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HomeMy WebLinkAboutMinutes - City Council - 2001-07-17 159 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue, Redding, California July 17,2001, 7:00 p.m. The Pledge of Allegiance to the Flag was led by Community Services Director Niemer. I The Invocation was offered by Reverend Bob Denham of the First Nazarene Church of Redding. The meeting was called to order by Mayor McGeorge with the following Council Members present: Cibula, Kight, Pohlmeyer, and Stegall. Also present were City Manager Warren, Assistant City Manager Perry, Deputy City Manager Starman, City Attorney Wingate, Development Services Director Hamilton, Assistant City Clerk Sherman, and Executive Secretary Stribley. PRESENTATION OF A MONETARY DONATION - Kool April Nites for improvements to the Redding Drag Strip (G-100) Jeff Geraci, Bob Creighton, and Bob Sanders of the Kool April Nites Organization presented a check for $10,000, representing proceeds of the 2001Kool April Nites event to the City of Redding to be used for improvements to the Redding Drag Strip. Mayor McGeorge accepted the check on behalf of the City and thanked the representatives and expressed his appreciation of the generous donation. I CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes Regular Meetings of June 5, 2001, and June 19, 2001; Special Meetings of May 15,2001, July 3, 2001, and July 9, 2001. Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 01, check numbers 290955 through 291344 inclusive, in the amount of $1,574,603.63, for the period of July 3, 2001, through July 12, 2001; and Payroll Register No. 01, electronic deposit transaction numbers 93609 through 94223 and check numbers 481754 through 482063 inclusive, in the amount of $1,633,208.71, for the period of June 24,2001, through July 7,2001, be approved. TOTAL $3,207,812.34 I Report - Local Agency Formation Commission Revised Regulations (L-O 1 0-140) It is the recommendation of the City Manager that the City Council accept for information the report regarding State regulations pertaining to the Local Agency Formation Commission (LAFCO) amended on January 1,2001, including those affecting the City of Redding as follows: 1. Cities provide one-half of the funding for the operation of LAFCO. The share that each city provides is determined by the proportion of each city's total revenues compared to their combined revenues unless the cities agree to another method. The basis for the revenue is the city's latest annual report published by the State Controller. 2. Special district representation on LAFCO is permanent. 3. Extensions of city services outside the city are subject to LAFCO approval. 4. Counties are required to consult with cities prior to approving development or land use changes with the city's Sphere ofInfluence. 5. LAFCO is required to consider existing data on timely water supplies and regional needs, land use designations, and information from property owners in boundary change decisions. 6. LAFCO is allowed to consider "regional growth goals and policies" adopted by an 07/17/2001 160 13. established collaboration of local elected officials. LAFCO is the conducting authority for all local government organization proceedings. Prior to a territory being annexed to a city, it must be pre-zoned. LAFCO is required to update Spheres of Influence every five years. If a city proposes to change its Sphere of Influence, it must consult with the county on development within the Sphere area. LAFCO is required to initiate regional or sub-regional service reviews at least every five years to determine local government service needs and adequacy. LAFCO is required to give "great weight" to agreements reached between cities and counties on development within a city's Sphere of Influence. LAFCO is required to give notice, like a city does, to property owners and registered voters for public hearings and land use development. I 7. 8. 9. 10. 11. 12. Resolution - Accepting grant funds from the U.S. Department of Commerce Economic Development Administration and appropriating grant revenue for the Redding Municipal Airport and Business Park Marketing Study for fiscal year 2001-02 (G-100-070/B-130-070/E-050) It is the recommendation of the Economic Development Director that Resolution No. 2001-109 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 3rd amendment to City Budget Resolution No. 2001-104; accepting $40,000 in grant revenue from the U.S. Department of Commerce Economic Development Administration (EDA); appropriating $80,000 for the Municipal Airport and Business Park Marketing Study for fiscal year 2001-02; and authorizing the City Manager to sign the grant agreement. Accepting grant funds - From the U.S. Department of Housing and Urban Development for the Stillwater Industrial Park; and Resolution - Appropriating grant funds and reimbursing the General Fund (G-100-070/B-130-070/E-050) It is the recommendation of the Economic Development Director that grant funds from the U.S. Department of Housing and Urban Development (HUD) in the amount of$429,054 to be used for engineering and/or environmental studies and design work for the Stillwater Industrial Park, be accepted; and that Resolution No. 2001-110 be adopted, a resolution of the City of Council of the City of Redding approving and adopting the 5th amendment to the City Budget Resolution No. 2001-104 appropriating $328,404 for Stillwater Industrial Park and reimbursing the General Fund in the amount of $50,000 for Fiscal Year 2001-02; and authorizing the City Manager to sign all necessary documents. I Resolution - Purchase of automated refuse containers through the City of Ontario's contract with Toter, Inc. (S-020-100) It is the recommendation of the Assistant City Manager that the City Council approve utilizing the City of Ontario 's bid to purchase automated refuse containers at a cost of$42.64 per 96-gallon container, $38.53 per 