HomeMy WebLinkAboutMinutes - City Council - 2004-03-16
50
City Council, Regular Meeting
Civic Center Council Chambers
777 Cypress Avenue,
Redding, California
March 16,2004, 7:00 p.m.
The Pledge of Allegiance to the Flag was led by Council Member Kight.
The Invocation was offered by Police Chaplain Debbie Ivey.
The meeting was called to order by Vice Mayor Stegall with the following Council Members
present: Cibula, Kight, and Mathena. Mayor Pohlmeyer was absent.
I
Also present were City Manager Warren, Assistant City Manager Perry, Deputy City
Manager Starman, City Attorney Fuller, Administrative Services Director Bachman,
Development Services Director Hamilton, City Clerk Strohmayer, and Executive Secretary
Stribley.
Approval of Minutes - Regular and Special Meetings of March 2,2004.
Approval of Payroll and Accounts Payable Registers
(A-050-100-500)
It is recommended that Accounts Payable Register No. 17 check numbers 816104 through
816565 inclusive, in the amount of$5, 196,624.94, for the period of March 1,2004, through
March 12,2004; and Payroll Register No. 18 electronic deposit transaction numbers 140546
through 141263 and check numbers 514020 through 514237 inclusive, in the amount of
$1,944,998.41, for the period of February 15, 2004, through February 28, 2004, be approved.
TOTAL: $7,141,623.35
Amended Landscaping and Irrigation Maintenance Agreement - Caltrans
(S-050-100) .
It is the recommendation ofthe Deputy City Manager that the City Council authorize the City
Manager to execute the revised Exhibit A to the Landscaping and Irrigation Maintenance
Agreement with Caltrans for additional landscape areas created by Caltrans as part of the
North Market Street Rehabilitation Project at Highway 273 and to reflect "as built" changes
to the landscape areas created on Eureka Way at Highway 299.
I
Bid Circulation - Redding Municipal Airport Terminal Remodel, Phase II
(A-090-100)
It is the recommendation of the Support Services Director that the City Council authorize the
City Manager to circulate a bid for the Redding Municipal Airport Terminal Remodel, Phase
II in an amount not-to-exceed $390,000 upon completion of construction documents to
include: 1) removal and replacement of exterior soffit material, 2) removal and replacement
of exterior window casings, 3) HV AC control upgrades, and 4) rehabilitation of the terminal
roof. The grant funds for this project must be expended by July 30,2004.
Resolution - Intent to abandon street right-of-way on Argyle Road; and
Set Public Hearing - April 6, 2004
(A-010-100)
It is the recommendation ofthe Development Services Director that Resolution No. 2004-37
be adopted, a resolution of the City Council of the City of Redding declaring its intention
to vacate that segment of Argyle Road street right-of-way adjacent to 3901 Airport Road (A-
4-03) by Clover Creek, LLC, property owners Colby and Valdene Thomason. It is further
recommended that a public hearing be set for April 6, 2004, at 7:00 p.m.
I
Resolution - Authorizing purchase of 12 police vehicles
(B-050-100 & P-150-150)
It is the recommendation of the Police Chief that Resolution No. 2004-38 be adopted, a
resolution of the City Council of the City of Redding authorizing the purchase of 12 new
marked police vehicles through the Procurement Division of the California Department of
General Services in an approximate amount of $316,560.
3/1612004
I
I
I
51
Resolution - Authorize destruction of certain Police Department inactive records
(A-050-270)
It is the recommendation of the Police Chief that Resolution No. 2004-39 be adopted, a
resolution of the City Council of the City of Redding authorizing the destruction of certain
records in the custody ofthe Redding Police Department which have been retained from two
to five years, pursuant to Penal Code Section 832.5 and are eligible for destruction with
written consent of the City Attorney.
Grant Application - California Alcohol Beverage Control
(G-100-170 & P-150-150)
It is the recommendation of the Police Chief that the City Council approve submission of a
grant application in an amount not-to-exceed $100,000 to the California Department of
Alcohol Beverage Control through the "Enforcing the Underage Drinking Laws (EUDL)
Discretionary Program" to target underage drinking and other alcohol-related problems in
the community.
