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HomeMy WebLinkAboutMinutes - City Council - 2000-11-21 261 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue, Redding, California November 21,2000, 7:00 p.m. I The Pledge of Allegiance to the Flag was led by Fran Jenkins The Invocation was offered by Pastor Jim Wilson, St. Michael's Episcopal Church The meeting was called to order by Mayor Anderson with the following Council Members present: Cibula, Kight, McGeorge, and Pohlmeyer. Also present were City Manager Warren, Assistant City Manager Perry, Deputy City Manager Starman, Administrative Services Director Bachman, City Attorney Wingate, Development Services Director Hamilton, Support Services Director Kersten, City Engineer Goodwin, Senior Planner Keaney, Senior Planner DeMallie, Public Works/Wastewater Utility Manager Craig, Electric Program Supervisor King, Police Sergeant Nance, City Clerk Strohmayer, and Executive Secretary English. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Regular Meeting of October 3, 2000 I Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 09, check numbers 283253 through 283895 inclusive, in the amount of $3,778,045.21, for the period of November 2, 2000, through November 17, 2000, be approved and paid, and Payroll Register No. 10, check numbers 476101 through 476603 and electronic deposit transaction numbers 83352 through 83927 inclusive, in the amount of $1,560,202.76, both for the period of October 29,2000, through November 11,2000, be approved. TOTAL: $5,338,247.97. Resolution - Appropriating Community Development Block Grant Funds Relative to the Budget Group, Inc., Reservations Center on Lake Boulevard (B-130-070 & G-I00-030-045) It is the recommendation of the Deputy City Manager that Resolution No. 2000-182 be adopted, a resolution of the City Council of the City of Redding approving and adopting the 64th Amendment to City Budget Resolution No. 99-93 appropriating $225,000 in Community Development Block Grant (CDBG) funds relative to the Budget Group, Inc., reservations center on Lake Boulevard for Fiscal Year 2000-2001. I Resolution - Approving the Use of Tax Increment Revenue from the Canby- Hilltop-Cypress Redevelopment Project for Renovation of the City's Municipal Swimming Pool (R-030-050-310 & P-050-700-600) It is the recommendation of the Deputy City Manager that the City Council determine that the required findings with regard to California Health and Safety Code Sections 33020, 33021,33445, and 33678 are in evidence and that Resolution No. 2000-183 be adopted, a resolution of the City Council of the City of Redding approving the use of tax increment revenue from the Canby-Hilltop-Cypress Redevelopment Project to assist with the renovation of the City's municipal swimming pool facility known as "The Plunge." 11/21/2000 262 Request For Proposals - Conduct New Base Year Waste Generation and Diversion Study (S-020-550) It is the recommendation of the Assistant City Manager that the City Council authorize staff to circulate a Request for Proposals to conduct a new base year study for waste generation and diversion within the community and enter into a contract for that purpose to be funded from Solid Waste Operating funds in an amount not to exceed $40,000. Resolution - Renaming the 2100 Block of Akard Avenue to Civic Center Drive (S-070-230) It is the recommendation of the Development Services Director that Resolution No. 2000- 184 be adopted, a resolution of the City Council of the City of Redding renaming the 2100 block of Akard A venue to Civic Center Drive. Voting was as follows: I Ayes: Noes: Absent: Abstain: Council Members - Anderson, Kight, McGeorge, and Pohlmeyer Council Members - Cibula Council Members - None Council Members - None Award of Bid - Bid Schedule No. 3420, Electric Utility Trench and Excavation (B-050-100 & E-090-160-320) It is the recommendation of the Electric Utility Director that the City Council award Bid Schedule No. 3420, Electric Utility Trench and Excavation, to the low bidder, Joe Carter Construction, in the evaluated amount of $124,800 for the period of January 1, 2001, to December 31, 2001, and authorize the Purchasing Officer to extend the contract for one year at the same prices, terms, and conditions if mutually agreeable to both parties. The Fiscal Year 2000-2001 budget includes $252,000 for the purchase of primary splice boxes and associated electric utility trench and excavation work. Annual Report of the Redding Fire Department - Fiscal Year 1999-2000 (P-I00-050-050) It is the recommendation of the Fire Chief that the City Council accept the Fiscal Year 1999- 2000 Annual Report of the Redding Fire Department which summarizes the activities undertaken by the Department's three divisions. I Resolution - Amending CalPERS