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HomeMy WebLinkAboutMinutes - City Council - 2005-04-05 71 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress A venue, Redding, California April 5, 2005 7:00 p.m. The Pledge of Allegiance to the Flag was led by Michael Pohlmeyer. The Invocation was offered by Police Chaplain Debbie Ivey. I The meeting was called to order by Mayor Mathena with the following Council Members present: Dickerson, Murray, and Stegall. Also present were City Manager Warren, Assistant City Manager Perry, Assistant City Manager Starman, City Attorney Duvernay, Deputy City Manager Bachman, Development Services Directo~ Hamilton, Solid Waste Manager Miralles, City Clerk Strohmayer, Assistant City Clerk Sherman, and Executive Assistant Stribley. CITY COUNCIL VACANCY - Appointment of Michael J. Pohlmeyer (A-050-060) Mayor Mathena recalled that at the regular City Council meeting of March 1, 2005, staff was directed to agendize consideration of the possible appointment of former Council Member Michael Pohlmeyer to fill the vacancy of Council Member Pat Kight who announced his resignation effective April 2, 2005. He added that Council considered several alternative processes for selecting an individual to fill the vacant Council seat, and the direct appointment method was chosen as most expedient and efficient because of critical issues that will be forthcoming to City Council for consideration. I Patrick Jones and Steven Concepcion expressed disappointment with the method chosen by the City Council to fill the City Council vacancy maintaining that the application and interview process used to appoint Council Member Stegall should again be utilized. In their opinion, the direct appointment method did not provide an opportunity for others to compete for the seat. Mayor Mathena recommended that the City Council appoint former Council Member Michael J. Pohlmeyer to fill the City Council vacancy for the unexpired term to December 2006. Council Members Dickerson and Stegall-supported the appointment of Michael Pohlmeyer citing his experience and familiarity with the complex issues currently facing the City. They also pointed out that because Mr. Pohlmeyer indicated that he will not run for City Council at the end of his term in 2006, he is not receiving an unfair advantage over others which will provide an even playing field in the future election. Council Member Murray maintained that while he preferred an alternative method for filling the City Council seat, he supports the appointment of Mr. Pohlmeyer because of his experience, intelligence, and knowledge of City issues. I MOTION: Made by Council Member Dickerson, seconded by Council Member Stegall, appointing Michael J. Pohlmeyer to serve the unexpired City Council term to December 5, 2006. The Vote: Unanimous Ayes OATH OF OFFICE - City Council-Appointee Pohlmeyer (A-050-060) City Clerk Strohmayer administered the Oath of Office to City Council Appointee Michael J. Pohlmeyer to complete a vacant City Council seat expiring December 2006. PRESENTATION - "Special Recognition Award" (R-030-010 & A-050-270) Police Chief Moty presented a "Special Recognition Award" to Redevelopment Project Coordinators Shawn Tillman and Sue Thompson for their dedication and work to rehabilitate the Parkview Neighborhood, turning it from a crime ridden area to a virtually "crime free" 4/5/2005 72 neighborhood by removing blight and promoting new construction. He also presented Mr. Tillman and Ms. Thompson with a "Certificate of Recognition" from California Assemblyman Doug LaMalfa echoing their achievements in the Parkview Neighborhood. Mr. Tillman and Ms.Thompson thanked the Redding Police Department for the honor and pointed out that the successes in the Parkview Neighborhood would not have been possible without the assistance of the Police Department. RESOLUTION - Declaring April, 2005, as "Fair Housing Month" (A-050-060-600 & H-150) Assistant City Manager Starman related that "Fair Housing Month" is dedicated to providing educational material to landlords and tenants regarding their rights and responsibilities under the Federal Fair Housing Law. I Mr. Starman recommended that the City Council adopt a resolution declaring April 2005, as "Fair Housing Month." Margaret Engelhardt, representing Legal Services of Northern California, advised that the Federal Fair Housing Act was enacted 37 years ago as a result of the death of Martin Luther King, Jr. and the Vietnam War, which illuminated discriminatory practices based on race or national origin being applied to individuals attempting to purchase a home. She