Agreement Extension - Dave Dawson Consulting
(E-050-500)
It is the recommendation of the Administrative Services Director that the City Council
approve an extension to the Agreement with Dave Dawson Consulting to provide services
related to the development ofthe Stillwater Business Park at an hourly rate of$1 00 or $700
per day, not-to-exceed $99,999 per year commencing March 18, 2004, and continue until
notice of termination by the City.
Award of Bid - Bid Schedule No. 3709, Caterpillar Road 12-inch Water Main
(B-050-020 & W-030-725)
. It is the recommendation of the Development Services Director that Bid Schedule No. 3709
(Job No. 2216-30), Caterpillar Road 12-inch Water Main be awarded to Bobby Martin
Construction, Inc. in the amount of $399,017 and approving an additional $30,000 for
construction contract administration, inspection fees and outside materials testing and an
additional $50,000 for a construction contingency fund for a total amount of$479,017.
Award of Bid - Bid Schedule No. 3717, Martin Luther King (MLK) Area Improvement
Project
(B-050-020 & P-050-350)
It is the recommendation of the Development Services Director that Bid Schedule No.3 717
(Job No. 8649-93 & 2212-70), Martin Luther King (MLK) Area Improvement Project, be
awarded to RA Martin Constructors, Inc. in the amount of$108,167.30, approving $10,817
for administration and inspection fees, and an additional $10,817 for a construction
contingency fund for a total of$129,801.30.
Council Member Cibula advised he will abstain from voting on this matter due to family
holdings in the area.
The Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members - Kight, Mathena, and Stegall
Council Members - None
Council Members - Cibula
Council Members - Pohlmeyer
Resolution - Amending Employee Schedule of Classifications and Hourly Wage Rates for
the International Association of Firefighters (Fire Prevention Inspector)
(P-I00-050-050)
It is the recommendation ofthe Personnel Director that Resolution No. 2004-40 be adopted,
a resolution ofthe City Council of the City of Redding amending the Employee Schedule of
Classifications and Hourly Wage Rates for the International Association of Firefighters
(IAFF), for the classification of Fire Prevention Inspector, effective March 14,2004. The
salary range is $25.00 per hour to $30.38 per hour.
Resolution - Appropriating funds from the Self-Insurance Reserves for the Liability Claims
Program and Workers' Compensation Insurance Program
(R-I00-550 & R-I00-950)
It is the recommendation ofthe Personnel Director that Resolution No. 2004-41 be adopted,
a resolution of the City Council of the City of Redding approving and adopting the 40th
3/16/2004
52
amendment to City Budget Resolution No. 2003-103 appropriating an additional $300,000
to fund the Liability Insurance Program and $200,000 for the Workers Compensation
Program for fiscal year 2003-04.
MOTION: Made by Council Member Mathena, seconded by Council Member Kight, that
all the foregoing items on the Consent Calendar be approved and adopted as recommended
with the exception of the item approved by separate vote as indicated above. The Vote:
AYES: Council Members - Cibula, Kight, Mathena, and Stegall
NOES: Council Members - None
ABSTAIN: Council Members - None
ABSENT: Council Members - Pohlmeyer
Resolution Nos. 2004-37, 2004-38, 2004-39, 2004-40, and 2004-41 are on file in the Office
of the City Clerk.
I
LETTER OF RESIGNATION - David Bartle from the Community Development Advisory
Committee
(B-080-600-100)
MOTION: Made by Council Member Kight, seconded by Council Member Mathena,
accepting David Bartle's letter of resignation from the Community Development Advisory
Committee. The Vote: Unanimous Ayes
PUBLIC HEARING
RESOLUTION - Confirming and levying the annual assessment for the Downtown Redding
Business Improvement District for fiscal year 2004-05
(A-170-015-002)
The hour of 7:00 p.m. having arrived, Vice Mayor Stegall opened the public hearing
regarding levying the annual assessment for the Downtown Redding Business Improvement
District for fiscal year 2004-05.
Affidavit of Publication - Notice of Public Hearing
I
The following document is on file in the Office of the City Clerk:
City Clerk Strohmayer advised that no protests were received.
