HomeMy WebLinkAboutMinutes - City Council - 2003-08-19
168
City Council, Regular Meeting
Civic Center Council "Chambers
777 Cypress Avenue,
Redding, California
August 19,2003, 7:00 p.m.
The Pledge of Alle~iance to the Flag was led by Vi Klaseen.
A moment of silence was observed for military personnel stationed in Iraq in lieu of an
invocation.
I
The meeting was called to order by Vice Mayor Pohlmeyer with the following Council
Members present: Kight, Mathena, and Stegall. Mayor Cibula was absent.
Also present were City Manager Warren, Assistant City Manager Perry, Deputy City
Manager Starman, City Attorney Fuller, Development Services Director Hamilton,
Administrative Services Director Bachman, Fire Chief Fry, Community Services Director
Niemer, City Clerk Strohmayer, and Executive Secretary Stribley.
Approval of Minutes - Regular and Special Meetings of August 5, 2003
Approval of Payroll and Accounts Payable Registers
(A-050-100-500)
It is recommended that Accounts Payable Register No.3, check numbers 809902 through
810409 inclusive, in the amount of$5,694,35 1.90, for the period of August 5, 2003, through
August 15, 2003; Wire Transfers for the period of July 22, 2003, and August 1, 2003,
through August 15, 2003, in the amount of $709,163.49; and Payroll Register No.3,
electronic deposit transaction numbers 129695 through 130388 and check numbers 506691
through 507325 inclusive, in the amount of$2,217,192.81, for the period of July 19, 2003,
through August 2,2003, be approved.
TOTAL: $8,620,708.20
I
Ordinance Amending Redding Municipal Code Chapter 14.04 - Underground Utility
Districts, requiring reimbursement to property owners for converting overhead to
underground utility services
(E-090-200)
It is the recommendation ofthe Assistant City Manager that Ordinance No. 2313 be adopted,
an ordinance of the City Council of the City of Redding amending portions of Redding
Municipal Code (RMC) Chapter 14.04, Underground Utility Districts requiring
reimbursement to property owners in Underground Utility Districts for reasonable costs
associated with converting overhead to underground utility lines, and clarification of other
language in RMC Chapter 14.04.
Resolution - Appropriating 2002 Park Bond proceeds for Caldwell Park improvements
(B-130-070 & P-050-100)
It is the recommendation of the City Manager that Resolution No. 2003-128 be adopted, a
resolution of the City Council of the City of Redding approving and adopting the 6th
amendment to City Budget Resolution No. 2003-103 appropriating $60,000 for 2002 State
Park Bond (Proposition 40) proceeds for portions of Caldwell Park improvements for fiscal I
year 2003-04.
Resolution - Appropriating funds for Redding Youth Soccer League ball fields at Manzanita
School
(B-130-070 & P-050-600)
It is the recommendation of the City Manager that Resolution No. 2003-129 be adopted, a
resolution of the City Coun~il of the City of Redding approving and adopting the 7th
amendment to City Budget Resolution No. 2003-103 appropriating $10,000 for a Funding
Agreement with Redding Youth Soccer to assist in the development of soccer and baseball
fields at Manzanita School.
8/19/2003
169
Erosion Control - Graded areas at the Sports Complex
(P-050-600-200)
It is the recommendation of the Assistant City Manager that the City Council authorize
seeding the graded areas at the Sports Complex, renting irrigation pipe for watering ground
cover until rains begin, and installing a bypass pipe to move clean water south of the playing
fields at a cost of $20,000 to $30,000.
I
Amendment to Consultant Agreement - Carollo Engineers (C-1855) for the Wastewater
Master Plan '
(W-01O-300 & W-020-300)
It is the recommendation ofthe Assistant City Manager that the City Council authorize the
Mayor to execute an amendment to Consulting Contract No. C-1855 with Carollo Engineers
to compen~ate for additio~al work and time required to c01l1plete the Wastewater Master
Plan in the additional amount of $31,000 and transfer said funds within the Wastewater
Utility budget for same.
