HomeMy WebLinkAboutMinutes - City Council - 2004-01-20
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City Council, Regular Meeting
Civic Center Council Chambers
777 Cypress A venue,
Redding, California
January 20,2004, 7:00 p.m.
The Pledge of Allegiance to the Flag was led by Council Member Cibula.
The Invocation was offered by Police Chaplain Ellis Martin.
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The meeting was called to order by Mayor Pohlmeyer with the following Council Members
present: Cibula, Kight, Mathena, and Stegall.
. Also present were City Manager Warren, Assistant City Manager Perry, Deputy City
Manager Starman, City Attorney Fuller, Administrative Services Director Bachman,
Development Services Director Hamilton, City Clerk Strohmayer, and Executive Secretary
Stribley.
Approval of Minutes - Regular and Special Meeting of January 6,2004, and Special Meeting
of December 15, 2003.
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Approval of Payroll and Accounts Payable Registers
(A-050.:100-500)
It is recommended that Accounts Payable Register No. 13, check numbers 814480 through
814878 inclusive, in the amount of$8,296,896.69, for the period of January 2, 2004, through
January 16, 2004; Wire Transfers for the period of December 31,2003, through January 16,
2004, in the amount of $145,481.70; and Payroll Register No. 14 electronic deposit
transaction numbers 137619 through 138333 and check numbers 512944 through 513193
inclusive, in the amount of$2,192,031.21, for the period of December 21,2003, through
January 3, 2004, be approved.
TOTAL: $10,634,409.60
Ordinance - Amending Zoning Map re Rezoning Application, RZ-I0-03, for 90 acres at
Knighton Road
(L-OI0-230)
It is the recommendation of the Development Services Director that Ordinance No. 2323 be
adopted, an ordinance of the City Council ofihe City of Redding amending the Zoning Map
of the Redding Municipal Code relating to Rezoning Application RZ-l 0-03 to rezone 92
acres located at 20039 Devere Drive, 7500 Kisling Road, 20200 Franks Drive, 7000 Amigo
Way, and 7101 Amigo Way (all or a part) from "GI" General Industry District to "PF" Public
Facilities District and "RS-3.5-PD" Residential Single Family District with Planned
Development Overlay District.
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Property Acquisition Agreement - Roger, Thomas, and John Loftus and Susan Smith
Property Acquisition Agreement - Rhyne Trusts & Christopher Rhyne; and
Resolution - Appropriating funds for same
(C-070-01 0-01 0/ A-090-100/B-130-070)
It is the recommendation of the Support Services Director that the Agreements with Roger,
Thomas, and John Loftus and Susan Smith and Rhyne Trusts and Christopher Rhyne be
approved to acquire 99.99 acres of property located south ofthe Redding Municipal Airport
in the amount of$1 ,269,800 to include environmental assessment, appraisal, and escrow fees
to provide runway approach protection and possible future expansion of aviation-related
commerce.
It is further recommended that Resolution No. 2004-09 be adopted, a resolution of the City
Council of the City of Redding approving and adopting the 34th amendment to City Budget
Resolution No. 2003-103 appropriating $1,269,800 for land acquisition at the Redding
Municipal Airport for fiscal year 2003-04.
Letter of Agreement - Shasta Union High School District
(G-I00-170 & P-150-150)
It is the recommendation of the Police Chief that the City Council authorize the Redding
Police Department to submit a Letter of Agreement to partner with the Shasta Union High
School District to apply for a School Community Policing Partnership (SCPP) Program grant
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through the California Department of Education and the Office of the Attorney General in
the amount of $325,000 over three years with 25% matching funds to provide a School
Resource Officer at Shasta High School.
Grant Concept Papers - Office of Traffic Safety
(G-100-170-700 & P-150-150)
It is the recommendation of the Police Chief that the City Council authorize the Redding
Police Department to submit grant concept papers as a pre-qualifier for future grant funding
requests to the Office of Traffic Safety (OTS) for the proposed purchase of handheld citation
devices and other traffic safety field equipment with funding available in October 2004.
