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HomeMy WebLinkAboutMinutes - City Council - 2016-03-0127 Redding City Council, Regular Meeting Civic Center Council Chambers 777 Cypress Avenue Redding, CA 96001 March 1, 2016, 6:00 PM The meeting was called to order by Mayor Missy McArthur with the following Council Members present: Gary Cadd, Kristen Schreder, Francie Sullivan, and Brent Weaver. Also present were: City Manager Kurt Starman, Assistant City Manager/Electric Utility Director Barry Tippin, City Attorney Barry E. DeWalt, Deputy City Manager Greg Clark, Public Works Director Brian Crane, Information Technology Director Dave Allen, City Clerk Pamela Mize, and Executive Assistant Sharlene Tipton. The City Manager introduced Department Directors that were in attendance: Public Works Director Brian Crane, Personnel Director Sheri DeMaagd, Fire Chief Gerry Gray, Finance Director Dennice Maxwell, Community Services Director Kim Niemer, Police Chief Robert Paoletti, City Treasurer Allyn Van Hooser, and Development Services Director Larry Vaupel. The Pledge of Allegiance to the Flag was led by Christina Fox. The Invocation was provided by Jen McCloskey, Redding Police and Fire Chaplain. CONSENT CALENDAR The following matters were considered inclusively under the Consent Calendar and each Report to Redding City Council (staff report) is incorporated herein by reference: 4(a). Approve Minutes — Regular Meeting of January 19, 2016; Regular Meeting of February 2, 2016. [A-050-060] 4(b). Approve Payroll and Accounts Payable Register. [A-050-100-500] Approve: (1) Accounts Payable Register No. 16 for the period of February 13, 2016, through February 29, 2016, for a total of $10,149,968.73, for check numbers 112815 through 113179, inclusive, ACH Transfer numbers 12504 through 12543, inclusive, and Wire Transfer numbers 6090 through 6102, inclusive; and (2) Payroll Register No. 17 for the period of January 31, 2016, through February 13, 2016, in the amount of $2,648,785.32, for electronic deposit transaction numbers 409389 through 410235, inclusive, and check numbers 601700 through 601728, inclusive; SUMMARY TOTAL: $12,798,754.05. 4(c). Accept the Treasurer's Report for the month of January 2016. [A-050-100-600] 4(d). Accept the Proof of Cash Reconciliation and ACR133 Report for January 2016. [F-205-095-650] 4.1(a). Accept the Project Status Report for February 2016. [A-050-080] 4.1(b). Adopt Resolution No. 2016-023, a resolution of the City Council of the City of Redding approving and adopting the 22nd Amendment to City Budget Resolution No. 2015-057 appropriating $20,000 to cover the expense of establishing Charter internet/cable service to Lot 7 at Stillwater Business Park for Fiscal Year 2015-16. [B -130 -070/T -040/C-175-550] 4.5(a). Authorize the following relative to Bid Schedule No. 4791, Electric Utility Trench and Excavation: (1) award to Iron Mountain General Engineering, Inc. (Iron Mountain), of Redding, California, at the bid unit prices during the period March 1, 2016 to February 28, 2017, to provide electric utility trench and excavation work; and (2) authorize the Purchasing Officer to extend the bid award from March 1, 2017, to February 28, 2018, at the same prices, terms, and conditions, if deemed prudent and mutually agreeable to Iron Mountain and the City. [B -050-100/E-090] 03/01/2016 4.5(b). Adopt Resolution No. 2016-024, a resolution of the City Council of the City of Redding approving and adopting the 24th Amendment to City Budget Resolution No. 2015-057 appropriating $2,000,000 for improvements at the Redding Electric Utility facility at 3611 Avtech Parkway and other space -related expenses. [ B -130-070/C-050-210] 4.6(a). Adopt Resolution No. 2016-025, a resolution of the City Council of the City of Redding proclaiming Friday, April 23, 2016, as Community Tree Planting Day, otherwise known as Arbor Day, and March 7-14, 2016, as Arbor Week in the City of Redding; and recognizing the City of Redding for receiving the Tree Line U.S.A. Utility and Tree City U.S.A. Awards. [A-050-060-600] 4.11(b).Authorize the following relative to Bid Schedule No. 4784, Two Front -Load Refuse Trucks: (1) reject the four lowest bids as non-responsive; and (2) award to Western Truck Parts and Equipment for its responsive bid of $624,196.60. [B -050-100/S-020-1001 A MOTION WAS MADE by Council Member Schreder, seconded by Council Member Weaver, that the foregoing items on the Consent Calendar be accepted, acknowledged, adopted, approved, and/or authorized as recommended The Vote: AYES: Council Members — Cadd, Schreder, Sullivan, Weaver, and McArthur NOES: Council Members — None ABSTAIN: Council Members — None ABSENT: Council Members — None Resolution Nos. 2016-023 through 2016-025 are on file in the Office of the City Clerk. REGULAR CALENDAR: REPORTS & COMMUNICATIONS OF DEPARTMENTS BOARDS, COMMISSIONS AND COMMITTEES 9.2(a). Update on Programs Offered through the City of Redding's Housing Division [ H -150/A-050-250-074] Deputy City Manager Clark highlighted the