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HomeMy WebLinkAboutMinutes - City Council - 2000-10-17 237 City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue, Redding, California October 17,2000, 7:00 p.m. The Pledge of Allegiance to the Flag was led by Assistant City Clerk Sherman. The Invocation was offered by Pastor Dr. Lyndell Cheeves of the Church of Christ. I The meeting was called to order by Vice .Mayor McGeorge with the following Council Members present: Cibula, Kight, and Pohlmeyer. Mayor Anderson was absent. Also present were City Manager Warren, Assistant City Manager Perry, Deputy City Manager Starman, City. Attorney Wingate, City Treasurer Clark, Economic Development Director Mitchell, Administrative Services Director Bachman, Electric Utility Director Fieder, Electric Group Manager Ryan, Fire Chief Wagner, Police Captain Byard, Police Captain Davidson, Police Lieutenant Reynolds, Recreation Superintendent Carpenter, Assistant Director of Development Services/Building Official Nagel, City Engineer Goodwin, Senior Planner DeMallie, Reprographics Supervising Customer Service Representative Jackson, City Clerk Strohmayer, Assistant City Clerk Sherman, and Executive Secretary English. I Presentation of a Monetary Donation from Pacific Bell to Refurbish Youth Sports Fields (R -006) Larry Lees of Pacific Bell Company of Redding reported that in celebration of the opening of the Pacific Bell Ball Park in San Francisco last April, Pacific Bell and the San Francisco Giants professional football team promoted the Giants Pacific Bell Park Pitch Tour, a three- month celebration that began in February. The tour took place in 16 cities throughout Northern California and Nevada, and focused on a single baseball used for a relay organized in each city. The baseball was then returned to San Francisco for the opening day ceremonies, and is now on permanent display at the new ball park. Mr. Lees announced that the purpose of this relay was to allow communities to take part in a historic event, and generate funds from sales of relay spots which will be designated for refurbishing youth baseball facilities. Mr. Lees related that on March 5, 2000, Pacific Bell and the Redding Recreation Division held the Pitch Relay and Fan Fest at Sequoia School. More than 150 people participated in the relay, and 250 Giants' fans enjoyed the Fan Fest at the conclusion of the relay. He praised Recreation Superintendent Carpenter and his staff for their enthusiasm and efforts in the successful event. Mr. Lees presented a check in the amount of$5,885 to the City of Redding for its participation in the Giants Pacific Bell Park Pitch Tour. Vice Mayor Anderson accepted the check on behalf of the City and thanked Mr. Lees, stating that these funds will be used for installation of two scoreboards at City-owned ball fields. CONSENT CALENDAR I The following matters were considered inclusively under the Consent Calendar: Approval of Minutes - Regular Meeting of September 19,2000 Approval of Payroll and Accounts Payable Register (A-050-100-500) It is recommended that Accounts Payable Register No. 07, check numbers 282197 through 282602 inclusive, in the amount of$3,696,587.27, for the period of October 3,2000, through October 12,2000, be approved and paid, and that Payroll Register No. 07, check numbers 475279 through 475593 inclusive, and electronic deposit transaction numbers 81600 through 82177, in the amount of$I,537,806.96, both for the period of September 17,2000, through September 30, 2000, be approved. TOTAL: $5,234,394.23. 10/17/2000 238 ORDINANCE NO. 2275 - RezonIng Application RZ-1-2000, by Colleen Bigham, 885 and 893 Lake Boulevard (L-01O-230) It is recommended that Ordinance No. 2275 be adopted, an ordinance of the City Council of the City of Redding amending Section 18.06.020 ofthe Redding Municipal Code relating to the rezoning of certain real property in the City of Redding (RZ-1-2000), located at 885 and 893 Lake Boulevard and the adjoining five parcels to the north and west bounded by Lake Boulevard, St. Nicholas Avenue, and July Way to "R-3-15-F" Multiple Family Residential District with Site Plan Review Combining District. ORDINANCE NO. 2276 - Regarding Community Development Advisory Committee (B-080-600-100) It is recommended that Ordinance No. 2276 be adopted, an ordinance of the City Council of the City of Redding amending Redding Municipal Code Section 2.73.020 pertaining to the Community Development Advisory Committee; reducing the number of members from 13 to 9; reducing the term from 4 years to 3 years; providing for staggered terms; and directing that the Chair and Vice Chair shall be selected annually by committee members. I Use of Proceeds from the Sale of Lot 6 at the Airport Business Park for a Market and Stnitegic Business Plan for the Redding Municipal Airport (E-050) . . It is the recommendation of the Economic Development Director that the City Council approve the use of approximately $40,000 from the proceeds of the sale of Lot 6 at the Airport Business Park to be used to fund the City's share of the Marketing and Strategic Business Plan for the Redding Municipal Airport. Use of Proceeds from the Sale of Lot 6 at the Ai1:port Business Park for Public Improvements on Devere Road (E-050) It is the recommendation of the Economic Development Director that the City Council approve the use of approximately $10,000 from the proceeds of the sale of Lot 6 at the Airport Business Park to be used to fund pub,lic improvements on Devere Road. Resolution - Budget Appropriation Regarding Additional Environmental Impact Study for Stillwater Industrial Project (B-130-070 & E-050) It is the recommendation of the Economic Development Director that Resolution No. 2000-170 be adopted, a resolution of the City Council of the City of Redding approving and ad9pting the 59th amendment to City Budget Resolution No. 99-93, appropriating $16,000 for an additional Environmental Impact Study at the proposed Stillwater Industrial Park Project site for Fiscal Year 2000-01, to investigate the existence of vernal pool fairy and tadpole shrimp. I Resolution - Authorizing Application for Federal Fiscal Year 2000 Funding Under Home Investment Partnerships Program (HOME) (G-100-080) It is the recommendation of the Deputy City Manager that Resolution No. 2000-171 be adopted, a resolution of the City Council of the City of Redding authorizing the City Manager to file an application with the California State Department of Housing and Community Development for federal fiscal year 2000 funding under the Home Investment Partnerships Program (HOME) in the amount of $1,500,000 to be used primarily for revitalization activities in the Parkview Neighborhood and the City's other "target neighborhoods. " Resolution - Approving Five-year Rental Contract with Ray Morgan Company for New Color Copier/Printer (B-050-100 & A-050-450) It is the recommendation of the Support Services Director that Resolution No. 2000-172 be adopted, a resolution of the City Council of the City of Redding approving entering into a five-year rental contract with Ray Morgan Company for a new Canon CLC 1150 Digital Color Copier/Printer with Fiery Rip for an estimated monthly expenditure of $1,368.00 and a total contract amount of$29,088, for the Reprographics Division to improve the level of service to its customers. I 10/17/2000 239 Resolution - Authorizing Use of Funds to Purchase Selective Catalytic Reduction Modules for Redding Power Plant's Combustion Turbine Units 1, 2, and 3 (B-130-070 & E-120-150) . It is the recommendation of the Electric Utility Director that Resolution No. 2000-173 be adopted, a resolution of the City of Redding approving and adopting the 58th amendment to City Budget Resolution No. 99-93, appropriating $1,467,120 from the Electric Utility Department's Reserve Funds for the purchase of Selective Catalytic Reduction Modules for Redding Power Plant's Combustion Turbine Units 1,2, and 3 during Fiscal Year 2000-01 from Engelhard Corporation for the operation of these units to comply with air quality permit restrictions. I Grant Application - California Endowment and Sierra Health Foundation for Automated External Defibrillators (G-l 00-170 & P-150-070) It is the recommendation of the Fire Chief that the City Council authorize submission of a grant application in the amount of$9,000, with a requirement for $3,750 in matching funds from the City, to the California Endowment and the Sierra Health Foundation to fund the replacement of four aging, unserviceable Automated External Defibrillators (AED' s) for use on the City's busiest fire engines. Grant Application - California Department of Transportation for Environmental Review and Engineering for Airport Road Improvements and Future Sacramento River Trail Planning (G-l 00-170-775/P-050-460-700/S-070-1 00) It is the recommendation of the Public Works Director that the City Council approve the endorsement of a grant application from the California Department of Transportation in the amount of $300,000 for environmental review and engineering for Airport Road improvements and future Sacramento River Trail planning. I Reiect Bids - Bid Schedule No. 3413, Traffic Signal at Cypress and Akard Avenues (B-050-020 & T -080-700) It is the recommendation of the Public Works Director that all bids received in response to Bid Schedule No. 3413 (Job No. 2149) to construct a traffic signal at Cypress and Akard Avenues be rejected, and that staffbe authorized to rebid the project in February 2001 when additional contractors may be available to bid, or when the Cypress Avenue widening is complete next summer, and the City will achieve more economy of scale and a broader range of bidder. Acceptance of Final Map and Approval of Subdivision Agreement - Pacific Heights, Unit 1, a.k.a. Silver Creek Unit 4 (S-5-97), north of Rancho Road and east of Shasta View Drive (S-1 0 1-025) It is the recommendation ofthe Public Works Director that the City Council approve the final map for Pacific Heights, Unit 1, a.k.a. Silver Creek Unit 4 (S-5-97), developed by Redding Properties, L.P., authorize the Mayor to sign the subdivision agreement, and instruct the City Clerk to file the map with the Shasta County Recorder. I Bid Schedule No.3 3 79 (Job No. 2129) - Supplemental Contingency Funds for Construction of Wells 12 and 13, Municipal Airport Area, by Nor Cal Pump Company (B-050-020 & W-030-750) It is the recommendation of the Public Works Director that the City Council authorize an increase in the construction contingency fund for Bid Schedule No. 3379 (Job No. 2129), construction of Wells 12 and 13 in the Municipal Airport area by Nor Cal Pump Company, by $20,000 in order to mitigate an unanticipated increase in the conductor casing cos~ and to cover any unforseen changes which may be encountered during construction of Well 13, for a total construction contingency amount of $40,000. MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, that all the foregoing items on the Consent Calendar are approved and adopted, as recommended. V oting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, McGeorge, and Pohlmeyer Council Members - None Council Members - Anderson Council Members - None Resolution Nos. 2000-170, 2000-171, 2000-172, and 2000-173, and Ordinance Nos. 2275 and 2276 are on file in the office of the City Clerk. 10/17/2000 240 PUBLIC HEARING - Citizens Option For Public Safety Program Proposal and RESOLUTION - Accepting and Appropriating Grant Funds (G-I00-070/B-130-070/P-150-150) '. The hour of 7:00 p.m. having arrived, Vice Mayor McGeorge opened the public hearing regarding the Citizens Option for Public Safety Program Proposal and budget resolution. The following doc~ment is on file in the office of the City Clerk: Affidavit of Publication - Notice of Public Hearing City Clerk Connie Strohmayer advised that no written protests were received. Police Captain Byard explained that under the Citizens Option for Public Safety (COPS) Program, funding is made available to local agencies based on population for use in funding personnel, equipment, ~nd programs necessary to enhance front line law enforcement service to the comml!nity. Mr. Byard related that the allocation to the City of $171,123 is approximately the same as previous years without a requirement for matching funds. The legislation authorizing this funding requires the funds to be used t9 supplement not supplant any existing funding for law enforcement services. I It is the recommendation of the Police Department that the City Council approve the Police Department's proposed spending plan for this funding, authorize the use of cost savings and . . interest earnings for the Mobile Data System, and ~dopt a budget resolution accepting and appropriating the grant funds. This will provide the Police Department with supplemental funding to obtain goods and services which could not be met in the budget process. Vice Mayor McGeorge determined that no one present wished to address this issue and closed the public hearing. MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, approving the Redding Police Department's proposed spending plan for use of the Citizens Option for Public Safety Program funds to obtain needed equipment not funded in the budget process; authorizing the use of cost savings and interest earnings from this grant for the Mobile Data Systems; and adopting Resolution No. 2000-174, a resolution of the City Council of the City ofRe~ding approving and adopting the 54th Amendment to City Budget Resolution No. 99-93 (1) appropriflting $171,123 for the Citizens Option For Public Safety Utilization Plan Grant, and (2) accepting grant revenue of $171,123 for Fiscal Year 2000-2001. Voting was as follows: I Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None Resolution No. 2000-174 is on file in the office of the City Clerk. PUBLIC HEARING - Local Law Enforcement Block Grant Proposal RESOLUTION - Accepting and Appropriating Grant Funds (G-100-070/B-130-070/P-150-150) The hour of 7:00 p.m. having arrived, Vice Mayor McGeorge opened the public hearing regarding the Local Law Enfor~ement Block Grant Proposal and budget resolution. The following documents are on file in the office of the City Clerk: Affidavit of Publication - Notice of Public Hearing I City Clerk Connie Strohmayer advised that no written protests were received. Police Captain Byard recalled that the City C9uncil approved applica~ion for block grant funding in the amount of $116,209 under the U. S. Department of Justice Local Law Enforcement Block Grant during its regular meeting of September 5, 2000. He explained that this grant requires ~ 10 percent match by the City of $12,912, which was previously budgeted in anticipation of this grant, bringing the total grant to $129,121. The Block Grant Funding Program guid~lines require that these funds be used in one of seven purpose areas with the intent of reducing crime and improving public safety, and that this funding cannot supplant but must augment currently budgeted funds. 10/1712000 241 It is the recommendation ofthe Police Department that the City Council approve the Police Department's proposed spending plan for use of this funding, arid adopt a budget resolution accepting and appropriating the grant funds. This will provide funding for the Police Department to purchase needed equipment which would not otherwise be funded. Vice Mayor McGeorge determined that no one present wished to address the matter and closed the public hearing. I MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, approving the Redding Police Department's proposed plan for use of the Local Law enforcement Block Grant funds to provide funding for the Police Department to purchase needed equipment which would not otherwise be funded; and adopting Resolution No. 2000-175, a -resolution of the City Council of the City of Redding approving and adopting the 56th Amendment to City Budget Resolution No. 99-93 (1) appropriating $116,209 for the Local Law Enforcement Block Grant, and (2) accepting grant revenue of $116,209 for Fiscal Year 2000-2001. Voting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None Resolution No. 2000-175 is on file in the office of the City Clerk. CONTINUED PUBLIC HEARING Rezoning Application RZ-9-98, The Vistas Subdivision, by Don Howard (L-01O-230) The hour of 7:00 p.m. having arrived, Vice Mayor Anderson opened the public hearing regarding Rezoning Application RZ-9-98, The Vistas Subdivision, by Don Howard. The following documents are on file in the office of the City Clerk: I Affidavit of Mailing - Notice of Public Hearing Affidavit of Publication - Notice of Public Hearing City Clerk Strohmayer advised that a letter of protest had been received from Karen Frost, 271 Ironwood Lane. Senior Planner DeMallie reported that the Planning Commission recommended approval of a request by Don Howard to rezone 127 acres generally located between Quartz Hill Road and Sulphur Creek and north of the River Park Highlands Subdivision. This recommendation was made in conjunction with the Commission's approval of The Vistas Tentative Subdivision Map which consists of 122 single-family residential lots and 82 acres of open space. Mr. DeMallie pointed out that an appeal regarding approval of The Vistas Subdivision is scheduled to be heard later this evening. However, the appeal deals with traffic issues and does not affect the rezoning application. I Mr. DeMallie explained that The Vistas' property is currently zoned "U-FP" Unclassified District with Floodplain Combining District, and "R-I-FP" Single Family Residential District with Floodplain Combining District. The purposes of the proposed rezoning are to eliminate the "U" Unclassified District, reconfigure the "R-l" Single Family Residential District to conform to the subdivision design, and apply the "OS" Open Space District to the floodplain and other open-space areas. The proposed rezoning is consistent with the City's General Plan, and staff has concluded that there are no adverse environmental impacts associated with this request. It is the recommendation of staff that the City Council approve the negative declaration and the rezoning of the subject property to "R-l" Single Family Residential District and "OS" Open Space District. 