HomeMy WebLinkAboutMinutes - City Council - 2001-06-05
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City Council, Regular Meeting
Civic Center Council Chambers
777 Cypress Avenue,
Redding, California
June 5, 2001, 7:00 p.m.
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The Pledge of Allegiance to the Flag was led by Council Member Kight.
The Invocation was offered by Chaplain Eddie Hash, Neighborhood Church of Redding.
The meeting was called to order by Mayor McGeorge with the following Council Members
present: Cibula, Kight, Pohlmeyer, and Stegall.
Also present were City Manager Warren, Assistant City Manager Perry, Deputy City
Manager Starman, City Attorney Wingate, Development Services Director Hamilton, City
Clerk Strohmayer, and Executive Secretary Stribley.
CONSENT CALENDAR
The following matters were considered inclusively under the Consent Calendar:
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Approval of Payroll and Accounts Payable Register
(A-050-100-500)
It is recommended that Accounts Payable Register No. 22, check numbers 289349 through
289886 inclusive, in the amount of$4,934,845.10, for the period of May 15,2001, through
May 31, 2001; Payroll Register No. 23, check numbers 480443 through 480723 and
electronic deposit transaction numbers 91117 through 91722 inclusive, in the amount of
$1,625,614.90, for the period of April 29, 2001, through May 12,2001; and Payroll Register
No. 24, check numbers 480738 through 481007 and electronic deposit transaction numbers
91733 through 92342 inclusive, in the amount of$1,576,890.74, for the period of May 13,
2001, through May 26, 2001, be approved.
TOTAL $8,137,350.74
Treasurer's Report - April 2001
(A-050-100-600)
Total Treasurer's Accountability
$125,232,951.54
Total City of Redding Funds, Funds Held in
Trust, and Funds of Related Entities
$166,259,543.21
ACR133 Report and Cash Reconciliation
(F-205-095-650)
It is the recommendation of the Administrative Services Director that the ACR133 Report
and the Proof of Cash Reconciliation for April 2001 be accepted.
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Property Status Report
(C-070)
It is the recommendation of the Assistant City Manager that the City Council accept the
Property Status Report as of May 25, 2001, which includes the following: 1) Surplus City
Property; 2) Leases of City Land; 3) Offers to sell Land to the City; and 4) City-Initiated
Purchases of Land.
Notice of Completion - Bid Schedule No. 3204, Civic Center Project
(B-050-020 & C-050-025)
It is the recommendation of the Assistant City Manager that Bid Schedule No. 3204,
Construction of the Redding Civic Center located at 777 Cypress A venue, awarded to Allen
L. Bender, Inc., be accepted as substantially completed and that staffbe authorized to file a
notice of completion and distribute another $45,000 of retention with the balance to be
distributed upon completion offive outstanding items, not exceeding $20,000, to be withheld
pending completion of the outstanding items. The final contract price is $17,659,276.96.
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Appointments to the Airport Business Park Architectural Review Committee
(B-080-140)
It is the recommendation ofthe Development Services Director that Tim MacLean and Mark
Woodward be appointed to the Airport Business Park Architectural Review Committee.
Electric Utility's Monthly Financial Report for April 2001
(B-130-070)
It is the recommendation of the Electric Utility Director that the City Council approve the
Electric Utility's Monthly Financial Report for April 2001. Retail power sales revenue is
4.7%, or $2,873,305 below projections and wholesale power sales to date are 954.7% or
$133,571,025 above projections. Operating revenue after energy costs is 160.4%, or
$45,966,270 above projections. The total cost of electricity through April 2001 is
$85,588,152, or 181.1% above projections. The Utility's earnings before interest,
depreciation, and amortization were at 260.4%, or $47,631,213, above plan. The current
outstanding balance for the Debt Reduction Program is $81.8 million.