advised that, the principle that all should have equal access to housing is as critical today as it was 37 years ago. She announced that the Shasta County Housing and Community Action Agency, the Redding Housing Authority, and the Shasta Fair Housing Alliance are hosting the annual "Fair Housing Workshop" on April 20, 2005, in the City Council Chambers at City Hall, and everyone is invited. MOTION: Made by Council Member Murray, seconded by Council Member Stegall, adopting Resolution No. 2005-42, a resolution of the City Council of the City of Redding declaring April 2005, as "Fair Housing Month." The Vote: AYES: Council Members - Dickerson, Murray, Pohlmeyer, Stegall, and Mathena Council Members - None Council Members - None Council Members - None I NOES: ABSTAIN: ABSENT: Resolution No. 2005-42 is on file in the Office of the City Clerk CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Regular and Special Meetings of March 15,2005 Approval of Payroll and Accounts Payable Registers (A-050-100-500) It is recommended that Accounts Payable Register No. 18, check numbers 827698 through 828370 inclusive, in the amountof$8,799,823.73, for the period of March 15,2005, through March 31, 2005; Payroll Register No. 19 electronic deposit transaction numbers 161220 through 161970 and check numbers 522143 through 522354 inclusive, in the amount of $2,160,382.92, for the period of February 27,2005, through March 12, 2005;and Payroll Register No. 20 electronic deposit transaction numbers 161991 through 162738 and check I numbers 522395 through 522572 inclusive, in the amount of $2, 1 06,951.68, for the period of March 13,2005, through March 26,2005, be approved. TOTAL: $13,067,158.33 Treasurer's Report - February 2005 (A-050-100-600) Total Treasurer's Accountability $130,526,016.37 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities $201,246,028.82 4/5/2005 73 ACR133 Report and Cash Reconciliation (F-205-095-650) It is the recommendation ofthe Deputy City Manager that the ACR133 Report and the Proof of Cash Reconciliation for February 2005 be accepted. Status Report - Sports Complex Soccer Park (P-050-600-200 & P-050-690) It is the recommendation of the Management Assistant to the City Manager that the City Council accept the report regarding the Sports Complex Soccer Park for February 2005. I Third Amendment to Purchase and Sale Agreement - Pacific Gas & Electric Company (C-070-010) It is the recommendation of the Assistant City Manager that the City Council authorize the City Manager to execute the Third Amendment to the Purchase and Sale Agreement with Pacific Gas & Electric Company (PG&E) for the purchase of 30 acres of real property located at 3504 Old 44 Drive, modifying the closing date to June 30, 2005, or sooner, deleting bankruptcy language from the Agreement, and changing the name of the person authorized to sign for PG&E. Purchase and Sale Agreement - Sharrah Dunlap Sawyer, Inc. (C-070-200) It is the recommendation ofthe Support Services Director that the City Council authorize the Mayor to execute a Purchase and Sale Agreement with Sharrah Dunlap Sawyer, Inc. for Lot 15A (2.2 acres) at the Redding Municipal Airport Business and Industrial Park in the amount of$215,623. I Resolution - Adopting findings to support decision to uphold the Planning Commission's decision; and Tentative Subdivision Map Application S-8-03 with revisions to conditions, and adopting the environmental document for the Fleur Du Lac Subdivision (S-101-058) It is the recommendation of the Development Services Director that Resolution No. 2005-43 be adopted, a resolution ofthe City Council of the City of Redding adopting detailed findings to support the March 15,2005, City Council decision to uphold the decision ofthe Planning Commission and approve Tentative Subdivision Map application S-8-03 with revisions to the Conditions of Approval and adopting the environmental document for the Fleur du Lac Subdivision located west of Shasta View Drive at Viking Way, by Shasta View Lake, Inc. Susan Weale and Celeste Drensner, expressed support for the City's Parks Trails, and Open Space Master Plan and urged the City Council to ensure that it is preserved in all development projects. Monthly Financial Report - Electric Utility (B-130-070) It is the recommendation of the Electric Utility Director that the City Council approve the Electric Utility's Monthly Financial Report for February 2005. Retail power sales revenue was 2.5%, or $1,209,809 below projections. Operating revenue after energy costs was $1,322,397 or 6.2% above expectations. The total cost of electricity through February 2005 was $17,572,055 or 39.3% above projections. The Utility's net operating results through February was $1,826,548. I Extension of City Manager's Payment Authority - Contract with Ernst & Young. LLP (E-120-250) It is the recommendation ofthe Electric Utility Director that the City Council extend the City Manager's contract payment authority to exceed the $100,000 cap for the contract with Ernst & Young, LLP, for completion of a fuel cost allowance audit. Resolution - Proclaiming May 5 and 6, 2005, as "California Peace Officers' Memorial Days"; May 19, 2005, as "Shasta County Peace Officers' Memorial Day"; and May 15 - 21, 2005, as "National Peace Officers' Week" (A-050-060-600 & P-150-150) It is the recommendation of the Police Chief that Resolution No. 2005-44 be adopted, a resolution of the City Council of the City of Redding proclaiming May 5 and 6, 2005, as "California Peace Officers' Memorial Days," May 19, 2005, as "Shasta County Peace Officers' Memorial Day,"and May 15 - 21, 2005, as "National Peace Officers' Week. " 4/512005 74 Public Safety Run - 12th Annual Shasta County Peace Officers' Memorial Run (P-010-050 & P-150-150) It is the recommendation of the Chief of Police that the City Council approve the 12th Annual Shasta County Public Safety Run on Thursday, May 19, 2005, in honor of Shasta County Peace Officers who lost their lives in the performance of their public duties. The 2005 Public Safety Run will dedicate each of the 12 miles of the run to a specific slain Shasta County Officer. Resolution - Authorizing destruction of certain inactive Police Department Records (A-050-270 & P-150-150) It is the recommendation of the Police Chief that Resolution No. 2005-45 be adopted, a resolution of the City Council of the City of Redding authorizing the destruction of certain records in the custody of the Redding Police Department which have been retained from two to five years, pursuant to Penal Code Section 832.5 and are eligible for destruction with written consent of the City Attorney. I Monthly Financial Report - General Fund (B-130-070) It is the recommendation of the Deputy City Manager that the City Council accept the General Fund's Monthly Financial Report for February 2005. Total revenue at th~ end of February is $36.8 million or $2,497,718 (7.2%) above staffs cash flow projection. Expenditures at month end, excluding encumbrances, total $42,655,621 or $3,349,334 (7.3%) below staffs original projection. Encumbrances total $5,509,618. Final Map and Subdivision Agreement - Nob Hill Subdivision Unit 4, Phase 1 (S-1 00-51 0) It is the recommendation of the Development Services Director that Final Map for the Nob Hill Subdivision Unit 4, Phase 1 (S-13-02), located east of Manzanita School on Shasta Street, by Nob Hill, LLC, (formerly Don Farley and Jaxon Baker) be approved, that the Mayor be authorized to execute a Subdivision Agreement, and that the City Clerk be instructed to file the map with the Shasta County Recorder. Final Map and Subdivision Agreement - The Villages at Shasta View Gardens Subdivision (S-101-081) It is the recommendation of the Development Services Director that the Final Map for The Villages at Shasta View Gardens Subdivision (S-15-04), located at Shasta View Drive and Tarmac Road, by Village Development Company be approved, that the Mayor be authorized to execute a Subdivision Agreement, and that the City CI~rk be instructed to file the map with the Shasta County Recorder. I Temporary Striping to Limit Left-turn Movements - Dana Drive between Chum Creek Road and Friendly Road (T -080-300) It is the recommendation ofthe Development Services Director that the City Council direct staff to install interim signage limiting left-turn~ from existing driveways along Dana Drive between Chum Creek Road and Friendly Road. Letter to the National Oceanic and Atmospheric Administration - National Marine Fisheries Service - Variance and long-term planning for fish screens at Pump House No.1 on the Sacramento River (W-030-125-010) It is the recommendation of the Assistant City Manager that the City Council approve submission of a letter to National Oceanic and Atmospheric Administration, N ation~l Marine I Fisheries Service (NOAA Fisheries) requesting a variance for the fish screen installation at Pump House No. 1 on the Sacramento River and begin long-term planning to relocate the pump station with new fish screens due to fish ladder improvements of the Anderson- Cottonwood Irrigation District (ACID) diversion dam. Resolution - Approving adoption of a Water Management Plan as required by the United States Bureau of Reclamation (W -030-070) It is the recommendation of the Assistant City Manager that Resolution No. 2005-46 be adopted, a resolution of the City Council of the City of Redding adopting a Water Management Plan as required by the U.S. Bureau of Reclamation pursuant to Section 210 of the Reclamation Reform Act of 1982 requiring annual updates. 