Deputy City Manager Starman recalled that the City Council, at its meeting of March 3,
2004, received the Annual Report presented by the Downtown Redding Business Association
(DRBA) and declared its intention to levy and collect an annual assessment for Fiscal Year
2004-05 in the Downtown Redding Business Improvement District (BID).
Mr. Starman noted that the Annual Report proposes no changes to BID boundaries or the
assessment formula as established in previous years. He advised that unless 50% plus one
of the businesses located in the BID protest the proceedings, the resolution confirming the
report and levying of assessments can be adopted in order to provide revenues for
improvements and promote tourism in the Downtown Redding BID pursuant to the Parking
and Business Improvement Area Law of 1989.
Mr. Starman recommended that the resolution confirming the Annual Report by the DRBA
and levying the assessment for the BID be adopted.
Vice Mayor Stegall determined that no one present wished to address this matter and closed
the public hearing.
I
MOTION: Made by Council Member Kight, seconded by Council Member Mathena,
adopting Resolution No. 2004-42, a resolution of the City Council of the City of Redding
confirming the Annual Report for the Downtown Redding Business Association and levying
the assessment for the Downtown Redding Business Improvement District for fiscal year
2004-05. The Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members - Cibula, Kight, Mathena, and Stegall
Council Members - None
Council Members - None
Council Members - Pohlmeyer
3/16/2004
53
Resolution No. 2004-42 is on file in the Office ofthe City Clerk.
I
UPDATE ON MAJOR PROJECT - Stillwater Business Park
(A-050-080 & E-050-500)
Administrative Services Director Bachman advised that the environmental process for the
Stillwater Business Park project continues with a written response provided to the
Environmental Protection Agency (EP A) regarding concerns with the project site. He related
that a meeting with EP A is planned next week to discuss those responses and determine
EP A's position on the project, and Congressman Herger is scheduled to meet with EP A
officials in Washington D.C. in support of the project. He added that within the next two
weeks, Kenneth M. Bogdan, co-author of several books on the environmental process, will
meet with the project team to provide assistance with the EP A and California Environmental
Quality Act (CEQA) processes for the project.
No action was required on this informational item.
UPDATE ON MAJOR PROJECT - Sports Complex
(A -050-080/P-050-600-200/T -040-350)
Assistant City Manager Perry related that the Sports Complex project is 88% complete with
replica walls under construction, roofing ofthe multipurpose building is underway, and the
Administration Building is complete and ready for final inspection. He anticipated the
Complex will open in early June this year.
No action was required on this informational item.
Vice Mayor Stegall requested that an update be provided at a future meeting regarding
preparation of the revised City promotional video for Channel 8.
I
PURCHASE OF REAL PROPERTY - Stratte Estate
(C-070-010)
Council Member Cibula abstained from discussion and voting on this issue due to an
appearance of a conflict of interest.
City Manager Warren explained that the Stratte Estate consists of approximately 82 acres
located between 1-5 and the Sacramento River at the terminus of Adra Road on the north side
of Smith Road. Realizing how important it is to ensure the City's ability to plan for future
growth and protect the entrances to the City, he explained that staff researched this key
property when it became available for purchase. He related that the purchase price is $1.5
million and an appraisal has been completedl supporting that amount. He pointed out that it
is not unusual for cities to purchase prdperties outside city limits, especially when
considering future growth and long-term op~ortunities. However, he noted that the City has
no plans for this property other than to leavelit as open space as an attractive entrance to the
southern portion of Redding. In order to finance the purchase, he said an internal loan will
be made from the Redding Electric Utility'~ (REU) reserve fund.
Mr. Warren recommended that the City bOWlCil approve the Vacant Land Purchase
Agreement with the Helen O. Stratte Trust!and Trustee of the Testamentary Trust of the
Estate of Paul Stratte for 82 acres in the amopnt of$I.5 million with escrow to close within
14 days.
I
Victor Ogrey, Chair of the Churn Creek Bottom Homeowners Organization, expressed
support for the purchase provided the intent is to leave the property as open space. He
related that commercial development of the property would raise concerns and suggested that
the City participate in a cooperative easement agreement with Shasta Land Trust or a similar
organization to assure perpetual use of the property as open space.