10/17/2000 242 Mr. DeMallie noted that even if The Vistas project does not proceed, staff would support the rezoning as a means of establishing where development should occur on this property and what areas should be set aside as an open space. The main objective is to determine the best balance between the development of rights of the property owner and the need to protect Sulphur Creek. Lance Spellman, Presidel1.t of the River Ridge Park and Terrace Homeowners' Association, addressed the unsa~e traffic condit~ons on Quartz Hill Road. Mr. Spellman expressed concern that increased traffic on Quartz Hill Road resulting from additional development would cause sign~ficant qelays for motorists. Mr. Spellman suggested that the bicycle route locate9 up Quartz Hill Road be eliminated until the road is made wide enough to support safe bicycle traffic. I Vice Mayor McGeorge determined that no one else present wished to address the matter and closed the public hearing. MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, to make the following findings regarding Rezoning Application RZ-9-98: 1. Project is compatible witl,1 the Redding General Plan; 2. Project is compatible with the surrounding land use; 3. Project is compatible with the Code of the City of Redding, California; 4. Project will not significantly alter e,xisting land form; 5. Mitigation measures have been incorporated into the project to reduce impacts to less than a significant level; and to ratify the Negative Declaration authorize~ by the Planning Commission on May 16, 2000. Voting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None I Council Member Kight offered Ordinance No. 2277 for first reading, an ordinance of the City Council of the City of Redding amending Section 18.06.020 ofthe Redding Municipal Code relating to the rezoning of certain real property in the City of Redding (RZ-9-98). MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, that the full reading ofOrd,in~ce No. 2277 be waived and the City Attorney be instructed to read the full title. Voting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibul~, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None REPORTS FROM CITY TREASURER AND ECONOMIC DEVELOPMENT DIRECTOR (A-050.-100 & E-050) City Manager Warren explained that while capital projects receive much attention and energy from staff, the City Council and the public, little thought is given to the support structure provided by other City departments to assist with capital projects and improve the City in general. Mr. Warren indicated that he invited City Treasurer Clark and Economic Development Director Mitchell to provide an overview oftheir departments and the role they play in the City's growth a~d prosperity. I Mr. Warren related that City Treasurer Allyn Clark has done an excellent job of investing the City's money and modernizing the department in the short amount of time she has been with the City. Mr. Warren continued that Economic Development Director Mike Mitchell has done an outstanding job bringing new businesses to the City and he will explain the process. 10/17/2000 243 City Treasurer Clark outlined the function of her office, providing an overview of the modernization of the department, the cash flow and investment policies of the City, efforts to maximize the City's earning potential, and the routine activities for the month of August 2000. She reported that cash and invested Treasurer's accountability fund balances for the month of August are $87,156,530.51 (an increase of$7,254,838.15 from July 2000) and an organization total of$127,829,039.81 which includes entity and trustee accounts. Ms. Clark attributed fund balance increases to better than anticipated Electric Department wholesale power revenues and the receipt of this year's Revenue Anticipation Note Funds. I Council Member Cibula questioned the purpose of expansion of the City's investment types. Ms. Clark indicated that the diversification of the portfolio was an attempt to allow broader- based investment activity so that the City is not loaded into one investment type or one industry and thus receives a better yield. City Manager Warren pointed out that at anyone time the City is investing approximately $100,000,000, which some may interpret as excess funding. Ms. Clark explained that these monies are fund balances or reserves owned by each department which the City is allowed to invest for a short period oftime (no longer than five years). Some of these funds represent a build-up of funds in anticipation of spending these monies to retire debt, expand capital, or replace vehicles. Council Member Cibula questioned the criteria for investments other than diversity without regard to the Government Code. City Treasurer Clark responded that one of the talents within the City of Redding is cash flow forecasting which allows a better time line for investing. She indicated that another area of success is the ability to fully utilize some of the more sophisticated methods of investment allowed by the Government Code. Council Member Cibula applauded the presentation, and Council Member McGeorge complimented the City Treasurer on the results her department has achieved. I Mr. Mitchell detailed efforts to attract industry to the City of Redding. He explained that economic development is not an event but a process in which the successful development of business or industry within the community is the goal and the finalization of the process. Mr. Mitchell presented an update on the proposed Stillwater Industrial Project and the Redding Municipal Airport Industrial Park. He also displayed various publications produced by the City of Redding used in the economic development process to attract new business to the City. Economic Development Director Mitchell related that staff is currently working on the Economic Development brochure and has asked the Economic Development Corporation of Shasta County to provide room on the back of its community package for placement of the City's brochure. Mr. Mitchell emphasized the importance of image when promoting the City. Vice Mayor McGeorge thanked Economic Development Director Mitchell for an excellent presentation, and City Manager Warren complimented Mr. Mitchell and his staff on their dedication to economic development in the City. I SET PUBLIC HEARING - Annexation AN-1-2000, Abernathy & Tarmac Roads (A-150-260) Assistant City Manager Perry recalled that the City of Redding processed an annexation for the Sports Complex several months ago, with the understanding that there would be a second annexation to Local Agency Formation Commission (LAFCO) to reduce the size of the unincorporated area north of Tarmac Road, surrounded by the City on three sides. In considering the annexation request, LAFCO determined that the entire area should be included even though the initial survey did not yield sufficient interest for the annexation to pass. Mr. Perry explained that a survey based on registered voters indicated that there may be need for an election, and there is a good chance the election would fail. However, a survey based on property owners indicated that the annexation would pass if an election was held. He indicated that it may be possible to hold the election by mail, and he estimated the cost of such an election to be approximately $1,000. 