Contract for Miscellaneous Employees (P-I00-230) It is the recommendation of the Administrative Services Director that Resolution No. 2000- 185 be adopted, a resolution of Intention by the City Council of the City of Redding to (1) approve an amendment to the contract between the Board of Administrators of the California Public Employees Retirement System (CaIPERS) and the City of Redding for miscellaneous employees, and (2) direct staff to modify the City's contract with CalPERS to provide the Indexed Level 1959 Survivor Benefits for miscellaneous employees. Resolution - Applying for Grant Funds from the State Department of Parks and Recreation for the Sports Complex, Trails Expansion, and Infrastructure Improvements on Tiger Field (G-I00-170/P-050-600-200/P-050-460/P-050-600-250) It is the recommendation of the Administrative Services Director that Resolution No. 2000- 186 be adopted, a resolution of the City Council of the City of Redding (1) approving the applications for grant funds in the amount of$6,455,000 from the California Department of Parks and Recreation for construction of a recreation and sports complex, expansion of the bicycle and walking trails along the Sacramento River, and infrastructure improvements for Tiger Field, and (2) designating the City Manager to serve as the City's agent in all negotiations and to execute and submit all documents. I Notice of Completion - Bid Schedule No. 3382 (Job No. 2952), Wests ide Road Realignment Project (B-050-020 & S-070-100) It is the recommendation of the Public Works Director that Bid Schedule No. 3382 (Job No. 2052), Westside Road Realignment Project, awarded to R. A. Martin, be accepted as satisfactorily completed, and the City Clerk be authorized to file a Notice of Completion. The total construction contract cost is $265,516.60 which is 3 percent under the City Council authorized amount. 11/21/2000 263 Acceptance of Final Map and Improvements and Resolution Accepting Streets - Ravenwood, Unit 18 (S-2-96), North End of Lavender Lane (S-101-021 & S-070-230) It is the recommendation ofthe Public Works Director that the improvements in Ravenwood Subdivision, Unit 18 (S-2-96), developed by Don Lynn Development, be accepted as satisfactorily completed and the City Clerk be instructed to file the Map with the Shasta County Recorder. I It is also recommended that Resolution No. 2000-187 be adopted, a resolution of the City . t:ouncil of the City of Redding accepting for maintenance and operation Lavender Way and Lynaco Court in the Ravenwood Subdivision, Unit 18 (S-2-96). Acceptance ofImprovements and Resolution Accepting Streets - Mary Lake Subdivision, Unit 13, (S-8-96), West Side of Mary Lake (S-100-454 & S-070-230) It is the recommendation of the Public Works Director that the improvements in Mary Lake Subdivision, Unit 13 (S-8-96), be accepted as satisfactorily completed, and the City Clerk be instructed to return the securities to the developer, Mary Lake Development Company. It is also recommended that Resolution No. 2000-188 be adopted, a resolution of the City Council ofthe City of Redding accepting for maintenance and operation Galway Drive, Brinn Drive, Quinton Drive, and Lakeside Drive in Unit 13 ofthe Mary Lake Subdivision (S-8-96). I Reiect Bid - Bid Schedule No. 3414 (Job No. 2076-81), Phase 1 Parallel Westside Interceptor Project (B-050-020 & W -020-610) It is the recommendation of the Public Works Director that Bid Schedule No. 3414, Phase 1 Parallel Westside Interceptor Project, be rejected and staffbe directed to re-advertise the project in anticipation of receiving bids closer to the engineer's estimate ($13,588,691) thereby saving the Wastewater Utility approximately $2.3 million. The first lowest bidder, Colich & Sons, L.P., has satisfactorily proven that there was a clerical error in their bid and must be relieved of their bid obligation. The second lowest bid was determined to be non- responsive due to a bid bond discrepancy, and the third lowest bid was approximately $2.3 million higher than the second lowest bid. MOTION: Made by Council Member Kight, seconded by Vice Mayor McGeorge, that all the foregoing items on the Consent Calendar are approved and adopted as recommended, with the exception ofthe item approved by a separate vote as indicated above. Voting was as follows: . Ayes: Noes: Absent: Abstain: Council Members - Anderson, Cibula, Kight, McGeorge, and Pohlmeyer Council Members - None Council Members - None Council Members - None Resolution Nos. 2000-182, 2000-183, 2000-184; 2000-185, 2000-186, 2000-187, and 2000-188 are on file in the office of the City Clerk. I POTENTIAL JOINT USE AND FUNDING AGREEMENTS WITH REDDING SCHOOL DISTRICT REGARDING NEW GYMNASIUMS (R-030-060) City Manager Warren recalled that in keeping with the goals