Comprehensive Annual Financial Report - Fiscal Year ended June 30, 2003 I
(F-205-150-075)
It is the recommendation of the Administrative Services Director that the City Council accept
the Comprehensive Annual Financial Report for Fiscal Year ending June 30, 2003.
Resolution - Summarily vacating portion of Open Space Easement at 508 Seavy Court
(A-010-040)
It is the recommendation of the Development Services Director that Resolution No. 2004-10
be adopted, a resolution of the City Council of the City of Redding summarily vacating a
portion of the open space easement (A-8-03) on a portion of Lot 15 of the Sunset Terrace
Subdivision, Unit 7 (508 Seavy Court) owned by Bob and Linda Olson as it appeared to be
an excessive dedication of open space on the original subdivision map.
Resolution - Summarily vacating a 10- foot sewer, temporary road and utility easements, and
building exclusion zone on property located at 2600,2650,2660,2670,2750, and 2790 Park
Marina Drive
(A-010-040)
It is the recommendation ofthe Development Services Director that the City Council adopt
Resolution No. 2004-11 summarily vacating a 10-foot sewer, temporary road and utility
easements, and building exclusion zone on property located at 2600,2650,2660,2670,2750,
and 2790 Park Marina Drive (A-1 0-03) (Parcel Map 7-99 over portions of parcels 1 through
7), by The June Girard Fund, LLC as the easements have been relocated.
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Notice of Completion - Bid Schedule No. 3656,2003 Street Paving Overlay Project
(B-050-020 & S-070-200)
It is the recommendation of the Development Services Director that Bid Schedule No. 3656
(Job No. 2197 -05),2003 Street Paving Overlay Project, awarded to J.F. Shea Co. be accepted
at satisfactorily completed and that the City Clerk be authorized to file a Notice of
Completion. The final contract price is $1,229,499.55.
Pipeline Crossing Agreements - Union Pacific Railroad Company
(W -030-725)
It is the recommendation ofthe Development Services Director that the City Council approve
two Pipeline Crossing Agreements with Union Pacific Railroad Company for construction
of the Eastside Road to Westside Road at North Drive 12-inch water main connection and
the Highway 273 at Canyon Creek water main intertie with a $3,300 and $3,650,
respectively, fee to be paid upon execution of said agreements.
Award of Bid - Bid Schedule No. 3697, Carter House and Teen Center Modernization; and
Resolution - Appropriating 2002 State Park Bond funds
(B-050-020/C-050-450-030/C-050-750/B-130-070)
It is the recommendation of the Development Services Director that Bid Schedule No. 3697
(Job No. 8649), Carter House and Teen Center Modernization, be awarded to R.D. Nichol
Construction in the amount of$219,000, with an additional $5,700 for administration and
inspection fees, and an additional $1,000 to provide a construction contingency fund for a
totalof$225,700.
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It is further recommended that Resolution No. 2004-12 be adopted, a resolution of the City
Council of the City of Redding approving and adopting the 35th amendment to City Budget
Resolution No. 2003-103 transferring $20,000 in 2002 State Park Bond Funds from the
Aquatic Center Project to the Carter House and Teen Center Modernization Project for fiscal
year 2003-04.
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Award of Bid - Bid Schedule No. 3673, heavy duty portable horizontal feed wood
recycler/grinder
(B-050-100 & S-020-550)
It is the recommendation of the Assistant City Manager that Bid Schedule No. 3673, heavy
duty portable horizontal feed wood recycler/grinder, be awarded to Peterson Pacific
Corporation of Eugene, Oregon in the amount of$422,912.49.
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Amendment to Memorandum of Understanding - Redding Area Water Council
(W-030-420)
It is the recommendation of the Assistant City Manager that the City Council approve the
Amendment to the Redding Area Water Council (Water Council) Memorandum of
Understanding for the Basinwide Groundwater Management Plan formalizing the
establishment of the Policy Advisory Committee as a subcommittee of the Water Council,
continuing funding participation in the amount of$9,800 per year for five years for a total
amount of $49,000, and appointing Council Member Mathena as Council liaison to the
Water Council.