Brenda Haynes, Redding resident, opposed the purchase of the property pointing out that the
area is not within the City's Sphere of Influence. She also opposed any future annexation
of property in that area and expressed concern that the time frame between the land purchase
and close of escrow does not provide sufficient opportunity for public input. She believed
that other City projects would be better served by the funds earmarked for the purchase of
this land.
3/1612004
54
City Manager Warren explained that although the property was technically just outside the
Sphere of Influence, it is within the sphere for purposes of determining what development,
if any, should occur in a corridor leading into the City because it will have an impact on area
residents.
Carl Amess, Redding resident, questioned the appropriateness of using REU monies
dedicated as bond covenants as a loan. He also questioned if REU reserve funds, held in
reserve to avoid rate increases to consumers, should be used to provide an internal loan for
the purchase of property that has no specific use proposed.
Council Member Mathena observed that the loan ofREU funds will increase that pool fund
value by the value of the real estate purchased. With regard to restricting the use of the land
in perpetuity, he said it is the policy of the City Council to not encumber future Councils with
action taken by former City Councils.
I
Dan Frost, Redding resident, supported the purchase of the property provided the intent is
to preserve the area as open space. He also questioned the short time frame between land
purchase and close of escrow because it does not provide adequate time for preparation of
an initial California Environment Quality Act (CEQA) analysis to identify a proposed project
and the impacts it may have on an area. He urged the City Council to adopt a resolution
binding the use of the land in question to open space under CEQA guidelines.
In response to Caryn Rhoads, City Attorney Fuller related that rezoning of property is not an
issue for closed session discussion and purchasing property does not change its zoning. He
emphasized that there is no project proposed at this time.
Council Member Kight clarified that the City Council does not have the authority to rezone
property located in the county and that should a particular project be proposed for this site
in the future, it would be subject to the CEQA process.
Vice Mayor Stegall pointed out that it is important to exercise control over the entrances to
the City, and the purchase of this property will enable the City to provide a buffer between
the cities of Anderson and Redding.
I
MOTION: Made by Council Member Kight, seconded by Council Member Mathena,
approving the Vacant Land Purchase Agreement with the Helen O. Stratte Trust and Trustee
of the Testamentary Trust of the Estate of Paul Stratte of approximately 82 acres located
between Interstate 5 and the Sacramento River at the terminus of Adra Road on the north
side of Smith Road in the amount of $1.5 million and confirming that any future use of the
property will be subject to compliance with the California Environmental Quality Act.
The Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members -Kight, Mathena, and Stegall
Council Members - None
Council Members - Cibula
Council Members - Pohlmeyer
UPDATE - Zucker Report Implementation Committee
(A-050-122)
Development Services Director Hamilton provided an overview of the "2003 Report on
Recommendations of the Zucker Report Implementation Committee" recalling that the
Zucker Report was initiated in 2002 by the Development Services Department in order to
provide a comprehensive review of the City's development-related processes and provide an
objective understanding of the development issues facing the community. Once completed,
he stated that the Zucker Report proposed 48 recommendations designed to assist the
Development Services Department in meeting the needs of customers, the general public,
and broader community goals for quality development. Mr. Hamilton recalled that upon
approval of the recommendations, the City Council requested that the Zucker Report
Implementation Committee be formed to refine the 48 recommendations, provide
implementation strategies and periodic progress reports.
I
Mr. Hamilton related that, to date, 37 of the recommendations have been completed or are
in the implementation process. The remaining nine recommendations have funding or other
prohibitive constraints and await implementation. He pointed out that a 2003 year-end
3/16/2004
55
customer survey indicates a service rating of 4. 78 on a scale of 1 to 5 for the Department and
that all divisions within the Department have made positive increases in services.
Council Member Kight urged that the Development Services Department make extra efforts
to close the communications gap at the outset of the permitting process noting that some
customers did not understand basic regulations and specifics of the projects they are
attempting to complete and require individual attention. He asked that the Department
continue to research possible alternatives for customers throughout the process.
I
On behalf of the City Council, Vice Mayor Stegall thanked the Development Services
Department for its hard work in providing the best possible service to customers.
No action was required on this informational item.