Option Agreements - Surplus City-owned property at Redding Airport Business Park
(C-070-200 & A-090-1 00)
It is the recommendation of the Support Services Director that the City Council authorize the
City Manager to enter into Option Agreements with developers bidding on a U.S. General
Services project to construct an 8,000 square foot office facility in the area of the Redding
Municipal Airport for the Department of Homeland Security. The Agreements will
conceptually approye the sale of Lots 5,13, and 15A foramountsof$127,200, $120,220, and
$171,518, respectively. E~ch bid must be submitted with a non-refundable fee of $5,000.
I
Notice of Completion - Bid Schedule No. 3520, Redding Aquatic Center
(B-050-020 & P-050-700-600)
It i~ the recommendatioI1- of the Development Services Director that the City Clerk be
instructed to record the Notice of Completion for Bid Schedule No. 3520 (Job No. 9584),
Redding Aquatic Center, awarded to Dale CO!lstructiol} and that retention monies less $2,400
to complete hydro seeding at the Aquatic Center be released.
Resolution - Accepting and appropriating grant funds from the California Department of
Health Services through tpe Kids' plate~ Equipment Program for bicycle and pedestrian
safety presentations .
(G-IOO-170 & P-150-150)
It is t~e recommendation of the Chief of Police that Resolution No. 2003-130 be adopted,
a resolution of the City Council of the City of Redding approving and adopting the 5th
am~ndIT1ent to City Budget Resolution No. 2003-103 accepting and appropriating $4,930 in
grant funds from the California Department of Health Services through the Kids' Plates
Equipment Program to educate community school children on the importance and proper use
of bicycle helmets and pedestrian safety.
2002-03 Funding Agreement - Superior California Economtc Development District
(B-130-030 & B-080-500)
It is the recommendation of the Administrative Services Director that the City Council
authorize the Mayor to execute a Funding Agreement with the Superior California Economic
Development District (SCEDD) to provide economic development planning and business
development services as outlined in the 1979 Joint Exercise of Powers Agreement; and
authorize payment to SCEDD in the amount of$l 0,484 for said service for fiscal year 2002-
03.
I
, .
MOTION: Made by Council Member Kight, seconded by Council Member Mathena that
all the foregoing items on the Co~sent Calendar be approved and adopted as recommended.
The Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Council Members - Kight, Mathena, Stegall, and Pohlmeyer
Council Members - None
Council Members - Cibula
Council Members - None
Ordinance No. 2313 and Resolution Nos. 2003-128, 2003-129, and 2003-130 are on file in
the Office of the City Clerk.
8/19/2003
170
APPOINTMENTS - Community Services Advisory Commission and Shasta Mosquito
Abatement & Vector Control District
(B-080-128 & B-080-480)
MOTION: Made by Council Member Kight, seconded by Council Member Stegall,
appointing Jason Waybright to the Community Services Advisory Commission to serve an
unexpired term ending January 1,2006, and appointing Bob Michaels to the Shasta Mosquito
Abatement & Vector Control District to serve an unexpired term ending December 31,2003.
The Vote: Unanimous Ayes
ORAL UPDATE ON MAJOR PROJECTS - Fire Station No.8
(A-050-080 & C-050-275)
Fire Chief Fry provided an update regarding Fire Station No.8, proposed for construction
in the northeast area of the City on the east side of Chum Creek Road near College View
Drive south of High way 299. He advised that discussions with the original design architect,
RRM Design, selected through the Request for Proposal (RFP) process, indicated they would
be unable to provide a functional fire station and remain within the City's 10- Y ear Financial
Plan funding parameters. He stated, however, that local architect Ronald Beyer (also a
participant in the RFP process) indicated that he can provide a functional station within the
project budget. It is anticipated the architectural design contract will be brought to the City
Council for consideration at the meeting of September 2, 2003. Chief Fry added that the
projected completion date for the fire station is Fall of 2004.