4/5/2005 75 Resolution - Appropriating funds from the Employee Health and Welfare Insurance Benefits Revenue Fund for Employee Group Health and Welfare Insurance Benefit Program for the remainder of the fiscal year (P-IOO-150) It is the recommendation ofthe Personnel Director that Resolution No. 2005-47 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 104th amendment to City Budget Resolution No. 2003-103 appropriating $1,648,250 for the Employee Health Insurance Benefits Program for fiscal year 2004-05 because benefit claims exceed the estimated 2003-05 biennial budget estimates. I MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Stegall, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. The Vote: A YES: Council Members - Dickerson, Kight, Murray, Stegall and Mathena NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution Nos. 2005-43, 2005-44, 2005-45, 2005-46, and 2005-47 are on file in the Office of the City Clerk. I PUBLIC HEARING - Addendum to the Mitigated Negative Declaration and Zoning Ordinance Text Amendments - Redding Municipal Code Title 18 (L-01O-500) The hour of7:00 p.m. having arrived, Mayor Mathena opened the public hearing regarding an Addendum to the Mitigated Negative Declaration prepared for the Zoning Ordinance and Zoning Ordinance text amendments to portions of Redding Municipal Code Title 18. The following document is on file in the Office of the City Clerk: Affidavit of Publication - Notice of Public Hearing City Clerk Strohmayer advised that no protests were received. Development Services Director Hamilton recalled that a comprehensive update ofthe Zoning Ordinance was adopted on September 17, 2002. He related that since that time, staffhas had an opportunity to determine what is operating as planned and what needs revision and expressed confidence that the proposed modifications will provide greater flexibility and clarity. Senior Planner Manual explained that redundant measures were eliminated which will streamline procedures such as setbacks in industrial areas and construction of second dwellings. Mr. Manual added that the amendments being recommended for adoption have received support from the local business community and others. I Mr. Manual recommended that findings be made to adopt the Addendum to the Mitigated Negative Declaration prepared for the Zoning Ordinance and that the City Council adopt the Zoning Ordinance text amendments, offer the ordinance for first reading by title only and waive the full reading, and authorize publication of a summary of the Zoning Ordinance amendments. Mayor Mathena determined that no one present wished to address this matter and closed the public hearing. In response to Mayor Mathena, City Attorney Duvernay confirmed that the Zoning Ordinance Amendment allowing second dwellings on residential property located within a subdivision would not be enforceable over subdivision regulations which prohibit second dwellings. 4/5/2005 76 MOTION: Made by Council Member Stegall, seconded by Council Member Pohlmeyer, making findings that: 1. The Addendum to the Mitigated Negative Declaration for the previously adopted Zoning Ordinance provides the basis to determine that the proposed text revision will not have any significant impact on the environment. 2. The Addendum and its supporting documentation reflect the independent judgment and analysis of the City. The Vote: Unanimous Ayes I Council Member Stegall offered Ordinance No. 2343 for first reading, an ordinance of the City Council of the City of Redding adopting the Addendum to the adopted Mitigated Negative Declaration prepared for the Zoning Ordinance and adopting text amendments to portions of Redding Municipal Code Title 18 - Zoning Ordinance correcting typographical and cross-referencing errors, complying with recent changes in state law, providing consistency between sections, and adding certain new provisions. MOTION: Made by Council Member Stegall, seconded by Council Member Pohlmeyer, that the full reading of Ordinance No. 2343 be waived and the City Attorney be instructed to read the ordinance by title only, and authorizing publication of a summary ofthe Zoning Ordinance amendments. The Vote: Unanimous Ayes CONTINUED PUBLIC HEARING - Shastina Ranch Subdivision RESOLUTION - Certifying Environmental Impact Report EIR-I-03 for