HomeMy WebLinkAboutReso 2002-022 - Records Destruction RESOLUTION NO. 2002- 2-7--
A
vA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDDING AUTHORIZING THE DESTRUCTION OF CERTAIN
RECORDS IN THE CUSTODY OF THE REDDING POLICE
DEPARTMENT.
WHEREAS, the Chief of Police has recommended that certain records of the Redding Police
Department, which have been retained for two or five years pursuant to Penal Code Section 832.5 and
are not required to be kept by statute, should be destroyed; and
WHEREAS, Section 34090 et seq. of the Government Code specifically provides that certain
records may be destroyed, provided the written consent of the City Attorney has been obtained, and
provided the City Council gives its approval of such destruction by resolution; and
WHEREAS, the City Attorney has given his written consent hereunder to the destruction of
said records;
NOW, THEREFORE, BE IT RESOLVED by the City Council that the Chief of Police is
hereby authorized to destroy records of the Redding Police Department that are two (2) or five (5)
years old, which are identified in the attached Exhibit A. Nothing herein shall be deemed to authorize
the destruction of any records which are specifically required to be kept by statute.
I HEREBY CERTIFY that the foregoing resolution was introduced, read and adopted at a
regular meeting of the City Council on the 5th day of February, 2002, by the following vote:
AYES: COUNCIL MEMBERS: Cibula, McGeorge, Pohlmeyer and Stegall
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Kight
ABSTAIN: COUNCIL MEMBERS: None
Attest:
PAT KIGHT, Mayor
de
_ % l / _
Connie Strhmayer, C/Cle k
Form approved; and I hereby give my
written consent to the destruction of the
foregoing r ds.
W. Leonard Wingate, C Attorney 0
Exhibit A:
REDDING POLICE DEPARTMENT
RECORDS DESTRUCTION REQUEST
Document Description Dates
AVA AVA tags and registration printouts of vehicles tagged as abandoned on 1992 through
Abandoned Ve- public and private property and the disposition of same. 1999
hide Abatement
Tow Cases Records of vehicles towed by the Redding Police Department. Includes 1993 through
registered owner notification receipts. (Original tow reports maintained 1999
in Records Division.)
Overtime Cards Records of incidents of overtime worked by the employees of Redding 1996 through
Police Department 1999
Pawn Slips Records of items of property sold, bought or pawned through second 1996 through
hand dealers. 1999
Dead Cards Includes cards used to track time/location of traffic stops by officers 1991 through
prior to CAD, and cards used by Records to take initial information 1998
from reporting persons at the front counter before relaying to the
Telephone Response Unit or Shascom.
Radio Cards Cards used to track calls for service and record the times involved in 1991 through
the response prior to the implementation of CAD. 1995
Repossessed Paperwork forwarded to our agency by repossession companies and/or 1991 through
Vehicle Notices lenders as follow-up to their phone call when the vehicle was repos- 1999
sessed. The teletype reflecting our entry of the vehicle into the
California law enforcement system as repossessed and the vehicle
registration information is attached.
Citations For misdemeanors and infractions which would include traffic 1996 through
violations,some municipal code violations,misdemeanor warrant cites 1999 and Jan
to court,and misdemeanors such as possession of tobacco by a minor. 2000 to May
(Misdemeanors being prosecuted by the DA are not included. The DA 2000
receives those copies.) The original copy of the citation is retained by
the court.
Document Description Dates
Field Interview Cards filled out by officers in the field when making contact with 1990, 1995,
Cards subjects under suspicious circumstances. This data is input into the 1996, 1998
computer system by the Investigation Department. and 1999
Front Counter Receipts given for monies received for fees charged for various 1996, 1998, 1999
Receipts services. For example, report requests, fingerprint services, vehicle and 2000
releases, etc. Copies of each receipt are forwarded daily to the City
Treasurer and are retained in their records.
E 9-1-1 Print- Printouts of calls received via 9-1-1 noting date and time of call and 1991, 1992, 1993
outs type of emergency. and 1994
EMS cards Cards used to track calls to Medcom for emergency medical services 1994
(Medcom radio and record the times involved in the response prior to the implementa-
cards) tion of CAD.
Monthly Arrest Computer printout of all arrests which occurred each month. Original 1988 through
and Citation forwarded to DOJ. This information is accessible through Redding 1994
Register Police Department's computer system.
Property Slips Record of property booked into Property and Evidence at the Redding 1973 through
Police Department and its disposition. These records have been 1996
microfilmed.
CCW Receipts Permit to Carry Concealed Weapons receipts 1983-1995