hearing to consider
establishing the Hilltop Hotel Business Improvement District (HHBID).
The following documents are oQ. file in the Office of the City Clerk:
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Affidavit of Publication - Notice of Public Hearing
Affidavit of Mailing - Notice of Public Hearing
Assistant City Clerk Sherrqan advised that no protests were received.
Electric Group Manager Keener recalled that several Hilltop business leaders attended a 2004
City Manager's Business Br~ak~astand voiced concerns regarding the future of this
important retail area in light ot' the eventual completion of the Oasis Road
commercial/industrial area. This meeting s~rved as the impetus for the proposed formation
of a Hilltop Hotel Business Improvement District (HHBID), and the Hilltop Business District
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Steering Committee (Committee) was formed to direct the process and include all hotel
property owners along Hilltop Drive from Highway 44 to East Cypress Avenue. Mr. Keener
said that approximately $6 million in improvements is projected over the next few years.
Mr. Keener advised that a ballot was mailed to determine area property owner interest for
formation of the HHBIl), and he recommended that the City Council adopt a resolution
declaring the results of the vote, and iffavorable, establish the HHBID. He pointed out there
has been a change to the resolution which should read on page 2 Item 3 "...by the levy of an
assessment on the hotel businesses within the HHBID...". He added that there is also a
change that will ensure that government employees will be exempt from the HHBID
assessment when staying at the hotels.
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Steve Gaines, Redding hotel owner, thanked the City for the opportunity to form the HHBID
and make needed improvements to the area.
Mayor Murray determined that no other individual wished to address this matter and closed
the public hearing.
MOTION: Made by Council Member Mathena, seconded by Council Member Pohlmeyer,
adopting Resolution N~. 2005-164,'a resolution of the City Council of the City of Redding
declaring the results of the Majority Protest proceedings and establishing the Hilltop Hotel
Business Improvement District (HHBID) for a term of five years expiring December 6, 20 10,
and that the City Clerk be instructed to record the HHJ3ID properties to be assessed with the
Shasta County Recorder. The Vote:
AYES: Council Members - Dickerson, Mathena, Pohlmeyer, Stegall, and Murray
NOES: Council Members - None
ABSTAIN: Council Members - None
ABSENT: Council Members - None
Resolution No. 2005-164 is on file in the Office of the City Clerk.
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COMMUNITY NEEDS TASK FORCE GOALS AND MEMBERSHIP COMPOSITION
(B-080-600)
City Manager Warren related that the purpose of the Community Needs Task Force will be
to inform the publi~ of elements of the City of Redding's finances, master plans, current and
future priorities and the basic operation of local government. He stated that after the
familiarization process, th~ Task FOrce will meet with various groups and individuals to
explain and/or proviqe ip,struction on those processes.
Mr. Warren related that four members of the Task Force have been selected: Council
Members Dickerson and Stegall, James Finck, and Ed Rullman. He advised that several
other Task Force members should be appointed and asked for City Council ,direction on
selection criteria and process.
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In response to Council Member Stegall, Mr. Warren said that all meetings would be
advertised to allow the public to attend.
MOTION: Made by Council Member Mathena, seconded by Council Member Stegall,
directing the City Manager to provide the names of individuals for potential appointment to
the Community Needs Task Force for City Council consideration at a future meeting.
The Vote: Unanimous Ayes
AWARD OF BID - Bid Schedule No. 3850, Redding Soccer Park
(B-050-020/P-050-690/P-050-600- 200)
Deputy City Manager Bachman advised thatat its meeting of April 16, 2005, the City
Council approved $5.5 million in park funds for the Soccer Park Project and an internal loan
of $2 million in park fees from the General Fund. He said, however, anything above that
amount will require an alternate funding source. Additional General Fund monies could be
used, but the bid will compete with other projects such as the Stillwater Business Park, a new
police facility, the California Horse Park, the new Library operations and other important
projects such as street maintenance. Mr. Warren pointed out that there is a significant
shortfall between discretionary funds in the General Fund and the $70 million needed to
complete all the City's priority projects.