Shastina Ranch Subdivision Tentative Subdivision Map Application S-7-03, General Plan Amendment Application GP A-4-03, Rezoning Application RZ-8-03, and Planned Development Application PD-5-04 (L-Ol 0-075/S-1 01-057 IG-030-01 O/L-Ol 0-230/L-Ol 0211-012) The hour of7:00 p.m. having arrived, Mayor Mathena opened the continued public hearing regarding certification of the Environmental Impact Report EIR-I-03 for prepared for I Tentative Subdivision Map Application S-7-03, General Plan Amendment Application GP A- 4-03, Rezoning Application RZ-8-03, ~nd Planned Development Application PD-5-04 for Shastina Ranch Subdivision located south of Rancho Road on both sides of Clover Creek, by Shastina Ranch Development Company, Inc. The following documents are on file in the Office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Affidavit of Mailing - Notice of Public Hearing City Clerk Strohmayer advised that no protests were received. Development Services Director Hamilton recalled that this matter came before the City Council at its meeting of March 15, 2005, and was continued at the request of the applicant in order to provide an opportunity to address concerns raised regarding traffic mitigation for Chum Creek/Rancho Roads and Victor A venue intersections. He explained that the only issue before the City Council this evening is certification of the Environmental Impact Report only. Because a portion of the project is within the Redding Municipal Airport Comprehensive Land Use Plan (CLUP), the EIR (after approval by the City Council) and the project must be reviewed by the Shasta County Airports Land Use Commission (ALUC) to determine its conformity to the CLUP. Once approval has been given by ALUC, Mr. I Hamilton said staff will return to the City Council for final action on the project and its related applications and agreement with Shastina Ranch Development Company, Inc. Senior Planner DeMallie related that the project will create 446 single-family homes on 224 acres of property located south of Rancho Road on both sides of Clover Creek. He added that the project will include amenities such as open space, trails, and parks. Mr. DeMallie explained that the City Council raised concerns regarding proposed traffic mitigation at the intersections of Chum Creek RoadlRancho RoadNictor A venue; specifically the project's participation in the City's Traffic Impact Fee (TIF) program as an appropriate means of paying its fair share of the improvements. Because this would require 4/5/2005 77 re-prioritization of TIF funds, it was determined inappropriate to amend the TIF or the ( Capital Impact Program (CIP) for a single project. In response to this concern, Shastina Ranch Development Company, Inc. has agreed that prior to recordation of the Final Map, a specific funding mechanism will be established for the intersections' improvements, and they are also proposing that a traffic fee program such as a special benefit or assessment district be formed or a reimbursement agreement be developed, which would include several other large parcels in the area in which interest for potential development has been demonstrated. I Mr. DeMallie advised that ALUC should determine that the project is consistent with the CLUP. He pointed out, however, that the final Mitigation Plan will be submitted to the u.s. Army Corps of Engineers during its permitting process and while there is a chance that minor redesigns will be made to the project, any redesigns should still be covered by the EIR. Mr. DeMallie recommended that the City Council adopt a resolution certifying the Environmental Impact Report EIR-1-03 for the Shasta Ranch Subdivision Project. In response to Mayor Mathena, Mr. DeMallie explained that ALUC could determine the project is consistent with the CLUP, or amend the project. He advised that if ALUC denied the project, the City CounCil could override ALUC's decision by a 4/5's vote. Mayor Mathena determined that no one present wished to address this matter and closed the public hearing. I NOES: ABSTAIN: ABSENT: MOTION: Made by Council Member Murray, seconded by Council Member Pohlmeyer, adopting Resolution No. 2005-48, a resolution of the City Council of the City of Redding certifying the completeness and adequacy of Environmental Impact Report EIR -1-03 for the Shastina Ranch Subdivision Project. The Vote: AYES: Council Members - Dickerson, Murray, Pohlmeyer, Stegall, and Mathena Council Members - None Council Members - None Council Members - None Resolution No. 2005-48 is on file in the Office of the City Clerk PROPOSED REDDING AUTO MALL (E-050) City Manager Warren recalled that