Insurance Policy Renewal - Property/boiler, and Machinery for Redding Power Plant
a(R-100-375-200)
It is the recommendation of the Personnel Director that the City Council authorize staff to
purchase a one-year policy for the property/boiler and machinery at the Redding Power Plant
from Starr Tech/Hartford Steam Boiler Insurance Company in the amount not-to-exceed
$270,000 for 2004-05, effective February 5,2004 to February 4,2005.
MOTION: Made by Council Member Kight, seconded by Council Member Stegall, that all
the foregoing items on the Consent Calendar be approved and adopted as recommended.
The Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members - Cibula, Kight, Mathena, Stegall, and Pohlmeyer
Council Members - None
Council Members - None
Council Members - None
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Ordinance No. 2323 and Resolution Nos. 2004-09,2004-10,2004-11, and 2004-12 are on
file in the Office of the City Clerk.
PUBLIC HEARING
RESOLUTION - Approving expansion of the Shasta Metro Enterprise Zone boundary
(E-050-300)
The hour of7 :00 p.m. having arrived, Mayor Pohlmeyer opened the public hearing regarding
expansion of the Shasta Metro Enterprise Zone boundary.
The following documents are on file in the Office of the City Clerk:
Affidavit of Publication - Notice of Public Hearing
City Clerk Strohmayer advised that no protests were received.
Council Member Cibula advised that he will abstain from discussion and voting on this item
due to family property holdings in the area.
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Deputy City Manager Starman provided an overview of the Report to City Council dated
January 12, 2004, recalling that the Shasta Metro Enterprise Zone (Zone) was formed in 1991
and includes portions of Shasta County and portions of the cities of Anderson, Shasta Lake,
and Redding. He pointed out that the Zone is administered by the Economic Zone Policy
Board (Board) consisting of members from each participating jurisdiction.
Mr. Starman advised that the City wishes to expand its Zone area to include the Cypress
corridor from the Sacramento River east and the Chum Creek corridor from Chum Creek
Road and Cypress A venue to Chum Creek Road and Hartnell A venue (adding approximately
206 commercial/industrial zoned acres). He pointed out that the California Technology,
Trade and Commerce Agency (CTC) reviews expansion requests regarding the Zone but
because of State budget constraints, there is a moratorium on expansion requests at this time.
However, the CTC did advise that it will work on these types of requests on an "as-time-
permits" basis. .
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Mr. Starman recommended that the City Council adopt the Negative Declaration prepared
for this project, adopt a resolution approving a boundary expansion for the Zone, and
authorize staff to submit a formal expansion request to the California Technology, Trade and
Commerce Agency.
Mayor Pohlmeyer determined that no one present wished to address this matter and closed
the public hearing.
MOTION: Made by Council Member Kight, seconded by Council Member Mathena,
adopting the Negative Declaration, and adopting Resolution No. 2004-13, a resolution ofthe
City Council of the City of Redding approving a 206 acre boundary expansion ofthe Shasta I
Metro Enterprise Zone in the City, and authorizing staff to submit a formal expansion
request to the California Department of Commerce through the California Technology, Trade
and Commerce Agency. The Vote:
AYES: Council Members - Kight, Mathena, Stegall, and Pohlmeyer
NOES: Council Members - None
ABSTAIN: Council Members - Cibula
ABSENT: Council Members - None
Resolution No. 2004-13 is on file in the Office ofthe City Clerk
AUDIT COMMITTEE REPORT
(F-205-150-075)
In their capacities as Council liaisons to the Audit Committee, Council Member Mathena
reported that he and Council Member Stegall attended the recent presentation of the
Auditor's Report provided by Hathaway & Ksenzulak, LLP, wherein the City received a
"clean" audit with no findings or Management Letters. He related that this year, the City's
net assets increased by $21.7 million and the combined total of the Governmental Funds was
$86.5 million. He pointed out that the City's net debt decreased by $8.5 million this year and
although the City's legal allowable debt limit is $178 million, the City's current debt is only
$700,000.
