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HomeMy WebLinkAboutMinutes - City Council - 2004-03-02 39 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue, Redding, California March 2, 2004, 7:00 p.m. The Pledge of Allegiance to the Flag was led by Jane Nelson. The Invocation was offered by Police Chaplain Ben Adams. I The meeting was called to order by Mayor Pohlmeyer with the following Council Members present: Cibula, Kight, Mathena, and Stegall. Also present were City Manager Warren, Deputy City Manager Starman, City Attorney Fuller, Administrative Services Director Bachman, Development Services Director Hamilton, Electric Utility Director Feider, Support Services Director Kersten, Electric Group Manager Keener, Electric Group Manager Nichols, Solid Waste Manager Miralles, City Clerk Strohmayer, and Assistant City Clerk Sherman. Approval of Minutes - Regular & Special Meetings of February 17, 2004. I Approval of Payroll and Accounts Payable Registers (A-050-100-500) It is recommended that Accounts Payable Register No. 16, check numbers 815726 through 816103 inclusive, in the amount of $8,103,128.88, for the period of February 17, 2004, through February 27,2004; Wire Transfers for the period of February 16, 2004, through February 29, 2004, in the amount of $43,467.40; and Payroll Register No. 17 electronic deposit transaction numbers 139810 through 140526 and check numbers 513717 through 513951 inclusive, in the amount of $1,931,266.73, for the period of February 1, 2004, through February 14, 2004, be approved. TOTAL: $10,077,863.01 Treasurer's Report - January 2004 (A-050-100-600) Total Treasurer's Accountability $137,452,549.21 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities $200,4 76,498.09 ACR133 Report and Cash Reconciliation (F-205-095-650) It is the recommendation of the Administrative Services Director that the ACR133 Report and the Proof of Cash Reconciliation for January 2004 be accepted. I Annual Report - Downtown Redding Business Association (DRBA); and Resolution - Declaring intention to levy & collect an annual assessment for fiscal year 2004- 05 in Downtown Redding Business Improvement District and setting a public hearing for March 16,2004. (A-170-015-002) It is the recommendation of the Deputy City Manager that the City Council accept the Annual Report for the Downtown Redding Business Improvement District (District), pursuant to Redding Municipal Code Chapter 6.39, from the Downtown Redding Business Association (DRBA). The report noted that contributions were made to: Mall Parking Structure Comer Improvements ($4,621), Kool April Nites ($3,000), MarketFest night for District members ($2,000), sponsorship for Christmas Parade (Redding Trade Club) ($1,000), sponsorship for Swinging in the Streets (Redding Trade Club) ($1,000), Viva Downtown Beer and Wine Festival ($3,500), Viva Downtown Business Directory ($4,500) Cascade Theater Restoration Project ($5,000), sponsorship for Market Street Beach Party ($1,600), and sponsorship for Winterfest ($4,500). It is further recommended that Resolution No. 2004-30 be adopted, a resolution of the City Council of the City of Redding declaring its intention to levy and collect an annual assessment for Fiscal Year 2004-05 in the Downtown Redding Business Improvement District and setting a public hearing for March 16, 2004, regarding same. 3/2/2004 40 It is also recommended that the City Council waive the City reimbursement by the DRBA for administrative costs of approximately $1,750 to bill and collect the annual assessments. Surplus Property - 4051 St. Patricks Avenue; and Approve Negotiation for sale or exchange of property (C-070-200) It is the recommendation of the Assistant City Manager that the City Council declare property located at 4051 St. Patricks Avenue as surplus City property subject to retention of Electric Utility easements. It is further recommended that staffbe authorized to obtain a Broker's Option of Value and to negotiate with Diane Abair the sale of the property or I exchange of the property for frontage improvements on St. Patricks Avenue. Monthly Financial Report - Electric Utility (B-130-070) It is the recommendation of the Electric Utility Director that the City Council approve the Electric Utility's Monthly Financial Report for January 2004. Retail power sales revenue is 0.6%, or $231,472 above projections and wholesale power sales through January are $1,582,972, or 8.8% above projections. Operating revenue after energy costs is $577,382 or 2.6% above year to date expectations. The total cost of electricity through