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HomeMy WebLinkAboutMinutes - City Council - 2002-11-05 233 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue, Redding, California November 5,2002, 7:00 p.m. The Pledge of Allegiance to the Flag was led by Council Member McGeorge. The Invocation was offered by Pastor Harold Johnson, Twin View Assembly of God. I The meeting was called to order by Mayor Kight with the following Council Members present: Cibula, McGeorge, Pohlmeyer, and Stegall. Also present were City Attorney Warren, Assistant City Manager Perry, Deputy City Manager Starman, City Attorney Fuller, Development Services Director Hamilton, Electric Utility Director Feider, Administrative Services Director Bachman, Support Services Director Kersten, Community Services Director Niemer, City Clerk Strohmayer, Assistant City Clerk Sherman, and Executive Secretary Stribley. PRESENTATION - Whiskeytown National Recreation Area (F-200-100 & A-050-080) Whiskeytown National Recreation Area Superintendent Jim Milestone provided an update on programs and future plans for Whiskeytown Park (Park). He complimented the City's proactive approach to trail development and announced the formation of a new non-profit organization "Friends of Whiskeytown" which will work in cooperation with the City to connect the River Trail to the Trinity Alps Project. I He further related that a recent a gift to the National Park Service of 250 Gem electric vehicles from Diamler Chrysler Corporation made it possible for the Park Service to donate four of the golf-cart type vehicles to the City. Mr. Milestone also recalled that nearly 40 years ago President John F. Kennedy visited the Park to dedicate Whiskeytown Dam and promote conservation. In memory of that historic event, the Park is planning a 40th anniversary celebration in September 2003 and invited the City Council and community to attend. Approval of Minutes - Regular Meeting of October 15, 2002, and Special Meeting of October 28, 2002. I Approval of Payroll and Accounts Payable Registers (A-050-100-500) It is recommended that Accounts Payable Register No.8, check numbers 800417 through 801139 inclusive, in the amount of $5,788,458.99, for the period of October 15, 2002, through October 31, 2002; Wire Transfers for the period of October 12, 2002, through October 31, 2002, in the amount of$4,648,247.99; Payroll Register No.8, electronic deposit transaction numbers 115108 through 115778 and check numbers 500301 through 500564 inclusive, in the amount of $1,838,729.72, for the period of September 29, 2002, through October 12,2002; and Payroll Register No.9, electronic deposit transaction numbers 115790 through 116458 and check numbers 500609 through 500853 inclusive, in the amount of $1,826,342.50, for the period of October 13, 2002, through October 26, 2002, be approved. TOTAL: $14,101,779.20 Treasurer's Report - September 2002 (A-050-100-600) Total Treasurer's Accountability $131,867,985.81 Total City of Redding Funds, Funds Held in Trust, and Funds of Related Entities $181,905,464.98 ACR133 Report and Cash Reconciliation (F -205-095-650) It is the recommendation of the Administrative Services Director that the ACR133 Report and the Proof of Cash Reconciliation for September 2002 be accepted. 11/5/2002 234 Request for Proposal - Request for Proposal No. 3610, Surveying Services for the Sports Complex; and Change Order - Dale Construction for the Sports Complex (B-050-I00 & P-050-600-200) It is the recommendation of the Assistant City Manager that the City Council reject Request for Proposal No. 3610, Surveying Services for the Sports Complex, because proposals exceed available funds. It is further recommended that staffbe directed to perform the work or utilize the services of Dale Construction in combination with City staff to perform the work in the amount of $60,000. Award Request for Proposal- Request for Proposal No. 3611, material testing services for Sports Complex; and Agreement -the Curry Group, Inc. (B-050-I00 & P-050-600-200) It is the recommendation of the Assistant City Manager that Request for Proposal No. 3611, Special Inspection and Material Testing Services for the Sports Complex be awarded to Curry Group, Inc. in the amount of $26,984; and that the Assistant City Manager be authorized to execute the agreement. I Agreement Transfer - Shutt Moen Associates to Mead & Hunt, Inc. (A-090-100) It is the recommendation of the Support Services Director that the City Council approve transfer ofthe agreement with Shutt Moen Associates for Airport engineering and consulting services to Mead & Hunt, Inc. which recently acquired Shutt Moen Associates. All terms of the agreement shall remain the same; and it is also recommended that the Mayor be authorized to execute an Acknowledgment of Transfer. Request for Bids - Remodel and upgrade Redding Electric Utility's Power Plant administration building (E-090-090) It is the recommendation of the Electric Utility Director that the City Council authorize staff to prepare and advertise Request ofBid( s) to remodel and upgrade Redding Electric Utility's I Power Plant Administration Building as set forth in the current budget. Final Map and Subdivision Agreement - Pacific Heights Subdivision Unit 3, Phase 2 (S-101-041) It is the recommendation ofthe Development Services Director that the City Council approve the Final Map for Pacific Heights Subdivision Unit 3, Phase 2 (formerly Silver Creek Estates) (S-5-97), located east of Shasta View Drive and north of Rancho Road, by Redding Properties, LP, that the Mayor be authorized to sign the Subdivision Agreement, and the City Clerk be instructed to file the Map with the Shasta County Recorder. Subdivision Agreement - Chum Creek Park