the City Council has held numerous discussions regarding an auto mall in the City over the last few years. He advised that auto dealers such as Lithia are interested in relocating to larger properties inside the City limits depending on incentives, and he believed it financially beneficial to the City to assist them in this endeavor. Mr. Warren recommended that the City Council authorize staff to work with the property owners and auto dealers to develop reasonable, cost-effective proposals to retain the dealerships in Redding. He also recommended that should the dealership properties become vacant, that the City assist the property owner in locating businesses to occupy the space or that the City consider a possible purchase of the property. Council Member Dickerson pointed out that an important element of growth in a community is to work toward retaining existing businesses while recruiting new. I Mayor Mathena concurred and supported assisting auto dealerships within the City, but limiting the amount of funding, and he believed it advantageous for the City to provide assistance to the property owners in finding new businesses for vacant properties. However, Mr Mathena said that he did not support the City purchasing the properties once they become vacant. Council Member Murray advised that while he supported working with dealerships to keep them in the City, he believed that the City Council should determine and define what is "reasonable" assistance. He opposed purchasing vacant properties because the City is generally bound to pay appraised property values, without regard to market values. Council Member Pohlmeyer recalled that the City provided approximately $1 million to the Mt. Shasta Mall renovation project and recouped that investment within a matter of months 4/5/2005 78 in increased sales tax revenue. He concurred with the importance of retaining existing businesses in the City. Victor Ogrey, Chair of the Chum Creek Bottom Homeowners Organization, urged that the City Council do what it can to retain the auto dealerships in the City limits and preserve the rural environment of the Chum Creek Bottom area. MOTION: Made by Council Member Stegall, seconded by Council Member Pohlmeyer, directing staff to work with the property owners and auto dealers in an attempt to retain the dealerships in the City limits and explore all feasible options which are financially prudent, including City Council review, on a case-by-case basis, of possible options such as land exchange or purchase. The Vote: AYES: Council Members - Dickerson, Pohlmeyer, and Stegall NOES: Council Members - Murray and Mathena ABSTAIN: Council Members - None ABSENT: Council Members - None I VISION FOR REGIONAL GROWTH INCLUDING CHURN CREEK BOTTOM AREA (A-050-060) City Manager Warren explained that although the Chum Creek Bottom Area (Area) is not within the City's Sphere-of-Influence, it is within the City's planning area. The consensus between the City's General Plan and that of Shasta County has been that the Area should remain rural, with the understanding that freeway frontage development will occur. He pointed out that once development occurs, land speculation begins and the ability to retain the ruralness of the Area will be obstfl.lcted. Mr. Warren asked for direction with regard to the City Council's vision or goal for the entire community (including Chum Creek Bottom) to ensure that staff works toward the realization of those goals, and he recommended that the City Council schedule a vision-setting workshop for this purpose. Council Member Pohlmeyer maintained that a revenue sharing agreement with the County is pivotal in determining development of the Area, and he suggested that all potential areas of development be discussed in a vision-setting workshop which would include the cities of Shasta Lake and Anderson as well as Shasta County. He urged that local jurisdictions work in concert, in the broadest sense possible, to develop the best overall community. Mr. Pohlmeyer also suggested that stafflook at revenue sharing agreements developed by other cities/counties that are working well to gain insights and ideas from other municipalities dealing with this issue. He suggested that Mayor Mathena meet with the Chair ofthe Shasta County Board of Supervisors and the Mayors of Anderson and the City of Shasta Lake to determine the level of interest. I Council Member Dickerson concurred and suggested that "service to the taxpayer" be the primary focus of discussions. He observed that service to the taxpayer is comprised of three major categories: health and safety, infrastructure, and quality