Report to Redding City Council (staff report), provided a PowerPoint presentation, both incorporated herein by reference, and recommended that the City Council accept the update on programs offered through the City of Redding's Housing Division. A discussion amongst the Council ensued. A MOTION WAS MADE by Council Member Sullivan, seconded by Council Member Schreder, to accept the update on programs offered through the City of Redding's Housing Division. The Vote: Unanimous Ayes. 9.2(b). Discussion Regarding Creation of a Housing First Pilot Program [A -050-250-074/H-150] Deputy City Manager Clark summarized the Report to Redding City Council (staff report), incorporated herein by reference, provided background information and recommended that the City Council discuss a proposal to create a one-year Housing First pilot program to assist five chronically homeless citizens; and provide direction to staff, as necessary. Council Member Schreder highlighted the City of Redding Internal Communication, incorporated herein by reference, and provided an overview of the supplemental draft outline entitled "Housing 10 Homeless, City of Redding and Shasta County", that describes initial planning steps to assist the City of Redding and County of Shasta to accomplish a goal of housing a total of 10 homeless citizens by July 1, 2016, utilizing the Housing First Model. On behalf of Shasta Community Health Center (SCHC), Chief Executive Officer Dean Germano, spoke in support and stated that SCHC is willing to help in any way necessary. 03/01/2016 On behalf of Hill Country Clinic, Chief Financial Officer Nick Cutler, spoke in support of the proposal and stated that Hill Country Clinic is prepared to contribute $14,000 along with case management staff to sponsor one of the five homeless people. The following spoke in support of Housing First model: Dr. Doug McMullin, Michael Cottone, and Joe Hicks. Dale Ball opposed the Housing First model and opined that there should be accountability involved. A discussion amongst the Council ensued. A motion was made by Council Member Schreder, seconded by Mayor McArthur, to work collaboratively with the County and other stakeholders to create a one-year Housing First Pilot Program to assist five chronically homeless citizens. The motion was withdrawn. A SECOND MOTION WAS MADE by Council Member Schreder, seconded by Council Member Cadd, to direct staff to participate with the Implementation Team to create a Service Coordination Committee to address homeless issues. The Vote: AYES: Council Members — Cadd, Schreder, and McArthur NOES: Council Members — Sullivan and Weaver ABSTAIN: Council Members — None ABSENT: Council Members — None By a Council consensus, items 9.11(c), 9.11(d), and 9.11(e) were presented out of agenda order. 9.11(c).Submittal of an Affordable Housing and Sustainable Communities Program Grant Application for Downtown Improvements [G-100-070] Vice Mayor Weaver recused himself from this item due to property ownership nearby and left the room at 8:15 p.m. Public Works Director Crane provided an overview of the Report to Redding City Council (staff report), incorporated herein by reference, and recommended that the City Council: (1) authorize the filing of a grant pre -application to the Strategic Growth Council for Affordable Housing and Sustainable Communities Program; (2) authorize the City Manager, or his designee, to execute all documents necessary for grant administration should the application be approved for funding; and (3) approve a Non -Binding Letter of Intent with K2 Land and Investment, LLC (K2) associated with downtown improvements. On behalf of K2, Managing Partner Daniel Knott presented a PowerPoint presentation, incorporated herein by reference, describing the proposed "1551 Downtown Revitalization Project". Thomas Tenorio, Chief Executive Officer, Community Action Agency of Butte County, Inc. inquired whether there would be additional funding for other affordable housing projects in the Redding area if this project is approved. City Manager Starman cautioned that the $4.8 million requested for the project would require commitment of the majority of current and future housing construction funds for the next three to five years. 03/01/2016 a A MOTION WAS MADE by Council Member Cadd, seconded by Council Member Sullivan, to: (1) authorize the filing of a grant pre -application to the Strategic Growth Council for Affordable Housing and Sustainable Communities Program; (2) authorize the City Manager, or his designee, to execute all documents necessary for grant administration should the application be approved for funding; and (3) approve a Non -Binding Letter of Intent with K2 Land and Investment, LLC., associated with downtown improvements. The Vote: AYES: Council Members — Cadd, Schreder, Sullivan, and McArthur NOES: Council Members — None ABSTAIN: Council Members — Weaver ABSENT: Council Members — None Vice Mayor Weaver returned to the room at 8:55 p.m. 9.11(d).License Agreement and Permit for Commercial Activities