January 2004 was $1,780,643 or 4.5% above projections. The Utility's net operating results through January is $7,836,895 or $1,833,511 or 30.5% above plan for the period. Resolution - Approving application and accepting Per Capita Grant funds from the California Department of Parks and Recreation; and Resolution - Approving application and accepting grant funds from the California Department of Parks and Recreation (G-100-170 & P-050) It is the recommendation of the Community Services Director that Resolution No. 2004-31 be adopted, a resolution of the City Council of the City of Redding approving application to the California Department of Parks and Recreation and accepting 2002 State Park Bond (Proposition 40) grant funds in the amount of $601,085 through the Per Capita Grant Program funds under the California Clean Water, Clean Air, Safe Neighborhood Parks & Coastal Protection Act of 2002, allocating $300,000 for the Shasta County Library and $300,085 for Caldwell Park capital improvement projects. I It is further recommended that Resolution No. 2004-32 be adopted, a resolution of the City Council of the City of Redding approving the application to the California Department of Parks and Recreation and accepting 2002 State Park Bond (Proposition 40) grant funds from the County of Shasta in the amount of$l.2 million through the Roberti-Z'Berg-Harris Block Grant Program funds under the California Clean Water, Clean Air, Safe Neighborhood Parks & Coastal Protection Act of 2002 to be used for the Redding Sports Complex project. Monthly Financial Report - General Fund (B-130-070) It is the recommendation ofthe Administrative Services Director that the City Council accept the General Fund's Monthly Financial Report for January 2004. Total revenue at the end of January is $30.6 million or $211,252 (0.6%) above staffs cash flow projection. Expenditures at month end, excluding encumbrances, total $33,585,237 or $1,931,011 (5.5%) below staffs original cash flow projection. Encumbrances total $2,438,252. Notice of Completion - Bid Schedule No. 3675, Clear Creek Wastewater Treatment Plant Digester Improvements Project (B-050-020 & W-010-450) It is the recommendation of the Development Services Director that Bid Schedule No. 3675 (Job No. 2209-70), Clear Creek Wastewater Treatment Plant Digester Improvements Project, awarded to TICO Construction, be accepted as satisfactorily completed and the City Clerk be authorized to file a Notice of Completion. The final contract price is $203,973. I Notice of Completion - Bid Schedule No. 3630, Hilltop Drive/Browning Street Improvements and Traffic Signal (B-050-020/S-070-1 OO/T -080- 700) It is the recommendation of the Development Services Director that Bid Schedule No. 3630 (Job Nos. 2186 & 2135), Hilltop Drive/Browning Street Improvements and Traffic Signal 31212004 41 awarded to Axner Excavating be ~ccepted as satisfactorily completed, and the City Clerk be authorized to file a Notice of Completion. The final contract price is $603,441.94. Council Member Cibula advised he will abstain from voting on this matter due to family holdings in the area. I The Vote: AYES: NOES: ABSTAIN: ABSENT: Council Members - Kight, Mathena, Stegall, and Pohlmeyer Council Members - None Council Members - Cibula Council Members - None Increase Contingency Fund - Bid Schedule No. 3365, Turtle Bay Pedestrian Bridge Glass & Granite Deck (B-050-020/S-070-050- 500/C-070- 250- 250) It is the recommendation of the Development Services Director that the City Council increase the contingency fund for Bid Schedule No. 3365 (Job No. 9036), Turtle Bay Pedestrian Bridge Glass & Granite Deck from $710,000 to $860,000 to provide and additional $150,000 for contract change orders with Kiewit Pacific Company for lamination of glass panels. The Alliance of Redding Museums (ARM) will reimburse the City for the additional costs. Intertie Agreements - City of Anderson and Centerville Community Service District (W-030-500) It is the recommendation of the Assistant City Manager that the Mayor be authorized to execute lntertie Agreements with the City of Anderson and Centerville Community Service District that will allow the City of Redding to receive or transfer water in case of emergency water outages. I Resolution - CalPERS Employer Paid Member Contribution (EPMC) for Service Employees International Union(SEIU)-Clerical, Technical and Professional Employees and the Supervisory/Confidential Employees (P-l 00-230/P-l 00-050-124/P-l 00-050-126) It is the recommendation ofthe Personnel Director that Resolution No. 2004-33 be adopted, a