of life. Mr. Dickerson explained that a study to identify which agency oflocal government provides these services to the community as a whole would be helpful in determining how revenues should be divided. As an example, he stated that Shasta County provides the majority of the judicial system services and bears the majority ofthe costs although other local jurisdictions utilize the service and should pay their fair share. Mayor Mathena recalled that the Local Agency Formation Commission (LAFCO) performed a study of all municipal services provided by all agencies within Shasta County (Municipal I Service Review) and he believed that study could be a useful tool in establishing and identifying provision and delivery of services. Council Member Murray believed that vision setting should be performed for the City of Redding alone, but if the City Council would also like a more global approach, he suggested that vision-setting workshops for the City and the region be performed simultaneously. Council Member Stegall supported including the cities of Shasta Lake and Anderson as well as Shasta County in vision discussions for the County. 4/5/2005 79 Council Member Pohlmeyer stated that the vision for the build out ofthe highway corridors (Interstate 5 and Highway 44) should also be included in discussions for the regional vision- setting workshop, but he believed that the vision for the City of Redding is well-defined by the City Council during the ongoing Priority Setting Sessions, the General Plan, and the Biennial Budget Workshops. He urged Council to consider crafting a revenue sharing agreement that would allow for "best planning" in the highway corridor areas. I With the concurrence of the City Council, Mayor Mathena advised he will contact the Mayors of the City of Shasta Lake and Anderson and the Chair of the Shasta County Board of Supervisors regarding the possibility of a "Regional Vision-Setting Workshop," and directed staff to schedule a City Council vision-setting workshop, with a facilitator, for the area within the City limits. ABANDON PUBLIC SERVICE EASEMENT - 899 North Market Street (A-OIO-040) City Manager Warren advised that Turtle Bay Exploration Park would like to construct a temporary maintenance building at the end of Traveled Way by the Arboretum (899 North Market Street) and has requested that the City abandon its public service easement at the location. He explained that the property was dedicated for a future transportation project to extend Auditorium Drive to North Market Street/Quartz Hill Road, but the McConnell Foundation maintains that the bridge will not be needed at that location and should, therefore, be abandoned. Mr. Warren added that it was believed by all parties that the City and the Redevelopment Agency owned the property, but further investigation revealed that the McConnell Foundation actually owns the underlying fee title but the entire parcel is encumbered by a City easement. Mr. Warren advised that because it is uncertain at this time whether the easement will be needed for a future transportation project, he recommended that Engineering and Wastewater staff perform additional analysis and prepare a report for City Council consideration. I Council Member Dickerson asked that staff also determine whether or not the McConnell Foundation paid the City for the property during the real estate transaction of 1993 in which the McConnell Foundation purchased the surrounding property. MOTION: Made by Council Member Stegall, seconded by Council Member Pohlmeyer, directing Engineering and Wastewater staff to perform further analysis of this issue and prepare a report for City Council consideration. The Vote: Unanimous Ayes I A WARD OF REQUEST FOR PROPOSALS - Request for Proposals No. 3804, specialty engineering services to assist in the formation and administration of Landscape Maintenance Districts (B-050-020 & A-170-075) Development Services Director Hamilton advised there are currently 40 subdivisions participating in four landscape maintenance districts (LMDs) and with increased development, it is anticipated that up to 12 additional LMDs will be needed by fiscal year 2005-06. He related that with changes in state law, a more comprehensive review and analysis for formation of districts is necessary to administer LMDs particularly relating to the annual Engineer's Report. A Request for Proposals (RFP) was developed and circulated because new state laws require more specialized engineering and because it has been determined more expedient to privatize the work and relieve limited staff to pursue other City priorities. Mr. Hamilton