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Assistant City Manager Perry related that Gifford Construction submitted the sole bid of
8,982,000 which was higher than anticipated due to rising construction costs. He added that
the base bid includes a concession/restroom building, parking, and lighting for the two
northerly fields only. The available funds for the project are approximately $7.6 million
which include the Park Development funds ($5.5 million), the internal loan from the General
Fund ($2 million), Park Development monies ($100,000) and other revenue ($50,000). He
pointed out that in order to award the bid, which, with additional costs such as professional
services, a contingency fund, miscellaneous utility fees, etc. will amountto $10 ,198 ,435, the
City must provide an additional $2.4 million for the project or contemp late deductive change
orders to reduce the cost. He pointed out that if the City reduced the amenities for the project
by $1.4 million utilizing deductive change orders, only $1 million additional funding would
be necessary. Mr. Perry suggested that additional Transient Occupancy Tax (TOT) revenues
be utilized to fill the funding gap.
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Community Services Director Niemer related that staff is recommending that the non-profit
organization Shasta Regional Soccer Association (SRSA), be selected as the tenant to operate
the Soccer Park. She said that if the project is approved, it is anticipated that approximately
$650,000 in additional revenue will be realized from Transient Occupancy Tax (TOT) and
retail sales as a result of soccer tournament play, but she emphasized that four soccer fields
is the minimum requirement for tournaments. She added that tournament play was included
in the assumptions for the projected revenue from the project.
Mr. Perry concurred that tournament play would generate the type of income necessary to
make a this project a success in terms of, return on investment. Ms. Niemer added that
because soccer is played in what is generally considered "off season" for hotels, it would
provide a more consistent stream of TOT revenue throughout the year.
Mr. Perry summarized the options for the City Council:
1. Award Bid Schedule No. 3850 (Job No. 2245), Redding Soccer Park to Gifford
Construction in the amount of $8,982,000, and identify a funding source for the
additional $2.4 million; or
2. Award Bid Schedule No. 3850 (Job No. 2245), Redding Soccer Park and direct staff
to develop deductive change orders in the amount of $1.4 million and identify
additional funding in the amount of $1.1 million; or
3. Reject the bid.
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In response to Mayor Murray, City Attorney Duvernay related that staff reviewed the letter
received today from Mr. Watson, Attorney-at-Law, who opined that the City is legally
prohibited from awarding the bid on the basis that predetermined deductive change orders
will reduce the overall project cost. Mr. Duvernay stated that he did not concur with that
opinion and explained that public works bids are governed by law that requires a competitive
bid process and contract award to the low responsive bidder. After the award, he said that
provisions under standard specifications for public works contracts state that the City
reserves the right to change the plan, specifications, character of the work, and/or quantity
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287
of work, provided that the total value of those changes (additive and deductive) does not
exceed 25% of the contract price. He pointed out that Alternative No.2 provides changes
that equal approximately 15 % of the contract and is, therefore, legally allowable under the
law.
Mayor Murray expressed concern that if additional TOT funds were used for the soccer
project, it would diminish available funds for public safety services, streets, or other
Citywide needs.
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Council Member Stegall expressed regret that this particular issue seemed to always be
attached to financial constraints and suggested that if it would not delay the project, the bid
could be rejected and the project revamped to fit the existing funding so approval could be
made as soon as possible.
Council Member Pohlmeyer recalled that similar financial transactions have been used for
such projects as the Civic Center and Big League Dreams where a loan was made from the
General Fund with repayment contingent on the future sale of surplus property. He stated
that these loans have been repaid in a relatively short amount of time and believed that this
was a viable means of financing the for the soccer project.
Mayor Murray suggested using future proceeds from the Big League Dreams contract to fund
some of the shortfall for the sqccer fields or asking the soccer community to donate $250,000
to the project to provided needed shade trees. Mr. Warren believed that BLD revenues
would be approximately $100,000 within the fourth year of operation.
Jason Waybright, Vice Chair of the Community Services Advisory Commission
(Commission), stateq that while the Commission supports the soccer field project, it does not
support providing additional park funds beyond the $5.5 million because funding is needed
elsewhere for other par~ facilities addressed in the goals set of the Park, Trails, and Open
Space Master Plan.
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Sally Riley, Regional Representative of the Construction Industry Force Account Council
(CIFAC), expressed support for the soccer park, but opposed awarding the bid with
deductive change orders. She advised that Mr. Watson represented CIFAC and had written
the letter discussed earlier on its behalf.
Stephen Gaines, hotel owner, urged support for the soccer fields believing that it was good
for the youth of the community and would bring additional revenue to the City, particularly
in the "off-season" when hotel occupancy was low.