with PenAir Airlines [A -070 -080/A -090-100/B-130-070] Public Works Director Crane provided an overview of the Report to Redding City Council (staff report), incorporated herein by reference, and recommended that the City Council: (1) approve the License Agreement and Permit for Commercial Activities with PenAir, Inc., for the purpose of operating scheduled passenger airline service activities within the Redding Municipal Airport terminal; and (2) adopt a resolution approving the 23rd Amendment to City Budget Resolution No. 2015-057 appropriating $25,000 for an incentive package for the airline. A MOTION WAS MADE by Council Member Weaver, seconded by Council Member Sullivan, to: (1) approve the License Agreement and Permit for Commercial Activities with PenAir, Inc., for the purpose of operating scheduled passenger airline service activities within the Redding Municipal Airport terminal; and (2) adopt Resolution No. 2016-027, a resolution of the City Council of the City of Redding approving and adopting the 23rd Amendment to City Budget Resolution No. 2015- 057 appropriating $25,000 for an incentive package for the airline. The Vote: AYES: Council Members — Cadd, Schreder, Sullivan, Weaver, and McArthur NOES: Council Members — None ABSTAIN: Council Members — None ABSENT: Council Members — None Resolution No. 2016-027 is on file in the Office of the City Clerk. 9.11(e).Discussion Regarding Becoming Member of the Sacramento River Settlement ('nntrnrtnrc [L-100] Public Works Director Crane summarized the Report to Redding City Council (staff report), incorporated herein by reference, and recommended that the City Council adopt a resolution authorizing the City of Redding to become a member of the Sacramento River Settlement Contractors, a California nonprofit mutual benefit corporation formed for the primary purpose of protecting and preserving Sacramento River Settlement Contractors' water rights, water supplies, and Sacramento River Settlement Contracts. A MOTION WAS MADE by Council Member Cadd, seconded by Council Member Weaver, to adopt Resolution No. 2016-028, a resolution of the City Council of the City of Redding authorizing the City of Redding to become a member of the Sacramento River Settlement Contractors. The Vote: AYES: Council Members — Cadd, Schreder, Sullivan, Weaver, and McArthur NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2016-028 is on file in the Office of the City Clerk. 03/01/2016 31 9.3(a). Sole -Source Contract for Network and Voice -Over Internet Protocol Administration (Vol?)Services [ B -050 -100/A -050-120/B-130-070] Information Technology Director Allen provided an overview of the Report to Redding City Council (staff report), incorporated herein by reference, and recommended that the City Council authorize the following action relative to the retention of a local provider to perform daily functions of monitoring, patch updates, and troubleshooting services required to maintain our network and VoIP phone system: (1) approve a deviation from the request for proposal process detailed in City Council Policy No. 1501; (2) authorize the Mayor to sign a 12 -month, sole -source professional services agreement in the amount of $180,000 with Development Group, Inc.; (3) authorize $55,000 in contingency funding; (4) authorize the City Manager to approve contract amendments up to the contingency limit; and (5) adopt a resolution approving the 25th Amendment to City Budget Resolution No. 2015-057 appropriating $235,000 for said services. A MOTION WAS MADE by Council Member Schreder, seconded by Council Member Sullivan, to authorize the following action relative to the retention of a local provider to perform daily functions of monitoring, patch updates, and troubleshooting services required to maintain our network and VoIP phone system: (1) approve a deviation from the request for proposal process detailed in City Council Policy No. 1501; (2) authorize the Mayor to sign a 12 -month, sole -source professional services agreement in the amount of $180,000 with Development Group, Inc.; (3) authorize $55,000 in contingency funding; (4) authorize the City Manager to approve contract amendments up to the contingency limit; and (5) adopt Resolution No. 2016-026, a resolution of the City Council of the City of Redding approving and adopting the 25th Amendment to City Budget Resolution No. 2015-057 appropriating $235,000 for said services. The Vote: AYES: Council Members — Cadd, Schreder, Sullivan, Weaver, and McArthur NOES: Council Members - None ABSTAIN: Council Members - None ABSENT: Council Members - None Resolution No. 2016-026 is on file in the Office of the City Clerk. 