10/17/2000 244 It is the recommendation of staff that the City Council set a public hearing regarding Annexation AN-I-OO, for November 21,2000. Council Member Kight asked if this proposal is consistent with his direction during the LAFCO meeting to conduct a survey and follow-up analysis. Assistant City Manager Perry responded that the City was consistent. MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, that a public hearing be set for 7:00 p.m., November 21,2000, regarding Annexation AN-I-2000, Abernathy & Tarmac Roads, with the boundaries as approved by LAFCO. Voting was as follows: . I Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None STILL WATER INDUSTRIAL PROJECT (E-050) , . As a point of interest, Council Member Kight announced that the City of Redding will receive $430,000 from the Feder~l government to aid in financing the Stillwater Industrial Project. Mr. Kight recognized the efforts of staff in the offices of Senator Feinstein and Congressman Herger during this process, and he applauded the tireless work done by Economic Development Director Mitchell, Electric Director Fieder, and Shasta County Economic Development Corporation Pr~sident Jim Zauher. APPEAL OF APPROV AL OF TENTATIVE SUBDIVISION MAP S-6-98. THE VISTAS SUBDIVISION -located between Quartz Hill Road and Sulphur Creek and north of River Park Highlands Subdivision, by residents of River Park Highlands (S-101-031) Senior Planner DeMallie recalled that at the City Council meeting of September 19, 2000, the City Council heard an appeal by Residents of River Park Highlands regarding approval of Tentative Subdivision Map S-6-98, The Vistas Subdivision, and deferred action on the proposed extension of River Park Drive from the River Park Highlands Subdivision into The Vistas Subdivision. Residents of the River Park Highlands Subdivision believe that this street connection will cause excessive and unsafe traffic conditions on River Park Drive. I Mr. DeMallie commented that after reviewing the concerns ofthe residents expressed during the publ.ic hearing, Coun~il indicated that River Park Drive should be extended. At that time, the City Council also requested specific information regarding the cost and scheduling of improvements to Qu~rtz Hill Road between Snow Lane and The Vistas Subdivision. Mr. DeMallie reported that staff met with representatives of the neighborhood on September 21 and 25,2000. As a result of those meetings and an analysis conducted on River Park Drive, staff and the residents have agreed on the following four items: I. Staff will recommend to the City Council the following additional condition for approval ofthe tentative map: 54. The developer of The Vistas shall construct a traffic circle or similar traffic- calming device on River Park Drive at the entrance to The Vistas Subdivision. This improvement shall generally be an aboveground landscape planter. The construction and landscape design of the feature shall be incorporated into the subdivision improvement plans, and are subject to approval by the Public Works Director, Fire Marshal, and Development Services Director. The right-of-way of River Park Drive shall be expanded as necessary to accommodate the feature. The homeowners' association of The Vistas Subdivision shall be responsible for maintenance of the traffic- calming structure and landscape. I 10/17/2000 245 2. Staff will recommend to the City Council the following additional condition for approval of the tentative map: 55. The physical connection of River Park Drive between The Vistas and the River Park Highlands Subdivisions shall not occur until issuance ofthe first occupancy permit within Unit 2 of The Vistas Subdivision, as depicted on the approved subdivision map. The provision oftemporary barricades necessary to satisfY this requirement during the construction of Unit 2 improvements is the responsibility of the developer. Use of River Park Drive by construction traffic related to development of subdivision improvements in Units 1 and 2 (e.g., grading, streets, utilities) is prohibited. I 3. The City will paint double yellow lines and install bumps or reflectors on hill and/or comer sections of River Park Drive in an effort to reduce speeds. The appropriate location(s) shall be determined by the City Engineer. 4. Residents and staff further agreed upon an appropriate location for a landscaped traffic circle on River Park Drive within the River Park Highlands Subdivision. This site is illustrated on the location map. This location was chosen for the following reasons: ~ It is centrally located on a gently-sloped section of River Park Drive between two hill sections. ~ It is under an existing power line easement, so the acquisition of necessary right-of-way to widen the street will not disrupt the front yard or the driveway of any existing homes. ~ The City owns one of the two parcels affected on the east side of the street (park site), which reduces right-of-way acquisition costs. I ~ It has good sight-distance visibility to allow drivers time to slow down and safely maneuver around the circle. Mr. DeMallie mentioned that staff prepared a preliminary design of the traffic circle and cost estimate. Essentially, this feature is a 45-foot-diameter landscape circle. The cost ranges from $65,000 for an unirrigated, at-grade circle, to $96,000 for a decorative raised planter with irrigated landscape. I Mr. DeMallie pointed out that staff and the residents disagree on who should pay for the traffic feature on River Park Drive should it be installed. Staff does not believe that a nexus exists between the projected traffic impacts of The Vistas Subdivision and a condition requiring the developer of The Vistas to pay for an off-site traffic-calming device. He explained that the purpose of the traffic circle would be to reduce vehicle speeds on River Park Drive, which the residents have stated is an existing problem due to the design of the street. There is also a traffic analysis prepared by staff which concludes that the amount of traffic generated by The Vistas on River Park Drive will not be an amount significant to warrant off-site mitigation. Nevertheless, River Park Highlands residents believe the City should bear the cost of installing the traffic circle. Mr. DeMallie suggested that another option would be for the residents of River Park Highlands to pay for some combination of the costs. He cautioned that this issue is not related to approval ofthe subdivision, and these are separate issues to be resolved. Mr. DeMallie presented an outline of the costs for improving Quartz Hill Road at a total exceeding $2 million. He advised Council that there is presently $74,056 in the Quartz Hill Road" Traffic Impact Fee fund. However, this amount would be rolled into the City-wide traffic improvement fund once the City's new development fee program is implemented at the beginning of 200 1. 10/17/2000 246 Mr. DeMallie explained that a time table for these improvements has not been established. He pointed out that there are approximately 2,500 vehicle trips per day on Quartz Hill Road at the present time, and Quartz Hill Road is projected to carry 6,500 vehicles per day by the year 2020. A two-lane arterial with moderate access control has a design capacity of approximately 19,000 vehicles per day. . Mr. DeMallie identified the following four alternatives for the City Council to consider: 1. Uphold the appeal by the Residents of River Park Highlands and require redesign of the subdivision to eliminate the River Park Drive extension. The Council and the Planning Commission previously indicated that the street should be connected for public safety, services provision, and general circulation purposes. I 2. Deny the appeal ofthe residents and uphold the requirement for extension of River Park Drive into The Vistas Subdivision without further conditions. This action would be consistent with, and would finally implement the requirement for a second public-street access imposed on approval of the River Park Highlands Subdivision in 1988. The plan to provide a second access to River Park Highlands Subdivision has been in place since it was built in 1991. 3. Deny the appeal, but amend the tentative map to reduce the potential for through traffic use of River Park Drive. This could be accomplished by implementing the four changes agreed on, two of which would be Condition Nos. 54 and 55. The developer is agreeable to the addition of these conditions. 