Keith Stewart, representing Associate General Contractors of California Shasta District
(AGC), related that the Attorney General opinion of 1999 indicated that substantial changes
to bid contracts after award could change a project to the extreme and, in effect, make it a
new project subject to rebid. He said that it is the opinion of the AGC that Alternative No.
2 would change the project to the extent tq.at"it is a new project subject to rebid.
Frank Marotto, General Manager of the California Youth Soccer Association, urged support
for construction of four soccer fields to provide for tournament games. He stated that this
'year, 156 tournaments were sanctioned with an average of 64 teams per tournament and 15
players per team. He pointed out that the entourage associated with team players make
possible substantial increases in TOT and ret~il sales revenue.
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Rich Pinnell, Brian Crane, Zechariah Deckert, and Madeline Roman, urged support for the
soccer park citing the popularity of the game among the youth of the community, the lack of
sufficient fields, economic benefits for the City, and the deterrent to crime and juvenile
problems wh~n young people are kept active by participating in organized sports.
In response to Mayor Murray, Ms. Niemer said that it is estimated that the soccer park will
generate approximately $170,000 per year to service a debt of $650,000 over 10 years.
Mayor Murray suggested that the 5 % of TOT revenue allocated to the Convention Center and
Visitors Bureau be redirected for the soccer parks. If the soccer tournaments perform as
anticipated, less funding will be required to promote tourism.
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288
City Manager Warren stated that although the idea had merit, a previous Council authorized
those funds to the business community and suggested that a meeting be arranged to '
determine if that change would be acceptable.
In response to Mayor Murray, Mr. Duvernay explained that the Attorney General
opinions/conclusions are dependent on the information given at the time the issue was at
hand. Mr. Duvernay stated that upon review of the case mentioned by Mr. Stewart, the
deductive change orders proposed after bid award reduced the project from $3.91 million to
$2.85 million ( 27 %), and the Attorney General ruled the change substantial enough to define
the project as a new project. He pointed out that the proposed 15 % in deductive changes for
the soccer project are far from the 27 % deduction on which the Attorney General based his
opinion. He felt it unlikely, but acknowledged that if a lawsuit was filed, it could delay the
project somewhat.
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Upon hearing that construction could not begin before May 2006, in any case, Council
Members Stegall and Mathena believed that in order to avoid potential litigation, the project
could be rebid without creating a delay.
Council Member Dickerson opined that there was a significant difference between the
opinion of an Attorney General in an actual court case and the threat of litigation and did not
believe the project should be postponed or delayed. Mr. Dickerson also pointed out that
while certain contractor action groups were threatening legal recourse, they lacked interest
during the bid process when only a single bid was received.
Council Member Pohlmeyer concurred stating that it was safe to assume that construction
costs would continue to increase making it more difficult to find fund the project if it is
delayed.
Mayor Murray suggested that due to the significant cost of concrete, some sidewalks could
be eliminated from the project such as the proposed walks from the parking lot to the playing
fields.
After some discussion, the City Council agreed that setting a specific amount to the change
orders, such as $1.4 million, restricted project development and alternate funding may yet
be found.
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MOTION: Made by Council Member Mathena, seconded by Council Member Stegall,
awarding Bid Schedule No. 3850 (Job No. 2245), Redding Soccer Park to Gifford
Construction in the amount of $8,982,000 and directing staff to provide deductive change
orders in an amount not-to-exceed 15 % of the original bid contract.
The Vote: Unanimous Ayes
At the hour of 9:14 p.m., Mayor Murray declared the meeting in recess.
At the hour of 9:25 p.m., Mayor Murray reconvened the meeting.
LONG-TERM STREET MAINTENANCE - Funding
(S-070-200)
Assistant City Manager Perry advised that the City Council has expressed interest in setting
a workshop to discuss funding for long-term street maintenance because of the complexity
of this issue.
With the concurrence of the City Council, Mayor Murray directed staff to schedule a
workshop regarding the issue and asked that members of the building industry be included
in staffs preparation for the workshop.
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SUNDAY SOLID WASTE OPERATIONS AT THE TRANSFER STATION
(S-020-650)
Council Member Mathena related that during Neighborhood Night Out, citizens requested
that the Transfer Station be open on Sundays for those who work during the week and can
not get to the Transfer Station on Saturday. He stated that staff has reviewed this possibility
in the past but determined that funding an additional day of operation would increase
customer billing by an additional $1.88 per month. Mr. Mathena said this raises the question
of equity when asking all customers to subsidize a service for a limited number of users.