9.11(f).Verbal Update Regarding the City's Adopt -A -Block Program [A -050-150-325/A-050-060] Deputy Public Works Director Paul Clemens provided an update relative to the City of Redding's Adopt -A -Block Program that is overseen by the City's Solid Waste Division and implemented in September 2015. The City Council took no action on this informational item. 13E. Closed Session pursuant to California Government Code Section 54956.9(d)(4): CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation — Downtown Redding Business Association as it relates to the Downtown Redding Business Improvement District; and consideration of alternatives thereto [L-100] Mayor McArthur initiated discussion regarding moving Item 13E from Closed Session to Open Session. At the Mayor's request, City Manager Stanman provided a brief overview of the circumstances leading up to the possibility of litigation. City Attorney DeWalt advised that, with a Council majority vote, the item could be moved to Open Session. He stated that, by doing so, Council would be waiving Attorney/Client privilege. A consensus of the Council favored leaving the item on Closed Session. 03/01/2016 32 PUBLIC COMMENT [P -150-150/A-050-0601 Donnie Ferguson submitted a public records request, incorporated herein by reference, requesting copies of several surveillance videos that, in his opinion, will depict the Redding Police Department's mistreatment. [P -050/A-050-060] Christina Fox and Joe Hicks requested the Council consider installing an upgraded playground for disabled children at the soon to be renovated Kids Kingdom within Enterprise Park. [A-050-060] Kimberly Aoyama opined that she loved the City and thanked the Council. [A-050-250-074] Thomas Hildebrand opined that homeless have mental issues that need to be addressed. COUNCIL TRAVEL REPORT(S) City Council Member attendance at conference/meetings reimbursed at City expense {Requirement of Assembly Bill 12341 [A-050-060] Council Member Schreder attended the 2016 National Conference on Ending Family and Youth Homelessness on February 18-19, 2016, in Oakland, California. [W-030] Vice Mayor Weaver attended the Association of California Water Agencies meeting on February 26, 2016, in Sacramento, California. POTENTIAL TOPICS FOR FUTURE CITY COUNCIL MEETINGS [C -110-100/A-050-060] At Council Member Sullivan's suggestion, the City Council requested that staff provide a presentation relaying current regulations within the City of Redding relative to keeping bees and beehives for discussion at a future Council meeting. CLOSED SESSION At the hour of 9:56 p.m., Mayor McArthur announced that the Council would adjourn to Closed Session. At the hour of 10:32 p.m., Mayor McArthur reconvened the Closed Session to Open Session and reported that in reference to: 13A. Closed session pursuant to California Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Designated Agency Representative: Personnel Director DeMaagd United Public Employees of California (Redding Technical Unit) [P-100-050-170] The City Council took no reportable action on this item. Pursuant to Government Code Section 54957.1(a)(6), the matter is not reportable unless an agreement concluding labor negotiations is final and has been accepted by the other party. 13B. Closed session pursuant to California Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR Designated Agency Representative: Personnel Director DeMaagd Employee Organization: Redding Peace Officers' Association [P-100-050-120] The City Council took no reportable action on this item. Pursuant to Government Code Section 54957.1(a)(6), the matter is not reportable unless an agreement concluding labor negotiations is final and has been accepted by the other party. 03/01/2016 33 13C. Closed Session pursuant to California Government Code Section 54956.9(d)(1): CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION City of Redding v. Surface America, Inc., et al.; Sacramento County Superior Court Case No. 34 -2015 -00178659 -CU -BC -GDS [L-100] The City Council took no reportable action on this item pursuant to Government Code Section 54957.1(a)(2) or (a)(3). 13D. Closed Session pursuant to California Government Code Section 54956.9(d)(1): CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Brown v. City of Redding; Shasta County Superior Court Case No. 177201 [L-100] The City Council took no reportable action on this item pursuant to Government Code Section 54957.1(a)(3). Final approval of the settlement offer rests with the plaintiff. 13E. Closed Session pursuant to California Government Code Section 54956.9(d)(4): CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation — Downtown Redding Business Association as it relates to the Downtown Redding Business Improvement District; and consideration of alternatives thereto [L-100] Reportable pursuant to Government Code Section 54957.1(a)(2) as follows: By a vote of 4-1, Council Member Cadd being a "No", the City Attorney has been authorized to initiate litigation against the Downtown Redding Business Association for breach of contract due to a failure to meaningfully and timely cooperate in the audit of its finances as they relate to the administration of the Downtown Redding Business Improvement District. ADJOURNMENT There being no further business, Mayor McArthur declared the meeting adjourned at the hour of 10:33 p.m. ATTEST: u Pamela Mize, City Cler APPROVED: 03/01/2016