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Home My WebLink AboutMinutes - City Council - 2013-02-13 - Special Meeting 184 City Council, Special Meeting Council Chambers 777 Cypress Avenue Redding, California February 13, 2013 2:00 p.m. The meeting was called to order by Mayor Rick Bosetti with the following Council Members present: Gary Cadd, Patrick Jones, Missy McArthur, and Francie Sullivan. Also present were City Manager Kurt Starman, City Attorney Rick Duvernay, Assistant City I Manager/Electric Utility Director Barry Tippin, Deputy City Manager Greg Clark, Public Works Director Brian Crane, Development Services Director Bill Nagel, City Clerk Pamela Mize, and Executive Assistant Sharlene Tipton. 2. Purpose of the Priority-Setting Workshop [A -050-060] City Manager Starman summarized the following goals of the Priority Setting Workshop: (1) Purpose of the workshop; (2) Review the City's Vision Statement and Mission Statement; (3) Review the City's current financial position; 4) Review current projects and priorities; (5) Introduce potential themes for the upcoming two-year budget period; (6) Determine City Council's project priorities for the next biennial budget period; and (7) Discuss additional projects/priorities from the City Council and the community. Mr. Starman acknowledged that the tone and focus of the workshop would be different . than a regular Council meeting and outlined the topics to be addressed, as detailed on the agenda, incorporated herein by reference. Mr. Starman recalled that priority setting workshops are held every other year as the Council and staff prepare for the biennial budget process. He stated that the main purpose ofthe workshop was to discuss projects and priorities for fiscal years 2013-14 and 2014-15, and to receive direction from Council relative to budget development. 3. Vision Statement and Mission Statement [B-130-070/ A-050-060] City Manager Starman affirmed the City's Mission and Vision Statements, incorporated herein by reference, for purposes of providing context for the meeting discussion, and invited Council's assessment and suggestions. I Mayor Bosetti noted that CouncIl was satisfied with the current Statements. 4. City of Redding's Current Financial Position [B-130-070] City Manager Starman stated that a mid-year budget review was performed and that adjustments were made to ensure the General Fund reserve remains at or above five percent, per Council's mandate. 4A. Mid-Year Budget Review for Fiscal Year 2012-13: and Resolution - 48th Amendment to City Budget Resolution No. 2011-111 [B-130-070] Finance Director Strong highlighted the Report to City Council (staff report) dated February 1, 2013, incorporated herein by reference, and recommended that the City Council accept the Mid-Year Budget Report and adopt a resolution making mid-year adjustments. I A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member McArthur, to accept the Mid-Year Budget Report and adopt Resolution No. 2013-017, a resolution of the City Council of the City of Redding approving and adopting the 48th Amendment to City Budget Resolution No. 2011-111 appropriating $959,500 for Fiscal Year 2012-13 to reflect mid-year adjustments. The Vote: AYES: NOES: ABSTAIN: ABSENT: Council Members - Cadd, Jones, McArthur, Sullivan, and Bosetti Council Members - None Council Members - None Council Members - None 02/13/2013 185 4B. Presentation of Biennial Budget [B-130-070] , City Manager Starman provided a PowerPoint presentation, incorporated herein by reference, summarizing the Biennial Budget for Fiscal Years 2013-14 arid 2014-15. The City Council took no action on this informational item. I 5A. Review of Current Proiects and Priorities [ A-050-060] City Manager Starman summarized the City of Redding Internal Communication (staff report), dated February 4,2013, incorporated herein by reference, and provided a brief summary of the following items listed on the January 2013 Project Status Report: Affordable Housing/Downtown 300; Airport Runway Safety Area Improvements; Airport Terminal Building Expansion; Chum Creek Road North Extension; Clear Creek Wastewater Treatment Plant Expansion and Remodel Project; Cypress Bridge; Development Impact FeelUtility Rate Program Update; Diestelhorst Bridge Rehabilitation Project; Lake Redding Park Renovations; Land Development Tracking System; Oasis Road Specific Plan Implementation; Olney Creek Levee Decertification and FEMA Floodplain Amendments; Placer Street Widening; Police Building; Quartz Hill Road Realignment; Recreation Management Software System; Remote pesktop Services-Pilot Project; Solid Waste Facility Master Plan; Stillwater Business Park; ,Stillwater Wastewater Treatment Plant Expansion; Turtle Bay East River Parkway Improvements and Urban Tree Planting Grant; Twin View