established by the City Council, staff has been actively pursuing opportunities to work with other public agencies to develop mutual benefit projects. Mr. Warren explained that he had discussions with the Redding School District Superintendent regarding a joint effort to construct two gymnasiums-one at Turtle Bay School and another at Juniper Academy. While the School District has adequate funds to complete the gymnasiums, there is not enough money for some of the related amenities, such as bleachers and scoreboards. Ifthe City of Redding contributes $100,000 in Community Development Block Grant (CDBG) Funds and Park In-Lieu Funds to this project, better equipped gymnasiums will be constructed providing the children and the City with the opportunity to utilize the facilities after school for recreation programs. Both the School District and the City benefit through this cooperative agreement. Mr. Warren offered this proposal as one of the best examples of maximizing public dollars for the benefit of everyone. 11/21/2000 264 Deputy City Manager Starman stated that the City and the Redding School District currently have a joint use agreement in place relative to the gymnasium, tennis courts, and athletic fields at Sequoia Middle School. The City also has joint use agreements with other school districts, including the Enterprise Elementary School District and the Shasta Union High School District. These agreements enable the City and the school districts to combine their respective resources to build needed improvements in a more timely manner, and allow the City and the school districts to maximize the use of the community's limited recreational facilities. Mr. Starman related that the Community Services Department has identified a significant need for additional gymnasiums for City recreation programs. In addition, a new gymnasium at Juniper Academy would be in keeping with the draft Parkview Neighborhood Strategic Plan and the City's desire to revitalize the Parkview neighborhood. This project would also be in keeping with the City's desire to utilize its limited resources to enter into "development partnerships" whenever possible to leverage its investments. I Mr. Starman noted that the source offunds for this project would include $75,000 from the CDBG Revolving Loan Fund (which currently has an unencumbered balance of approximately $550,000) and $25,000 from the Park In-Lieu Fund (which currently has an unencumbered balance of approximately $65,000 in the "Southwest" quadrant). In order to utilize the CDBG funds, the City must amend its current CDBG Action Plan, which will require a 30-day notification period and a public h~aring. Mr. Starman said that should the City Council concur, staff will develop a joint use agreement and a funding agreement for the City Council's consideration at its regular meeting of January 2,2001. Staffwill also begin the process of amending the CDBG Action Plan so that these funds can be used to help construct a new gymnasium at Juniper Academy. It is the recommendation of the Deputy City Manager that the City Council agree, in concept, to contribute $100,000 to help construct a new gymnasium at Juniper Academy and enter into a joint use agreement with the Redding School District relative to both gymnasiums. Council Member Cibula expressed appreciation for the cooperative approach used during development of this project and his support of similar cooperative efforts with the schools in the future. Mr. Cibula complimented City staff and school district representatives on the successful completion ofthis project. I MOTION: Made by Council Member Cibula, seconded by Council Member Kight, approving, in concept, the contribution of$IOO,OOO to help construct a new gymnasium at Juniper Academy in return for entering into ajoint use agreement with the Redding School District, which will allow the City to utilize both the new gymnasiums at Juniper Academy and Turtle Bay School for the City's recreation programs during non-school hours. The V ote: Unanimous Ayes. WATER/WASTEWATER SERVICE FEE AGREEMENT WITH REDDING RANCHERIA (W-020-500 & W-030-500) Administrative Services Director Bachman recalled that the City entered into a comprehensive agreement with Redding Rancheria in 1985 under which the Rancheria connect~d to the City's water system in exchange for payment to the City for impacts the Rancheria and its casino would have on City of Redding services and facilities. At the time of the agreement, the City agreed to provide water service to the Rancheria, while the Rancheria agreed to a number of concessions regarding City of Redding oversight into development on the Rancheria, as well as a $200,000 annual payment to the City for Rancheria related impacts. I Mr. Bachman reported that since the agreement, the Rancheria has opened a casino, an office building, and has made a number of improvements to the Rancheria property located immediately southwest of the City limits off Canyon Road. The Rancheria questioned whether its operations actually impacted the City by $200,000 in annual payments, and discussions ensued regarding modification of the agreement. An alternative to reducing the annual payment is for the City to provide additional services to the Rancheria and to remove some of the City's oversight into Rancheria development. 