I
STORM DRAIN UTILITY - Compliance with the National Pollutant Discharge Elimination
Program (NPDES)
(S-060/D-050- 200-005/S-020- 300)
Assistant City Manager Perry recalled that the Storm Drain Utility fee issue was before the
City Council in September 2003 as part of a recommendation from the Underground
Infrastructure Committee after review of the Master Plans and 10- Y ear Financial Plans for
the Water, Wastewater, and Storm Drain Utilities. He recalled that although the Storm Drain
Master Plan has been completed and implemented, the City Council asked that the
recommended fee increase be deferred in order to provide additional information on what
types of requirements would be forthcoming from the newly required National Pollutant
Discharge Elimination Program (NPDES) and the cost of compliance. Mr. Perry related that
prior to the NPDES Program mandates, the Storm Drain Utility was already suffering from
insufficient rates and insufficient connection fees to cover maintenance and capital
improvements. With the cost of implementation of the NPDES requirements, he advised
that the Storm Drain Utility has reached a maintenance dilemma which is fourfold: 1) there
is not enough personnel to perform the needed maintenance obligations, 2) continued growth
of the City correlates to more maintenance obligations, 3) requests for maintenance of areas
not previously maintained by the City or Shasta County, and 4) repairs and replacement are
needed for existing infrastructure. He stated the alternatives before Council are designed to
provide relief to these problems and added that the City must also take on the role of
monitoring new development previously provided by the Regional Water Quality Control
Board (RWQCB).
City Manager Warren clarified that because the federal and state government has passed on
monitoring responsibility to cities, the RWQCB now holds a city or county responsible for
holding developers responsible.
Mr. Perry explained that the first alternative suggests placing a rate increase on the ballot.
If Council chooses to fund just the NPDES requirements, it would require doubling the
current monthly fee and if Council wishes to also provide additional personnel, maintenance
and operation costs, and capital improvements, the rate increase would require tripling the
current fee.
I
Mr. Perry stated that staff favored a second alterative that would shift certain responsibilities
within the Utilities such as shifting street sweeping to the Solid Waste Utility and closing the
Benton Landfill. In order to close the Benton Landfill, he explained that the associated
bonds would be paid off and the debt on the Corporation Yard and Transfer Station would
be refinanced. While these changes would not increase consumer fees, shifting water quality
monitoring and storm drain pipe maintenance to the Wastewater Utility would require
enacting new development fees to fund the necessary permitting and monitoring process.
Mr. Perry recommended that staff be directed to: 1) payoff the Benton Landfill Bonds,
effective July 1,2004,2) set a public hearing to eliminate the Benton Landfill Surcharge and
substitute a rate increase in the same amount to offset street sweeping costs, 3) prepare to
refinance the 1993 Solid Waste and Corporation Yard Bonds, 4) shift street sweeping to the
Solid Waste Utility, effective July 1, 2004,5) shift storm drain pipe maintenance and water
qualitynionitoring to Wastewater Utility beginning fiscal year 2005~06, and 6) establish fees
and rate schedules to fund permit processing and regulatory compliance monitoring by the
Development Services Department.
3/16/2004
56
MOTION: Made by Council Member Kight, seconded by Council Member Mathena,
Directing staff to: 1) pay off the Benton Landfill Bonds, effective July 1,2004,2) set a public
hearing to consider eliminating the Benton Landfill Surcharge and substitute a rate increase
in the same amount to offset street sweeping costs, 3) prepare to refinance the 1993 Solid
Waste and Corporation Yard Bonds, 4) shift street sweeping to the Solid Waste Utility,
effective July 1,2004, 5) transfer storm drain pipe maintenance and water quality monitoring
to the Wastewater Utility beginning fiscal year 2005-06, and 6) establish fees and rate
schedule to pay for permit processing and regulatory compliance monitoring performed by
the Development Services Department.
The Vote: Unanimous Ayes
PUBLIC COMMENT
(A-050-060)
Victor Ogrey, Chairman of the Salvation Army Advisory Board, thanked the Development
Services Department for its assistance during permit processing for a Salvation Army retail
and warehouse location in Redding.
I
ADJOURNMENT
There being no further business, at the hour of 8: 13 p.m., Vice Mayor Stegall declared the
meeting adjourned.
APPROVED
~ho 'gJ1
I
ATTEST:
c~~61
I
3/16/2004