I
Chief Fry pointed out that City staff is performing site surveys, trenching, confirming utility
locations, and preparing a bid package to provide 400 feet of street improvements in front
of the site.
In response to City Manager Warren, Chief Fry advised that discussions continue regarding
options for staffing Fire Station No. 7 (Station 7) located at the Redding Municipal Airport
when its staffing is transferred to Fire Station No.8 (Station 8). He suggested that the RFP
process to contract for personnel to staff Station 7 be delayed until completion of
negotiations with the Firefighters Union which has indicated that it is receptive to a plan to
utilize City firefighters at a much lower cost.
I
Council Member Mathena asked if emergency response to the future Veterans Home to be
located in south Redding was considered when adjusting personnel. Chief Fry explained that
when personnel is moved from Station 7 to Station 8, the Automatic Aid Agreement with
Shasta County would be expanded to provide assistance in the southeast portion of the City
and, in return, the City would assist the County in the southwest portion of the County.
No action was required on this informational item.
ORAL UPDATE ON MAJOR PROJECTS - Stillwater Industrial Park
(A-050-080 & E-050-500)
City Manager Warren related that the City Council designated Stillwater Industrial Park
(Park) as the City's top priority project. When complete, it will be the largest project of its
type and size owned by a community. He anticipated that businesses locating to the Park
would generate thousands of jobs.
Administrative Services Director Bachman related that a firm from Lodi, California, was
recently retained to develop a layout plan for the Park. He reported that an Environmental
Impact Report (EIR) scoping meeting was held last week to receive public input on the
project and a related-agencies scoping meeting was held earlier with the Department ofFish
and Game, the only attendee. He stated that it is anticipated that the draft EIR will be
circulated later this year, and he added that the Park opening is scheduled for 2006.
I
Mr. Bachman pointed out that the Park is divided into two phases (Phase 1, the north portion
of the Park and Phase 2, the southern portion), and the recently-developed preliminary budget
provides cost estimates rather than engineered numbers. He explained that the preliminary
budget for Phase 1. is as follows: Property Acquisition - $1,200,000, Preliminary
Planning/Environmental - $500,000, EngineeringlDesign $1,400,000, and Construction -
$14,000,000, for a total of$17, 1 00,000. He noted that funding sources received to date are:
General Fund - $244,879, the Economic Development Corporation - $12,500,
Redevelopment - $25,000, and various grants - $1,873,254, for a total amount of$2, 155,633.
8/19/2003
171
Funding sources pending are: General Fund - $1,000,000, Federal Grant - $625,000, Water
Revenue - $1,500,000, and Wastewater Revenue - $3,900,000. This leaves $7,025,000
unfunded and staff continues to seek additional grants and other funding resources. He
pointed out that the worst case scenario would require City financing of the remaining
amount but that would be repaid through the sale of surplus property.
Mr. Bachman stated that early estimates for the Phase 2 prelitI}inary budget are: Property
Acquisition - $500,000, Prelim~nary P1amtinglEnvironmental- included, EngineeringlDesign
- $500,000, and Construction - $5,000,000, for a total of $6,900,000. .
I
In response to Council Member Mathena, Mr. Bachman advised that the Phase 2 property
purchase from the Airport in the amount of $500,000 would be a non-cash transaction in
wl1i9h the City woul4 simply reduce its loan to the Airport.
City Manager Warren pointed out that, if financed by the City, the unfunded $ 7,025,000 for
Phase 1 w~uld be quickly repaid from revenues as businesses locate t() the Park.
No action was required on this informational item.
ORAL UPDATE ON MAJOR PROJECTS - Aquatic Center
(A-050-080 & P-050-700-600)
Community Services Director Niemer related that the Aquatic Center's first season is a
resounding success. She recognized Recreation Superintendent Carpenter and Recreation
. .