64-gallon container, and $32.10 per 32-gallon container for a total cost to the City of Redding of$1,035,657.80. It is further recommended that the City Council ,adopt Resolution No. 2001-111, a resolution of the City Council of the City of Redding authorizing the purchase of 23,250 automated refuse containers through the City of Ontario's contract with Toter, Inc.; and authorizing the City Manager to execute the necessary documents. Resolution - Requesting the Local Agency Formation Commission to initiate detachment/reorganization proceedings for territory in Texas Springs Road Area, Reorganization AN-4-00 (A-150-263) It is the recommendation of the Development Services Director that Resolution No. 2001-112 be adopted, a resolution of the City Council of the City of Redding requesting that the Local Agency Formation Commission (LAFCO) initiate proceedings for the reorganization of territory (Texas Springs Area AN-4-00), allowing the City of Redding to detach 179 acres of vacant land from the area along Texas Springs Road pursuant to the Cortese-Knox-Hertzberg Local Government Reorganization Act of2000 Section 5600 and request that LAFCO waive the requirement for a protest hearing. I 07/17/2001 161 Award of Bid - Bid Schedule No. 3476, Ammonium Hydroxide (B-050-100) It is the recommendation of the Electric Utility Director that Bid Schedule No. 3476, Ammonium Hydroxide, be awarded to Hill Brothers Chemical, in the amount of $66,000. It is further recommend that with all prices, terms, and conditions remaining the same, the contract may be extended for one additional year if deemed prudent by the City. I Award of Bid - Bid Schedule No. 3477, Compact Fluorescent Lamps (B-050-100 & E-090-1 00) It is the recommendation of the Electric Utility Director that Bid Schedule No. 3477, Compact Fluorescent Lamps, be awarded to AutoCell Electronics, Inc., to purchase 100,000 23- to 25-watt compact fluorescent lamps in the amount of $311,018 for Redding Electric Utility's (REU) Community Campaign to distribute three compact fluorescent lamps per City of Redding household in compliance with an award of $600,000 from the California Energy Commission and the Northern California Power Agency for use in lighting efficiency, heating, ventilation, and air-conditioning enhancements. Approve Funding and Lease Agreements - Shasta County Arts Council for Old City Hall (B-130-030 & C-070-100) It is the recommendation of the Community Services Director that the City Council approve the Funding Agreement with the Shasta County Arts Council (Arts Council) in the amount of $20,700, to: 1) Support the work provided by Arts Council; 2) provide building and grounds maintenance and utility services for Old City Hall; and 3) print a bimonthly newsletter and activities calendar. It is further recommended that the Lease Agreement with the Shasta County Arts Council for use of Old City Hall, located at 1313 Market Street, as an arts center be approved. The term for both agreements shall be July 1,2001, through June 30, 2002. I Resolution - Appropriating funds for the seat refurbishment at the Redding Convention Center (B-130-070 & C-050-050) It is the recommendation of the Community Services Department that Resolution No. 2001-113 be adopted, a resolution ofthe City Council of the City of Redding approving and adopting the 4th amendmentto City Budget Resolution No. 2001-104 appropriating $109,670 for the refurbishment of 2,086 theater-style seats at the Convention Center for fiscal year 2001-02. Approve Application - 2001 Local Law Enforcement Block Grant funding (G-I00-070 & P-150-150) It is the recommendation of the Chief of Police that the application for U.S. Department of Justice Local Law Enforcement Block Grant funds in the amount of$119,252 be approved with the understanding that should the funds be awarded, the City is required to provide an additional $13,250 in matching funds for a total of $132,502 to be used to continue the position of Network Technician III for an additional two years and for ongoing maintenance of the mobile data system. I Resolution - Appropriating grant funds for the Driving Under the Influence (DUI) Enforcement, Education, and Prevention (DEEP) Program and accepting grant funds from the Office of Traffic Safety (G-100-170-700 & B-130-070) It is the recommendation of the Chief of Police that Resolution No. 2001-114 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 15t amendment to the City Budget Resolution No. 2001-104 appropriating $105,000 and accepting $105,000 in grant revenue from the Office of Traffic Safety for DUI enforcement, education, and prevention for fiscal year 2001-02, which will provide funding for overtime dedicated to DUI enforcement, equipment used in the enforcement ofDUI, and purchase of traffic safety promotion and educational items. . Resolution - Appropriating grant funds for the Career Criminal Apprehension Program (C- CAP) and accepting grant funds from the Office of Criminal Justice Planning (G-100-170 & B-130-070) It is the recommendation of the Chief of Police that Resolution No. 2001-115 be adopted, 07/17/2001 162 a resolution of the City Council of the City of Redding approving and adopting the 2nd amendment to City Budget Resolution No. 2001-104 accepting State C-CAP Grant funds in the amount of $91,951 and appropriating $91,951 for the Career Criminal Apprehension Program for fiscal year 2001-02, for use in the replacement of equipment and software programs as well as training for Crime Analysis Unit staff. Resolution - Appropriating funds for severance pay in the Volunteer Services Division (B-130-070 & P-l 00-060-850) It is the recommendation of the Administrative Services Department that Resolution No. 2001-116 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 1 OOth amendment to the City Budget Resolution No. 99-93 appropriating $8,937 for severance pay in the Volunteer Services Division for Fiscal Year 2000-01 