Bridge Replacement Project; and the Voice Over Internet Protocol (VOIP) Phone Project. The City Council took no action on this informational item. I 5B. Presentation Regarding New Police Facility Update [P-150-l50] Assistant Public Works Director Chuck Aukland provided a PowerPoint presentation, incorporated herein by reference, relative to the concept of moving the Redding Police Department (RPD) to City Hall. He noted that the architectural firm of Nichols Melburg & Rossetto (NMR) has provided the City with an update that includes the following: (1) that the concept is viable, as there is sufficient space; (2) NMR recommends constructing one new building to the west of City Hall (as opposed to two buildings). The new building would be approximately 16,000 square feet; (3) the estimated budget for the project is approximately $7.4 million; (4) the new building could be completed as soon as the fall of20l4; and (5) the City would need to finance approximately $5.4 million of the $7.4 million construction cost. Mr. Aukland explained that the annual debt service on this new bond issue would be approximately $355,000. The City would also need to account for (1) the loss oflease revenue from the Redding Electric Utility and (2) the savings that would be generated by terminating the existing lease for the RPD Investigations Division. Therefore, the total net cost to the General Fund would be approximately $588,000 per year, which is slightly less than one percent of the City's total General Fund budget. A discussion amongst the Council ensued. Denise Denham supported the building of a new Police Department. I Les Melburg explained the design process and was confident that construction could begin in 2014. The City Council took no action on this informational item. 6. Funding Priorities for 2013-14/2014-15 Biennial Budget/Scoring Matrix [B-130-070/ A-050-060] City Manager Starman summarized the Brief Description of Potential Projects / Priorities for Consideration, incorporated herein by reference, relative to the following: Abandoned Vehicle Abatement Program; Community Oriented Policing Services (COPS) Grant; Downtown Specific Plan; Governmental Accounting Standards Board Statement (GASB) 02/13/2013 186 45; Housing Element Update; New Police Facility; Redding Area Water Council; Staffing for Adequate Fire and Emergency Response (SAFER) Grant; Street Maintenance; Unfunded Pension Liability; and Utilization of Savings from Reduced Property Tax Administration Fees for New Community Service Officer Positions. . Mr. Starman reviewed the following scoring matrix that the City Council would use to provide direction to staff relative to the projects and programs that the Council would like staff to aggressively pursue. He asked that Council Members rank them in priority preference order, and reiterated that the rankings will serve as a basis for staff as it begins preparation of the upcoming biennial budget. Priority 1 - Very High Priority. Add this topic to the City's current list of priorities. The City should use any discretionary resources to fund this project, program, or initiative as soon as feasible. Direct staff to work on this issue and report back to the City Council before the City adopts its next Biennial Budget. I Prioricy 2 -. High Priority. Add this topic to the City's current list of priorities, but only if additional resources are available. The City Council will discuss this topic again before the City adopts its next Biennial Budget. Priority 3 - M.~dium Priority. The City Council may add this topic to the City's list of priorities at a later date, but only after the City has completed some of its other priority projects. Priority 4 - Low Priority. The City does not intend to work on this topic at this time. Proiects & Programs for Consideration Scoring Matrix In order of ranking by the CIty Council I Iropics (in ranking order) Bosetti Jones Cadd McArthur Sullivan Total AVG. Rank L_____..-r:. ~tleet Maintenance 1 1 1 1 1 5 1 1 ~ew Police Facility 1 4 2 1 1 9 1.8 2 Redding Area Water Council 2 1 1 4 4 12 2.4 3t Staffing for Adequate Fire and Emergency Response 2 4 3 2 1 12 2.4 3t SAFER) Grant Community Oriented Policing ServIces (COPS) 2 4 3 3 3 15 3 4 ~ant lJnfun~ed P~Dsion Liability 3 4 3 2 4 16 3.2 5 >-- . ~ASB 45 3 4 4 2 4 17 3.4 6 >-----'---......- . nousing Element Update 4 4 4 3 3 18 3.6 7 - ~bandoned Vehicle ~batement Program 3 4 4 4 4 19 3.8 8t powntown Specific Plan 3 4 4 4 4 19 3.8 8t Utilize Savings froQ1 Reduced Property Tax Administration lFees for New Community 4 4 4 4 4 20 4 9 ~ervice Officer Positions I 0.1./13120:3 ADJOURNMENT ;; 187. There being no further business, Mayor Bosetti declared the meeting adjourned att~e hour of 4:30 p.m. I ATTEST: r:tJ~t ~ Pamela Mize, City Clerk I I APPROVED: M~ Rick Bosetti, Mayor 02/13/2013