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HomeMy WebLinkAboutMinutes - City Council - 2002-07-26 - Special Meeting 167 City Council, Special Meeting Council Chambers 777 Cypress Avenue Redding, CA 96001 July 26, 2002 11 :45 a.m. The Special Meeting of the City Council was called to order by Mayor Kight with the following Council Members present: Cibula, McGeorge, Pohlmeyer and Stegall. I Also present were City Manager Warren, Deputy City Manager Starman, Assistant City Attorney Tranberg, Community Services Director Niemer, and City Clerk Strohmayer. RESOLUTION - Appropriating Proposition 12 funds for trail projects (B-130-070/G-I00-170/P-050-460) Community Services Director Niemer provided an overview of the Report to City Council dated July 22, 2002, recalling that on February 6, 2001, the City Council accepted $3 million in Proposition 12 State Trails Grant funds and approved, in concept, a trail expenditure plan. identifying several trail projects. She also recalled that on June 5, 2001, the City Council appropriated $576,100 in Proposition 12 funds for five trail projects and an additional $1,150,000 on October 16,2001, for three additional trails. Ms. Niemer stated that ofthe original $3 million of Proposition 12 funds, $1,273,850 remain and recommended that the City Council adopt a resolution appropriating $320,000 to provide planning, design, and construction for trailhead improvements and connections in Caldwell Park ($150,000), trailhead improvements at the Lake Redding Boat Ramp ($100,000), and upgrades and amenities at various other trailheads ($70,000). She explained that authorizing these improvements in conjunction with the Aquatic Center Project and the boat ramp projects currently underway would significantly reduce costs. I MOTION: Made by Council Member Cibula, seconded by Council Member Stegall, adopting Resolution No. 2002-116, a resolution of the City Council of the City of Redding approving and adopting the 56th amendment to City Budget Resolution No. 2001-104 appropriating $320,000 for trail projects and accepting $320,000 in Proposition 12 grant revenue for fiscal year 2002-03. The Vote: AYES: NOES: ABSTAIN: ABSENT: Council Members - Cibula, McGeorge, Pohlmeyer, Stegall, and Kight Council Members - None Council Members - None Council Members - None I SPORTS COMPLEX PROJECT - Proposal to divide the Project bid PURCHASE OF WETLANDS - Authorize use of proceeds from possible sale of surplus property on Sonoma Street; and SEWER OVERSIZING - Transfer of funds (P-050-600-200) City Manager Warren provided an overview of the Report to City Council dated July 18, 2002, advising that $12,200,00 is available for the Sports Complex project without utilizing General Fund monies. He recalled that the original amount available for construction was significantly reduced by unanticipated costs ($1,130,000) in permitting requirements imposed by the U.S. Army Corps of Engineers (Corps) and the Department ofFish and Game (DFG) for wetlands mitigation, and overruns ($550,000) for the Aquatic Center Project. He advised that on a positive note, Assistant City Manager Perry is in the process of negotiating cost savings on lighting and fencing for the project. Mr. Warren stated that the possible sale of City-owned surplus property on Sonoma Street in an estimated amount of$228,000 could offset some mitigation costs required by the DFG and the Corps for the Sports Complex project as well as the Clover Creek Flood Protection project. He also noted that 2,600 linear feet of existing sewer line through the Sports Complex property must be oversized in order to serve Columbia School and other areas north of the Project and requested that the City Council consider using $100,000 of Wastewater Utility funds for that purpose. 7/26/02 168 Mr. Warren pointed out that in order to meet requirements specified in the agreement with Big League Dreams (BLD), the first phase basic bid must include the following: 1) five fully lighted baseball/softball fields, 2) restaurant with inside seating, 3) volley ball courts, 4) batting cages, and 5) an indoor arena for soccer, basketball, and roller hockey with related amenities. He recommended that the metal multipurpose facility with a HV AC system, water feature, and ornamental fencing be considered with the bid package as three separate alternates. He added, however, that because Council directed that the bid package contain only items which can be funded with existing resources, the soccer fields were eliminated at this time. Mr. Warren advised that although all-weather soccer fields will not be included in the basic bid due to an estimated cost of $700,000 each, they will be included in the second phase of construction unless the City Council authorizes additional funding through the General Fund or incurred indebtedness. He opined, however, that given time, staff may be able to identify other funding sources. He added that amenities such as the concession stand, restrooms, road, and parking area would bring the total to approximately $2 to $3 million and cautioned that State law dictates that bid alternates for a specific project may not exceed 10% of the entire bid package ($1.2 million). I City Manager Warren recommended that the City Council