due to the retirement of the Volunteer Coordinator. I Set public hearing - Adjustment of the Schedule of Fees and Service Charges (F-205-600) It is the recommendation of the Administrative Services Director that a public hearing be set for 7:00 p.m., August 21,2001, to consider proposed adjustments to the City's Schedule of Fees and Service Charges. Resolution - Summarily vacating a 35-foot waterline and fire access road easement (A-01O-040) It is the recommendation of the Public Works Director that Resolution No. 2001-117 be adopted, a resolution of the City Council of the City of Redding summarily vacating the 35-foot waterline and fire access road easement shown on Parcel 3 of the map recorded for Naticchioni in Book 30 of Maps at Page 76, Shasta County Records located at 11670 Wilvern Lane, A-4-00 requested by Michael and Barbara Piccinino. The Fire Department reviewed this easement and found there is no reason to maintain the easement as a fire access road. Authorize grant application - U.S. Bureau of Reclamation for implementation of the Best Management Practices for the City's Water Conservation Plan; Approve Memorandum of Understanding - Turtle Bay for administration of the Public Information Program (G-l 00-070/W -030-075) It is the recommendation of the Public Works Director that the City Council approve the grant request to the United States Bureau of Reclamation (Bureau) in the amount of$35,000 to assist with expansion of two Best Management Practices (BMP) as set forth in the City's Water Conservation Plan and in compliance with the City's contract with the Bureau for the Water Education, School Education, and Public Information programs. Funds in the amount of $5,000 will be used to purchase materials for the School Education portion of the program. The implementation of BMPs is an obligation of the City's contract with the Bureau. I It is further recommended that the City Council approve and authorize the Mayor to execute the Memorandum of Understanding (MOU) entering into a partnership with Turtle Bay Exploration Park (Turtle Bay), entrusting Turtle Bay with $30,000 in grant funds to help defray the cost of administering a portion of the Public Information Program utilizing Turtle Bay's many resources for education, and enabling the Water Utility to satisfy, in the most cost effective manner, a portion of its Public Information Program responsibilities. The term of the MOU is August 1,2001, through September 30,2002. Resolution - Accepting streets and improvements for College Highland Subdivision Units 3&4 (S-070-230 & S-100-103) It is the recommendation of the Public Works Director that Resolution No. 2001-118 be adopted, a resolution of the City Council of the City of Redding accepting for maintenance and operation Harvard Way, Simpson Boulevard, Cornell Place, Amherst Place, Lafayette Court, and Palacio Drive in Units 3 and 4 of the College Highlands Subdivision located at the intersection of Shasta View Drive and Palacio Drive. I It is further recommended that the improvements in the College Highland Subdivision Units 3 and 4, be accepted as satisfactorily complete and that the City Clerk be instructed to retain the securities until the landscaping is complete. 07/17/2001 163 Award of Bid - Bid Schedule No. 3472, Redding Municipal Airport Runway Rehabilitation (B-050-020 & A-090-1 00) It is the recommendation of the Public Works Director that Bid Schedule No. 3472 (Job No. 9389) for the Redding Municipal Airport Runway Rehabilitation, be awarded to J.F. Shea Co., Inc., in the amount of $5,723,961 and that a construction contingency fund in the amount of $290,000 be approved for a total contract amount of $6,013,961. The Federal Aviation Agency (FAA) has awarded four grants and is participating in a reimbursement rate of90 percent, the City's 10% funding share of this total work is $644,400. I Resolution - Accepting streets and improvements for Meridian Pointe Subdivision (S-2-98) (aka Greenway Estates Unit 2) (S-070-230 & S-100-248) It is the recommendation of the Public Works Director that Resolution No. 2001-119 be adopted, a resolution of the City Council of the City of Redding accepting for maintenance and operation Manatowa Court, Gehring Court, Meridian Drive, Hermitage Court, and Madewood Lane in the Meridian Pointe (aka Greenway Estates, Unit 2) Subdivision. The subdivision is located south of Hartnell Avenue and east of Churn Creek Road. It is further recommended that the improvements in the Meridian Pointe (aka Greenway Estates, Unit 2) Subdivision be accepted as satisfactorily completed, and the City Clerk instructed to return the securities to Grey Development Corporation. MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, that all the foregoing items on the Consent Calendar be approved and adopted as recommended. The Vote: Unanimous Ayes Resolution Numbers 2001-109, 2001-110, 2001-111, 2001-112, 2001-113, 2001-114, 2001- 115,2001-116,2001-117,2001-118 and 2001-119 are on file in the office ofthe City Clerk. I . PUBLIC HEARING - General Plan Amendment Application GPA-3-01, a request by the City of Redding to amend the General Plan Diagram on various properties (G-030) The hour of7:00 p.m. having arrived Mayor McGeorge opened the public hearing regarding General Plan Amendment Application GPA-3-01, amending the General Plan Land Use Diagram to accurately characterize the lawfully existing use of various lands. The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Assistant City Clerk Sherman advised that no protests were received. I Development Services Director Hamilton provided an overview of the Report to Council dated July 6, 2001, incorporated herein by reference, regarding the proposed General Plan amendment relative to the Land Use Diagram. He advised that the proposed amendment will reclassify 51 properties on the General Plan Diagram to correct inconsistencies between existing land uses on properties