Council Member Mathena recommended that the City Council accept the audit report.
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On behalf of the City Council, Mayor Pohlmeyer thanked Council Members Mathena and
Stegall for contributing their time to the Audit Report Committee and recognized the Finance
Division for its hard work and dedication.
MOTION: Made by Council Member Mathena, seconded by Council Member Kight,
accepting the Single Audit Reports for the year ended June 30, 2003.
The Vote: Unanimous Ayes
AUDIT SERVICES AGREEMENT - Hathaway & Ksenzulak, LLP
(F-205-150)
Administrative Services Director Bachman advised that the Audit Services Agreement with
Hathaway & Ksenzulak, LLP (Firm) will expire in June 2004, unless the City exercises its
option to extend the Agreement for two additional one-year terms. He stated that the Firm
has agreed to the option with no increase in costs for 2004, and an approximate 2% increase
in 2005.
Because of the excellent working relationship enjoyed by the City and the Firm, Mr.
Bachman recommended extending the term of the Agreement for two additional years.
MOTION: Made by Council Member Mathena, seconded by Council Member Stegall,
approving two one-year extensions to the Audit Services Agreement with Hathaway &
Ksenzulak, LLP in the amount of$51 ,850 for fiscal year 2004-05 and $52,800 for fiscal year
2005-06. The Vote: Unanimous Ayes
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UPDATE ON MAJOR PROJECTS - Parkview Neighborhood In-fill Project
(A-050-080 & R-030-145)
Deputy City Manager Starman related that the City Council and the Redding Redevelopment
Agency (RRA) continue to actively pursue revitalization of the Parkview Neighborhood
target area. As part of the revitalization, a major residential development is planned in the
interior of the Parkview neighborhood, improvements have been made, along Parkview
Avenue, and a park and trail system is under development along the Sacramento River. He
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pointed out that another aspect of revitalization is an infill program wherein vacant or
blighted parcels are acquired and new housing is constructed. He provided a overhead
picture depicting a property on State Street before and after revitalization as an infill project
development through a partnership between the City and the Community Revitalization and
Development Corporation. Mr. Starman introduced first-time home buyers Mr. and Mrs.
Shackleford who purchased the new home and thanked them for working with the City to
produce a successful conclusion to the project.
No action was required on this informational item.
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UPDATE ON MAJOR PROJECTS - Sports Complex
(A-050-080 & P-050-600-200)
Assistant City Manager Perry provided a Powerpoint presentation depicting various
construction phases of the Sports Complex Project (Project) pointing out the multi-use
building, administration building, restaurant, and parking lot curbs and sidewalks. He
advised that the Project is 80% complete but progress has been slowed due to inclement
weather. In response to Council Member Mathena, he stated the multi-use room walls will
be stucco with brick pilasters on the outside.
No action was required on this informational item.
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PROPOSAL TO UPGRADE FIELD TURF AT THE SPORTS COMPLEX and;
LEASE AMENDMENT - Big League Dreams (BLD)
(P-050-600-200)
Assistant City Manager Perry explained that extended rain and inclement weather have
delayed field grading, drainage and irrigation systems installation and the planting of hybrid
Bermuda grass stolens (grass springs planted about one to two inches apart) at the Sports
Complex seriously jeopardizing the anticipated opening date for the facility. Mr. Perry
recalled that in 2003, a proposal from Complex construction contractor, Dale Construction
to issue a no-cost change order substituting sod for grass stolens was rejected by staff
because the proposal would have eliminated some of the required drainage system.
However, at this time, staff is concerned that stolens represent a significant risk for
substantial particle run-offto nearby streams creating water quality issues. Mr. Perry, related
that, at a minimum, the outfields must be upgraded to sod in order to hasten grass growth
which can withstand the harsh treatment of a baseball game.