recommended that the City Council award Request for Proposals No. 3804, specialty engineering services to assist in the formation and administration of Landscape Maintenance Districts to Boyle Engineering Corporation and direct staff to negotiate a contract. He pointed out that funding for the services will be available in the existing LMDs for the consulting work. Council Member Murray opposed allowing LMDs to also fund storm-drainage facilities, vegetation management in high-fire-hazard areas, and road maintenance. Mr. Hamilton responded that the law allows the funding of those items but explained that the City Council can, on a case-by-case basis, determine if road maintenance is appropriate in 4/5/2005 80 the future formation of a new district. He noted that although the City does not currently utilize that funding mechanism, it is a practiced by other agencies. Council Member Murray strongly objected to the fundamental shift in City policy and the expansion in the scope of work performed in future maintenance or benefit districts. Assistant City Manager Perry clarified that subsequent case law dictates that the City must change its method of management of LMDs and there would be no change in the scope of work of existing districts other than the management process. City Attorney Duvernay explained that there are many procedural protections established for property owners in an assessment district reorganization such as noticing and voting requirements that the City must follow in order to allow imposition of any increased assessment. He pointed out that the changes, through reorganization, will make the districts legally defensible and it is not staffs intention to increase the benefits provided in the existing LMDs or to increase the assessments on those properties. He related that the reorganization will provide a clearer accounting to property owners of a particular property assessment and will show that assessments drawn from one subdivision does not provide improvements in another project area. I MOTION: Made by Council Member Dickerson, seconded by Council Member Pohlmeyer, directing staff to negotiate an agreement with Boyle Engineering Corporation, Inc. for specialty engineering services to assist in the formation and administration oflandscape and facility maintenance districts. The Vote: AYES: Council Members - Dickerson, Pohlmeyer, Stegall, and Mathena NOES: Council Members - Murray ABSTAIN: 'Council Members - None ABSENT: Council Members - None FREE DISPOSAL PROGRAM - Distribution of coupons (S-020) Solid Waste Manager Miralles recalled that the City Council, at its regular meeting of February 1, 2005, approved elimination of the annual Spring Clean-A-Thon and' an alternative (Free Disposal Coupons for each Solid Waste Utility customer) was approved to provide greater customer convenience and flexibility. Each residential account holder will receive one Free Disposal coupon to be used between June 1 sl and October 31 sl each year with a maximum value of $18. There are restrictions on items banned from landfills such as large appliances, tires, hazardous waste, construction, and demolition waste and the coupons may only be used at the landfill on Abernathy Lane. I Mr. Miralles related that the Solid Waste Utility will budget $50,000 for fiscal year 2005-06 and $50,000 for fiscal year 2006-07 to cover costs. He noted that it is proposed that the $10,000 budgeted for the Spring Clean-A- Thon will be used to fund this program this fiscal year. He cautioned that the budgeted amount will be adequate provided that no more than 10% of eligible customers utilize the service. In the event, however, that more customers take advantage of the program than anticipated, it will be necessary to return to the City Council for additional funds or limit the program in future years. Mr. Miralles recommended that the City Council approve the program parameters and authorize the Solid Waste Utility to begin coupon distribution based on funding approval in the upcoming budget. MOTION: Made by Council Member Murray, seconded by Council Member Dickerson, authorizing the Solid Waste Utility to begin coupon distribution based on funding in the upcoming budget. The Vote: Unanimous Ayes I PUBLIC COMMENT (G-030-070 & P-050) Sandy Harrison expressed support for the Parks, Trails, and Open Space Master Plan and urged the City Council to uphold the Master Plan and fulfill its obligation to the public. 4/5/2005 81 ADJOURNMENT There being no further business, at the hour of 9:22 p.m., Mayor Mathena declared the meeting adjourned. I APPROVED ATTEST: ~'~1 I I ----------- . 4/5/2005