11/21/2000 265 Mr. Bachman outlined the following major elements of the proposed new agreement with the Rancheria which resulted from negotiations between City staff and Rancheria Tribal officials: 1. The Rancheria will continue to pay a $200,000 annual fee to the City's General Fund, with the exception of a credit provided to offset costs related to connecting to the City's wastewater system. I 2. The City will allow the Rancheria to connect to the City's wastewater system and will credit the annual payment for up to approximately $730,000 ofthe cost of such a connection. 3. The City will provide water and wastewater service to the Rancheria at standard City utility rates. 4. The Rancheria will purchase approximately five acres of surplus City property located across Highway 273 from the Rancheria at the fair market value of$20,000. 5. The City will reduce oversight and regulation of Rancheria development activities. 6. The parties may consider extension of other services (Le., solid waste and electric) to the Rancheria if legal and feasible. 7. A ten-year term for the agreement was agreed to, subject to renegotiation at the conclusion of ten years. I Mr. Bachman described the financial terms of the proposed agreement as having the net effect of reducing the annual payment to the City, on average, from $200,000 per year to approximately $130,000 per year. This payment is separate from the monthly charge for water and wastewater services to the Rancheria. He termed this a "win-win" agreement for both the City and Rancheria in which the Rancheria receives needed wastewater services and continues to receive water services at a cost less than that of developing a package water/wastewater treatment facility. The City continues to receive funding to offset impacts of Rancheria development. Mr. Bachman explained that although the Rancheria is planning further development, there are several reasons why staffis recommending the reduction of City oversight and regulation: 1. The Rancheria has a reputation for developing property in a quality and safe manner. 2. An agreement is in place with all of California's various Native American Tribes and the State of California regarding the development of casino operations. This agreement provides significant State oversight into Rancheria development and operations, including ensuring all applicable building codes are met. 3. A desire to reduce the complexity of the agreement into a more straightforward service agreement centering on water and wastewater delivery. I It is the recommendation of staff that the City Council approve the proposed water/wastewater service fee agreement with Redding Rancheria. MOTION: Made by Council Member Cibula, seconded by Council Member Kight, approving the Water/Wastewater Service Fee agreement with Redding Rancheria providing the City with approximately $1.3 million in General Fund revenues, as well as additional water and wastewater utility revenues, for a term of ten years. The Vote: Unanimous Ayes. 11/21/2000 266 TRAFFIC-CALMING DEVICE ON RIVER PARK DRIVE WITHIN THE RIVER PARK HIGHLANDS SUBDIVISION (T-080 & S-100-654) Mayor Anderson announced that a letter was received from William Howell requesting postponement of discussions regarding the funding and placement of a traffic-calming device on River Park Drive to the meeting of December 5,2000. City Manager Warren recalled that during the regular meeting of October 17, 2000, Council unanimously agreed to deny an appeal by the residents of River Park Highlands pertaining to the Vistas Subdivision. Mr. Warren related that a consensus relative to the traffic-calming device on River Park Drive within the River Park Highlands Subdivision could not be reached, and Council ultimately agreed that any action regarding the traffic-calming device be deferred until all five City Council Members were present. I Mr. Warren restated staff s recommendation that the City Council decline to contribute funds toward traffic-calming devices in general due to the possibility of setting a precedent for future requests. He pointed out that the City Council discussed traffic-calming devices earlier this year and the direction at that time was that the City would not become financially