As a result of these concerns and in order to expedite the project and preserve the opening
schedule, Big League Dreams (BLD) has suggested that synthetic turf be installed in the
fields rather than stolens or sod and has proposed to: 1) pay 50% of the estimated cost of
$230,000 for synthetic turf in the infields (to be financed by the City over 10 years) and be
responsible for its replacement; 2) pay up to $50,000 annually for 10 years for synthetic turf
in the outfields, or 3) pay $615,000 (to be borrowed from the City) over 10 years for
synthetic turf in the infields and outfields. Mr. Perry pointed out that BLD's contribution
will come from the savings it will realize by eliminating grass maintenance (irrigation,
mowing, fertilizing and weed abatement) estimated at approximately $950,000. He stated
that the City's portion would be approximately $240,000 in addition to the $220,000
construction contingency fund. By comparison, Mr. Perry explained that an upgrade to sod
is estimated to cost approximately $91,107 and could be funded with the construction
contingency fund if Council is interested in that option. However, he pointed out that
upgrading both the infields and outfields to synthetic turf will provide the earliest play on the
fields, extend the playing season and provide the greatest amount of annual revenue.
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Mr. Perry related that a BLD representative was unable to attend this evening's meeting due
to a scheduling conflict and suggested that Council may want to defer its decision to the next
City Council meeting in order to address questions and concerns to BLD.
Mr. Perry recommended that grass stolens be deleted from the Sports Complex construction
contract with Dale Construction, that the infields and outfields be upgraded to synthetic turf
in the amount of$l, 1 06,091.00, utilizing the construction contingency fund of$220,000.00,
the Equipment Account of $20,000 and BLD funding $615,000 leaving a balance of
$251,091.00, and authorize staff to prepare a lease amendment with BLD for installation of
the synthetic turf.
Mayor Pohlmeyer urged that a decision not be delayed to another meeting noting that the
project is already behind schedule.
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Council Member Cibula questioned why the issue of sod is coming to light at this late date.
Mr. Perry replied that the problem of grading the fields and planting sto1ens was apparent last
October, but staff was confident that a revised schedule for the contractor would allow the
project to be completed as agreed. He pointed out that there were 78 rain days last year and
12 rain days this year, noting that even when the rains cease, the condition of the ground is
not conducive for grading and installing irrigation and drainage systems. After several
meetings with the contractor and BLD, Mr. Perry said it is apparent that without synthetic
turf, it is doubtful the Sports Complex will open as scheduled.
Council Member Cibula asked if the effect of very hot weather on the synthetic turf was fully
explored. Mr. Perry explained that while synthetic turf is approximately 5-10 degrees
warmer than grass, it can be off set by watering the fields prior to play and utilizing misters.
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In response to Council Member Stegall regarding the level of safety, Mr. Perry related that
the synthetic turf manufacturer claims greater safety and fewer injuries than with the original
astro carpet used years ago.
Council Member Mathena advised that he also had concerns regarding safety, but his
research revealed that synthetic turf, especially "Astro Play," causes fewer injuries than grass
and is the future of playing fields.
Mayor Pohlmeyer questioned why the proposal by the contractor to install sod instead of
stolens was not accepted last year. Mr. Perry explained that the contractor was unable to
submit a root-zone growth cross-section diagram that met specifications and eliminated a
drainage system which was unacceptable to staffbecause the fields would not readily recover
for play after rains.
Mayor Pohlmeyer emphasized that if the City loaned BLD $615,000 for synthetic turf from
the General Fund, other priority projects would be delayed. He observed that there appeared
to be no substantial benefit to this year's playing season that would justify the expense of
purchasing synthetic turf. He supported installing sod which would require no additional
expenditure by the City.