and the classification placed on those properties by adoption ofthe General Plan in October 2000. Mr. Hamilton recalled that during the public hearing held in October 2000, staff indicated that amendments to the General Plan's Land Use Diagram would be forthcoming once the comprehensive rezoning of properties began and those inconsistencies were identified. State law allows jurisdictions to amend their General Plan up to four times per year, either grouped or individually, and although staff indicated they would not bring back amendments for two years, these necessary amendments were identified during adoption of the General Plan. It is recommended that the City Council adopt a negative declaration making necessary findings and approve amendments to the General Plan on various properties to ensure that the Land Use Diagram accurately characterizes the lawfully existing use of these properties. 07/17/2001 164 Mayor McGeorge determined that no one present wished to speak on the matter and closed the public hearing. Council Member Cibula advised he would abstain from voting on the proposed amendment to properties located on Mission de Oro Drive due to an appearance of a conflict of interest. MOTION: Made by Council Member Kight, seconded by Council Member Stegall, making the necessary findings: 3. That the Negative Declaration is appropriate; The Negative Declaration and its supporting documentation reflect the independent judgment and analysis of the City of Redding; A DeMinimis Impact Finding, in accordance with State of California Fish and Game Code Section 711.2, is determined to be appropriate, finding that the project will not have the potential for an adverse effect on significant wildlife resources or upon the habitat on which the wildlife depends. The project simply recognizes existing land uses or places property into a "Public Facilities or Institutional" classification; and Approval of the amendments to the General Plan Diagram will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort, and general welfare of persons residing or working in the City or injurious to property or improvements to property; I 1. 2. 4. and adopting Resolution No. 2001-120, a resolution of the City Council of the City of Redding adopting a Negative Declaration and amendments to the Redding General Plan on various properties, excepting Item 3B (943, 963, 975, 983, 987, and 999 Mission de Oro Drive) as referred to the City Council by the Planning Commission, to ensure that the General Plan Land Use Diagram accurately characterizes the lawfully existing use of these properties. The Vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: Pohlmeyer, Cibula, Stegall, Kight, and McGeorge None None None I Resolution No. 2001-120 is on file in the office of the City Clerk. MOTION: Made by Council Member Kight, seconded by Council Member Stegall, making the necessary findings: 1. That the Negative Declaration is appropriate; 2. The Negative Declaration and its supporting documentation reflect the independent judgment and analysis of the City of Redding; 3. A DeMinimis Impact Finding, in accordance with State of California Fish and Game Code Section 711.2, is determined to be appropriate, finding that the project will not have the potential for an adverse effect on significant wildlife resources or upon the habitat on which the wildlife depends. The project simply recognizes existing land uses or places property into a "Public Facilities or Institutional" classification; and 4. Approval of the amendments to the General Plan Diagram will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort, and general welfare of persons residing or working in the City or injurious to property or improvements to property; and adopting Resolution No. 2001-121, a resolution of the City Council of the City of Redding adopting a Negative Declaration and amendments to the Redding General Plan on Item 3B (943, 963, 975, 983, 987, and 999 Mission de Oro Drive) as referred to the City Council by the Planning Commission to ensure that the General Plan Land Use Diagram accurately characterizes the lawfully existing use of these properties. The Vote: AYES: Council Members: Pohlmeyer, Stegall, Kight,and McGeorge NOES: Council Members: None ABSENT: Council Members: None ABSTAIN: Council Members: Cibula I Resolution No. 2001-121 is on file in the office of the City Clerk. 07/17/2001 165 PUBLIC HEARING - General Plan Amendment Application GPA-I-0l, by James Graves for property located at 1420 East Cypress Avenue (G-030-010) The hour of7:00 p.m. having arrived Mayor McGeorge opened the public hearing regarding General Plan Amendment Application GP A-I-0 1 regarding a request from James Graves to amend the General Plan on property located at 1420 East Cypress Avenue from "Public Facilities or Institutional" to "Residential, 6 to 10 units per acre" "Planned Development". Council Member Cibula advised he will abstain from voting and discussion on the matter due to a conflict of interest. I The following documents are on file in the office of the City Clerk: Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing Assistant City Clerk Sherman advised that no protests were received. Development Services Director Hamilton related while staff has received a letter from project developer, James Graves, withdrawing the General Plan Amendment Application, property owner, Services Corporation International, requested that the issue be heard by Council. I Mr. Hamilton provided an overview of the Report to Council dated July 3, 2001, incorporated herein by reference, regarding General Plan Amendment Application GP A- 1-01. He advised that the property owner, Services Corporation International, would like to subdivide the lO-acre parcel, located at 1420 East Cypress Avenue, into 28 fourplex lots, resulting in 112 dwelling units with an overall density of 11 units per acre. The proposed reclassification of the property iI\ the General Plan will allow construction of approximately 100 to 200 units. Mr. Hamilton related that the proposed access to the site is an easterly extension ofIndustrial Street with additional access through Del Monte Street, Alfreda Way and Penn Drive. He noted, however, that because Penn Drive is substandard and will require substantial improvements, it is recommended that a barricade be constructed to prevent use by residents of future development. Mr. Hamilton stated that staff concurs with the recommendation of the Planning Commission which, in response to neighborhood concerns, recommended the 6-10 units per acre and added the "Planned Development" (PD) designations. He then explained that PD affords the most flexibility in resolving design issues, allowing modification of standard setback, height, lot size, and similar requirements found in other zoning districts, while standard zoning provides little flexibility. In response to a request for clarification from Council Member Stegall, Mr. Hamilton advised that the City Council is not considering a specific development plan for the property at this time, only the land use designation. I Senior Planner Manuel presented additional information on the proposed land use designation stating that the lower density recommended by the Planning Commission cited various policies of the General Plan, which require "transitions" or buffers between land uses. The policies were adopted to ensure that the development of "infill" projects, specifically multi-family and commercial, are acceptable to the community. The Planning Commission also believes that at the density requested it will be difficult for a development plan to adequately address transition policies because it will be necessary to grade the site, resulting in removal of trees which could be incorporated as land buffers. He also presented slides depicting the impact of two-story multi-family structures in single-family residential neighborhoods. Mr. Manuel stated that due to the withdrawal of the developer and his project from these proceedings, it is the recommendation of staff that the City Council adopt the Negative Declaration, amend the General Plan to allow a Land Use Designation for the property located at 1420 East Cypress A venue from "Public Facilities or Institutional" to "Residential, 6 to 10 units per acre" and add "Planned Development" (PD) zoning. He also asked that staff be directed to prepare the necessary resolution making findings effecting the amendment to be brought back for consideration at the next meeting. He reiterated that when 07/17/2001 166 there is a specific development plan for the property, it will be brought back for consideration to the Planning Commission and the City Council. Randall Yelverton, representing Service Corporation International (SCI), informed Council that SCI supports the General Plan amendment to allow 6 to 10 units per acre density and the development overlay of PD. He felt staff thoroughly reviewed all aspects of development, lessened perceived impacts, and adequately protected the neighborhood. Area residents Richard Seiler, Aubrey Smith, Andrew Zopolos, Dan Collins, Jeanne Benedict, Floyd Steward, Kris Widmer, and Pastor of the Redding Seventh Day Adventist Church expressed opposition to the project citing increased traffic and safety issues, possible destruction of wetlands and trees, increased crime, and loss of privacy. I In response to Council Member Stegall, Mr. Manuel advised that there is no provision to prohibit two-story construction in a 6 to 10 units per acre designation; however, Planned Development does allow for close scrutiny of a project and can address concerns of compatibility and privacy that standard rezoning does not provide. Olive Donaldson, area resident, expressed opposition to the project citing traffic concerns and the impact increased population will have on neighborhood schools which are forced to maintain waiting lists due to overcrowding. She also believes this project will set a precedent for future infill projects. Diana Barella, Redding Postmaster, advised that while she is not opposed to the project, she is extremely concerned with the resulting traffic problems and urged Council to develop alternate traffic patterns. Darrel Pickett expressed opposition to a multi-family project at the location, but felt a single-family residential project would be better received. Mayor McGeorge determined that there was no one else wishing to address this matter and closed the public hearing. In response to City Manager Warren, Mr. Manuel advised that in-depth traffic studies had not been conducted due to the absence of a specific development proposal, however, these issues will be reviewed and resolved at such time that a proposal is submitted. I Council Member Stegall requested confirmation that the Planned Development designation will assure neighborhood residents that serious consideration will be given to the types of uses of the property. She expressed support for "infill" development, but she concurred with residents' concerns regarding two-story construction in an established single-story neighborhood. Mr. Manuel explained that the proposed "Planned Development" designation provides a higher level of review and control by the Planning Commission and the City Council for future development. He reiterated, however, that the designation does not ensure against two-story construction. Council Member Kight questioned the criteria used to determine if a project would be recommended for a Planned Development overlay, and asked if staff foresees more proj ects with this designation. Mr. Manuel advised that PD provides more latitude for the City, more options for the developer, and design is no longer tied to zoning requirements. Mayor McGeorge observed that there is a lack of available apartments in the City, and because ofthe property's proximity to commercial and business areas, he believes the project area is suitable for this type of development. He opined that the Planned Development designation should defray some of the neighborhood concerns. I MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, amending the General Plan to allow a Land Use Designation from "Public Facilities or Institutional" to "Residential, 6 to 10 units per acre" for the property located at 1420 East Cypress Avenue, and including "Planned Development" (PD) zoning for the property and directing staff to prepare the necessary resolution making findings to effect the amendment to be brought back at the next City Council meeting. 