4. Deny the appeal per Condition No.3, but agree to have the City install the traffic- calming feature on River Park Drive or participate in some percentage of its cost if the residents pay for the remainder. Mr. DeMall~e explained that with the addition of Condition Nos. 54 and 55, The Vistas Subdivision, will have adequately adqressed its responsibility toward potential traffic impacts on River Park Drive. This is confirffi~d by the traffic analysis prepared by the Public Works Department. While Mr. DeMallie understood the desire of the residents of the River Park Highlands SuJ:>division for a traffic circle at a midpoint of River Park Drive, he reiterated that it is driven by the design of the existing street rather than any impact associated with The Vistas. He maintained that this decision should not further delay a final action on the tentative map application. I It is the recommendation of staff that the City Council deny the appeal of approval of Tentative Subdivision Map S-6-98, The Vistas Subdivision, and uphold the Planning Commission's requirement for extension of River Park Drive with the addition of Condition Nos. 54 and 55, as outlined in Alternative No.3. City Attorney Wingate asked that the record reflect that the minutes of the September 19, 2000 meeting in which a public hearing on this issue was held, were distributed to the City Council, noting that Council Member Kight was not present at that meeting. In response to the request of City Attorney Wingate, Council Member Kight stated for the record that he had read the minutes and is prepared to act on this matter. William Howell, 285 River Park Drive, requested clarification on Alternative No.4. He asked if approval ofthis alternative would throw out the four items agreed to by staff and the residents. Mr. DeMallie explained that this assumption was incorrect, and Alternative No.4 would still include the application of Condition Nos. 54 and 55. The only difference between Alternative Nos. 3 and 4 is t~at Alternative No.3 includes direction from the City Council to proceed with financing the additional traffic-calming feature. I Mr. Howell suggested installation of a punch code system on the barricade currently in-place on River Park Drive for emergency access by fire and police, to provide secondary access, and to meet the cost restraints ofthe developer and the City. He also suggested that Council consider ways of limiting the amount of construction traffic going through the subdivision into The Vistas once the road is opened if the barricade is removed. 10/17/2000 247 Mr. Howell disagreed with the traffic study data obtained by City staff. He contended that most motorists will use River Park Drive as a shortcut and expressed concern that this increased traffic will create safety issues, and decrease property values in the area. I Mr. Howell submitted photographs illustrating the quality ofthe entrance ofthe River Park Highlands Subdivision, various designs of traffic-calming devices, and the type of traffic circles he believed to be aesthetically appealing. According to Mr. Howell, an attractive traffic-calming device would encourage people to locate in the area, bringing additional tax revenue to the City which would pay for such a feature. Mr. Howell requested that the City Council consider leaving the traffic barricade in place indefinitely. However, ifthis is not possible, he suggested that Council look at the proposal to include Condition Nos. 54 and 55, and go beyond that to try to limit construction traffic once the road is opened. Mr. Howell also asked that the City pay for the interior traffic- calming device. Lance Spellman, President ofthe River Ridge Park and Terrace Homeowners' Association, suggested that the City Council address the Quartz Hill Road traffic and improvement issues first. Mr. Spellman asserted that motorists would not use River Park Drive as a shortcut if Quartz Hill Road was made safe. Richard Yoder, 1874 Trailwood, expressed displeasure with the City's decision to approve The Vistas Subdivision. Mr. Yoder anticipated that this subdivision would lower property values in the surrounding area, increase traffic density, and create safety problems. He volunteered to work on these issues with City staff. I Barbara Mendoza, 225 Shadowrun Court, argued that Quartz Hill Road is the real problem and should be dealt with first. Ms. Mendoza mentioned that school buses and private buses travel on River Park Drive and turnarounds are needed. Mark Burlew, 230 Shadowrun Court, expressed concern about the structure of the existing road, citing cracking on River Park Drive and a serious need for maintenance. Mr. Burlew cautioned that opening the road to construction traffic would increase the rate of deterioration of River Park Drive, and insisted that the barricade be left in place until such traffic is eliminated. He contended that motorists will use River Park Drive rather than travel Quartz Hill Road in its present dilapidated condition. Mr. Burlew feared that lesser quality, smaller homes would be placed in this upscale neighborhood, devaluing surrounding property. If the road cannot remain closed, Mr. Burlew advocated construction of a traffic-calming feature to match the front g~tes of the development. Sandi Howell, 285 River Park Drive, observed the diversity of the people living on River Park Drive (i.e., small children, teenagers, seniors, mentally and physically challenged individuals) and the importance oftraffic safety to this community. Mrs. Howell maintained that any increased traffic on River Park Drive would pose a danger to the community. I Vice Mayor McGeorge requested clarification regarding construction traffic through this area during either phase. Mr. DeMallie pointed out that there are two types of construction traffic associated with this project; one is construction traffic related to building the subdivision infrastructure, including streets and utilities, which staff is confident can be easily regulated, and the other is related to building the homes, which has been discussed with the applicant. He noted that staff has been unable to develop a way in which to enforce such a requirement. Council Member Cibula asked what action staff would take to regulate construction traffic resulting from the subdivision. Mr. DeMallie cited language contained in Condition No. 55 which proposes that the connection remain barricaded until completion ofthe subdivision improvements in Unit 2. 10/17/2000 248 In response to Vice Mayor McGeorge, Mr. DeMallie confirmed that traffic impact fees are paid at the time the building permits are issued. He estimated the current fee for the Quartz Hill Road fund to be approximately $1,500 per home, but this specific fee would not be valid when the City implements its new development fee program. Assistant City Manager Perry clarified that the fees were based on a number of improvements related to this specific geographic area. However, the expected rate of development has not occurred and some sub-projects have improved streets in lieu of paying some of these fees, so there will not be enough monies in the fund to cover everything. I City Manager Warren explained that the Quartz Hill Road project is contained in the overall traffic impact fee program, so the needed improvements will not have to wait until development occurs on Quartz Hill Road. He said fees applied to all homes within the City of Redding and redevelopment dollars will also be used. Administrative Services Director Bachman recalled that the City Council adopted, in concept, a phased-in approach to City-wide traffic impact fees. During the first year the fee would be between $1,200 and $1,300 per home; thereafter, the fee would be between $2,500 and $2,700 per home. Vice Mayor McGeorge identified the improvements to Quartz Hill Road as tIle key to this entire issue. Council Member Pohlmeyer asked ifthere was a master plan in place to determine when this and other roads (i.e., Shasta View Drive and Victor Avenue) might be considered for improvements. He also questioned what the priority list would be if money was not an issue. Mr. Perry responded that there is no master plan in place, but indicated that there is a list of items which need to be accomplished. He pointed out that it is often an uphill battle due to the limited amount of money available for the necessary improvements. In response to Council Member Kight, Mr. Perry confirmed that the construction of a traffic- calming feature at the property line of the subdivision would be the responsibility of the developer. Mr. Warren clarified that the homeowners' association of the new subdivision (The Vistas) would be responsible for the maintenance of such a device. I Council Member Kight asserted that leaving the barricade in place is not an option he would consider. However, he would consider a high quality traffic-calming feature to be placed at the entrance ofthe subdivision to provide continuity to the neighborhood. Mr. Kight did not support the construction of a second traffic-calming device, because he did not believe this was the responsibility of the developer of a new subdivision. Council Member Pohlmeyer requested staff to develop a list of projects requiring improvements and schedule a study session to establish a priority list. Mr. Perry indicated that staffwill prepare a list for City Council consideration. In response to Council Member Cibula, Mr. DeMallie stated that the traffic study did not take into account the stoplight on Quartz Hill Road in terms oftiming the traffic, but opined that the traffic signal would not create a significant difference in travel time. Council Member Pohlmeyer asked to what extent the City can impose requirements on the developer regarding the quality ofthe traffic calming feature between the two subdivisions. Mr. DeMallie suggested that the City Council could include language in the conditions directing that the feature be equal to the original quality of the entrance of River Park Highlands Subdivision. It would be up to staff to enforce such a condition. I Council Member Kight questioned the timing of the construction of Phases 1 and 2. Mr. DeMallie anticipated a two-year process at best depending upon the economy. Mr. Kight expressed the need to restrict the flow of traffic through the subdivision until Phases 1 and 2 are completed. 