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Award of Bid - Bid Schedule No. 3465, 15kV Cable
(B-050-100)
It is the recommendation of the Electric Utility Director that Bid Schedule No. 3465, to
Furnish 15vK Cable for the period of July 1,2001, through June 30, 2002, be awarded to
General Cable, in the amount of$240,176.46 and that the Purchasing Officer be authorized
to extend the bid award one (1) year at the same prices, terms, and conditions if deemed
prudent and mutually agreeable to both parties.
Contract with California Conservation Corps - Construction of a portion of the Westside
Trail;
Resolution - Approving application and acceptance of Grant Funds from the State
Department of Water Resources for the Sulphur Creek Restoration Project #2; and
Resolution - Appropriating funds for planning, design, acquisition and construction of 5 trail
projects
(P-050-460-875/P-050-460-250/B-130-070/G-100-170)
It is the recommendation ofthe Community Services Director that the City Council authorize
entering into a contract with the California Conservation Corps (CCC) to construct 4.5 miles
of new trails for the Westside Trail Connection to Mary Lake Trail and Placer with
completion by the end of Summer 2001, in the amount of $75,000, to be divided between
fiscal years 2000-01 and 2001-02.
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It is also recommended that Resolution No. 2001-89 be adopted, a resolution of the City
Council of the City of Redding approving a joint application by the City of Redding and
Sacramento Watershed Action Group (SWAG) to the State Department of Water Resources
for grant funds under the Urban Streams Restoration Grant Program for the Sulphur Creek
Restoration Project #2, and determining appropriate environmental impact document; and,
ifthe grant application is successful, authorize the city manager to accept the grant and sign
a contract for administration ofthe funds; and designate John McCullah as project manager,
and Bud Ivey as fiscal agent.
It is further recommended that Resolution No. 2001-90 be adopted, a resolution of the City
Council of the City of Redding approving and adopting the 96th amendment to City Budget
Resolution No. 99-93, appropriating $576,150 in State Trails Grant funds received under
Proposition 12, and $310,200 in Transportation Enhancement Funds for a total amount of
$886,350 representing the City's cost share of the project.
The funds will be used for five trail projects for 2001, included are Gold Run Creek Trail
(.9 miles), Buenaventura Blvd Trail connecting the Blue Gravel and Canyon Creek Trails to
the Sacramento River Trail via Gold Run Creek, Westside Trail expansion (4.5 miles via the
contract with the California Conservation Corps), Mary Lake Trail Extension, and Sulphur
Creek Restoration/Old 99 Spur Trail.
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Monthly Financial Report - re General Fund
(B-130-070)
It is the recommendation of the Administrative Services Director that the City Council accept
the General Fund's Monthly Financial Report for April 2001. Total revenue to date is ($35.4
million) $2,886,728 (8.8%) above staff's original cash flow projection. Expenditures to date,
excluding encumbrances, total $34,420,245 or $2,739,393 (7.4%) below staff's original cash
flow projection. Encumbrances total $1,885,105.
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Notice of Completion - Bid Schedule No. 3427, Sidewalk Repair Project 200012001
(B-050-020 & S-070-285)
It is the recommendation ofthe Public Works Director that Bid Schedule No. 3427 (Job No.
9507 -07) Sidewalk Repair Project 2000/200 I, awarded to Denean Company of Shingle town,
California, be accepted as satisfactorily completed, and the City Clerk be authorized to file
a Notice of Completion. The final contract amount is $151,017.42.
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Award of Bid - Bid Schedule No. 3460, Test & Repair Cross Connection Control Devices
(B-050-020 & W -030)
It is the recommendation ofthe Public Works Director that Bid Schedule No. 3460, Test and
Repair of Cross Connection Control Devices, be awarded to Northwood Backflow Testing
of Redding, in the amount of $35,927 annually, for a three (3) year contract period
commencing July 1,2001 through June 30, 2004, and that the Public Works Department be
authorized to extend the bid award annually for two (2) one- year periods at the same prices,
terms, and conditions if deemed prudent and mutually agreeable to both parties through 2006.