07/17/2001 167 The Vote: AYES: NOES: ABSENT: ABST AIN: Council Members: Council Members: Council Members: Council Members: Pohlmeyer, Stegall, Kight, and McGeorge None None Cibula, At the hour of 8:00 p.m., Mayor McGeorge declared the meeting recessed. At the hour of 8:05 p.m., Mayor McGeorge reconvened the meeting to regular session. I PUBLIC HEARING - New Solid Waste Utility rates and charges RESOLUTION Amending and restating the new Solid Waste Utility rates and charges (S-020-500) The hour of7:00 p.m. having arrived, Mayor McGeorge opened the public hearing regarding the adjustments to the Solid Waste Rate Schedule and Policies. The following document is on file in the office of the City Clerk: Affidavit of Publication - Notice of Public Hearing Assistant City Clerk Sherman advised that no protests were received. I Assistant City Manager Perry provided an overview of the Report to Council, dated July 12, 2001, incorporated herein by reference, recalling that in 1999 the City Council adopted a five-year plan for Solid Waste fees, services, and customer service policies, adding that the established monthly collection rates will not be affected by the following proposed changes: 1. Policy regarding the contamination of Waste Wheelers for green waste and recylcables to allow the removal of these containers after two warnings are issued to those contaminating green waste or recyclables. 2. Grant an exception to green waste fees (no fee) for City residents who bring their own leaves and Christmas trees to the transfer station. 3. Establish a fee for removal of scrap electronics. The State has banned cathode ray tubes from landfills. 4. Establish a fee of$1.00 less per ton than the cost of compost for unscreened mulch. 5. Establish a fee of $1.25 for research and preparation of a duplicate receipt. An original is given at the gatehouse when the customer has used the facility. The fee will cover City employee time to process and provide a duplicate at a later date. 6. Establish a fee to cover the cost of City employee overtime to provide after-hour or emergency drop box pick-up/delivery services. 7. Establish that the Solid Waste Director may round off fees or charges to the nearest 25t in order to reduce the need to keep large amounts of change on hand. Mr. Perry stated that other than scrap electronics, the remainder of the changes relate to cleanup, clarification, or deleting charges that are no longer valid. I Mr. Perry explained that since April 200 1, the State of California has been enforcing the ban on cathode ray tubes in landfills. Staff believes this action will result in a glut of used televisions and monitors, with no suitable area for discard which will result in illegal dumping along roadsides, ultimately forcing the City to pay for removal. He advised that 50% of the customers at the transfer stations are not City residents and staff does not want the City to become the cathode ray disposal area for northern California, with City residents being forced to subsidize the service. Mr. Perry related that dumping along roadsides also will result in City personnel having to remove the trash and debris, and that cost will also be subsidized by City residents. Mr. Perry stated that television sets and monitors will have to be accepted somewhere as scrap or recYclables and this will entail a cost. Staff determined that in order to promote community support in the recycling of scrap electronics, televisions, monitors, and other items containing cathode ray tubes, the drop off fee should be kept at a minimum. He related that a charge equal to 50% of the City's cost for disposal of these items should encourage voluntary community participation. He proposed that each year a bid be issued for disposal of cathode ray tubes in order to provide the best price for participants. 07/17/2001 168 It is the recommendation of staff that Resolution No. 2001-122 be adopted, further amending and restating the new Solid Waste Utility Rates and Charges, effective July 1st of the years 1999 through 2003. Mayor McGeorge determined that there was no one present wishing to address this matter and closed the public hearing. Council Member Kight questioned the appropriateness of City residents subsidizing County residents by allowing them to utilize City disposal facilities. Mr. Perry responded that the reality is that City residents subsidize County residents directly or indirectly whether it is through increased disposal fees or paying City personnel to clear the roadways of trash and debris illegally dumped. City Manager Warren interjected that the current amount of subsidy is approximately $80,000 to $90,000 which represents a small portion of the $1.4 million expended for the recycling program. I Council Member Cibula expressed concern regarding the amount of subsidy necessary to encourage participation in the program and questioned whether people would pay to discard their televisions. In response to Council Member Cibula's question regarding fees charged by other agencies, Mr. Perry explained that in the past cathode ray tubes were buried in landfills, however, the ban on this method of disposal was only recently enforced in April 200 1, and other agencies affected by this law are still developing fees. He added that the only two