10/17/2000 249 Council Member Pohlmeyer inquired about the difficulty of prohibiting construction traffic. Council Member Kight pointed out that this is a public right-of-way open to everyone, and he did not believe it within Council's discretion to prohibit construction traffic. I City Engineer Goodwin advised that public safety concerns allow the barricade to remain in place until the first resident moves into the new subdivision, and construction traffic will not have access to the road as long as the barricade exists. Mr. Goodwin explained that unless staff can demonstrate some reason for prohibiting trucks on that road, compliance would have to be voluntary. However, the City has been successful in the past in obtaining voluntary compliance from. the builders. He did not advocate the posting of signs for enforcement purposes without having an ordinance in place to restrict such traffic. Mr. Burlew disagreed with the likelihood that builders can and will voluntarily adhere to traffic restrictions given their inability to control the actions ofthe drivers from their supply companies. He maintained that excessive speed is an existing traffic problem on River Park Drive which would be eX3;cerbated by increased traffic. Council Member Cibula stressed the importance of staff working with the builders of this subdivision on voluntary compliance no matter what decisions are made on enforcement. Council Member Pohlmeyer favored such an ordinance if deemed necessary; however, he anticipated that the restriction of construction traffic would be part of the compromise between staff and the residents. City Manager Warren agreed that this would be one option, but he pointed out that an ordinance would be necessary for enforcement purposes. Mr. Warren said that unless a police officer is stationed there at all times, such enforcement would be difficult. He proposed the alternative ofleaving the barricade in place for a longer period. I Mr. Goodwin expressed confidence that Phase 1 would be completed prior to Phase 2, due to the location of where the road intersects with Quartz Hill Road. Mr. Warren suggested that the barricade be left in place until the completion of Phase 1 or part of Phase 2. Council Member Kight advocated leaving the barricade in place until the first occupancy occurs in Phase 2 of The Vistas development in order to address potential safety issues. Roberta Watson, resident of River Park Drive, maintained that neither Phase 1 nor 2 of The Vistas has direct access to River Park Drive, so there is no difference between the two until Phase 2 is completed. She requested clarification on how many homes must be completed before the barricade is removed. In her opinion, the longer the barricade is maintained, the fewer problems will occur. Council Member Cibula thanked all ofthe neighbors who participated in this process. While he understood the concerns expressed regarding excessive speed on River Park Drive, he did not believe this was the only issue. Mr. Cibula anticipated that construction of a traffic- calming feature would reduce the use of this road and help to control the rate of speed. He agreed on the importance of ensuring that such a feature matches the quality of the neighborhood. Mr. Cibula supported Alternative No.4 which included financial aid from the City to help defray the cost of constructing such a device and provide the residents with the option of contributing additional funding ifthey wish to enhance the quality. I Council Member Pohlmeyer agreed with Mr. Cibula and suggested that the cost of placing an additional traffic-calming device be folded into the City's financial contribution ifthere is no reasonable expectation of improving Quartz Hill Road in the near future. He expressed disappointment that staff's report was not more complete and did not alert the City Council to the fact that some of the issues of concern had not been resolved. Council Member Cibula asked for staff's recommendation on funding for the second traffic- calming feature. City Manager Warren suggested that direction be given to staff to return with a recommendation for funding at the next meeting. 10/17/2000 250 Council Member Pohlmeyer was inclined to allow the City to fund up to $65,000 for construction of a second traffic-calming device to be placed inside the subdivision. Council Member Cibula agreed that the City should contribute funding for this project. Council Member Kight cautioned that approving funding for such a project will leave the City open to similar requests from other areas ofthe community in the future. MOTION: Made by Council Member Pohlmeyer, seconded by Council Member Cibula, to deny the appeal of T~ntative Subdivision Application S-6-98, The Vistas Subdivision, by Residents of River P~rk Highlands, and uphold the Planning Commission's requirement fOl: connection of River Park Drive with the aqdition of Condition Nos. 54 and 55, as outlined in Alternati~e No.3. This includes direction that the City will pay up to $65,000 for the .' , tr~ffic-calming device inside the subdivision, and the barricade will be removed after both traffic-calming devices have been constructed and issuance of the first occupancy permit within Unit 2. Voting was as follows: I Ayes: Noes: Absent: Abstain: Council Members - Cibula and Pohlmeyer Council Members - Kight and McGeorge Council Members - Anderson Cou,ncil Members - None Motion failed. MOTION: Made by Council Member Kight, seconded by Council Member McGeorge, to deny the appeal of Tentative Subdivision Application S-6-98, 1lIe Vistas Subdivision, by Residents of River Park Highlands, and uphold the Planning Commission's requirement for connection of River Park Drive with the addition of Condition Nos. 54 and 55, as outlined in Alternative No.3. This includes direction to staff that the existing barricade be removed after the traffic-calming device is constructe~ on River Park Drive at the entrance of the subdivision and there is 100 percent occupancy in Unit 1 and occupancy of one house in Unit 2. Voting was as follows: . Ayes: Noes: Absent: Abstain: Council Members - Kight and McGeorge Council Members - Cibula and Pohlmeyer Council Members - Anderson Council Members - None I Motion failed. Council Member Pohlmeyer suggested a compromise on the amount of the City's contribution to the constfJlction of an interior traffic-calming device, and Council Member Cibula concurred. Vice Mayor McGeorge proposed that any available funds be spent on improvements to Quartz Hill Road. Council Member Kight supported moving forward with .the project without the interior traffic-calming feature, and directing staff to' return with a time frame for funding Quartz Hill Road improvements. ' Council Member Pohlmeyer indicated that he would be willing to compromise if given a time line to accomplish these improvements. City Attorney Wingate advised that if Council takes no further action, the appeal will be automatically denied and the Planning Commission's decision upheld. I Assistant City Manager Perry pointed out that Condition Nos. 54 and 55 were not part of the Planning Commission's decision. Deputy City Manager Starman proposed that Council act on these matters separately by deferring consider~tion ofthe second traffic-calming device until its next meeting when all Council Members will be present. 