Award of Bid - Bid Schedule No. 3456, Water Meters
(B-050-100 & W-030)
It is the recommendation ofthe Public Works Director that Bid Schedule No. 3456, Water
Meters, be awarded to Badger Meter Company of Milwaukee, Wisconsin, for a five (5) year
contract beginning 2001 through 2006. Pricing will be firm the first year, with adjustments
based on the Producer Price Index (PPI) for the remaining four (4) years.
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Award of Bid - Bid Schedule No. 3455 (Job No. 9034), Parallel Eastside Interceptor Project;
Resolution - Appropriating funds for the award of Bid Schedule No. 3455, Parallel Eastside
Interceptor Project;
Adopt the Mitigation Monitoring Program - Eastside Parallel Interceptor Project; and
Approve Mitigated Negative Declaration - Eastside Parallel Interceptor Project
(B-050-020/W -020-61 O/B-130-070)
It is the recommendation of the Public Works Director that Resolution No. 2001-91 be
adopted, a resolution ofthe City Council of the City of Redding approving and adopting the
97th amendment to the City Budget Resolution No. 99-93, appropriating $150,000 for the
award of Bid Schedule No. 3455, Eastside Interceptor Project for Fiscal Year 2000-01.
It is also recommended that Bid Schedule No. 3455 (Job No. 9034) be awarded to Dale
Construction of Redding, California, in the amount of$2,359,782, $65,000 be approved to
cover staff time, and $270,000 be approved to provide a construction contingency fund, for
a total of $2,694,782, extending a parallel sewer line 1,800 feet from the State Highway 44
bridge across Chum Creek to the Chum Creek pump station.
It is further recommended that the Eastside Sanitary Sewer Interc.eptor Extension Mitigation
Monitoring Program be approved and the Mitigated Negative Declaration be adopted.
Acceptance of Final Map - Pacific Heights Subdivision Unit 2 (a.k.a. Silver Creek Unit 6),
S-5-97, north of Rancho Road between Shasta View Drive and Goodwater Avenue
(S-1 01-025)
It is the recommendation of the Public Works Director that the Final Map for the Pacific
Heights Subdivision Unit 2 (a.k.a. Silver Creek Unit 6), S-5-97 developed by Redding
Properties, L.P., located north of Rancho Road between Shasta View Drive and Goodwater
Avenue be approved; that the Mayor be authorized to sign the Subdivision Agreement, and
the City Clerk be instructed to file the Map with the Shasta County Recorder.
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Resolution - Submission of a grant application with Caltrans (Bicycle Transportation
Account Funds) for bikeway improvements and certifYing the availability of the ten percent
local share
(G-I00-170 & T-I00-050)
It is the recommendation of the Public Works Director that Resolution No. 2001-92 be
adopted, a resolution of the City Council of the City of Redding authorizing the filing of a
State of California Department of Transportation Grant Application for Bicycle
Transportation Account (BTA) grant monies for bikeway improvements in the City of
Redding and certifY the availability often (10) percent local share Construction Tax Capital
Account and/or the Transportation Contingency Account created through AB 2928 for the
lane widening of Bechelli Lane from W oodacre Drive to South Bonnyview Road at an
estimated cost of $177,900; striping Chum Creek Road from College View Drive to
Whistling Drive and from Hartnell Avenue to Denton Way at an estimated cost of$8,300.
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Resolution - Amending Bureau of Reclamation Cooperative Grant Agreement No.
00FC200139
(G-I 00-070/W-030-125-01 OfF -200-200-050)
It is the recommendation of the Public Works Director that Resolution No. 2001-93 be
adopted, a resolution ofthe City Council of the City of Redding approving an amendment to
Cooperative Agreement No. 00FC200139 with the Bureau of Reclamation for the Water
Utility Fish Screen Rehabilitation Project (CALFED PSP Action #99-BOl) amending the
scope of work for installation of a positive fish screen barrier on City of Redding Pumphouse
#1 to a feasibility study, and increasing the amount of funding by $90,000; and authorizing
the City Manager to sign the Amendment on behalf of the City of Redding.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, that
all the foregoing items on the Consent Calendar be approved and adopted as recommended.