scenarios are that the rate payer will pay higher rates or payment will be made by individuals discarding the items. Council Member Cibula also questioned the after-hour and emergency service fee, duplicate receipt cost, and the rationale of rounding off charges to the nearest 25t. Mr. Perry advised that the fee for after-hour and emergency service is to recover overtime incurred by the City when a driver is called out from home to service residential or commercial dumpsters. He advised that duplicate receipts take valuable stafftime to research and prepare, and are often requested by the same customers repeatedly. He continued that rounding costs to 25t denominations is for customer convenience and allows staff to keep fewer denominations and amounts of change on hand. Mr. Perry added that although some of the changes are minor, the monthly rate-payer ultimately absorbs these costs. I Council Member Cibula indicated that he did not believe that sufficient alternatives were considered and did not support the additional charges. Council Member Pohlmeyer asked that the matter be returned to Council for further review should these additional charges fail to resolve the issues as anticipated. MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Stegall, adopting Resolution No. 2001-122, a resolution of the City Council of the City of Redding further amending and restating the New Solid Waste Utility Rates and Charges, effective July 1 st of the years 1999 through 2003. The Vote: A YES: Council Members: Pohlmeyer, Stegall, Kight, and McGeorge NOES: Council Members: Cibula ABSENT: Council Members: None ABSTAIN: Council Members: None Resolution No. 2001-122 is on file in the office of the City Clerk. DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE (L-040-150) Mayor McGeorge advised that the League of California Cities Annual Conference is scheduled to take place in Sacramento from September 12,2001, to September 15,2001, and it is necessary to appoint a voting delegate and alternate to represent the City. I MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, appointing Council Member Cibula to serve as voting delegate for the City at the League of California Cities Annual Conference on September 12-15,2001, and Administrative Services Director Bachman to serve as alternate voting delegate. The Vote: Unanimous Ayes 07/17/2001 169 APPOINTMENT - Shasta County Arts Council (B-080-465) Mayor McGeorge advised that the City's funding agreement with the Shasta County Arts Council provides for one City Council appointee to serve on the Board of Directors which makes recommendations on programming and administrative issues relative to the operation of the Old City Hall Arts Center. I MOTION: Made by Council Member Kight, seconded by Council Member Cibula, appointing Rob Warren to serve as Board Member on the Shasta County Arts Council Board of Directors through the term of the current funding agreement of June 30, 2002. The Vote: Unanimous Ayes ORAL UPDATE - Capital improvement projects - Redding Hotel (A-050-080) Deputy City Manager Starman recalled that at the Special Meeting of the City Council and Redding Redevelopment Agency (Agency) on March 1, 2001, the Council and Agency conceptually approved to loan/grant Christian Church Homes of Northern California (CCH) $2.6 million to acquire and rehabilitate the Redding Hotel into a 40-unit senior housing project, and directed staff to negotiate a Development Agreement with CCH for the City Council's/Agency's consideration at a subsequent meeting, and prepare a Replacement Housing Plan. Mr. Starman related that CCH subsequently took title to the Redding Hotel on June 14,2001, and now manages the facility while renovations continue. He added that CCH is working closely with the Redding Police Department and is considering the addition of a police substation inside the building to assist with potential problems. Mr. Starman observed that the project will continue to encounter problems due to the age and condition of the building, but CCH is diligent in its efforts toward resolutions. He related that exterior improvements to the facility will beautify the outward appearance, while proposed interior improvements are currently undergoing the plan check process. I He reported that CCH submitted a Tax Credit application to the State which (if successful) will be utilized as part of the renovation funding, however, application results will not be known until Fall 2001. Fran Jenkins, Redding resident, expressed concern regarding the impact ofprojects such as this and the effects non-profit agencies and low-income housing programs have on taxpayers in the community. She observed that these projects result in lost revenue to the City in the form of property taxes and she recently learned that this particular property will be exempted from approximately $1,300 in property taxes annually. These revenue losses are passed on to the taxpayers to make up the deficit. Mayor McGeorge echoed Ms. Jenkins' concern regarding the amount of property being removed from City tax rolls through non-profit projects and the necessity of securing funds for City services from other sources. Mr. Starman responded that while there is loss in property tax revenue associated with this project, the savings realized with fewer Police and Fire Department calls to that location, due to the renovation and close supervision by CCH, will far outweigh the lost revenue. No action was required on this informational item. I STREAMLINING PURCHASING PROCEDURES (B-050) Support Services Director Kersten provided an overview of the Report to Council dated July 13,2001, incorporated herein by reference, regarding streamlining purchasing procedures. He recalled that the purchasing system was adopted by the City Council to maintain efficient procedures for purchasing goods and services at the lowest possible cost commensurate with the quality needed; to exercise