Council Member Mathena cautioned that previous experience with sod dictates that there is
a specific period of time when sod can be installed and sustain play. He estimated that one
to two years will be necessary before the roots can be established to accept the amount of
activity contemplated at the Sports Complex and would eliminate the ability to play during
wet weather. Mr. Perry concurred adding that the sod manufacturer suggested a month
growing time before play can commence and when first installed, the seaming of sod can
create safety concerns.
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Council Member Kight suggested that given the various concerns, a two week delay to
review alternatives and discuss options with BLD before making a decision would be
advantageous. He recalled that during construction meetings, the contractor schedule
specified that the Sports Complex project would be complete on March 5, 2004, subject to
rain days. However, it is now apparent that will not occur. He pointed out that the issue of
what type of grass to install should be considered on the basis of the amount of annual
playing time, costs, and maintenance. Council Member Kight supported the use of synthetic
turf stating that it will enhance the project, extend the play season, reduce maintenance, and
Increase revenues.
Council Member Stegall expressed reluctance to expend additional funds for the project
especially if that expenditure delayed other priority projects, but added that she would be
willing to discuss other methods of financing the synthetic turf. She was not in favor of
BLD attending the next City Council meeting to provide additional information.
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MOTION: Made by Council Member Kight, seconded by Council Member Mathena,
deferring the proposal to upgrade the Sports Complex turf to the meeting of February 3,
2004, and directing staffto provide additional information. The Vote:
AYES: Council Members - Cibula, Kight, Mathena, and Stegall
NOES: Council Members - Pohlmeyer
ABSTAIN: Council Members - None
ABSENT: Council Members - None
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AGREEMENT - Diaz Associates
(E-050-500)
Administrative Services Director Bachman related that as environmental planning has
progressed for the Stillwater Business Park project, significant wetlands concerns have
surfaced. He stated that, to date, it is necessary to submit review documents to comply with
the California Environmental Quality Act (CEQA), National Environmental Policy Act
(NEP A), and the Clean Water Act (CW A) and it is preferable to combine the reviews. The
CW A analysis must include one alternate site for review, which staffhas chosen near the
Redding Municipal Airport. The environmental consultant for this project, Diaz Associates,
has agreed to provide the increased scope of work to include the information necessary to
acquire the CW A 404(b)(1) permit.
Mr. Bachman recommended approval of Amendment No. 7 to the Agreement with Diaz
Associates for the increased scope of services for the Stillwater Business Park environmental
review in the amount of $162,950.
Mayor Pohlmeyer asked for detailed information regarding what environmental issues must
be completed, the impediments for completion, and the agency and contact person proposing
increased requirements. He found it unconscionable that a project of significant benefit to
the City and the community would have to endure so many delays.
MOTION: Made by Council Member Stegall, seconded by Council Member Mathena,
approving Amendment No.7 to the Agreement with Diaz Associates for the increased scope
of services for the Stillwater Business Park environmental review in the amount of$162,950.
The Vote: Unanimous Ayes
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PUBLIC COMMENT
(A-050-060 & S-060)
Terry Spencer, Redding resident, advised that the Golden Heights Subdivision near his
property is graded in such a manner that the flow of storm water transverses his property and
created a deep channel cutting his property into two sections. He suggested that in order to
remedy the problem, the City should complete the end of the street with curb, gutter, and
sidewalk and construct a new drain to handle storm water which should be connected to the
existing storm drain system to divert the water to its proper area. He also asked that his
property be restored to its original condition including filling the channel and removing the
accumulation of rocks and soil deposited from the upper channel into his yard. He further
asked for a reduction in the velocity of water from the Tamarack Street drain which is
impacting the north side of his property.
Mayor Pohlmeyer requested staff to follow up on this matter.
Thomas Carlson, Redding resident, expressed concern that funds are being spent on the
Sports Complex when City streets and drainage systems need repair.
ADJOURNMENT
There being no further business, at the hour of 8:40 p.m., Mayor Pohlmeyer declared the
meeting adjourned.
APPROVED
ATTEST:
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1/20/2004