resolution of intention of the City Council of the City of Redding pursuant to Government Code Section 20636( c)( 4) and Section 20691 to commence reporting the value of CalPERS Employer Paid Member Contribution (EPMC) as compensation for Service Employees International Union (SEIU) - the Clerical, Technical and Professional Employee Unit and the Supervisory/Confidential Employee Unit. Resolution - Amending the Employee Schedule of Part-Time Unrepresented Employee Classifications and Wage Rates/Ranges (P-1 00-050-1 00) It is the recommendation ofthe Personnel Director that Resolution No. 2004-34 be adopted, a resolution of the City Council of the City of Redding amending the Employee Schedule of Classifications and Hourly Wage Rates for the Part-Time Unrepresented Employees' to reflect the title change of "Supervising Recreation Leader" to "Recreation Crew Leader" and adding a new classification "Recreation Crew Supervisor" with a salary range from $9.91 per hour to $12.04 per hour. I MOTION: Made by Council Member Kight, seconded by Council Member Stegall, that all the foregoing items on the Consent Calendar be approved and adopted as recommended with the exception of the item approved by separate vote as indicated above. The Vote: AYES: Council Members - Cibula, Mathena, Stegall, and Pohlmeyer NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution Nos. 2004-30, 2004-31,2004-32,2004-33, and 2004-34 are on file in the Office of the City Clerk. 3/212004 42 PUBLIC HEARING - Appeal of Conditions of Approval for Use Permit UP-6-03, by Gateway Pacific Properties (L-010-390) The hour of 7 :00 p.m. having arrived, Mayor Pohlmeyer opened the public hearing to consider an appeal of conditions of approval for Use Permit, UP-6-03, to develop a retail commercial center at 1085 Hilltop Drive, by Gateway Pacific Properties. The following documents are on file in the Office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Affidavit of Mailing - Notice of Public Hearing I City Clerk Strohmayer advised that no protests were received. Development Services Director Hamilton explained that the applicant/appellant, Gateway Pacific Properties was appealing certain conditions placed on its development by the Planning Commission which included acquisition of off-site street right-of-way for widening Hilltop Drive and an internal driveway connection to the adjoining Hilltop Town and Country commercial center. However, the applicant/appellant has requested a continuance to provide an opportunity to review the issues with staff in an effort to achieve a satisfactory resolution. Mr. Hamilton recommended that the public hearing be continued to the regular City Council meeting of April 6, 2004. With the consensus of the City Council, Mayor Pohlmeyer continued the Public Hearing to the regular City Council Meeting of April 6, 2004. UPDATE ON MAJOR PROJECT - City's updated internet web site (A-050-080 & A-050-120) Support Services Director Kersten explained that the Information Technology (IT) Division, in an effort to update the City's web site first implemented in 1993, has developed a more streamline "home" page consolidating all City services and departments in a more consistent and user-friendly format with a professional look and feel. Mr. Kersten explained that the City's web site receives approximately 60,000 "hits" per month from locations around the world. Businesses and individuals interested in relocating to Redding and those wanting to pay utility bills online or view City Council meeting minutes, agendas and staff reports log on to the City's web site for information about Redding and the surrounding community. I IT Systems Administrator Nichols provided an overhead presentation on the new web page. He related that in November 2003, City Manager Warren charged the IT Division with the responsibility to revamp the City's web page by providing continuity and consistency between City departments and ensuring that all the information is kept current. Mr. Nichols highlighted one of the newest additions to the City's web page, the availability of City Council meeting staff reports online. He explained that staff reports can now be viewed or downloaded via links to the online version of the City Council agenda, and he demonstrated a tutorial which assists the public in accessing the reports. Mr. Nichols also demonstrated the "drop down" menu feature for City departments, services and the City Council and provided a brief tour of additional online services available to the public. With respect to City Council agendas, minutes and staff