The Vote: Unanimous Ayes
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Resolution Numbers 2001-89, 2001-90, 2001-91, 2001-92, and 2001-93 are on file in the
Office of the City Clerk.
UPDA TE ON CAPn AL IMPROVEMENT PROJECTS - Library
CONTRACT - Critical Solutions, Inc. for Library Consultant Services
(L-050/ A-050-080)
City Manager Warren introduced Management Analyst II Cherpeski indicating that he will
be spearheading the Library Grant Project. Mr. Warren pointed out that the project is a joint
effort between the City of Redding and Shasta County with a goal to submit for approval in
May 2002, an application for a State Library Bond Act grant.
City Manager Warren provided an overview of the Report to Council dated May 23,2001,
incorporated herein by reference, regarding the Library Project. He recalled that in March
2000, voters passed Proposition 14 which provided $350 million for library renovation and
construction. On February 20, 2001, Council approved spending up to $300,000 in a
cooperative effort with Shasta County for the pre-application process for a State Library
Bond Act grant. The State grant would provide 65% of the funding for the new library,
however, the remaining 35% needed to be secured locally prior to application for the grant,
with a resolution committing those funds by the local agencies. The most recent estimate for
the application submittal is late April to early May 2002. He stated that a County Request
for Proposal(RFP) was issued for a qualified library consultant to assist with the needs
assessment, building program, architect selection, building design, public and State grant
meetings, governance issues, and provide assistance with CEQA review and actual grant
preparation. Critical Solutions, Inc. (CSI) was the preferred choice, due in part to their
association with Kathryn Page Associates (KP A), a widely respected library expert and a
sub-consultant for CSI. The proposed cost for the consulting services is $135,631 half of
which ($67,815.50) is the City's responsibility. Funding for the contract will come from the
Redevelopment Funds in the amount of $300,000.
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Management Analyst II Cherpeski outlined the State of California Library Construction and
Renovation Board's process and timeline for the library grant. He emphasized how important
a recent change in the timeline was to the City, in that, it provides the City additional time
to properly process the library grant application. He reiterated that the Agreement with
Shasta County and CSI included the services of KP A. He pointed out that staff believed
KP A will be able to supply the expertise necessary for successful grant approval. He noted
that the Scope of Work provided Council with an overview of the various processes in the
months ahead, many of which would allow public input into the project.
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Council Member Cibula expressed appreciation that the additional time and Scope of Work,
as presented, would not only allow greater public input into the process, but would
significantly increase the City's ability to obtain a grant. City Manager Warren interjected
that the Scope of Work had been developed to meet all the requirements for a State grant.
With the additional time and approval ofthe contract with CSI, he believed the City, County,
and community, as a whole, would be in an optimum position to receive grant funds for the
Library Project. Mr. Warren added that the Shasta County Board of Supervisors voted
unanimously to approve the County's portion of the Agreement with CSI.
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It is the recommendation of staff that the City Council approve the Agreement with the
County of Shasta and Critical Solutions, Inc., to provide library consulting services.
MOTION: Made by Coul)cil Member Pohlmeyer, seconded by Council Member Kight,
approving the contract with Critical Solutions, Inc. (CSI) for library consultant services to
complete certain tasks necessary for preparation of the grant application to the California
Library Construction and Renovation Board for a new library in the amount of$67,815.50,
representing the City's one-half share of the total cost, to be provided to the County of Shasta
for utilization in paying the City's portion. The Vote: Unanimous Ayes.
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UPDATE ON CAPITAL IMPROVEMENT PROJECTS - Redding Sports Complex;
RESOLUTION - Appropriating funds for a portion of the Redding Sports Complex project
design;
CONTRACT - Redding Sports Complex building design services;
REQUEST FOR PROPOSAL - For landscape design and civil engineering
(P-050-600-200 & B-130-070)
Assistant City Manager Perry provided an overview of the Report to Council dated May 25,
2001, incorporated herein by reference. Mr. Perry explained that after City Council approval
of the Redding Sports Complex (Complex), staff began a review of project needs and the
development ofa project schedule instituting a deadline for operational fields in May 2003.