involved. William Howell, 285 River Park Drive, urged the City Council to postpone discussion of this matter until its December 5, 2000, meeting to allow the residents of River Park Drive time to (1) review the minutes of the October 17, 2000 City Council meeting, (2) meet with the City to discuss the Council's decision of October 17,2000, and all available options, and (3) obtain input from the residents. Mr. Howell also encouraged the City Council to assist with the cost of a traffic-calming device on River Park Drive and requested clarification of Condition No. 55. Assistant City Manager Perry recalled that access to River Park Drive will not be open until the first home in Unit 2 is constructed. I Mr. Howell advised that significant traffic impacts will occur on River Park Drive once improvements begin on Quartz Hill Road. Mr. Warren explained that improvements to Quartz Hill Road were taken out of the assessment district and included in the City-wide traffic improvement fee. Such improvements can be accomplished as the fees are collected rather than after development occurs. By the time construction begins on Quartz Hill Road, funding should be available. Mr. Warren referenced information included in a staff report to be heard later this evening regarding planning for new road improvements. He advised that a workshop will be scheduled to bring a new master street plan before the City Council and that may be the best time to decide the question of when Quartz Hill Road should be improved. This will allow Council time to receive input from staff and prioritize City-wide street needs. Mr. Howell indicated that the improvement of Quartz Hill Road was never an issue for the residents of River Park Drive, and they realized such improvements would not happen in the near future. He commended City staff, specifically Development Services Director Hamilton, Senior Planner DeMallie, and City Engineer Goodwin, for their responsiveness to residents' concerns. I Vice Mayor McGeorge stated that his position has not changed since the last meeting, and he does not believe the traffic impact to River Park Drive will be significant. He agreed with staff that the City should not contribute funds to the construction of traffic-calming devices. 11/21/2000 267 Council Member Cibula opposed staff s recommendation, opining that construction of traffic-calming devices serves a purpose, and the City should pay a portion of the cost and work with the neighborhood to determine the level of funding and design. MOTION: Made by Vice Mayor McGeorge, seconded by Council Member Kight, declining to contribute funds toward a traffic-calming device on River Park Drive within River Park Highlands Subdivision. Voting was as follows: I Ayes: Noes: Absent: Abstain: Council Members - Anderson, Kight, and McGeorge Council Members - Cibula and Pohlmeyer None None CONTRACT AMENDMENT - Kennedy-Jenks Consultants for Eastside Sewer Interceptor Project RESOLUTION - Appropriating Funds (W-020-610 & B-130-070) Public W orks/W astewater Utility Manager Craig reported that the Eastside Sewer Interceptor was built in 1977 with federal grant funds which restricted its capacity to a ten-year growth horizon, with a total capacity of 5 million gallons per day. Mr. Craig explained that high wet weather flows and a growing population in the area tax the sewer's capacity and cause regular surcharging and overflows from certain portions of this pipeline. Mr. Craig explained that since the City does not have the funds to replace or parallel the length of the Eastside Sewer Interceptor, the work is being done as follows: Phase 1 - Boulder Creek School to Highway 44 Phase 2 - Highway 44 to the Churn Creek Lift Station Phase 3 - North of Boulder Creek School I Mr. Craig recalled that the City Council approved a contract with Kennedy / Jenks Consultants in October 1999 to design, permit, and manage construction of Phase 1 of the Eastside Interceptor Project. The environmental review has been completed for the original project scope, and accurate survey information is now available. The consultant has evaluated the alternatives and determined that it would be a more cost-effective project to proceed with Phases 1 and 2 concurrently. The following reasons were given for the modified scope of the project: 1. Accurate topography information indicates a flatness of the grade which will require construction of a 42-inch diameter pipe. The original plan was to build a 27- to 37- inch diameter pipeline. 2. A large pipe will cause more disruption to the creek and adjacent property across which the City has an easement. 3. The new general plan has reduced the capacity needed from 15 million gallons per day until 2025 and 20 million gallons per day upon build out. This allows construction of a smaller pipe in the near future. 