positive financial control over purchases; and to clearly define authority for the purchasing function. Mr. Kersten noted that staff believes the changes will reduce paperwork and streamline processes and procedures to better serve citizens and customers. He opined that streamlining the process and raising the total dollar amount limits will allow staff to focus more time 07/17/2001 07/17/2001 170 where significant value may be achieved. He provided a summary of the system of checks and balances for purchases. It is the recommendation of the Support Services Director that the City Attorney be directed to prepare the required ordinance implementing the streamlining of purchasing procedures as follows: 1. Increase the limit under which the Purchasing Officer may issue purchase orders without the need to solicit quotations from $1,000 to $1,500 including individual transactions for blanket purchase orders and the Cal Card. Authorize the Purchasing Officer to procure goods and services between $1,500 and $25,000 utilizing the competitive quotation process as practicable and, in the case of service procurement, authorizing the Purchasing Officer to enter into a single vendor procurement upon reasonable written justification approved by the requesting department director. The authority for single vendor procurement is contained in City Council Policy No. 1501 and this authorization will resolve the inconsistency between City Council Policy No. 1501 and the Municipal Code which requires the competitive selection process for services up to $25,000. Increase the limit for staff approval from $75,000 to $100,000 for the procurement of services after the appropriate competitive processes have been completed. Provide specific authority for multi-year contracts for the procurement of goods and services in individual contract amounts, not to exceed $100,000 annually. An amendment to the Municipal Code will clarify this issue. The competitive process for selection of vendors and service providers will not change. I 2. 3. 4. Council Member Cibula expressed concern that some of the proposed changes will circumvent the Request for Proposal (RFP) process as well as Council's review, specifically in the "up to $25,000" category, and asked why staff believes it is necessary. Mr. Kersten responded that the City Council policy was adopted in 1987 because it was recognized that the cost of pre paring an RFP at that level ($25,000 or less) could be cost prohibitive because contracts for engineering or architectural services lack value. He pointed out that City Council Policy No. 1501 and the Redding Municipal Code are in conflict since that time and staff would like to resolve the inconsistency. I Council Member Cibula continued to express concern that the changes will eliminate Council oversight from large purchases, and opined that multi-year contracts totaling over $100,000 could be awarded by staff, provided that $100,000 was not expended in anyone fiscal year. Mr. Kersten explained that staff always includes a proviso within multi-year contracts which protects the City from committing beyond what has been appropriated by Council by adding language to contracts and agreements that should funding not be forthcoming, the following year contract is cancelled. Mr. Kersten also pointed out that Council will be aware of any such contracts because it will not be signed until the appropriation of funds is approved by Council. He added that while staff does not enter into $100,000 per year, 5-year contracts, it does enter into two- or three-year contracts with perhaps a one- or two-year extension if price and terms are beneficial to the City. Mr. Kersten reiterated that the system of checks and balances does not allow the Purchasing Officer to approve contracts over $25,000 unless it is also signed by the department head, the Deputy City Manager, Assistant City Manager, or Support Services Director providing review by several persons prior to approval. The procedures include an additional safeguard that Council must approve an appropriation encumbering funds and that appropriation must be in place prior to signing a contract. I MOTION: Made by Council Member Kight, seconded by Council Member Cibula, approving streamlining of purchasing procedures as follows: 1. Increase the limit under which the Purchasing Officer may issue purchase orders without the need to solicit quotations from $1,000 to $1,500 including individual transactions for blanket purchase orders and the Cal Card; 2. Authorize the Purchasing Officer to procure goods and services between $1,500 and $25,000 utilizing the competitive quotation process as practicable and, in the case of service procurement, authorizing the Purchasing Officer to enter into a single vendor procurement upon reasonable written justification approved by the requesting department director, not to exceed $100,000 annually for multi-year contracts, I I I 171 service procurement, authorizing the Purchasing Officer to enter into a single vendor procurement upon reasonable written justification approved by the requesting department director, not to exceed $100,000 annually for multi-year contracts, resolving the inconsistency between City Council Policy No. 1501 and the Municipal Code; 3. Increase the limit for staff approval from $75,000 to $100,000 for the procurement of services after the appropriate competitive processes have been completed; 4. Provide specific authority for multi-year contracts for the procurement of goods and services in individual contract amounts, not to exceed $100,000 annually; and 5. Direct the City Attorney to prepare the required ordinance amending the Municipal Code implementing streamlining of purchasing procedures. The Vote: Unanimous Ayes. ADJOURNMENT There being no further business, at the hour of 8:35 p.m., Mayor McGeorge declared the meeting adjourned. APPROVED ~t~~ Mayor ATTEST: ~~ A sistant CIty Clerk 07/17/2001