Subdivision, Phase 2 (S-38-90) (S-1 00-091) It is the recommendation of the Development Services Director that the City Council approve the Subdivision Agreement and securities for Chum Creek Park Subdivision, Phase 2, located east of Twin View Boulevard at the east end of Constitution Way, by Blossom Park V Corporation, allowing one year for completion of the project. Resolution - Accepting streets and improvements in the Pacific Heights Subdivision, Unit 3, Phase 1 (S-101-041 & S-070-230) It is the recommendation of the Development Services Director that Resolution No. 2002- 157 be adopted, a resolution of the City Council of the City of Redding accepting for maintenance and operation Big Horn Drive, Green Riffle Road, and Smith River Drive in Units 3, Phase 1, of the Pacific Heights Subdivision (formerly Silver Creek Estates Subdivision) (S-5-97), located on the east side of Shasta View Drive and north of Rancho Road, by Redding Properties III. I It is further recommended that the improvements in Pacific Heights Subdivision, Unit 3, Phase 1, be accepted as satisfactorily completed and the City Clerk be instructed to return securities to. the developer. 11/5/2002 235 Consultant Agreement - CH2M Hill (C-3624) (W -020-610) It is the recommendation of the Development Services Director that the City Council approve the amendment to the Agreement (C-3624) with CH2M Hill to continue construction management and engineering services during construction of Phase 1 Westside Sewer Interceptor Project to December 12, 2002, in the amount of $308,562 and increase the contingency fund to cover a one-month additional effort. I MOTION: Made by Council Member Pohlmeyer, seconded by Council Member McGeorge, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. The Vote: A YES: Council Members - Cibula, McGeorge, Pohlmeyer, Stegall, and Kight NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2002-157 is on file in the Office of the City Clerk. JOINT MEETING OF THE CITY COUNCIL AND REDDING REDEVELOPMENT AGENCY At the hour of7:26 p.m., Vice Mayor/Agency Chair Cibula convened the Special Meeting of the Redding Redevelopment Agency for ajoint meeting with the City Council. I PUBLIC HEARING - Sale of Redding Redevelopment Agency-owned property located at 545 Parkview Avenue (R-030-100-033) The hour of 7:00 p.m. having arrived, Mayor/Agency Member Kight and Vice Mayor/Agency Chair Cibula opened the public hearing regarding the sale of Redding Redevelopment Agency (Agency) property located at 545 Parkview Avenue to Jerry and Jennifer Haggard. The following documents are on file in the Office of the City Clerk: Affidavit of Publication - Notice of Public Hearing City Clerk Strohmayer advised that no protests were received. I Deputy City Manager Starman provided an overview of the Report to City Council and Redding Redevelopment Agency dated October 28, 2002, recalling that on September 16, 2002, the Agency conceptually agreed to sell Agency-owned property located at 545 Parkview Avenue to Jerry and Jennifer Haggard for use as their private residence. He explained that the Agency purchased the property on Parkview Avenue in 1999 with the intent to use it as part of a mixed-use project and/or a potential right-of-way for the proposed Parkview Bridge. He advised, however, that after further review, the parcel will be not needed for either future project. He pointed out that the Haggards sold property on Lanning A venue to the Agency to facilitate the Leland/Junior A venues Residential Project, but they live on a fixed-income and have experienced difficulty locating replacement housing in an affordable price range. He stated that the Haggards, through the terms of the proposed agreement, will purchase the home on Parkview Avenue for $99,900, using $20,300 replacement benefits received from the Agency as a downpayment. He noted that the Agency will make $17,900 in repairs and upgrades to the property and added that because a public hearing is being held, the property may be sold without public bidding. Mr. Starman noted that certain findings must be made: 1. That the consideration is not less than the fair market value at its highest and best use in accordance with the redevelopment plan; or 2. That the consideration is not less than the fair reuse value at the use contemplated in the agreement and with the covenants and conditions and development costs authorized by the sale or lease; and 3. The sale of property at 545 Parkview Avenue will provide housing for low- or moderate-income persons and is consistent with the implementation plan adopted pursuant to Section 33490 of the California Health and Safety Code. 11/5/2002 236 He advised that the fair market value of the property is $82,000 established by an appraisal dated August 23, 2002, and the proposed use is consistent with the Implementation Plan for the Market Street Redevelopment Plan and the Parkview Neighborhood Revitalization Plan. Mr. Starman recommended adoption of the resolution approving the sale and making necessary findings in connection with the proposed disposition of Agency property located at 545 Parkview Avenue to Jerry and Jennifer Haggard. Mayor/Agency Member Kight and Vice Mayor/Agency Chair Cibula determined that no one wished to address this matter and closed the public hearing. MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Stegall, adopting Resolution No. 2002-158, a resolution of the City Council of the City of Redding, approving the Real Estate Purchase and Sale Agreement by and between the Redding Redevelopment Agency and Jerry and Jennifer Haggard and making certain findings in connection therewith for the sale of property located at 545 Parkview Avenue. The Vote: AYES: Council Members - Cibula, McGeorge, Pohlmeyer, Stegall, and Kight NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None I Resolution No. 2002-158 is on file in the Office of the City Clerk At the hour of7:31 p.m., Vice Mayor/Agency Chair Cibula adjourned the Special Meeting of the Redding Redevelopment Agency. UPDATE ON MAJOR PROJECTS - Downtown Transportation Improvement Projects (A-050-080) City Manager Warren recalled that the City received State Transportation Improvement Program (STIP) funds in the amount of $12.2 million, and the Regional Transportation Planning Agency (RTP A) approved utilization of the funding for one of the following downtown projects: 1) removal of the roof and reintroduction of streets to the Downtown Mall; 2) an additional railroad separation grade; or 3) moving the railroad switching yard to another location. To determine the value of each project to the community, the Downtown Transportation Improvement Ad Hoc Committee was formed to work with staff to make recommendations for the best use of the funds. I Deputy City Manager Starman recalled that the City Council and subsequently the RTP A authorized up to $250,000 to study the proposed projects in order to make an informed recommendation on the best use ofthe funds, and two consulting firms, Trilogy Architecture and DMJM+Harris, were retained for this purpose. Mr. Starman highlighted the work of the Downtown Transportation Improvement Ad Hoc Committee stating that it has met four times and toured the various project areas, and the consultant was asked to determine which aspects of the Downtown Mall Project will be eligible for STIP funding and to provide the information to the Committee. He explained that the key issue of the Railroad Project will be the appropriate site for the grade separation. The Committee will provide public forums in January and March of 2003 to solicit community input and it is anticipated that allocation recommendations will be brought to Council for consideration in May 2003. No action was required on this informational item. CITY MANAGER POLICY - No. CM-97-1, Approval Authority for Grant Applications (A-050-080) City Manager Warren explained that many grants do not require any capital or operational participation by the City and opined that those types of grants can be handled more efficiently by allowing staff to submit the application without prior Council approval, thereby saving the time necessary to create a staff report and scheduling consideration at a City Council meeting. He noted that all successful grant applications will be brought to Council for final acceptance of funds. I Mr. Warren recommended that the City Council accept the report amending City Manager Policy No. CM-97 -1, Approval Authority for Grant Applications, authorizing staff to submit 11/5/2002 237 grant applications that do not necessitate a financial commitment on the part of the City in order to expedite the process. Council Member Cibula expressed concern that staff might spend large amounts of time on projects which mayor may not be a Council priority. He also believed that current policy keeps Council better informed of projects and activities within the City. He suggested a financial cap of $50,000 for applications submitted by staff. City Manager Warren concurred, stating that any grants in excess $50,000 will be brought to the City Council for approval to submit the application. I MOTION: Made by Council Member Cibula, seconded by Council Member Stegall, approving the amendment to City Manager Policy No. CM-97-1, Approval Authority for Grant Applications, authorizing staff to submit grant applications not requiring matching funds or financial obligation from the City without prior approval by the City Council, with the modification that the grant amount shall not exceed $50,000. The Vote: Unanimous Ayes MONTHL Y FINANCIAL REPORT - Electric Utility (B-130-070) Electric Utility Director Feider provided an overview ofthe Report to Council, dated October 28,2002, advising that retail revenue is 7%, or $1,313,542 above projections, primarily due to weather conditions. He pointed out that wholesale revenue is $2,678,703 or 35.9% below projection, due to the ongoing weakness in wholesale spot-market conditions. Operating revenue after energy costs is $2,391,889 or 19.3% below projections. The total cost of electricity through September is $1,281,222 or 8.8% above year-to-date projections. The Utility's earnings before interest, depreciation, and amortization is $3,747,707, but $889,550 below projection. Mr. Feider recommended approval of the Electric Utility's Monthly Financial Report. I MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Stegall, accepting the Electric Utility's Monthly Financial Report for September 2002. The Vote: Unanimous Ayes MONTHL Y FINANCIAL REPORT - General Fund (B-130-070) Administrative Services Director Bachman presented the General Fund report for September 2002, stating that total revenue to date is $12.3 million or $2,591,123 (26.6%) above staffs cash flow projection. Expenditures to date, excluding encumbrances, total $14,004,409 or $1,628,943 (10.5%) below staffs original cash flow projection. Encumbrances total $2,648,300. He cautioned that sales tax revenue could be flattening out and staff will be observing it as the months proceed. Mr. Bachman recommended acceptance of General Fund's Monthly Financial Report for September 2002. MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Stegall, accepting the General Fund Monthly Financial Report for September 2002. The Vote: Unanimous Ayes I ADJOURNMENT There being no further business, at the hour of7:47 p.m., Mayor Kight declared the meeting adjourned. APPROVED 0<-+- 11 L Mayor ATTEST: ~~ City Clerk r' - - - --61 11/5/2002