Supervisor Roi for their tireless efforts to ensure that the Aqua~ic Center was ready on
opening day, May 23rd. She provided a PowerPoint presentation of people using and
enjoying the facility and pointed out variqus programs provided such as recreational
swimming, swim lessons, water fitness classes, family and teen movie nights, special theme
night eve~ts, and swim meets.
I
Ms. Niemer stated that facility attendance from May 23,2003, to August 17,2003, was more.
than 40,000 guests, 6,000 of which had been sponsored by various community grantees such
as Wells Fargo Bank and Shasta First Five. Over 1,400 children and adults have utilized the
swim lessons program with two sessions remaining. She a,dded that dl!ring the swim meet
season, Redding became known for its "fast water" which will guarantee additional swim
meets in the future.
Ms. Niemer related that over 112 parties were held at the facility - an under-estimated
revenue stream that will be promoted next season. She reported that the Center's revenue
exceeded expenses this season by approximately $28,000.
Ms. Niemer thanked the City Council for its foresight in providing a successful, quality
facility to the community.
No action was required on this informational item.
I
LETTER OF INTENT - Reimbursement Agreement, Tri-Counties Bank
(R-030-01O-079)
City Manager Warren recalled that at the City Council Priority Work~hop of May 2,2003,
Council discussed possible a9quisition of the former Tri-Counties Bank (Bank) building
located at 181 0 Mark~t Stre~t for use as a communitythe~ter. However, at that time, Council
dire~ted that the current tenant, Destiny Fellowship Church (Church), not be displaced in
favor of the the~ter. Mr. Warren explained that the Church's lease will expire in May 2004
and church members a,re actively pursuing development of a new ch,urch with the hope of
relocating there within a year.
Mr. Warren stated that the building has structural and building code issueswh~ch must be
addressed in order to be certified fo~ an "A~sembly." Cost estimates must be developed to
determine the economics ami the feasibility of a future lease/purchase proposal. To that end,
he stated that the Bank is willing to pay for additional structural engineering assessment costs
if the City agrees to reimburse the Bank in the amount of$1 0,000 should the City determine
not to go forward with the proje9t or that those funds be incorporated into the construction
and rehabilitation of the building if the City does contipue the project. He noted that
completion of the assessment will enable ~taff to pursue realistic negotiations for the
lease/purchase.
8/19/2003
172
City Manager Warren recommended approval of the Letter of Intent with Tri Counties Bank
regarding reimbursement of additional structural assessment costs for the Bank property
located at 1810 Market Street, with the condition that the current tenant, Destiny Fellowship
Church, not be displaced.
Council Member Kight supported the concept of a theater district in the Downtown as a
significant step forward in the Downtown Revitalization Project.
MOTION: Made by Council Member Kight, seconded by Council Member Stegall,
authorizing the City Manager to execute a Letter of Intent with Tri Counties Bank agreeing
to reimburse Tri Counties Bank up to $10,000 for additional structural assessment costs for
property located at 1810 Market Street in the event the City determines not to move forward
on the project or that the $10,000 be incorporated into the construction and rehabilitation of
the building if the City does move forward with the project. Council further directed that the
current tenant, Destiny Fellowship Church, not be displaced. The Vote: Unanimous Ayes
I
SHASTA COUNTY WOMEN'S REFUGE - Request to forgive loan; and
SUBORDINATION AGREEMENT
(G-I00-030-027 & G-I00-030-040)
Deputy City Manager Starman provided highlights of the Report to City Council dated
August 4, 2002, stating that the Shasta County Women's Refuge (Refuge) is requesting that
the City Council forgive the Deed of Trust executed in 1983 in the amount of $75,000 and
subordinate the Deed of Trust executed in the amount of $74,459 in 1995 to Redding Bank
of Commerce (Bank) for property located at 2280 Benton Drive. The request would facilitate
a $100,000 line of credit the Refuge is attempting to secure from the Bank. He pointed out
that the loans secured by Deeds of Trust from the City are non-interest bearing and do not
require payments, the loans only require that the property be used as an emergency shelter
for battered women and children or must be paid in full. Mr. Starman noted that the property
was recently appraised for $230,000 and if the $75,000 is not forgiven, the loan-to-value
ratio would exceed 100% of the fair market value.