4. By opting for a smaller pipe parallel to the existing sewer line, the City can use both pipelines to provide ultimate capacity at a lower cost. Ifthe City replaces the existing trunk sewer, it must replace the capacity of the existing pipe with the new pipe and provide capacity for future growth. I Mr. Craig advised that staff and the consultant believe that downsizing the capacity of Phase 1 to 15 million gallons per day capacity and extending the length to include Phase 2 will result in the lowest long-term cost to the Wastewater Utility and its customers by saving $198,967. The Wastewater Utility Capital Improvement Reserves are currently adequate to fund the increased scope and increased expenditures in this fiscal year. 11/21/2000 268 It is the recommendation of staff that the City Council approve: (1) downsizing the capacity of Phase 1 to 15 million gallons per day capacity and extending the length to include Phase 2 at a cost of $3,668,481, (2) a budget amendment of $1,115,680, and (3) a contract amendment with Kennedy-Jenks Consultants for an additional $159,791 to complete the expanded scope for this project. Vice Mayor McGeorge asked if economies exist in proceeding with both Phases 1 and 2 now. Mr. Craig responded that the Wastewater Utility customers save approximately $200,000 if the City completes both phases at once. I City Manager Warren complimented Mr. Craig, Assistant City Manager Perry, and members of staff who participated in this project, as well as staffs effort to achieve cost savings. Mayor Anderson questioned whether staff anticipates the cost to remain the same in five years when estimating a $200,000 savings. Mr. Craig clarified that the $200,000 is based on current day dollars. Mr. Craig indicated his reluctance to predict inflation or environmental restraints. Mayor Anderson suspected that the savings will be greater than $200,000, assuming that an inflation factor is built into the project. Mr. Perry remarked that the cost of construction has typically risen faster than the rate of inflation, and agreed with Mayor Anderson's prediction regarding the amount of savings. Council Member Kight asked what net impact this proj ect would have on the City's reserves. Mr. Craig replied that the Wastewater Utility reserves are approximately $9 million. He identified the projects which would require use of these funds as the Eastside Sewer Interceptor, Westside Sewer Interceptor, and Clear Creek Treatment Plant Expansion. Mr. Perry clarified that these projects would not cause a significant decrease in reserves, and staff does have the ability to plan the timing of the Clear Creek Treatment Plant Expansion. MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, (1) approving Alternative 2 electing to downsize the capacity of Phase 1 of the Eastside Sewer Interceptor Project from 20 to 15 million gallons per day capacity and extend the length to include Phase 2 at a cost of$3,668,481; (2) approving a contract amendment with Kennedy-Jenks Consultants for an additional $159,791 to complete the expanded scope for this project; and (3) adopting Resolution No. 2000-189, a resolution of the City Council of the City of Redding adopting the 620d Amendment to City Budget Resolution No. 99-93 appropriating $1,115,680 from the Wastewater Utility Capital Improvement Reserves to change the scope of work on the Eastside Sewer Interceptor Project for Fiscal Year 2000- 2001. Voting was as follows: I Ayes: Noes: Absent: Abstain: Council Members - Anderson, Cibula, Kight, McGeorge, and Pohlmeyer Council Members - None Council Members - None Council Members - None Resolution No. 2000-189 is on file in the office of the City Clerk. PLANNING FOR NEW ROAD IMPROVEMENTS (S-070-100) City Manager Warren explained that the majority of the report to the City Council regarding plans for street improvements was discussed during the earlier issue of the traffic-calming device on River Park Drive in River Park Highlands Subdivision. He suggested that the City Council delay any serious consideration relative to this issue until a workshop can be scheduled on City-wide street needs and the draft of the master street plan is completed. I Mayor Anderson noted that this was an informational item only and no action is necessary. 11/21/2000 269 ORAL COMMUNICATIONS (A-050-060) Fran Jenkins, 2652 Sharon Street, expressed regret at Mayor Anderson's impending retirement. She applauded his leadership skills, the manner in which he conducted himself, and his accomplishments during his tenure as Mayor and City Council Member. I ADJOURNMENT There being no further business, at the hour of 7:45 p.m., Mayor Anderson declared the meeting adjourned. APPROVED WeaL",,- Mayor ATTEST: ~~~ City Clerk / ~ I I 11 /21/2000