approve the transfer of $1 00,000 from the Wastewater Utility Fund to oversize the sewer line through the Sports Complex property, authorize the use of proceeds from the possible sale of City-owned surplus property on Sonoma Street for wetlands mitigation, and approve division of the Sports Complex project into two separate bids with recommended alternates included in the basic bid. Mayor Kight queried whether Proposition 12 funds could be used to complete certain project items. Deputy City Manager Starman responded that Proposition 12 funds must have some connection to the Sacramento River Trails which precludes their use for the Sports Complex project. Council Members Stegall and Cibula suggested that the soccer fields be included as part of the bid project alternates instead of the other items. City Manager Warren reiterated that as an alternate the cost of the soccer fields and associated amenities would exceed the legal 1 0% alternate limit. He explained that if soccer fields are included in the basic bid as an alternate and the bid amount exceeds the Engineer's Estimate, the entire project would have to be rebid pushing project completion to the fall of2003 and eliminating an entire season for the Sports Complex. He stated staff determined that the metal building with HV AC is critical to the overall success of the project because of the extreme weather conditions experienced in Redding. He emphasized that the building will provide year-round facility use. I Mayor Kight expressed reluctance to utilize General Fund monies to provide soccer fields. Council Member Stegall concurred with Mayor Kight, in light ofthe community's need for a new fire station and other important projects. Council Member Cibula concurred and asked that the entire project be reviewed for funding possibilities and suggested that construction of the soccer field concession stand be performed in the second phase. He also requested another meeting after staff has removed superfluous items from the bid package. Council Member Pohlmeyer added that soccer fields could be entertained should the submitted bids be lower than anticipated. Mayor Kight recalled that the Sports Complex Project's original focus was to provide baseball fields and if additional monies are found, then soccer fields can be added. He emphasized that General Fund monies should not be used and did not support additional meetings that would further delay the Project. I Council Member McGeorge favored dividing the project bid but did not support the added alternates as recommended by staff and suggested adding as many soccer field elements as funding will allow. Mr. Warren observed that most of the infrastructure for the soccer fields is included in the basic bid, such as grading, drainage, plumbing, etc. Patrick Moriarity, Shasta County Department of Public Health, thanked the City Council for making physical activity a priority for the citizens of Redding. He stated that a survey 7/26/2002 169 recently performed by Professional Resource Consultants for Catholic Health Care West indicated that more children are involved in soccer as an organized sport than any other sport, and urged support for construction of the soccer fields. I Rich Pinnell, District Commissioner for California Youth Soccer Association of the Northstate, urged support for initial phase completion of the soccer fields. He opined that since some infrastructure will be in place, the actual cost of each all-weather field is closer to $400,000 to $500,000. He asserted that soccer fields were part of the overall project from the beginning and believed they should not be separated from the initial bid. He also expressed concern regarding how quickly the City Council meeting was called and thought it was poorly advertised. Marj Cantrell expressed concern at the number of recent projects in which staff has underestimated costs. She urged that staff s project alternates be deleted in lieu of providing soccer fields. She also expressed concern regarding the short time line in which notice was given to the public for this meeting. MOTION: Made by Council Member McGeorge, seconded by Council Member Cibula, approving the $100,000 transfer from Wastewater Utility funds to provide 2600 linear feet of oversized sewer line to serve the Sports Complex, Columbia School, and areas north of the location; approving use of proceeds in the amount of$228,000 from the possible sale of City-owned surplus property on Sonoma Street for wetlands mitigation; and approving division of the bid for the Sports Complex with soccer fields as the first additive alternate and completing as many soccer elements as legally and financially feasible. The Vote: A YES: Council Members - Cibula, McGeorge, Pohlmeyer, Stegall, and Kight NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None I OUARTERL Y INFORMAL "BROWN BAG LUNCH" (A-050-060) At the hour of 12:22 p.m. Mayor Kight stated that the Special Meeting would relocate to the Community Room to hold the Quarterly informal "Brown Bag Lunch" to receive public comments and input. No action was taken. ADJOURNMENT There being no further business, at the hour of 1: 15 p.m., Mayor Kight declared the meeting adjourned. APPROVED .,', MzY?- K:i L I ATTEST LJ~ _~ City Clerk 7/26/02