Mr. Starman recommended that the City Council approve forgiving the 1983 loan in the
amount of$75,000 and approve a subordination agreement for the 1993 loan in the amount
of $74,459 to the Redding Bank of Commerce.
I
Fran Jenkins, Redding resident, urged approval of the request by the Refuge citing the level
of critical service provided by the Refuge for many years.
MOTION: Made by Council Member Kight, seconded by Council Member Stegall,
forgiving the $75,000 note secured by a Deed of Trust in 1983 for property located at 2280
Benton Drive, and authorized the City Manager to execute a Subordination Agreement to
subordinate the $74,459 note secured by a Deed of Trust in 1995 for the location to the
Redding Bank of Commerce. The Vote: Unanimous Ayes
SET PUBLIC HEARING - Amending the Schedule of Fees and Service Charges re the
Redding Convention Center
(F-205-600 & C-050-050)
Convention and Visitor's Bureau Manager Green related that some fees and service charges
for the Redding Convention Center (Center) have not been adjusted for eight years and rates
are now lower than operating costs. He stated that a rate revision is necessary to bring
revenues in line with expenses and to fund rising capital and maintenance needs at the
Center.
Mr. Green recommended that a public hearing be set for September 16, 2003, to consider the
proposed rate revisions for use of the Center facilities and equipment.
I
Council Member Mathena recalled that at the City Council Budget Meeting held June 30,
2003, Council discussed a varying rate for commercial and non-profit users of the
Convention Center as well as the possibility of developing a local non-profit preferred rate
over other non-profit organizations. In response, City Manager Warren advised that a report
to clarify types of non-profit organizations and implement varying rates at the Convention
Center could be provided at the public hearing.
8/19/2003
173
Council Member Stegall also recalled that there had been difficulty in defining local non-
profit groups without eliminating national non-profit groups with substantial local
affiliations. Council Member Mathena concurred.
MOTION: Made by Council Member Kight, seconded by Council Member Stegall, setting
a public hearing for September 16, 2003, to consider amending the Schedule of Fees and
Service Charges relating to use of the Redding Convention Center.
The Vote: Unanimous Ayes
I
ORAL REPORT - Proposal to add a chapter to the Redding Municipal Code regarding
disqualificati9n of contractQrs .
(B-050)
City Attorney Fuller recalled that at the City Council meeting of August 5, 2003, Council
directed staff to develop and implement measures to eliminate problematic contractors in
response to recent difficulties encountered with Kenko, Inc., contractor for the Westside
Pai~Uel Sewer ~terceptor project. Mr. Fuller pointed out that staff has been working on
disqualificatio~ and pre-qualification ordinances for some time and it is anticipated that they
will be brought to the September 2, 2003, City Council meeting for consideration.
Disqualification procedures will require the City to notify a contractor of egregious acts
committeQ while under contract, and th?t the City will prohibit them from participating in
future bidding for a specific period of time.
Mr. Fuller explained that the pre-qualification process requires contractors wishing to do
business with the City to annually submit information demonstrating their ability to perform
at certain levels and exclude contractors incapable of working at prescribed levels. Mr.
Fuller pointed out that this type of process has been viewed as punitive by requiring reputable
contractors to provide a considerable amount of paperwork ~ually in order to eliminate the
habitual problem contractors.
I
,
ADJOURN~ENT i
There being no further business, at the hour of7:58 p.m., Vice Mayor Polilmeyer declared
the meeting adjourned. .
APPROVED
ATTEST:
c~~
I
8/19/2003