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289
With the concurrence of the City Council, Mayor Murray directed staff to prepare an
additional report to detennine if the service warrants a customer subsidy for the benefit of
Sunday users.
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SET PUBLIC HEARING - To consider rate increases for the Water, Wastewater, and Solid
Waste Utilities
(W -030-400/W -020-590/S-020-500)
Assistant City Manager Perry provided highlights of the Report to City Council dated
November 18,2005, relating that necessary rate increases for the Water, Wastewater, and
Solid Waste Utilities were dis~ussed during the Biennial Budget meeting of June 21,2005,
in order to make the utilities self-sustaining. It is proposed that rate increases will be phased
in over the next three years based on the 10- Year Financial Plan for the Water, Wastewater,
and Solid Waste Utilities and include a fee for the relocation of Pump House #1 (the City is
required to pay for one-fourth of the cost - $7.5 million over the next 10 years).
Mr. Perry recommended that a public hearing be set for February 21, 2006, to consider rate
increases for the Water, Wastewater, and Solid Waste Utilities.
In response to Mayor Murray, Mr. Perry stated that street repairs due to potential damage
done by refuse trucks is offset by street sweeping functions paid by the Solid Waste Utility
(approximately $350,000 annually). Deputy City Manager Bachman added that a study
perfonned by the City of Roseville detennined that underground utilities did more damage
to the streets than refuse vehicles.
MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Stegall,
setting a public hearing for February 21, 2006, to consider rate increases for the Water,
Wastewater, and Solid Waste Utilities.
The Vote: Unanimous Ayes
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PERSONNEL ADJUSTMENTS IN MUNICIPAL UTILITIES
(A-050-165)
Assistant City Manager Perry advised that since adoption of the 2005-2007 budget, the
Municipal Utilities Department has had several issues surface pertaining to public education,
waterline mapping and employee turnover. )
Mr. Perry pointed out that the Municipal Utilities Department includes the water, wastewater,
solid waste, and stonn drains utilities each of which is required to provide various types of
education regarding water conservation, clean water, recycling, waste diversion, and other
related issues. Because of insufficient staff resources to complete these requirements, it is
proposed that a Public Education position be created to coordinate the public education
efforts for the different utilities.
In an effort to address much needed waterline mapping, Mr. Perry proposed a partnership
with the City of Shasta Lake and the Bella Vista Water District to perfonn this work. To
accomplish the mapping would require creation of an employee position within the City's
Municipal Utilities Department to perfonn the task, with a portion ofthe position funded by
the other agencies (50% paid by Redding and 50% by the other agencies).
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Mr. Perry advised that because the Corporation Yard and Transfer Station have two three-
quarter time Clerks to provide clerical, secretarial, gatehouse, and other office related
services. These part time employees continue to seek pennanent positions as they become
available because they offer higher salaries and benefits. This results in high turnover rates
and other problems associated with ongoing training. In order to circumvent this problem,
Mr. Perry proposed that the two three-quarter time positions be converted to two full-time
positions with the same salary range.
Mr. Perry recommended that the City Council direct the Personnel Director to create a job
specification for a public education position in the Municipal Utilities Department with a
designation and salary range, authorize staff to work with the Bella Vista Water District and
the City of Shasta Lake to fund a joint position to perfonn waterline mapping, create a
waterline mapping position in the Municipal Utilities Department for this purpose, and adopt
a resolution approving changing two three-quarter-time clerk positions in the Municipal
Utilities to two full-time positions with the same salary range.
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290
MOTION: Made by Council Member Dickerson, seconded by Council Member Mathena,
directing the Personnel Director to create a job specification for a public education position
in the Municipal Utilities Department and obtain agreement with the Union on the salary
range and the job specification; authorizing staff to work with the Bella Vista Water District
and the City of Shasta Lake on funding a joint position to perform waterline mapping for the
three agencies and create a position in the Municipal Utilities Department to accomplish that
effort; and adopting Resolution No. 2005-165, a resolution ofthe City Council ofthe City
of Redding approving personnel adjustments in the Municipal Utilities Department creating
two full-time positions and changing two three-quarter time positions to full-time, effective
January 1,2006. The Vote: Unanimous Ayes.
Resolution No. 2005-165 is on file in the Office of the City Clerk.
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ADJOURNMENT
There being no further business, at the hour of 9:52 p.m., Mayor Murray declared the
meeting adjourned.
APPROVED
ATTEST:
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SSlstant lty er
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12/6/2005