The first portion ofthe schedule is offsite improvements, at an aggregate cost of $1 million,
to include two traffic signals, turn lanes, sewer line extension, water pump booster and
related easement acquisition. He noted the offsite improvements will commence upon
approval by Council for funding appropriation for traffic signalization at Tarmac Road and
Shasta View. The second portion ofthe project is project design containing three elements:
1) Buildings, at an estimated cost of$2,533,700; 2) Site planning, landscape and irrigation,
and civil engineering; and 3) Remaining off-site improvements with anticipated completion
in the Fall.
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Mr. Perry outlined the current progress of the project noting the following items were
complete or nearing completion: The contracts with Big League Dreams (BLD) were signed;
the working budget was established; the last property acquisition is in process; staff is
developing plans and engineering in order to provide funding for the off-site improvements;
and Community Services Director Niemer is working with the Citizens Sports Park
Committee to select the types of fields as well as develop a survey including community
participation in selection of the fields. He continued that BLD received the right to reuse
plans for a complex designed for the City of Chino Hills and staff had obtained a building
plan reuse fee from Crane Architectural Group (Crane) of$128,050, which would save the
City approximately $100,000 by sole sourcing with Crane; discussions are underway for a
second pavilion to possibly house an in-door hockey field; and a Request for Qualifications
is complete with selection of six firms to submit Request for Proposals(RFP) for civil
engineering and landscape architectural services.
Mr. Perry noted that the Scope of Work includes updating the Master Plan Phases 1,2, and
3 for the Complex to emulate the plan for Chino Hills. He pointed out that actual plans and
specifications will only be developed for Phase 1 construction, but he assured Council that
future plans for Phase 2 and 3 will be congruent with plans developed for Phase 1. He added
that the initial Scope of Work would also include bidding, survey, and staking services.
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It is the recommendation of staff that the City Council adopt the resolution appropriating
funds for the design ofthe traffic signal at Shasta View and Tarmac Road; approve entering
into a contract with Crane Architectural Group for design services for buildings; and approve
circulating a RFP for landscape design and civil engineering.
Council Member Cibula questioned if the reuse fee includes redesigning the plan to
accommodate the City's topography and follow-up work that normally takes place. Assistant
City Manager Perry advised that the buildings' design are such that they can be constructed
anywhere with seismic requirements, snow load capacity, and energy conservation
calculations unique to each area. Notwithstanding those differences, he believed there should
be no other change in the plans, barring BLD making changes after viewing the complex at
Chino Hills the following week. In response to Council Member Cibula, City Manager
Warren confirmed that all of the architectural features are incorporated in the plan.
Council Member Kight speculated the feasibility of constructing two indoor facilities
together, with the option to use them separately. Assistant City Manager Perry pointed out
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that is a different design concept than the Chino Hills plan currently being acquired;
however, staffwill review it as a separate issue.
MOTION: Made by Council Member Kight, seconded by Council Member Cibula, adopting
Resolution No. 2001-94, a resolution of the City of Redding approving and adopting the 95th
Amendment to the City Budget Resolution No. 99-93 appropriating $40,000 for the design
of traffic signalization at Shasta View and Tarmac Road for Fiscal Year 2000-01, for the
Redding Sports Complex; approving the contract with Crane Architectural Group for
building design reuse services in the amount of $128,050; and approving circulation of a
Request for Proposals for landscape design and civil engineering.
The Vote: Unanimous Ayes
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Resolution Number 2001-94 is on file in the Office ofthe City Clerk.
RESOLUTION OF NECESSITY to acquire property by eminent domain for the proposed
Redding Sports Complex
(C-070-0 1 0 & P-050-600-200)
City Attorney Wingate provided a summary of the Report to Council, dated May 25,2001,
incorporated herein by reference, regarding the Pacific Gas & Electric (PG&E) property
located at 20155 Viking Way. He outlined the procedures for acquiring property by eminent
domain explaining that the City must first adopt a Resolution of Necessity in which certain
findings must be made. He stated the findings include that public interest and necessity
require the project; the project is planned or located in the manner that will be most
compatible with the greatest public good and the least private injury; and that the property
sought to be acquired is necessary for the project.