reports, Council Member Mathena asked how long the information remains available online. Mr. Nichols responded that the staff reports are scanned and simultaneously linked to the online agenda and also archived for future research and retrieval with the information remaining available indefinitely. I Mr. Kersten interjected that each department will appoint a staff member to serve as its web page liaison and they will work with the IT Division to maintain and update information contained on their department's web page. Council Member Cibula complimented staff on making this information available to the public. No action was required on this informational item. 3/2/2004 43 I UPDATE ON MAJOR PROJECT - Stillwater Business Park (A-050-080 & E-050-500) Administrative Services Director Bachman provided an update on the progress for the Stillwater Business Park (Park) explaining that staff continues to work through road blocks along the way. He related that the Park is currently in the Purpose and Needs Statement process and staff continues to work with the Environmental Protection Agency (EP A) to address its concerns. He added .that staff will be meeting with EP A representatives in San Francisco in the next two weeks to ensure that this component of the environmental process can be completed. Mr. Bachman explained that legislators are keenly interested in this project and staffkeeps them well appraised of its progress. Cost estimates are being revised and should be brought to the City Council for consideration in the near future as well as authorization to recruit an outside firm for the design. He explained that the City has applied for $1.5 million in federal funding with both Senators Boxer and Feinstein working to ensure that the City's application will be successful. Mr. Bachman assured Council that staff is doing everything possible to move the project forward. Mr. Bachman provided an overhead of the revised project schedule depicting necessary requirements and milestones for the project's completion from circulation of the Draft Environmental Statement later this year to the Park opening in the Summer of2007. Council Member Kight expressed frustration at the numerous delays the project has experienced and disappointment that the Park's completion date is now projected after the expiration of his term in office. Mayor Pohlmeyer suggested that the agencies responsible for creating the problems and delays surrounding the Park's development attend a City Council meeting to explain to the community why this project continues to stall. No action was required on this informational item. I FINANCING PLAN - Acquisition and Rehabilitation of affordable rental housing units by Resources for Rural Community Development, Inc. (G-100-075-l 01) Deputy City Manager Starman provided an overview of the Report to City Council dated February 25, 2004, incorporated herein by reference, regarding the proposed financing plan to facilitate acquisition and rehabilitation often affordable rental housing units by Resources for Rural Community Development, Incorporated (RRCD). I Mr. Starman explained that RRCD is a nonprofit corporation which addresses housing needs for the developmentally disabled, low- and very low-income residents in several Northern California counties through acquisition and development of permanent, affordable housing. He related that RRCD has entered into a 90-day residential purchase agreement with the owners of three parcels located at 5887 and 5931 Cedars Road wherein it proposes to acquire the parcels and rehabilitate the units using the City's Federal Home Investment Partnerships Program (HOME) funds. Mr. Starman explained that the loan request equals $792,000 in HOME Program funds, and the City would provide an additional $42,300 as a Community Development Block Grant Fund (CDBG) grant for lead-based paint inspection and abatement and a $5,000 Redding Electric Utility (REU) grant for energy efficient material to facilitate this project. RRCD has applied to the Federal Home Loan Bank for a $150,000 grant to apply toward the project and will execute a 55-year rent limitation agreement to ensure long- term rent affordability. Mr. Starman advised that this proposal is consistent with the City's effort to work with local nonprofit housing organizations to acquire and maintain an inventory of affordable rental units in Redding. It is recommended that the City Council approve the proposed financing plan to facilitate the acquisition and rehabilitation of ten affordable housing units by RRCD contingent upon receipt of the environmental clearance from HUD as required. RRCD Executive Director Fred Quigley related that RRCD is very enthusiastic about this project and looking forward to this latest opportunity to partner with the City to develop another high-quality project. 