10/17/2000 251 I MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, to (1) deny the appeal of Tentative Subdivision Application S-6-98, The Vistas Subdivision, by Residents of River Park Highlands, and uphold the Planning Commission's requirement for connection of River Park Drive with the addition of Condition Nos. 54 and 55. This will be accomplished by implementing three of the four changes agreed upon by staff and residents-two of which would be Condition Nos. 54 and 55. (2) Order the removal of the existing barricade after the exterior traffic-calming device is constructed on River Park Drive at the entrance of The Vistas Subdivision and one occupancy permit is issued in Unit 2, and (3) defer action relative to the interior traffic-calming feature on River Park Drive. Voting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None RECONSTRUCTION OF THE MUNICIPAL SWIMMING POOL (THE REDDING PLUNGE) (P-050-700-600) City Manager Warren recalled that during the meeting of October 3, 2000, the City Council discussed various alternatives ranging from making repairs to the current swimming pool in order to comply with the Americans With Disabilities Act (ADA) and Building Code requirements, to building an aquatic center. At the time, staff recommended more than a bare-minimum approach, but stopped short of recommending an aquatic center. The difference between staffs recommendation to repair the existing pool and build a new recreation pool (Alternative No.3), and construction of an aquatic center to include a competition-style pool and recreation pool (Alternative No.4), is $700,000. I At the request of Council, Mr. Warren explained the economic benefits of Alternative No.4 versus Alternative No.3. Alternative No.4 would produce approximately $700,000 more revenue with motellhotel and retail sales, and related spending in the community than would Alternative No.3. He explained that a larger swimming pool and an enhanced recreation pool would result in increased use ofthe pools by a broader range of people. He observed that such an economic benefit to the community is a serious consideration, and an aquatic center would be a nice amenity for the citizens of the City. It is recommended that staff be directed to proceed with Alternative No. 4 and begin preparations for construction of a new aquatic center to include a competition pool and a new recreation pool at a cost of $2,725,000 at its present location in Caldwell Park. Phoebe Natina, 3595 Ricardo Avenue, commented on the positive impact such a facility will have on the community and expressed appreciation for the City Council's serious approach to this project. John Dickey, 2241 Gold Street, spoke to the benefits ofimproving The Plunge and suppoited staff s recommendation. Council Member Cibula observed that approval of this project will provide a wonderful recreational facility for the local community and a sound investment for the City. I Vice Mayor McGeorge concurred with the City Manager's recommendation to keep this facility in the Caldwell Park area, and he also expressed confidence in the funding formula for this project. MOTION: Made by Council Member Cibula, seconded by Council Member Kight, directing staff to proceed with preparations to construct an aquatic center to include a new competition pool and a new recreation pool in the Caldwell Park area in the location of "The Redding Plunge" at an estimated cost of$2,725,700. Voting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None 10/17/2000 252 RESOLUTION - Appropriating Funds for a New School Resource Officer Position at Juniper Academy (B-130-070/G-I00-070/P-150-150) , It is the recommendation of the Police Department that the City Council adopt a budget resolution creating a new School Resource Officer position and appropriating $60,000 to cover the cost of the position. Police Captain Davidson reported that the position will be dedicated to Juniper Academy and will be funded by the Redding Elementary School District and by the Citizens Option for Public Safety Grant funds. Police Captain Davidson explained that the children who attend at Juniper Academy live in the Parkview, South Market Street, and Railroad Avenue areas. The proposed School Resource Officer position will deal with discipline issues in the school, and also travel into the r~sidential neighborhoods of these children to determine the cause and relationship of problem children in the school. . I The funding for this proposal will come from the Redding Elementary School District and the Citizens Option for Public Safety Grant f11nds. With approval ofthe grant, the position would be fully funded during the first two years through a cooperative funding agreement with the Redding School District. During the third year the Police Department will be responsible for fuq.ding $18,000 of the position. If similar funding sources are not available at that time, the Department will either absorb the costs without increasing the budget or discontinue the position. Vice Mayor McGeorge commented that in his position as Police Department Liaison he has talked with many ofthe school administrators and police officers about the positive manner in which these positions are received in the schools by the teaching staff and students. . . ~ '.' ' MQTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, adopting Resolution No. 2000-176, a re~olution of the City Council ofthe City of Redding adopting the 57th Amendment to City Budget Resolution No. 99-93 (1) appropriating $60,000 for a new School Resource Officer position at Juniper Academy to enhance the Community Oriented Poiicing Program, (2) accepting $60,000 in revenue from the Redding Elementary School District an~ the Citizens Option for Public S~fety Grant, and (3) creating a new School Resource Officer position for Fiscal Year 2000-2001. Voting was as follows: I Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None Resolution No. 2000-176 is on file in the office of the City Clerk. CONTRACT - ABD Services for Insurance Consultant Services (P-I00-150) Administrative. Services Director Bachman advised that the City of Redding utilizes the services of an insurance consultant for the purpose of providing professional assistance with managing the City's various employee group insurance programs. The City has had a contract with the current consultant, The Epler Company of San Diego, since 1996, which will expire on October 31, 2000. Mr. Bachman indicated that the City of Redding recently conducted a Request for Proposals (RFP) process in order to allow other insurance consultants to compete for the City's bus~ness. An RFP was circulated to 20 insurance consultants, and responses were received from ABD Services of Gold River, California, Affiliated Benefit Services of Redding, and . . .. The Epler Company. I Mr. Bachman explained that a sele~tion committee, made up of Human Resources Manager Johnson, the President of the Redding Fire Fighters Association, and the Shasta County Assistant Support Services Director, reviewed responses to the RFP, conducted interviews with each of the companies, and h~s recommet;lded that the City enter into a contract with ABD Services of Gold River. 10/17/2000 253 Mr. Bachman related that the City has a $6 million self-insurance program which provides all the group health benefits for its employees. This consultant is an important part of the process and will advise the City on how to achieve the highest insurance benefits with the money available. It is recommended that the City Council authorize staff to enter into a contract with ABD Services for insurance consulting services for the three-year period of November 1, 2000 through October 31,2003. I Council Member Pohlmeyer questioned if the City is actually buying any insurance through this contract or simply receiving consulting services. Mr. Bachman responded that this would be consulting services along with some management of the program. Council Member Pohlmeyer asked whether there has been any effort to quantify the amount of consulting the City has received in the past in terms of hours or some other measure. Mr. Bachman pointed out that the main role of this firm is to provide expertise in the medical insurance industry, and the level of service depends on where the City is in the process. Council Member Pohlmeyer suggested the possibility that a firm be engaged on an as-needed basis. Mr. Bachman stated that although this would be feasible, he did not believe the City would save money by doing so. Council Member Pohlmeyer commented that the proposals for service were reasonably close, but the dollar amounts were not. Mr. Bachman maintained that cost is