Mr. Wingate stated negotiations continue with PG&E in an attempt to set the price and terms
for the purchase of the property. However, if the purchase is successful, it will still be
necessary to continue the condemnation proceedings to acquire the property rather than seek
California Public Utility Commission (CPUC) approval which normally takes 18-22 months.
He continued that the bankruptcy court has jurisdiction over all matters oflitigation against
PG&E and, therefore, they must authorize the filing of a condemnation action in a state court.
Mr. Wingate added that PG&E indicated they are very comfortable with the procedure the
City is undertaking and are preparing a stipulation for the Petition for Relief from the
Automatic Stay of bankruptcy proceedings required before the condemnation action can be
filed. He believed this would take a few weeks for approval, but once the stipulation is
developed, it is anticipated that the bankruptcy judge will approve the City's petition,
truncating the process by many months, and allowing the condemnation action to be filed.
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In response to City Attorney Wingate, City Clerk Strohmayer advised that the notice to
PG&E was mailed and no requests to be heard were received.
Mr. Perry explained that the PG&E property will provide 20 acres for the Redding Sports
Complex Project and access to Viking Way. He pointed out that it will also allow utilization
ofthe adjoining City property, provide a buffer for homes to the east, allow lighted fields to
be shifted to the west with parking placed under power lines, reduce the project
encroachment into wetlands, provide a site for three fields, and, except for the overhead
power lines, the land is vacant.
Mr. Wingate indicated that additional findings must be made as follows: Offers were made
to the property owners as set forth in Government Code S 7267 .2( a), specifically an offer was
made to PG&E on November 4, 1999, which was accompanied by a Summary of Salient
Facts complying with Government Code S7267.2(a); an environmental impact report was
adopted and approved for the project on March 20,2001; a Notice of Determination was filed
March 23,2001; and the City of Redding, the public entity, has statutory authority to acquire
the property by eminent domain pursuant to applicable law set forth in the proposed
resolution.
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Mr. Wingate reminded Council that a four-fifths vote was necessary for adoption and
recommended adoption of a Resolution of Necessity with the required findings to acquire the
PG&E property for the Redding Sports Complex Project. He added that without the property,
the project could not go forward.
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MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer,
adopting Resolution No. 2001-95, the Resolution of Necessity by the City Council ofthe City
of Redding to acquire real property by eminent domain: Pacific Gas & Electric Company
property at 20155 Viking Way, APN 109-040-07, based on the following findings:
1.
2.
The public interest and necessity require the proposed Project:
The proposed project is planned or located in the manner that will be most
compatible with the greatest public good and the least private injury;
The property described as east one-half of northeast one-quarter of northwest
one-quarter of Section 3, Township 31 North, Range 4 West, M..D.B.&M.
Assessor Parcel Number 109-040-07;
The offer required by Government Code ~7268.2(a), together with the
accompanying statement of and summary of the basis for the amount
established as just compensation, was made to the owner or owners of record,
which offer and accompanying statement/summary were in a form and
contained all of the factual disclosures provided by Government Code
~7267.2(a);
All conditions and requirements necessary to exercise the power of eminent
domain (the "right to take") to acquire the property described herein have
been complied with by the City of Redding and the Redding Redevelopment
Agency; and
The City of Redding has fully complied with the provisions of the California
Environmental Quality Act for the Project. The Vote:
Ayes: Council Members - Cibula, Pohlmeyer, Stegall, Kight, and McGeorge
Noes: Council Members - None
Absent: Council Members - None
Abstain: Council Members - None
3.
4.
5.
6.
Resolution Number 2001-95 is on file in the Office of the City Clerk.
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ADJOURNMENT
There being no further business, at the hour of 7:28 p.m., Mayor McGeorge declared the
meeting adjourned.
ATTEST:
APPROVED
c1~ ~44
City Clerk I
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06/05/2001