3/2/2004 44 MOTION: Made by Council Member Kight, seconded by.Council Member Stegall approving the proposed financing plan to facilitate acquisition and rehabilitation of ten affordable rental housing units by Resources for Rural Community Development, Incorporation (RRCD) upon receipt of environmental clearance from the U.S. Department of Housing and Urban Development to use $792,000 of the City's Federal Home Investment Partnerships Program (HOME) funds. The Vote: Unanimous Ayes. RESOLUTION - Amending the Solid Waste Utility Rate Schedule & Policies (S-020-500) Solid Waste Manager Miralles explained that roadside litter along streets traveled enroute to area disposal sites is an ongoing problem and despite substantial efforts to periodically clean these roadways, staff continues to receive numerous complaints from the community. He related that litter blown from untarped vehicle loads is the largest contributor to the roadside litter problem and the resulting abatement efforts cost the City and taxpayers in excess of $80,000 annually. I Mr. Miralles related that recently, the Solid Waste Disposal Committee (a multi-agency committee governing Shasta County's Richard W. Curry West Central Landfill [Landfill]), considered this issue and adopted a policy for the County Landfill which requires that a person whose load is not covered will have the option to buy a tarp from the disposal facility or pay a double fee. He advised that similar programs are being adopted by many communities in an effort to address roadside litter and the associated abatement costs. Since the policy adopted by the Committee affects the County Landfill only, staff recommends that in an effort to be consistent with the Landfill and improve the appearance of City streets near the Transfer Station and other disposal facilities, that the City Council amend the Solid Waste Utility Rate Schedule and Service Policies to require tarping ofloads entering a City disposal facility, establish fees for untarped loads and allow customers to purchase a tarp at cost in lieu of paying the fee. In response to Council Member Mathena, Mr. Miralles explained that staff would purchase tarps in bulk and charge customers with untarped loads between $2.50 to $3.19 (depending on the size) to ensure that the next load to the Transfer Station would be tarped. He added that tarping is superior to simply tying down loads because it prevents smaller particles of debris and dust from escaping. I Council Member Cibula questioned whether this cost might discourage people from coming to the Transfer Station and finding other unapproved alternatives for disposing of trash, thereby exacerbating the litter problem. Mr. Miralles responded that most individuals who dump illegally are repeat offenders. This program will serve to educate and assist people who are simply unaware of the problems created by untarped loads; and, he added that from the numerous complaints received from the community regarding roadside litter, the program will be welcomed by most. Council Member Cibula expressed an interest in monitoring the program in order to ensure that it was meeting the goal to reduce litter along City streets and also to hear public opinion and/or comments on the program. City Manager Warren recommended that staff return to the City Council in December of this year with an update on the program. At that time, he said Council could decide to continue or eliminate the program based on the results presented. MOTION: Made by Council Member Stegall, seconded by Council Member Kight adopting Resolution No. 2004-35, a resolution of the City Council of the City of Redding amending the Solid Waste Utility Rate Schedule and Service Policies, effective July 1 ofthe years 1999 through 2004, requiring the tarping ofloads entering City disposal facilities and establishing fees for untarped loads, or the purchase of a tarp in lieu, and directed staff to return to City Council in December 2004 with an update regarding the program's effectiveness in reducing litter and reception by the public. The Vote: Unanimous Ayes. I Resolution No. 2004-35 is on file in the Office ofthe City Clerk. 312/2004 45 ADJOURNMENT There being no further business, at the hour of 7:44 p.m., Mayor Pohlmeyer declared the meeting adjourned. APPROVED I ATTEST: I ~~~ City Clerk I 3/2/2004