not the primary factor when trying to select a firm that will provide the highest level of service. Council Member Pohlmeyer asked what The Epler Company charged for its services in the last contract. Mr. Bachman estimated that the contract amount was $21,000 per year. I Council Member Pohlmeyer inquired why the City would change firms if The Epler Company ranked second in the RFP process, proposed to perform the work for a lower amount than ABD Services, and performed well during the last contract period. Mr. Bachman pointed out that the selection committee determined that ABD Services provided a significant level of experience and ideas for cost-savings measures that were not identified in the other proposals, and this more than outweighed the difference in cost. Council Member Cibula shared the concerns of Mr. Pohlmeyer, but related that his concerns were satisfied by the information presented by Mr. Bachman. Mr. Cibula also suggested that this issue be monitored during the life of the contract. Mr. Bachman mentioned that ABD Services received the highest scores for qualifications, experience, and services during the last RFP process, however, the cost differential was too large at that time. I Margaret Beck with Affiliated Benefits Services, 1348 Market Street, Suite 208, suggested that the City Council consider awarding this contract to her firm instead of ABD Services. She pointed out that the benefits of using her small, local company are easy access, personal investment in the success of the plan, personal interest in the welfare of the participants, access to the local contacts, and a good reputation with 20 years of experience in this field. Ms. Beck submitted a letter of recommendation from Darby Hayes, Assistant County Administrator for the County of Solano, outlining the quality of work her firm has performed in the past. She opined that the City of Redding will not be better served by contracting with ABD Services. Council Member Cibula examined the possibility of entering into a contract with a shorter term. Mr. Bachman responded that he could approach ABD Services to determine if they are willing to enter into such a contract at the same annual rate. Ms. Beck suggested that if the City Council is going to enter into a one-year contract, a local firm should be considered. She cautioned Council regarding an attempt to renegotiate with ABD Services due to the low interest in this project; she did not believe many companies would be willing to compete for this contract again. 10/17/2000 254 Council Member Pohlmeyer asked Ms. Beck if consulting work is performed on an hourly basis or a fee- for-services rate. Ms. Beck explained that this method is not practical in terms of time and economy. Ms. Beck advised that the contract includes a 30-day cancellation provision. If at any point within the three-year term the City did not believe it was receiving adequate service, the contract could be terminated. Council Mem~er Kight expressed confidence in Administrative Services Director Bachman and his staff, as well as the advice of the selection committee. I Council Member Cibula expressed appreciati()Q that staff extended the size of the committee to gain additional input on the proposals. MOTION: Made by Council Member Kight, seconded by Council Member Cibula, authorizing entering into a contract with ABD Services of Gold River in an annual amount of $31,500 to provide insvrance consultant services for a three-year period from November 1,2000 through October 31, 2003. Vo~ing was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, and McGeorge Council Members - Pohlmeyer Council Members - Anderson Council Members - None DISTRIBUTION OF STATE TRANSPORTATION IMP ACT PROGRAM (STIP) FUNDS (T-100-375) Assistant City Manager Perry advised that State Transportation Impact Program Funds are a source of funding for street improvements. In 1998, Senate Bill 45 modified the manner , . . in which highway-accpunt-funded projects within counties were selected by turning the criteria and project sel~ction methodology over to local agencies through the Regional Transportation Planning Agency (RTPA). In Shasta County, the initial round of funding prioritization resulted in local agencies receiving a bas,e amount with the balance to be placed into a competitive account where projects were selected based on a cost benefit approach. I Mr. Perry reported that Shasta County and the Cities of Anderson, Redding, and Shasta Lake are preparing for the distribution of funds this year through the California Department of Transportation. For planning purposes, he assumed that there will be $50,000,000 available during the next five years, although the balance may be higher or lower than this amount. Mr. Perry indicated that the cities have !l.dvocated the following minimum amounts for each agency: City of Anderson - $500,000, City of Shasta Lake - $500,000, Shasta County - $1,900,000, and City of Redding - $2,500,000. These funds will be directed to the urban areas where congestion problems and traffic impact occur, where economic development opportunities exist, and where the cost of making improvements is much higher. He reported that the County is . advocating the use of 40-50 percent of the funds for rural road maintenance. The cities have recommended that 10.8 percent be set aside for maintenance or other projects to be spent anywhere in the County. The balance ofthe funds (89.2 percent) will be allocated to cOl~.petitive projects within the urban area. Assistant City Manager Perry recommended that the City Council approve the cities funding distribution prioritization as the recommendation to RTPA. Council Member Cibula expressed concern about the low priority given to air quality projects. Mr. Perry responded that both the cost benefit model and the congestion rating will improve air quality by reducing idle time and providing shorter routes. Points are also given for incorporating public transit and walking and bicycling routes into ~ project to improve air quality. He mentioned that funds are available for air quality mitigation not covered in this program. I Council Member Cibula asked why more points were not given to air quality projects. Mr. Perry explained that it would be easy for most people to qualify for these funds by adding a bicycle lan~, while the cities are already required to perform such work on their own streets. 10/17/2000 255 Council Member Cibula inquired what effect changing the formula would have on the process. Council Member Kight pointed out that all three cities are considering the same matrix at this time. If the City of Redding changes the formula for its recommendation to RTP A, the entire process will be impacted. Mr. Kight opined that the congestion reliefwill address air quality issues, and there are other funding sources available for this purpose. I MOTION: Made by Council Member Kight, seconded by Council Member Pohlmeyer, to support the positions taken by the Cities of Anderson, Redding, and Shasta Lake for the distribution of State Transportation Impact Program Funds (STIP) for highway-account- funded projects to be recommended to RTPA, as follows: (1) assignment ofl0.8 percent for a base allocation, (2) assignment of89.2 percent for competitive projects, and (3) assignment of competitive funds of 89.2 percent to the urban area where the bulk of the population resides, drives, and works. Voting was as follows: Ayes: Noes: Absent: Abstain: Council Members - Cibula, Kight, Pohlmeyer, and McGeorge Council Members - None Council Members - Anderson Council Members - None CLOSED SESSION (P-l 00-050-050/P-l 00-050-120/P-l 00-050-124/P-l 00-050-126) Vice Mayor McGeorge announced that the City Council will adjourn to Closed Session, pursuant to California Government Code Section 54957.6, to discuss the following: I 'CONFERENCE WITH LABOR NEGOTIATOR Designated Agency Representative: Randy Bachman Employee Organizations: (1) Local Union 1934 oflnternational Association of Fire Fighters - AFL-CIO, (2) Peace Officers Association of Redding, and (3) Redding Employees Organization of Service Employees International Union - Clerical, Technical & Professional Unit & Supervisory/Confidential Unit At the hour of 10:23 p.m., Vice Mayor McGeorge adjourned the meeting to Closed Session. At the hour of 10:48 p.m., Vice Mayor McGeorge reconvened the meeting to Regular Session. He announced that no reportable action was taken during closed session. ADJOURNMENT There being no further business, at the hour of 10:49 p.m., Vice Mayor McGeorge declared the meeting adjourned. APPROVED ~~r:- A TrEST: I ~~L City Clerk 71-J 10/17/2000